Digital Monitoring and Tax Map Sales (2010)

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Presented by Maria Gray, WVDTR, at 2010 WV GIS Conference

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Digital Monitoring and Tax Map Sales (2010)

  1. 1. Embarking on the Digital Monitoring and Tax Map Sales Maria N. Gray West Virginia Department of Tax and Revenue
  2. 2. Overview <ul><li>Digital Monitoring </li></ul><ul><li>Tax Map Sales </li></ul><ul><li>Parcels/ Shapefile Sales </li></ul><ul><li>Important Dates </li></ul><ul><li>Reminders </li></ul>
  3. 3. DIGITAL MONITORING
  4. 4. Digital Monitoring <ul><li>Property Valuation Training and Procedures (PVC) approved Monitoring Plan, that requires the Tax Department to monitor the status of the surface tax maps 1/3 of the counties of the State each year. </li></ul><ul><li>WVDTR will gives a weeks notice to schedule the visit </li></ul><ul><li>All monitoring will be completed by September 1 </li></ul><ul><li>It will be completed by TMTs & GIS professional </li></ul>
  5. 5. Digital Monitoring Guidelines <ul><li>Random </li></ul><ul><li>0 – 12 months changes </li></ul><ul><li>12 – 24 months changes </li></ul><ul><li>District </li></ul><ul><li>Map Number </li></ul><ul><li>Parcel Number </li></ul><ul><li>Comments </li></ul><ul><li>How Current </li></ul>
  6. 6. Digital Monitoring Specification <ul><li>Title Block </li></ul><ul><li>a) Is key map or annotations of adjacent maps legible?  Yes  No </li></ul><ul><li>b) Is the legend consistent w/ map contents?  Yes  No </li></ul><ul><li>c) Is the north arrow oriented properly?  Yes  No </li></ul><ul><li>Line Work </li></ul><ul><li>a) Are all line types consistent w/ legend?  Yes  No </li></ul><ul><li>b) Are parcels lined up well w/ streets/ stream/railroad?  Yes  No </li></ul><ul><li>c) Are lines legible?  Yes  No </li></ul>
  7. 7. Digital Monitoring Specification <ul><li>Annotations </li></ul><ul><li>a) Are all annotations legible and sized/placed properly?  Yes  No </li></ul><ul><li>Check list of annotations </li></ul><ul><li> Parcel IDs  Yes  No </li></ul><ul><li> Street names/route numbers  Yes  No </li></ul><ul><li> Stream names  Yes  No </li></ul><ul><ul><li>Railroad names  Yes  No </li></ul></ul><ul><ul><li>Adjacent county/district names  Yes  No </li></ul></ul><ul><li> Acreages  Yes  No </li></ul><ul><ul><li>Lot dimensions/lot numbers  Yes  No </li></ul></ul><ul><li> Miscellaneous items, i.e. leaders, land hooks, etc.  Yes  No </li></ul>
  8. 8. TAX MAP AND SHAPEFILE SALES
  9. 9. TAX MAP SALES
  10. 10. Tax Map Sales <ul><li>How to? </li></ul><ul><li>In Person, over the phone, or by mail </li></ul><ul><li>Require Information </li></ul><ul><ul><li>County Name </li></ul></ul><ul><ul><li>Tax District </li></ul></ul><ul><ul><li>Map Number </li></ul></ul>
  11. 11. Tax Map Sales <ul><li>Disclaimer </li></ul><ul><ul><li>That states: “This tax map is a copy of the Assessor’s official records and the reproduction, copying, distribution or sales of such tax map or any copies thereof without the written permission of the County Assessor is prohibited.” </li></ul></ul><ul><li>Price </li></ul><ul><li>$ 8.00 per map </li></ul><ul><ul><li>$ 5.00 a sheet (189CSR5 – 2.3) </li></ul></ul><ul><ul><li>$ 3.00 goes to the Court House Improvement fund </li></ul></ul>
  12. 12. Shapefile Sales
  13. 13. Shapefile Sales <ul><li>How to? </li></ul><ul><li>In Person, over the phone, or by mail </li></ul><ul><li>Require Information </li></ul><ul><ul><li>County Name </li></ul></ul><ul><ul><li>Tax District </li></ul></ul><ul><ul><li>Map Numbe </li></ul></ul><ul><li>WARNING: The material on this CD/DVD </li></ul><ul><li>is protected under the copyright laws </li></ul><ul><li>of the United States. </li></ul><ul><li>  WEST VIRGINIA LEGISLATIVE REGULATIONS </li></ul><ul><li>PROPERTY VALUATION TRAINING ANDPROCEDURES COMMISSION </li></ul><ul><li>TITLE 189 SERIES 5 ARTICLE 5 SECTION 5.1   </li></ul><ul><li>Reproduction of tax maps prohibited – </li></ul><ul><li>No person may reproduce, copy, distribute or sell copies of tax maps prepared by the counties without having first obtained the written permission of the County Assessor. </li></ul>
  14. 14. Shapefile Sales <ul><li>Question: </li></ul><ul><ul><li>Shapefiles… Should we charge them the same as a paper tax map? </li></ul></ul><ul><ul><li>Should have the customer sign a disclaimer? </li></ul></ul><ul><ul><li>Should even sell them at all? </li></ul></ul><ul><ul><li>The WVDTR has stop all sells of shapefiles until further notice. </li></ul></ul>
  15. 15. IMPORTANT DATES & REMINDERS
  16. 16. Important Dates & Reminders <ul><li>Tax Map Revision & Revised copies provides to WVDTR </li></ul><ul><ul><li>Map revisions made between January 1 and June 30 is no later than August 1 of the same calendar year </li></ul></ul><ul><ul><li>Revision made between July 1 and December 1 is no later than immediately succeeding February 1 </li></ul></ul><ul><li>Along with shapefiles </li></ul>
  17. 17. Important Dates & Reminders <ul><li>Formats: </li></ul><ul><ul><li>Paper – 24 X 36 </li></ul></ul><ul><ul><li>Digital Formats (Print Ready) </li></ul></ul><ul><ul><ul><li>ESRI Mapbooks and Shapefiles </li></ul></ul></ul><ul><ul><ul><li>AutoCAD </li></ul></ul></ul><ul><ul><ul><li>Tiff </li></ul></ul></ul><ul><ul><ul><li>Jpeg </li></ul></ul></ul><ul><ul><ul><li>PDF </li></ul></ul></ul>
  18. 18. Questions

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