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Using powerpoint with cps 2014


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I am the authorized K-12 representative in South Carolina for eInstruction by Turning Technologies …

I am the authorized K-12 representative in South Carolina for eInstruction by Turning Technologies

Bill McIntosh
SchoolVision Inc..
Authorized South Carolina K-12 Consultant for eInstruction by Turning Technologies
Phone :843-442-8888
Twitter : @OtisTMcIntosh

SchoolVision Website on Facebook:

Website :

For technical assistance on all eInstruction® products please call 866-746-3015

Turning Technologies | 255 West Federal Street | Youngstown, OH Main: 330-746-3015 | Toll Free: 866-746-3015 | Fax: 330-884-6065

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  • 1. Using PowerPoint with CPS. Updated July 2014 A while back I received an email from a CPS user with an excellent question, about how one can use PowerPoint’s with CPS. I am finding this is still a question many users of CPS have. Here is the question: What is the difference between using Powerpoints within the CPS software and using? the “CPS for Powerpoint plug in”. Do we need to install both? I want to explain the answer to this, and also show all the options in ways to use Powerpoint with CPS Here is how eInstruction explains the relationship between the CPS Software, the Plug in and Powerpoint. : If you want to use PowerPoint presentations with CPS you can either use the original CPS software or CPS for PowerPoint. With the CPS software you import PowerPoint presentations into any folder or lesson In your CPS database to engage as a lesson. All of the data is stored in the CPS Database where you imported the PowerPoint file. You can download CPS for PowerPoint from the web site and install it on your computer. Running this software adds a CPS toolbar to PowerPoint so You can add interactive slides to a PowerPoint presentation and engage those questions Through the engage toolbar while viewing a slideshow Let me see if I can clarify this a bit.
  • 2. Using the “regular “ import a PowerPoint (You use the “add files”, not import…go figure) When you engage the PowerPoint the verbal toolbar appears below the Powerpoint. That allows you to ask questions about any slide as VERBAL questions. What I found in using that mode it works best if: 1-You modify your Powerpoint to include the question and some answer stems BEFORE You import it. Otherwise people will ask, “What were my choices” 2-A “low tech “ way to do the same thing is have the questions to go with the slides written on an overhead projector transparency or even write them on a dry erase board Or make a handout. Using PowerPoint’s WITHIN the “regular “ CPS software is going to be just like any verbal questions. You will get immediate right/wrong totals and be able to print out reports, like an instructor summary but because they are basically verbal questions, you Don’t get the detailed reports. This is a fairly easy way to use Powerpoints. It doesn’t require much in the way of Powerpoint skills . You are basically using CPS as a Powerpoint “player” Inserting a textbox into an existing Powerpoint ( so you have questions built into your Slides) does require some skills. CPS for Powerpoint is a “Plug in “ in for Powerpoint. What this means is that it alters Powerpoint, so that you can run Powerpoints as you normally would, with all the Transitions and animations” and have access to a CPS toolbar from within Powerpoint. This method means if you are using a PowerPoint with animations and transitions and sounds, all those “work” because you are running PowerPoint as you normally would With an added “CPS toolbar”. Another feature this adds is that you can insert a “Question slide” between “Powerpoint
  • 3. Info” sheets . So this automates the process of putting a question in your Powerpoint . It does put the question on a separate slide from the “Presentation Info” One advantage of using the Powerpoint Plug in over importing Powerpoints into CPS is that it DOES generate more detailed reports( using the imported question slides). Now, at the risk of showing off my “CPS Wisdom” ( and thoroughly confusing folks) there are other ways to use CPS with Powerpoints. The first is to prepare a CPS database with questions that you type in to the templates. Then Engage that lesson and it will “float” above any application and you can ask a specific question about a specific slides. This is frankly how I used Powerpoint with the early versions of CPS before they added the “import CPS” to the CPS software and came out with the plug in. The second way is to use Workspace. Workspace will also “float “ above other applications and you can start a CPS session from within Workspace. This also lets you use all the workspace annotation tools to do the “John Madden effect” on your PowerPoint. There is a third way to use PowerPoint’s with CPS that don’t require you to use PowerPoint itself with your lesson. . A Powerpoint slide show can be exported as a set of.jpgs . You could import a side into one of the CPS templates as an illustration to a CPSQuestions. And yes, a FOURTH way to make use of PowerPoint’s, especially those that are “mostly text” . PowerPoint’s can be exported to MS. Word. Once the text (assuming the PowerPoint’s were, or included multiple choice questions, you can then PRINT OUT the word file, use the Fastgrade function within CPS to create an answer key, as you would for any printed worksheet or handout, and use the Powerpoints…again, you didn’t have to RETYPE anything. I have a sheet that shows how to export PowerPoint’s to word, if you would like it, just send me an email
  • 4. I also want to mention some ways to FIND Powerpoints. This has made many of my clients happy , and even got me a big kiss on the cheek one time from a thrilled elementary teacher ! 1-Google allows an “advanced search” . So you can designate the file type(.ppt is the extension for Powerpoint. Simply type in the topic and you will get a list of the files Google brings up. My Cousin Grace is at the Governors School for Science and Math and posted a plea on Facebook for help with Hamlet. Well, I learned they study more than Math and Science at the GSSM . And Cousin Grace found out that good ole Bill is also something of a British lit scholar. So , Cousin Bill to the rescue. One of the files I sent her was a Powerpoint I found using google explaining the plot of Hamlet. Grace’s older sister once proclaimed me “the worlds coolest cousin” and I think that title is safe. As the Bard of Stratford-on-Avon said “ All’s well that ends well.” The last time I checked there were over 58,000,000 PowerPoint’s out there. The key is using Keywords that get the files you want (and eliminate those you don’t). One of the things I have discovered is there are many schools and districts that have websites either with lots of Powerpoints, or links ot such sites. My point is simply that you may find some “treasure troves’ of Powerpoints out there with a few searches. I also want to defer to whatever your district or school or organization’s policy is about using outside websites and downloading such files. As far as copyrights go, my understanding is that if someone has posted something , they mean to share it UNLESS they specifically state it is for in house use, and as long as you don’t claim someone else’s work for your own , for purposes of profit you should be OK. If I am mistaken in this assumption, I would like to hear from someone with more insight on that topic.
  • 5. However, it is amazing what is out there. I helped one teacher find Powerpoints for “Entrepreneurship” He was equally impressed I could spell it correctly. Another time an English teacher asked about John Keats. There were FOUR Powerpoints on my favorite poet. The aforementioned thrilled elementary teacher wanted a Powerpoint to teach about early explorers. I told her how to “google for it” and she found dozens right away. 2-Another neat site is . The advantage of this site is not only is it “searchable” but you can also PREVIEW the slideshows before you download them. There are also some examples of excellent Powerpoint design here. I recently sat in on a session on how to design an effective Powerpoint. Most people, me included, try to cram two many text bullets and two many graphics onto a slide. As a cure for this he showed this video: One important note: To use the current Powerpoint plug in available for download, you also need the current version of CPS.Both are a free download from the eInstruction website. This also means, he said being a Master of the Obvious, that CPS is not only an assessment tool, but when used with Powerpoint can be a way to introduce new material, while avoiding a current pandemic: Death by Powerpoint. And this also refutes some “disinformation” I have seen being promulgated over the years: that CPS is only a “quizzing tool”. Using CPS with Powerpoint is a great way to introduce new information, and to make sure kids are not only on task DURING the lesson,but as a way to check for understanding immediately afterward. I was asked to do a demo lesson on Colonial South Carolina History. I whipped up a PowerPoint, did some “pre lesson” questions to get the kids comfortable using the pads, showing them
  • 6. some cool pictures from S.C history. , and then asked them some questions( I imported some of the pictures from the PowerPoint’s as “clues” to the answer), and the kids did very well. And I had fun! So did the kids. Several actually asked me “follow up questions” after the lesson and wanted to know where he could read more about Stede Bonnet and Blackbeard who had plagued SC at that time. They had gotten interested in Colonial SC! Isn’t that really what it is all about ? And I want to be sure I answered the second part of the earlier question clearly. You necessarily need the CPS software to use CPS and you can import Powerpoints into the main CPS software without the Plug-in. You do need the CPS software in order to use the Plug in .You cannot use just the Plug-in without the having the “regular “ CPS software installed. The latest versions of CPS and the Plug in for Powerpoint are available at : Also, those of you who have an earlier version of CPS, will have to upgrade to use the latest CPS for Powerpoint Plug in. Let me also point out that eInstruction does not charge for these updates. SUMMARY of CPS/PowerPoint options I thought it wise to summarize the options I listed above
  • 7. 1-Importing Powerpoints into the CPS software 2-Using the CPS for Powerpoint Plug in 3-Preparing a set of questions with the built in templates in the CPS software and then engaging your Powerpoint. 4-Using Workspace( with comes with Mobi and Dualboard) to “float above” Powerpoint 5-Exporting PowerPoint slides as .jpgs and using them as graphics to illustrate CPS Questions 6-Exporting Powerpoints to Word, and creating a fastgrade answer key in CPS. OK, with ALL of those ways, there is one MORE way to use CPS with Powerpoint . This is “Hardware solution” and while perhaps not an answer for everyone, I have done this, and suggested it to others..and it works. The way this method will work will depend on your data video projectors. Some projectors have the inputs for two computers. Meaning two computers (either laptop of desktop, or Mac and PC) can be attached to the projector, and by pressing a button on the projector ( or its remote) you can “change channels “ from one computer to the other. Now, the original intention for this capability with projectors was to allow “back to back” presenters in a conference room to set up their laptops at the same time, and rather than “fumble around” to disconnect one,and connect the other , both could be connected and “ready to Rumble” For those with a projector with only one input, a simple A-B switchbox costs about $50. So the idea here is you have Computer #1 with the Powerpoint presentation. Computer #2 has a set of CPS questions keyed to go with the slides. When the presenter is ready for a question to be asked, he nods to the “AV guy” who simply changes channels on the projector and the CPS Questions appear on the screen. Once the questions are
  • 8. answered, he nods and the AV guy “switches back” to the computer with Powerpoint. Now, someone handy with projector remotes could do this “on their own” but an assistant is a good idea. It does require two laptops( or a laptop and desktop). The advantages of this is 1-It does work 2-If you have a “visiting presenter” he just sends a list of questions in advance of his visit. He presents as he always does , and just nods when he wants to poll the audience. I saw this method used by the Medical University Pharmacy Department for a CME( Continuing Medical Education) Session on Drug Interactions. They brought in a world’s expert on Drug Interactions. He has a set of slides he had used to present with all around the country. He did his presentation the way he always did, and just nodded to ask a question . The visitor was happy, the audience got to interact, and the pharmacy dept had a lot of data on which drugs needed a “follow up session”. 3-If you have someone with Mac Keynote slides ( we don’t have a Keynote plug in at present) this is also a workaround for that. Someone can present using any Mac software, and then just “switch” to the PC. 4-This is also an excellent way to play a DVD on computer one, and have questions on computer 2. You can, of course do that with ONE computer( have the DVD window and the CPS window open) , but this is simply another way to “skin that cat”. Now, this does require two computers, and either a projector with two inputs ( and two VGA Computer to Projector cables) or an A-B switchbox. But those who have or can easily get that hardware will find it is a good “trick to have up your sleeve.”
  • 9. One final note. eInstruction merged with Turning Technologies in 2013. So for people looking to acquire new formative assessment tools, the Turning Tech pads are available. Also the new Insight 360 products are platform and OS Agnostic: They work with any device, ( PC, Mac, tablet, netbook) and any OS ( Windows, Mac, iOS and Android) . This advice obviously pertains mostly to those who already have CPS or who may be considering it as compared to another product. This is simply my attempt to clarify the use of the CPS response pads with Powerpoint. There IS a new toll free number for Tech support : For technical assistance on all eInstruction® products please call 866- 746-3015 Extension 2 I hope this is useful information. Bill McIntosh Phone: 843-442-8888 Email: eInstruction website:
  • 10. Authorized K12 Consultant for South Carolina for eInstruction by Turning Technologies. Here are the links that will allow you to browse all the files about eInstruction’s products that have been uploaded to :