Here are the steps to import Word files into CPS.
Note: If the file you are planning to import is a test that can be printed “as is” and
handed out to students, you might want to consider using the “Fast grade”
function to create an answer key, rather than imp0rting the files. It is faster that
the importing, and would allow you to use copies of the printed test over and
over, using CPS to create an answer key for the printed test.
Import from Word
The new Import from Word feature will allow you to quickly import RTF-formatted questions
into CPS. To import your files
1. Open your document in Microsoft
Word. You will need to format your
document before importing it. Please
see CPS Import from Word
Format (below) for more
information.
2. After saving your document, click
the Save as option from the File
menu. The Save as window will
open.
3. From the Save as type pull-down
menu, save the file as an RTF (rich
text format) document.
Save as window in Word
• NOTE: Make sure you
save your file in a folder that you can find later. To save a file to a particular
location, use the Save in
pull-down menu.
• NOTE: You will not be
able to import tables from
your RTF files into CPS.
4. Close your document in Word.
5. Open CPS from your desktop icon.
6. Click on the Lessons tab.
7. Click on the Tools icon and select the
Import option.
8. Click on the Browse button. The Open
window will appear. Use the Look in:
pull-down menu to view the folder
Open window

your file is in. Use the Files of type: pull-down menu and select Rich Text Format
(*.rtf).
9. Click Open and CPS will begin importing your files from Word.
• NOTE: You can import files from any word processor, such as MS Works,
WordPerfect, or Word Pad as long as you can save your document as an
RTF file.
CPS Import from Word Format
Before using the Import from Word feature, your question and answer stems must be formatted
so they can be imported into CPS. Use the following table to properly label your questions.
Please remember that a Question Type label is required for each different type of question.
Label Description
True/False True or False question type
Multiple Choice Multiple choice question type; up to 8 multiple choice answers
(MC 8)
Yes/No Yes or No question type
Numeric Numerical answers question type
ANS: Answer to this question (required)
STO: and OBJ: State objective or standards (not required)
NOT: Notes (not required)
Adding and Subtracting  The title of your Lesson. (Not Required; but recommended as this will be your lesson
name in CPS)
True/False  This label identifies the question type. (Required)
1. Four plus seven equals twelve.
ANS: F  This label “ANS:” identifies the correct answer. You must include the colon “:”. (Required)
Multiple Choice  This label signals the start of the different question type. (Required)
4. The sum of 11 and 5 is
a. 15
b. 16 Use a., b., c., and so on to mark answer choices. (Required)
c. 12
d. 7
• NOTE: CPS supports up to 8 multiple choice answers (MC8).

ANS: B STO: Understanding Numbers OBJ: 3-4.2  You can include the standards and
objectives on the same line as the
answer stem.
Adding and Subtracting
True/False
1. Four plus seven equals twelve.
ANS: F
Multiple-Choice
4. The sum of 11 and 5 is
a. 15
b. 16
c. 12
d. 7
ANS: B STO: Understanding Numbers OBJ:3-4.2
Correctly formatted Document
Additional Rules for Formatting and Importing
Below are some additional rules for importing your RTF document into CPS.
Title your RTF document – (not required but recommended)
• Be sure to include a title for your RTF document as the first line of your document. The title
will also be used as the Lesson Name. The title is limited to 90 characters and any text over
the character limit will be cut off.
• If no suitable title is found, CPS will use the default Lesson Name of “Imported RTF
Lesson”. You may rename it later at your convenience.
Prepare your question and answer stems
Question Type (Required)
• Make sure you use a new Question Type label each time you change question types.
• Put the label above your question. Press the Enter or Return key and move to the next line.

Question stem (Required)
• Number your questions, put a period after the number, then put at least one white space
(Spacebar or Tab key). After the white space, type the text for your question.
• If you are making an essay question, you may use multiple paragraphs. Press the Enter or
Return key to start a new question or enter the answer stem.
Answer stem (Required for Multiple Choice questions)
• Always put your answer stem (ANS: ) on a new line.
• If you do not put any information after ANS:, your question will be imported as a
performance question. However, you must have an answer after the ANS: if you are using
multiple-choice, true/false, yes/no, or numeric questions.
Standards, Objectives, and Notes (Not required)
• Including Standards and/or Objectives in your RTF document is optional. You may put them
on the same line as your answer stem. After STO:, OBJ:, or NOT:, type your information.
• Whatever you type after STO: or OBJ: will be the Standard or Objective name when the file
is imported to CPS.
Use only Supported Features for Import
• Superscript
• Subscript
• Picture (bmp, jpeg, gif)
• Charts
• Symbols
• Strikeout
• Font
 Size
 Type
 Color
Note: An alternative way to do this is to have both CPS and Word open and use the
Command C command( COPY) and the Command V command( Paste) to copy and
past text into an open CPS Question template. In some cases this may be faster than
preparing the file for import.