!Keeping the university open even if the doors


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!Keeping the university open even if the doors

  1. 1. Keeping the University Open Even if the Doors Close WCET conference Saturday, November 10, 2007 8:45 a.m. - 9:45 a.m.
  2. 2. introductions <ul><li>Catherine Kelley Assistant Provost, Center for Teaching and Learning with Technology Fairleigh Dickinson University </li></ul><ul><li>Janet Moore Chief Learning Officer The Sloan Consortium </li></ul><ul><li>Bruce Chaloux Director, Electronic Campus Southern Regional Education Board </li></ul>
  3. 4. threats <ul><li>Weather </li></ul><ul><li>Pandemic: </li></ul><ul><li>“we are going to be out of operation for a long time----how will we survive as an academic institution?” </li></ul><ul><li>Terrorism </li></ul><ul><li>Campus lock-down (?), shelter in place </li></ul>
  4. 5. drivers <ul><li>Academic mission </li></ul><ul><li>Reputation, culture of readiness: not if, but when </li></ul><ul><li>Survivability, sustainability </li></ul><ul><li>Enhancing routine operations </li></ul>
  5. 6. lessons learned <ul><li>There are a large number of good people in the higher education community. The fact that so many institutions would come forward to offer their courses for free, and that so many faculty would take on an additional class with only a small stipend, speaks volumes about the high quality of these institutions and their staff. </li></ul>
  6. 7. lessons learned <ul><li>Given the right set of circumstances, you CAN cut through academic “red tape” to get things done. Given a common goal and purpose, you CAN build an “institution” in three weeks. </li></ul><ul><li>We need to build on the Sloan Semester effort and establish a national system that will be ready to respond to the next inevitable disaster. </li></ul>
  7. 8. Strategies: work in progress… <ul><li>Plan academics with IT </li></ul><ul><li>Build for resilience </li></ul><ul><li>Be ready for student continuity </li></ul><ul><li>Have policies in place ahead of time </li></ul><ul><li>Access repositories </li></ul><ul><li>Partner, buddy up </li></ul><ul><li>Don’t hide plans </li></ul><ul><li>Regionalize/nationalize </li></ul>
  8. 9. strategy one: academic with IT <ul><li>Develop academic emergency plans as facility/IT plans are being formulated </li></ul><ul><ul><li>Faculty Component </li></ul></ul><ul><ul><li>Administrative Component </li></ul></ul><ul><ul><li>Student Component </li></ul></ul><ul><ul><li>Focus on re-establishing or continuing academic activities/services, including academic continuity in all-hazards planning </li></ul></ul>
  9. 10. strategy two: resilience <ul><ul><li>Build for resilience, not just recovery </li></ul></ul><ul><ul><li>Develop a plan for re-establishing institutional Web sites…fast </li></ul></ul><ul><ul><li>Clear evidence from Sloan Semester that academic communities turned (attempted to in any event) to web sites </li></ul></ul><ul><ul><ul><li>Have a back-up hosting site (e.g. UIS ICCN ) </li></ul></ul></ul><ul><ul><ul><li>Develop a system for approving messages </li></ul></ul></ul>
  10. 11. strategy three: student continuity <ul><li>Develop student continuation plans—online learning should be a key component </li></ul><ul><ul><li>Migrate courses to online format </li></ul></ul><ul><ul><li>Familiarize students with online and Web 2.0 </li></ul></ul><ul><ul><li>Course continuation strategies </li></ul></ul><ul><ul><li>Course sharing arrangements </li></ul></ul><ul><ul><li>Use green records storage and backup (not just paper) </li></ul></ul><ul><li>It is difficult to develop online courses or to undertake faculty training in a crisis </li></ul>
  11. 12. strategy four: policies <ul><li>Develop a set of guiding policies and obtain policy commitments. Include… </li></ul><ul><ul><li>“ Admission” to another institution </li></ul></ul><ul><ul><li>Tuition and fees </li></ul></ul><ul><ul><li>Financial Aid </li></ul></ul><ul><ul><li>Credit transfer/recognition </li></ul></ul><ul><ul><li>Course completion/extension of terms </li></ul></ul><ul><ul><li>Course- and faculty-sharing </li></ul></ul>
  12. 13. strategy five: repositories <ul><li>Establish and have ready online repositories of courses…join now </li></ul><ul><ul><li>Electronic Campus </li></ul></ul><ul><ul><li>Sloan-C </li></ul></ul><ul><ul><li>State and system online initiatives </li></ul></ul>
  13. 14. strategy six: partner <ul><li>Design academic “buddy systems” </li></ul><ul><ul><li>Partner with another institution(s) </li></ul></ul><ul><ul><ul><li>Student services/support </li></ul></ul></ul><ul><ul><ul><li>Faculty (joint course development and co-teaching) </li></ul></ul></ul><ul><ul><ul><li>IT back-up/sharing </li></ul></ul></ul><ul><ul><ul><li>Be ready to give and receive aid </li></ul></ul></ul><ul><li>Strengthen relationships </li></ul><ul><ul><li>Sloan C, WCET, NUTN, ADEC, others </li></ul></ul>
  14. 15. strategy seven: don’t hide it <ul><li>Once you have developed a disaster recovery/continuation plan, don’t hide it!!! </li></ul><ul><ul><li>Make it known to the community </li></ul></ul><ul><ul><li>Review and revise regularly, drill </li></ul></ul><ul><ul><li>Provide access to it in an emergency </li></ul></ul>
  15. 16. strategy eight: egionalize/nationalize the charge to regional and national organizations <ul><ul><li>Cooperate in an emergency back-up site </li></ul></ul><ul><ul><ul><li>“Default” 9-1-1 site in case of disaster </li></ul></ul></ul><ul><ul><ul><li>“House” plans and strategies </li></ul></ul></ul><ul><ul><ul><li>Available at all times—ongoing, regularly updated and easily accessible </li></ul></ul></ul><ul><ul><ul><li>Provide access to resources and services from national, regional, state, institutions </li></ul></ul></ul><ul><ul><ul><li>Move educational continuity on to the national “radar screen” </li></ul></ul></ul>
  16. 17. resources <ul><li>Academic Continuity-Emergency Management Workshop Report (and resources) </li></ul><ul><ul><li>http:// www.academiccontinuity.org </li></ul></ul><ul><li>Sloan Semester </li></ul><ul><ul><li>http://www.sloan-c.org/sloansemester / </li></ul></ul><ul><li>Disaster Preparedness, Response and Recovery http:// www.sreb.org/programs/EdTech/Disaster / </li></ul><ul><li>Changing Ideas of Campus Disaster Recovery: Designing Resiliency into Systems , Suresh Balakrishnan, Robert &quot;Rob&quot; Sapp, Eric Spangler, Donald Z. Spicer, EDUCAUSE Center for Applied Research, Volume 2007:20 20 </li></ul><ul><li>College checklist for pandemic flu http://www.pandemicflu.gov/plan/collegeschecklist.html </li></ul><ul><li>Fairleigh Dickinson University Faculty Quick Start Guide </li></ul><ul><li>http://fdu-coursecontinuity.wikispaces.com/ </li></ul><ul><li>Learning After Loss http://www2.universitybusiness.com/viewarticle.aspx?articleid=546 </li></ul><ul><li>Shelter from the Storm: IT and Business Continuity in Higher Education (Yanosky, 2007) http://connect.educause.edu/library/abstract/ShelterfromtheStormI/39105 </li></ul>