Outsourcing for Small Businesses
Brought to you by Chameleon PA
This is John and Sarah
They both design, manufacture and sell decorative
wire thingamajigs.
John does it all himself.
Sarah has a different idea.
She draws up a detailed task list of everything that
needs to be done to make her wire thingamajig
business a success.
She places the tasks in three categories:
1. Core competencies and capabilities that will make
her thingamajigs the best in the industry
(innovation, design)
2. All the other thingamajigs creation tasks: such as
research, manufacturing, assembling, packaging,
quality control.
3. Other tasks that are essential for the business but
simply don't make sense for her to deal with
personally (book keepi...
Her core competencies and capabilities she keeps
in-house.
The other thingamajig creation tasks she will
incrementally start outsourcing to free up time to
spend on her core compete...
The rest of the tasks she will immediately outsource
so she can free up as much time as possible to
focus on generating re...
John is fully booked, working 16 hour days and
producing forty thingamajigs and month.
Sarah is also fully booked. She spends around 70%
of her time on innovation and design…
…and 30% on managing her clients and resources.
She produces 400 thingamajigs a month and
continues to focus on expanding her collection of
designs.
When an order for 4 million thingamajigs arrives
John can’t deal with it, but Sarah simply upscales
her network of resourc...
Sarah appoints two new designers and her business
is into its next growth phase.
The Main Benefits of Outsourcing:
It frees up your time to focus on what really makes
your special and as you focus on what makes you
special you will start...
It gives you access to the time, skills and experience
of others without having to appoint or train them.
Internal staff m...
You can dynamically scale your business to fit the
current workload without increasing your direct costs
It makes your business more flexible to changes in
the marketplace
The Dangers of Outsourcing:
Quality risk. The resource might simply not be
capable of producing the quality you and your client
expect.
Communication issues. The resource might
interpret the brief differently or make the wrong
assumptions where things were n...
No direct control : Outside resources set priorities
according to what is best for their business
No commitment to the bigger picture. The
resource might simply execute your instructions and
not care to find the best pos...
It takes time to build up a good network of
resources.
NO PAIN – NO GAIN
How to start the process
Get into the right mindset. Stand outside the
business. Be a manager.
Identify all the tasks required to make the business a
success
Group the tasks into:
• your core competencies and capabilities (keep
inhouse),
• the rest of the tasks required to create the
products and service on offer (outsource
incrementally) and
• everything else needed to make the business
function (outsource ASAP).
Identify the right resources – Remember this:
contractors will often say anything to get the job, so
be cautious.
Know what you are looking for
Ask people you know for referrals
Ask those in your social media networks for
recommendations
Remember: you get what you pay for. People will
even do things for a fiver
Making it work
Discuss your requirements and expectations
Before the project starts make sure you have an
agreed Statement of Work in place. Requirements,
Expectations, Scope, Sche...
DO NOT ASSUME ANYTHING.
Make sure that you have stipulated ALL the details
of the project.
Keep a paper trail of everything.
Don’t micro-manage but keep on top of progress
Catch anything that’s off track as early as possible
Remember, this is about freeing up your time to
focus on your core competencies and capabilities
and running a successful ...
Oh, and one last thing about outsourcing:
Think about using a virtual office and PA service.
Chameleon – The business supp...
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Outsourcing for Small Businesses

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This is a slide deck, which we've created for a Chameleon PA, is a short introduction to the benefits of outsourcing for small businesses, the pitfalls to look out for and how to get the ball rolling.

Outsourcing has become a critical part of the growth strategy of small businesses since it gives them the opportunity to be more competitive in the global marketplace while maintaining control over their overheads.

Technology gives small businesses easy access to the time, skills and experience of a vast network of resources which means they can offer their clients more comprehensive problem solving solutions.

The main problem most small businesses struggle with is to get into the mindset of outsourcing. You need to move from working IN your business to working ON your business and make outsourcing part of this process.

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Transcript of "Outsourcing for Small Businesses"

  1. 1. Outsourcing for Small Businesses Brought to you by Chameleon PA
  2. 2. This is John and Sarah
  3. 3. They both design, manufacture and sell decorative wire thingamajigs.
  4. 4. John does it all himself.
  5. 5. Sarah has a different idea.
  6. 6. She draws up a detailed task list of everything that needs to be done to make her wire thingamajig business a success.
  7. 7. She places the tasks in three categories:
  8. 8. 1. Core competencies and capabilities that will make her thingamajigs the best in the industry (innovation, design)
  9. 9. 2. All the other thingamajigs creation tasks: such as research, manufacturing, assembling, packaging, quality control.
  10. 10. 3. Other tasks that are essential for the business but simply don't make sense for her to deal with personally (book keeping, payroll, HR, marketing, sales, social media, blog writing)
  11. 11. Her core competencies and capabilities she keeps in-house.
  12. 12. The other thingamajig creation tasks she will incrementally start outsourcing to free up time to spend on her core competencies and capabilities
  13. 13. The rest of the tasks she will immediately outsource so she can free up as much time as possible to focus on generating revenue.
  14. 14. John is fully booked, working 16 hour days and producing forty thingamajigs and month.
  15. 15. Sarah is also fully booked. She spends around 70% of her time on innovation and design…
  16. 16. …and 30% on managing her clients and resources.
  17. 17. She produces 400 thingamajigs a month and continues to focus on expanding her collection of designs.
  18. 18. When an order for 4 million thingamajigs arrives John can’t deal with it, but Sarah simply upscales her network of resources to deal with it
  19. 19. Sarah appoints two new designers and her business is into its next growth phase.
  20. 20. The Main Benefits of Outsourcing:
  21. 21. It frees up your time to focus on what really makes your special and as you focus on what makes you special you will start out-classing the competition
  22. 22. It gives you access to the time, skills and experience of others without having to appoint or train them. Internal staff might also benefit from this exposure.
  23. 23. You can dynamically scale your business to fit the current workload without increasing your direct costs
  24. 24. It makes your business more flexible to changes in the marketplace
  25. 25. The Dangers of Outsourcing:
  26. 26. Quality risk. The resource might simply not be capable of producing the quality you and your client expect.
  27. 27. Communication issues. The resource might interpret the brief differently or make the wrong assumptions where things were not specified.
  28. 28. No direct control : Outside resources set priorities according to what is best for their business
  29. 29. No commitment to the bigger picture. The resource might simply execute your instructions and not care to find the best possible solution
  30. 30. It takes time to build up a good network of resources. NO PAIN – NO GAIN
  31. 31. How to start the process
  32. 32. Get into the right mindset. Stand outside the business. Be a manager.
  33. 33. Identify all the tasks required to make the business a success
  34. 34. Group the tasks into: • your core competencies and capabilities (keep inhouse),
  35. 35. • the rest of the tasks required to create the products and service on offer (outsource incrementally) and
  36. 36. • everything else needed to make the business function (outsource ASAP).
  37. 37. Identify the right resources – Remember this: contractors will often say anything to get the job, so be cautious.
  38. 38. Know what you are looking for
  39. 39. Ask people you know for referrals
  40. 40. Ask those in your social media networks for recommendations
  41. 41. Remember: you get what you pay for. People will even do things for a fiver
  42. 42. Making it work
  43. 43. Discuss your requirements and expectations
  44. 44. Before the project starts make sure you have an agreed Statement of Work in place. Requirements, Expectations, Scope, Schedule, Costs, Payment schedules, Deliverables
  45. 45. DO NOT ASSUME ANYTHING. Make sure that you have stipulated ALL the details of the project.
  46. 46. Keep a paper trail of everything.
  47. 47. Don’t micro-manage but keep on top of progress
  48. 48. Catch anything that’s off track as early as possible
  49. 49. Remember, this is about freeing up your time to focus on your core competencies and capabilities and running a successful business.
  50. 50. Oh, and one last thing about outsourcing: Think about using a virtual office and PA service. Chameleon – The business support you need, at a price you can afford. www.chameleonpa.co.uk
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