Speaking Skills
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Speaking Skills

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Speaking Skills Speaking Skills Presentation Transcript

  • Improving Oral Presentations
  • The most important thing in a Oral Presentation is….? Audience You Content Topic Time Visual Aids
    • Planning the Presentation
    • Organizing the Presentation
    • Developing Visual Aids
    • Practicing the Presentation
    • Delivering the Presentation
    Preparing an Oral Presentation View slide
    • 1. Identify your purpose: reporting, explaining, persuading, motivating etc.
      • Decide what you want your audience to believe, remember, or do when you finish.
      • Aim all parts of your talk toward your purpose.
    • 2. Analyze the audience: identify demographic factors, their level of knowledge about your topic and psychological needs.
    • 3. Timing
    • 4. Delivery Method: Memorizing, Reading, Speaking from the notes
    Planning the Presentation View slide
    • 1. Introduction
      • Get the audience involved.
      • Capture attention by opening with a promise, story, startling fact, question, quotation, relevant problem, or visual aid.
      • Opening should introduce the topic, identify the purpose, and preview the main points of the presentation.
      • Establish your credibility by identifying your position, expertise, knowledge, or qualifications.
    Organizing the Presentation
    • 2. The Body of the Presentation.
    • Organize the body logically, according to the topic and audience needs.
    • Develop four to five main points. Streamline your topic and summarize its principal parts.
    • Arrange the points logically: chronologically, from most important to least important, by comparison and contrast, or by some other strategy.
    Organizing the Presentation
    • Organize the body.
      • Prepare transitions.
        • Use “bridge” statements between major parts (I’ve just discussed three reasons for X; now I want to move to Y).
        • Use verbal signposts (however, for example, etc.).
      • Have extra material ready.
        • Be prepared with more information and visuals if needed.
    Organizing the Presentation
    • 3. Organize the conclusion.
      • Finish on a strong, upbeat note, leaving your audience with a clear and simple message.
      • Review/Summarize your main points.
      • Provide a final focus. Tell your listeners how they can use this information, why you have spoken, or what you want them to do.
      • Plan a graceful exit.
      • Questions/discussions should be handled by all team members.
    Organizing the Presentation
    • 1. A promise
      • By the end of this presentation, you will be able to . . . .
    • 2. Drama
      • Tell a moving story; describe a serious problem.
    • 3. Eye contact
      • Command attention at the beginning by making eye contact with as many people as possible.
    Preparing an Oral Presentation Nine Techniques for Gaining and Keeping Audience Attention
    • 4. Movement
      • Leave the lectern area. Move toward the audience.
    • 5. Questions
      • Ask for a show of hands. Use rhetorical questions.
    • 6. Demonstrations
      • Include a member of the audience.
    Preparing an Oral Presentation Nine Techniques for Gaining and Keeping Audience Attention
    • 7. Samples/gimmicks
      • Award prizes to volunteer participants; pass out samples.
    • 8. Visuals
      • Use a variety of visuals.
    • 9. Self-interest
      • Audience wants to know “What’s in it for me?”
    Preparing an Oral Presentation Nine Techniques for Gaining and Keeping Audience Attention
  • Building Audience Rapport
    • Use effective imagery. Analogies, metaphors, similes, anecdotes, statistics, worst-and best-case scenarios
    • Include verbal signposts. Previewing, summarizing, switching directions
    • Send positive nonverbal messages. Look terrific, animate your body, punctuate your words, move about, vary your expression
    • Select the medium.
      • Consider the size of the audience and the degree of formality desired.
      • Consider cost, ease of preparation, and potential effectiveness.
    • Highlight the main ideas.
      • Focus on major concepts only.
      • Avoid overkill. Showing too many graphics reduces effectiveness.
      • Keep all visuals simple.
    Designing and Using Graphics
    • Ensure visibility.
      • Use large type for transparencies and slides.
      • Position the screen high enough to be seen.
      • Be sure all audience members can see.
    • Enhance comprehension.
      • Give the audience a moment to study a visual before discussing it.
      • Paraphrase its verbal message; don’t read it.
    Designing and Using Graphics
    • Practice using your visual aids.
      • Rehearse your talk, perfecting the handling of your visual aids.
      • Practice talking to the audience and not to the visual.
    Designing and Using Graphics
  • Presentation Enhancers
    • Multimedia Slides
    • Overhead Transparencies
    • Handouts
    • Flipchart
    • Write-and-wipe Board
    • Video
    • Use slides only to summarize major points.
    • Explain what each point means.
    • Allow time for audience to absorb meaning.
    Using PowerPoint Effectively
    • Keep the lights as bright as possible.
    • Don’t rely totally on PowerPoint.
    • Prepare for the worst; have transparencies or alternate media ready.
    • Don’t let your slides upstage you!
    Using PowerPoint Effectively
  • Overcoming Stage Fright
      • Stomach butterflies
      • Pounding heart
      • Shortage of breath
      • Sweaty palms
      • Dry throat
      • Unsteady voice
      • Trembling hands
      • Wobbly knees
      • Tied tongue
    Overcoming Stage Fright Symptoms of Stage Fright
      • Select a familiar, relevant topic. Prepare 150 percent.
      • Use positive self-talk.
      • Convert your fear into anticipation and enthusiasm and positive eneegy.
      • Shift the focus from yourself to your visuals.
      • Focus on familiar faces.
    Overcoming Stage Fright Ways to Overcome Stage Fright
      • Give yourself permission to make an occasional mistake.
      • Ignore stumbles; keep going. Don’t apologize.
      • Make the listeners your partners. Get them involved. Use natural gestures.
      • Just before you speak, practice deep breathing.
    Overcoming Stage Fright Ways to Overcome Stage Fright
      • Reading from the slides
      • Eye Contact/Posture
      • Hand in the pockets
      • Speed/Tone
      • Highlight on main issues and not on unimportant ones.
      • A group presentation should reflect good teamwork.
      • Strong Introduction with the agenda for the presentation.
      • Consistency in the information presented by all members.
      • Inadequate rehearsal time
      • Enforce time limits strictly
    Observations
      • How can internet be used to find a job?
      • How can your organization or institution improve its image?
      • Why should people invest in a company or scheme?
      • Should employees be able to use computers in a work environment for anything other than work-related business?
      • What are the pros and cons of videoconferencing for an organization?
      • What is your opinion of the statement, “Advertising steals our time, defaces the landscape, and degrades the dignity of public institutions”?
      • Read chapter 15. for the next class.