The VIVA Approach : Fundamentals in Charity Event Planning

Millions of urban-dwelling women participate in some form of charitable fundraising one way or another, whether for their children’s school, their church, or their favorite museum.

Millions of urban-dwelling women participate in some form of charitable fundraising one way or another, whether for their children’s school, their church, or their favorite museum.

Charitable volunteers who dedicate time and resources to fund raising have had no place – no centralized repository of useful information, on how to successfully raise more money. Vivanista is dedicated to helping philanthropic women through sharing of fund raising best practices and as well as lifestyle insights that enable members to live well while doing good.

Problem: Ineffective: According to a 2007 study conducted by Charity Navigator, for every $1 raised through a charitable event, $1.33 is spent on expenses Inefficient: Fundraising volunteers – those millions of women who reach out to help others, reinvent the proverbial wheel when creating a fundraiser.

Solution: VIVA Approach Vivanista provides the step-by-step tools to produce efficient and effective fund raisers Structure for planning and implementing a successful event Templates to support the fund raising effort

Vivanista provides the step-by-step tools to produce efficient and effective fund raisers

Structure for planning and implementing a successful event

Templates to support the fund raising effort

VIVA 4-Step Approach V ision I mplement e V ent A nalyze

V ision

I mplement

e V ent

A nalyze

V ision 1. Set Goals Quantitative: Financial impact on nonprofit Qualitative: Warm Glow, Community Outreach 2. Make a Plan Expectations Timeframe Partnerships 3. Formulate Budget Revenue Expenses V IVA Step 1: “ We may affirm that nothing great in the world has been accomplished without passion.” - George Wilhelm Friedrich Hegel

1. Set Goals

Quantitative: Financial impact on nonprofit

Qualitative: Warm Glow, Community Outreach

2. Make a Plan

Expectations

Timeframe

Partnerships

3. Formulate Budget

Revenue

Expenses

I mplementation Committee Leadership Job/Committee responsibilities Interrelationships Action Plan Timeline Expectations Sponsorships Corporate Individual Marketing Press relations Graphic design Invitation Program Auction Live Silent Fund In Need Regulations Local municipality State/Federal V I VA Step 2: “ Vision without action is a dream. Action without vision is simply passing the time. Action with Vision is making a positive difference.” - Joel Barker

Committee

Leadership

Job/Committee responsibilities

Interrelationships

Action Plan

Timeline

Expectations

Sponsorships

Corporate

Individual

Marketing

Press relations

Graphic design

Invitation

Program

Auction

Live

Silent

Fund In Need

Regulations

Local municipality

State/Federal

e V ent Production considerations Week before Keeping all parties informed Contingency planning Day of Setting expectations Volunteer management Attendee considerations Keeping in touch On-site Registration Post-event Appreciation VI V A Step 3: “ Teamwork is the ability to work toward common vision” - Andrew Carnegie

Production considerations

Week before

Keeping all parties informed

Contingency planning

Day of

Setting expectations

Volunteer management

Attendee considerations

Keeping in touch

On-site Registration

Post-event Appreciation

A nalyze Final Report Goal achievement Successes Opportunities for Improvement Budget comparison to actual Attendance Plans for moving forward Staffing recommendation Succession planning VIV A Step 4: “ Failure is only the opportunity to begin again, only this time more wisely.” -Unknown author

Final Report

Goal achievement

Successes

Opportunities for Improvement

Budget comparison to actual

Attendance

Plans for moving forward

Staffing recommendation

Succession planning

Summary Put together a realistic, conservative Vision Implement a plan with milestones Rehearse the actual eVent beforehand Analyze the results after the event is concluded

Put together a realistic, conservative Vision

Implement a plan with milestones

Rehearse the actual eVent beforehand

Analyze the results after the event is concluded

WWW.VIVANISTA.COM New Website Launching September 2009

New Website Launching

September 2009