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VRA 2012, Vendor Slam, Gallery Systems

VRA 2012, Vendor Slam, Gallery Systems



Gallery Systems at the VRA 2012 Vendor Slam

Gallery Systems at the VRA 2012 Vendor Slam



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  • Most data standards do not require separate elements for creator First and Last Names
  • Most data standards do not require separate elements for creator First and Last Names
  • Templates have been created to support connection with SoftChalk and Pachyderm so that Web Kiosk can serve as a data host (that users don’t even need to access directly).
  • The majority of the participants are museums and galleries in the United States. Participants are NOT all Gallery Systems clients. International participants include the National Gallery of Ireland, museum kunst palast in Dusseldorf, Birmingham Museums in the UK, the private Gross Family Collection of Judaica in Israel, and soon The Budapest Museum of Fine Arts and Australia National Maritime Museum collections will be joining. The works of individual artists such as Richard Diebenkorn and Judy Chicago are also represented. One of the best benefits is that collections of small museums are represented along with the big ones.

VRA 2012, Vendor Slam, Gallery Systems VRA 2012, Vendor Slam, Gallery Systems Presentation Transcript

  • EmbARK: Organize YourData & Keep It Moving! Robb DetlefsDirector, West Coast Operations & Strategic Initiatives robb@gallerysystems.com
  • WHO WE ARE•Gallery Systems has developed database applications for cultural institutionsfor over 25 years. We currently serve over 700 museums, universities, artists,and other types of collections.•Two product lines: The Museum System (TMS) and EmbARK•Two web publication tools: eMuseum and Web Kiosk•Future: Federated search of collections with eMuseum Network.•We are community-minded and well-positioned to contribute knowledge inresource discovery
  • EmbARK is a database system for managing digital media and cataloguing metadata. It is available in 2 versions:1. EmbARK Collections Manager: Used by museums and other institutions with physical collections that are Exhibited, Loaned, Moved, Conserved, Appraised…2. EmbARK Cataloguer: The tool to catalogue image collections (sound and video, too).
  • Some EmbARK Cataloguer Clients• The Allan Houser Foundation • Ro Gallery Image Makers, Inc.• Anderson & Middleton • Sam Francis Foundation• Arizona State University, Tempe, College of Design • San Jose State University, School of Art & Design• Artemis Fine Art Services • San Jose State University, Sourisseau Academy• Cal Poly State University, Department of Art & Design • Scripps College, Slide Library• California State Polytechnic University, Pomona, College of • Sonoma State University, Art & Art History DepartmentEnvironmental Design • Southern Methodist University, Lady Tennyson d’Eyncourt Slide• California State Polytechnic University, Pomona, College of LibraryEnvironmental Design-Visual Resources Library • Stanford University, Art & Architecture Library, Visual Resource• California State University, San Bernadino - Department of Art Center• Catholic University of America • State of Wisconsin, Department of Tourism• Davidson College, Art Department-Slide Collection • Tri-College Visual Resource Collections (Bryn Mawr, Haverford• Dowling College, Visual Arts Department and Swarthmore)• Film Victoria • Tucson Unified School District• Hunter College, Hunter College Libraries, The City University of • Universal Limited Art EditionsNew York • University of Arizona, College of Architecture, Planning, and• Ilisagvik College, Tuzzy Consortium Library Landscape Architecture• Miami University, School of Fine Art • University of Michigan-Dearborn• Mills College, Department of Art & Art History • University of North Carolina - Charlotte, College of Architecture• College of New Rochelle • University of the Pacific, Arthur A. Dugoni School of Dentistry• Princeton University, School of Architecture • The University of the South• Purchase College, SUNY - Library • University of Texas Arlington, Art & Art History Department
  • System Requirements• Platform: Windows and/or Macintosh• Environment: Stand-alone or Multi-user Client/Server• Supported on mobile devices such as iPad via remote access tools such as Logmein or Remote Desktop.
  • Keep your collection in shape…• EmbARK can be used to catalog records one at a time…However –• EmbARK shines when batch entry features are used!
  • Standard Data Entry Form
  • Custom Data Entry Form Create a VRA Core template for data entry Use CCO guidelines for the online data dictionary Built-in authority lists
  • Drag-and-drop a single image Most common image, video, and sound formats are supported.
  • EmbARKautomaticallycreates a thumbnailand captures theimage metadata.
  • Image recordautomaticallyattached to thework.
  • Drag-and-dropadditional files tocreate IMAGErecords for otherviews.
  • CatalogueIMAGE data inthe relatedrecord.
  • Works and Images may be loaded as a Batch•Import text data from 3rd party slide vendors like Saskia, Davis, andArchivision•Import your own data from Excel or even with VRA Core XML•-> Configure import file to create data record and link to image at the sametime!
  • Take data from an Excel file…
  • Then map to fields in EmbARK Import can be used to create new records or update existing ones.
  • Import VRA Core XML
  • Such as a selection from Archivision module 5
  • And automatically have Work/Image records
  • Use REPLACEto make batchchanges to anyfields on anyset of records.
  • Apply termsfrom thesaurisuch as AAT tomultiple recordsat once. (AATavailable for freewith purchase.)
  • Practice good database design, not strictadherence to standards. By entering Creator FIRST and LAST names separately, the system can generate DISPLAY and SORT names.
  • Enter dimensions into separate Height, Width, and Depthfields so that system can automatically convert English <>metric.
  • Batch acquireimages:EmbARK willlink to existingrecord ormake a newrecord.Multipleimages canlink to a singleWork basedon thematching idfield.
  • Use built-in DigitalAsset Managementtools to managemedia files.•Move, Update, Copy, Rename, Rotate,etc.•Sort images withdrag-and-drop
  • Review data usingconfigurable, sortable LIST views.Easily pick outinconsistencies orerrors.
  • Save sets asPORTFOLIOS tomanage workflow.
  • Export data the way you need it – Text, Excel,PDF, HTML, XML, ODBC, etc.
  • Use WebKiosk topublish adynamic, searchable Website forFaculty andStudents.
  • Publish data as XMLso that machines cantalk to machines andshare data. Thequery URL is flexibleAPI. Each datarecord has a URI tosupport Linked OpenData.
  • Create Custom Data Export for use with VRA PanelExport-Import Tool embedded metadata import. Select records, then use customizable scripts to massage data from EmbARK to match VRA Panel import format.
  • eMuseum Network: A Gallery Systems project•A way for museums to share information (currently over 1.3 million objectsfrom 60 participants)•A way to search across museum collections from a single accesspoint•Not just search, but a platform for sharing and collaborating•Participation and Access are free•Open access coming soon…•http://www.emuseum.net
  • Current Participants
  • • Advanced Lucene query syntax supported• Faceted filtering• Select favorites to add to My Collections (from across institutions)• Export data in various exchange formats
  • Thank you… For More Info Email: robb@gallerysystems.com Web: http://www.gallerysystems.com Phone: 510.652.8950 x233 Product Info in electronic format available at the display table. EmbARK User’s Listserv http://www.gallerysystems.com/embarkusers/EmbARK_List.pdf