Disaster planning for the digital age

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When Servers Crash: Disaster Planning in the Digital Age
VRA Conference 2007, Kansas City

Co-Chairs:
Heather Seneff, University of Washington and
Heather Cleary, Otis College of Art and Design
Moderator:
Lise Hawkos, Arizona State University

Abstract: This session will revisit and update VRA Special Bulletin 7: Disaster Planning for Visual Resources Collections, published in 1994. The experiences of visual resources curators who have been through recent disasters will be examined, focusing on how their disaster plans did or did not facilitate recovery. The session will also address preparing a disaster plan in the digital age; as analog collections depend more on digital media, how can a robust disaster plan prepare for both the analog and digital collection? The participants hope to present a diverse and practical discussion about disaster planning.



Meghan Dougherty, Visual Resources Collection, College of Architecture and Urban Planning, University of Washington

Published in: Business, Education
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Disaster planning for the digital age

  1. 1. Strategies for Disaster Planning Response and Recovery Planning in the UW CAUP VRC M. Dougherty & H. Seneff VRA Annual Conference, Kansas City, MO March 27-April 1, 2007
  2. 2. RESPONSE RECOVERY
  3. 3. RESPONSE RECOVERY Personal Safety critical staff contact list entering and leaving a disaster area
  4. 4. RESPONSE RECOVERY Personal Safety critical staff contact list entering and leaving a disaster area Assessment & Action identify high priority items assess damage facilitate cooperative management
  5. 5. RESPONSE RECOVERY Personal Safety critical staff contact list entering and leaving a disaster area Assessment & Action identify high priority items assess damage facilitate cooperative management
  6. 6. RESPONSE RECOVERY Personal Safety Goals critical staff contact list collection and home institution entering and leaving a disaster area Assessment & Action identify high priority items assess damage facilitate cooperative management
  7. 7. RESPONSE RECOVERY Personal Safety Goals critical staff contact list collection and home institution entering and leaving a disaster area Resources mobile administration Assessment & Action identify high priority items assess damage facilitate cooperative management
  8. 8. RESPONSE RECOVERY Personal Safety Goals critical staff contact list collection and home institution entering and leaving a disaster area Resources mobile administration Return to Work temporary duties Assessment & Action identify high priority items assess damage facilitate cooperative management
  9. 9. RESPONSE RECOVERY Personal Safety Goals critical staff contact list collection and home institution entering and leaving a disaster area Resources mobile administration Return to Work temporary duties Assessment & Action identify high priority items Alternate Sites assess damage administration facilitate cooperative management digital resources physical collection
  10. 10. RESPONSE RECOVERY Personal Safety Goals critical staff contact list collection and home institution entering and leaving a disaster area Resources mobile administration Return to Work temporary duties Assessment & Action identify high priority items Alternate Sites assess damage administration facilitate cooperative management digital resources physical collection Third-party Storage
  11. 11. RESPONSE RECOVERY Personal Safety Goals critical staff contact list collection and home institution entering and leaving a disaster area Resources mobile administration Return to Work temporary duties Assessment & Action identify high priority items Alternate Sites assess damage administration facilitate cooperative management digital resources physical collection Third-party Storage
  12. 12. Disaster Planning in the UW CAUP VRC
  13. 13. Reduce risk “Funds spent prior to an emergency to mitigate damage are funds well spent. Every dollar spent in preparation and mitigation can save seven dollars in recovery” (Flynn, 2007; Yeoman, 2006). Flynn, Stephen, 2007. The Edge of Disaster: Rebuilding a Resilient Nation. Random House: New York, NY. Yeoman, Brian, 2006. Houston Disaster Recovery. Paper presented at the University of Washington Business Continuity Symposium, November 6 in Seattle, WA.
  14. 14. Provide resources During and after an emergency, staff may need materials in the short term for basic survival; they will need clear instructions on what to do, and they will need redundant communication channels in different media formats.
  15. 15. Strategies for Disaster Planning Response and Recovery Planning in the UW CAUP VRC M. Dougherty & H. Seneff VRA Annual Conference, Kansas City, MO, March 27-April 1, 2007

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