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Reports

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this will guide the students how to write the reports..

this will guide the students how to write the reports..

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  • 1. Presented by:Ujjwal Kumar Jaiswal Roll No.37Vaibhavi Ashok Malve Roll No.38 Varun Parti Roll No.39Vicky Tikyani Roll No.40Vinal Wahane Roll No.41Hanish Jangra Roll No.42 Submitted To : prof. dipali biswas
  • 2. Objective of Presentation onReport To give brief idea about what is report To understand about types of Report. To understand importance of Report. To understand why Report is called backbone of Communication System.
  • 3. Specimen Of Report To, Date:11th October2011 The Managing Director, XYZ Ltd, Dear Sir, SUB: Decline of sales of Production …………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………… ………………………………………………………………. Recommendation 1)……………………….. 2)………………………... Yours faithfully XYZ Secretary,
  • 4. Introduction A report is a logical presentation of facts and information. The information is needed for reviewing and evaluating, future course of action and for taking decisions. Provides feedback Report may be written by individuals and group of Persons. Backbone of any communication System.
  • 5. Objective of Report Writing Readable Action Informati Oriented on Convincin Understa g ndable
  • 6. Features of Good Report Clarity Meaningful Precise Simplicity Accuracy
  • 7. Importance Of Report Measuring Executive Performance Useful for Diverse Means of Field People Communication Gives information Helpful in about unknowns Decision Making
  • 8. Types of Report On the Basis Of OrganizationOn the Basis of On the Basis of number of nature of Report Person
  • 9.  On the basis of Organization A)Formal Report B)Statutory Report C)Non Statutory Report 1)Report of Directors to Shareholders 2)Financial Report 3)Report of Meeting 4)Informal Report 5)Report of Company Secretary
  • 10.  On the basis of Number of Persons A)Report of Individuals B)Reports by Committee On the basis of Nature of Report A)Routine Report B)Progress Report C)Examination Report D)Statistical Report
  • 11. Formal and Informal Report Formal Report It is prepared in a prescribed form and presented according to established procedure to the prescribed authority. Formal report are further divided into two parts: A)Statutory Report B)Non Statutory Report Informal Report This is usually from person to person in form of communication.
  • 12. Points to be Considered In ReportWriting • Sufficient • Page Margin Numbering Method of Rough Draft Report Writing Accuracy in Concentration Recording on Subject Facts and Matter Figures • Table of • Use of Contents Charts and Diagram
  • 13. Structure Of a Report Title Page Executive Summary Table Of Contents Introduction Body Conclusion Recommendation Reference List Appendix
  • 14. Conclusion So we can conclude that Report is very important and essential for any communication system as it helps in Planning, coordinating and providing information and plays major role in decision making so we can say that it is considered to be backbone of any organization let it be formal or Informal communication.
  • 15. References Enhancing soft skill: by prof. Dipali Biswas www.Google.com Nirali prakashan