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Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
Guide to Successful Lectures
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Guide to Successful Lectures

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Transcript

  • 1. AVIT Video Conferencing Training Module Lectures
  • 2. Video Conferencing <ul><li>Video Conferencing is mainly used for meetings, lectures and tutorials </li></ul><ul><li>It is cost effective and time efficient </li></ul><ul><li>To achieve a successful video conference, users need to be familiar and confident using the medium, and encourage an interactive environment </li></ul>
  • 3. Why VC Lectures? <ul><li>Ability to communicate with multiple sites </li></ul><ul><li>Off-site communication and learning </li></ul><ul><li>Opportunity for students and staff to incorporate this technology with rural teaching and learning </li></ul>
  • 4. A Successful VC Lecture <ul><li>The essential ingredients: </li></ul><ul><li>Booking of Sites and Bridge </li></ul><ul><ul><li>www.avit.med.usyd.edu.au </li></ul></ul><ul><li>Contact with the Video Conferencing Unit </li></ul><ul><li>Learning VC Basics </li></ul><ul><li>Knowing What to Expect at a Lecture </li></ul><ul><li>Preparing Presentation Material </li></ul><ul><li>Effective Communication </li></ul>
  • 5. VC Lecture Basics <ul><li>Screen Layout </li></ul><ul><li>Camera </li></ul><ul><li>Microphone </li></ul><ul><li>Standard Lecture Theatre Setup </li></ul><ul><li>During the Lecture </li></ul><ul><li>Presentations </li></ul><ul><li>What to do on the day of your lecture </li></ul>
  • 6. What You See - Screen Layout <ul><li>There are three main types of screen layout: </li></ul><ul><li>Voice Activated Video </li></ul><ul><li>Quad Split </li></ul><ul><li>Picture in a Picture </li></ul>
  • 7. Voice Activated Video <ul><li>Only one site is seen at a time </li></ul><ul><li>The last site that spoke is visible on screen </li></ul><ul><li>There is a 3 second delay when switching between sites in this mode </li></ul>
  • 8. Quad Split Screen Layout <ul><li>The screen is divided into 4 quadrants </li></ul><ul><li>The Bridge controls which site is visible in which quadrant </li></ul><ul><li>If there are 6 or more sites, the 4 th quadrant works in Voice Activated Video mode </li></ul><ul><li>Things to Consider: </li></ul><ul><ul><li>Small screen problems </li></ul></ul><ul><ul><li>Increased importance of camera setup </li></ul></ul><ul><ul><li>Problems showing presentation material </li></ul></ul>
  • 9. Quad Split Screen Layout
  • 10. Picture in a Picture <ul><li>This mode allows you to view your own site in a corner of the screen during a conference </li></ul><ul><li>Especially applicable to single screen setups </li></ul>
  • 11. Camera <ul><li>Camera presets </li></ul><ul><li>Good Camera Control </li></ul><ul><ul><li>Camera on lecturer, on presentation, on audience, depending on who is speaking </li></ul></ul><ul><li>Stay within Camera Shot </li></ul><ul><li>Maintain eye contact with your video conference audience as well as the physical audience </li></ul>
  • 12. Microphones <ul><li>Proper microphone positioning is vital </li></ul><ul><li>All attendees at a site need to heard as well as possible </li></ul><ul><li>At the beginning of a conference, or when a new site joins in, test that all sites can hear one another </li></ul><ul><li>What if they can’t hear me? </li></ul>
  • 13. Microphones <ul><li>Ideally, use a lapel microphone </li></ul><ul><li>If unavailable, speak very clearly and at a moderate speed towards the lectern microphone </li></ul>
  • 14. Standard Lecture Theatre Setup <ul><li>Lectern </li></ul><ul><li>2 screens (both data projection) </li></ul><ul><li>Microphones – lectern, audience </li></ul><ul><li>Cameras – audience, lecturer/presentation </li></ul>
  • 15. Lecture Theatre Setup – Scot Skirving
  • 16. Lecture Theatre Setup – Scot Skirving
  • 17. Single Screen Setups <ul><li>Three options for video conferencing: </li></ul><ul><li>Camera switches between the lecturer and presentation </li></ul><ul><li>Camera is set on the lecturer </li></ul><ul><li>Camera is set on the presentation </li></ul>
  • 18. Dual Screen Setups <ul><li>One screen shows presentation material </li></ul><ul><li>Other screen shows the lecturer and/or receiving sites </li></ul>
  • 19. Presentations <ul><li>Modes of presentation available: </li></ul><ul><ul><li>PowerPoint </li></ul></ul><ul><ul><li>Document Camera </li></ul></ul><ul><ul><li>Overhead Projector </li></ul></ul><ul><ul><li>Whiteboard </li></ul></ul><ul><ul><li>VCR </li></ul></ul><ul><ul><li>DVD </li></ul></ul>
  • 20. Presentations <ul><li>Consult the Video Conferencing Unit </li></ul><ul><li>All sites should have a hardcopy </li></ul><ul><li>Use camera presets to view both the presenter and the presentation material </li></ul><ul><li>Picture Quality </li></ul><ul><li>Site specificity of presentation equipment </li></ul>
  • 21. PowerPoint Presentations <ul><li>PowerPoint is the preferred mode of presentation </li></ul><ul><li>Use the mouse as a pointer, rather than a laser pointer </li></ul><ul><li>Provide extra verbal description of what is shown </li></ul><ul><li>Emphasis on clarity rather than beauty! </li></ul>
  • 22. PowerPoint Presentations <ul><li>Text at least size 25 </li></ul><ul><li>Use font of uniform thickness </li></ul><ul><li>Less than 10 lines per slide </li></ul><ul><li>Dark uniform background </li></ul><ul><li>Optimal colours – jet blue background with yellow font </li></ul><ul><li>Make images as large as possible </li></ul>
  • 23. Example PowerPoint Presentation
  • 24. Document Camera <ul><li>Can show paper, books, transparencies and small models </li></ul><ul><li>TV quality vs computer (XGA) quality </li></ul><ul><li>If viewing smaller objects/text use the ‘zoom’ function </li></ul><ul><li>Book the document camera to ensure that it is available for use during your lecture </li></ul>
  • 25. Document Camera
  • 26. Overhead Projectors & Whiteboards <ul><li>Should be avoided </li></ul><ul><li>Poor quality transmission via video </li></ul><ul><li>Handouts should be used instead </li></ul>
  • 27. DVD & VCR <ul><li>Can show clips of VCR or DVD footage over video conference </li></ul><ul><li>Check availability of equipment at your site </li></ul>
  • 28. Presentation Handouts <ul><li>It is best practice to provide all students with a paper handout of presentation material </li></ul><ul><li>Handouts help to overcome the difficulties for participants of seeing the material clearly, and the camera can be focused on the lecturer </li></ul>
  • 29. Process for Handout Distribution <ul><li>Lecturer sends a copy of the presentation to the local education officer </li></ul><ul><li>Education Officer sends the material to the receiving sites </li></ul><ul><li>The presentation is then printed out (ppt handout with 6 slides per page) </li></ul><ul><li>A copy is made available for all participants </li></ul>
  • 30. Presentations & the Camera <ul><li>During a presentation, the camera will switch between lecturer and presentation – controlled by technical assistant on-site </li></ul><ul><li>Camera will view the presentation briefly; maximising the time the lecturer spends on camera </li></ul><ul><li>Increased satisfaction and attention from the receiving sites </li></ul>
  • 31. Effective VC Communication <ul><li>The lecturer facilitates successful: </li></ul><ul><ul><li>Participation </li></ul></ul><ul><ul><li>Communication </li></ul></ul><ul><ul><li>Etiquette </li></ul></ul><ul><li>Be aware that you are usually communicating to multiple sites </li></ul><ul><li>Participants at receiving sites do not have the full benefits of being in the lecture theatre with the lecturer </li></ul>
  • 32. Participation <ul><li>Maintain constant contact with all sites using the camera </li></ul><ul><li>Aim for equal participation at each site </li></ul><ul><li>Keep attention levels high – do not forget or ignore the students or staff participating via video conference </li></ul><ul><li>Communicate directly to participating sites </li></ul><ul><ul><li>Questions </li></ul></ul><ul><ul><li>Comments </li></ul></ul><ul><li>This helps to overcome the barrier of distance and technology </li></ul>
  • 33. Communication <ul><li>Talk clearly, one at a time </li></ul><ul><li>No multiple discussions </li></ul><ul><li>Talk towards the microphone, considering your position and the range of the microphone </li></ul>
  • 34. Etiquette <ul><li>Video conferencing greatly benefits from orderly and clear conduct </li></ul><ul><li>Avoid all unnecessary movement and noise </li></ul><ul><li>Presume that you are always being watched and heard </li></ul><ul><li>Using the ‘Mute’ function </li></ul>
  • 35. Question and Answer Sessions <ul><li>Be aware that all questions asked by students at the sending site must be heard at the receiving sites </li></ul><ul><li>Questions should be asked using a hand held microphone, or the questions should be repeated by the lecturer </li></ul><ul><li>Students at receiving sites need enough time to ‘Unmute’ to answer any questions </li></ul>
  • 36. What to do on the Day <ul><li>Arrive 15 minutes early </li></ul><ul><li>Contact with VCU or On-Site Help Person to load presentation material onto local computer </li></ul><ul><li>When lecturing – interact, include, engage </li></ul><ul><li>Ensure that all participants can see/hear throughout lecture </li></ul><ul><li>For lectures, on-site technical assistant will supervise audio and camera view </li></ul>

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