Guide to Successful Lectures


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Guide to Successful Lectures

  1. 1. AVIT Video Conferencing Training Module Lectures
  2. 2. Video Conferencing <ul><li>Video Conferencing is mainly used for meetings, lectures and tutorials </li></ul><ul><li>It is cost effective and time efficient </li></ul><ul><li>To achieve a successful video conference, users need to be familiar and confident using the medium, and encourage an interactive environment </li></ul>
  3. 3. Why VC Lectures? <ul><li>Ability to communicate with multiple sites </li></ul><ul><li>Off-site communication and learning </li></ul><ul><li>Opportunity for students and staff to incorporate this technology with rural teaching and learning </li></ul>
  4. 4. A Successful VC Lecture <ul><li>The essential ingredients: </li></ul><ul><li>Booking of Sites and Bridge </li></ul><ul><ul><li> </li></ul></ul><ul><li>Contact with the Video Conferencing Unit </li></ul><ul><li>Learning VC Basics </li></ul><ul><li>Knowing What to Expect at a Lecture </li></ul><ul><li>Preparing Presentation Material </li></ul><ul><li>Effective Communication </li></ul>
  5. 5. VC Lecture Basics <ul><li>Screen Layout </li></ul><ul><li>Camera </li></ul><ul><li>Microphone </li></ul><ul><li>Standard Lecture Theatre Setup </li></ul><ul><li>During the Lecture </li></ul><ul><li>Presentations </li></ul><ul><li>What to do on the day of your lecture </li></ul>
  6. 6. What You See - Screen Layout <ul><li>There are three main types of screen layout: </li></ul><ul><li>Voice Activated Video </li></ul><ul><li>Quad Split </li></ul><ul><li>Picture in a Picture </li></ul>
  7. 7. Voice Activated Video <ul><li>Only one site is seen at a time </li></ul><ul><li>The last site that spoke is visible on screen </li></ul><ul><li>There is a 3 second delay when switching between sites in this mode </li></ul>
  8. 8. Quad Split Screen Layout <ul><li>The screen is divided into 4 quadrants </li></ul><ul><li>The Bridge controls which site is visible in which quadrant </li></ul><ul><li>If there are 6 or more sites, the 4 th quadrant works in Voice Activated Video mode </li></ul><ul><li>Things to Consider: </li></ul><ul><ul><li>Small screen problems </li></ul></ul><ul><ul><li>Increased importance of camera setup </li></ul></ul><ul><ul><li>Problems showing presentation material </li></ul></ul>
  9. 9. Quad Split Screen Layout
  10. 10. Picture in a Picture <ul><li>This mode allows you to view your own site in a corner of the screen during a conference </li></ul><ul><li>Especially applicable to single screen setups </li></ul>
  11. 11. Camera <ul><li>Camera presets </li></ul><ul><li>Good Camera Control </li></ul><ul><ul><li>Camera on lecturer, on presentation, on audience, depending on who is speaking </li></ul></ul><ul><li>Stay within Camera Shot </li></ul><ul><li>Maintain eye contact with your video conference audience as well as the physical audience </li></ul>
  12. 12. Microphones <ul><li>Proper microphone positioning is vital </li></ul><ul><li>All attendees at a site need to heard as well as possible </li></ul><ul><li>At the beginning of a conference, or when a new site joins in, test that all sites can hear one another </li></ul><ul><li>What if they can’t hear me? </li></ul>
  13. 13. Microphones <ul><li>Ideally, use a lapel microphone </li></ul><ul><li>If unavailable, speak very clearly and at a moderate speed towards the lectern microphone </li></ul>
  14. 14. Standard Lecture Theatre Setup <ul><li>Lectern </li></ul><ul><li>2 screens (both data projection) </li></ul><ul><li>Microphones – lectern, audience </li></ul><ul><li>Cameras – audience, lecturer/presentation </li></ul>
  15. 15. Lecture Theatre Setup – Scot Skirving
  16. 16. Lecture Theatre Setup – Scot Skirving
  17. 17. Single Screen Setups <ul><li>Three options for video conferencing: </li></ul><ul><li>Camera switches between the lecturer and presentation </li></ul><ul><li>Camera is set on the lecturer </li></ul><ul><li>Camera is set on the presentation </li></ul>
  18. 18. Dual Screen Setups <ul><li>One screen shows presentation material </li></ul><ul><li>Other screen shows the lecturer and/or receiving sites </li></ul>
  19. 19. Presentations <ul><li>Modes of presentation available: </li></ul><ul><ul><li>PowerPoint </li></ul></ul><ul><ul><li>Document Camera </li></ul></ul><ul><ul><li>Overhead Projector </li></ul></ul><ul><ul><li>Whiteboard </li></ul></ul><ul><ul><li>VCR </li></ul></ul><ul><ul><li>DVD </li></ul></ul>
  20. 20. Presentations <ul><li>Consult the Video Conferencing Unit </li></ul><ul><li>All sites should have a hardcopy </li></ul><ul><li>Use camera presets to view both the presenter and the presentation material </li></ul><ul><li>Picture Quality </li></ul><ul><li>Site specificity of presentation equipment </li></ul>
  21. 21. PowerPoint Presentations <ul><li>PowerPoint is the preferred mode of presentation </li></ul><ul><li>Use the mouse as a pointer, rather than a laser pointer </li></ul><ul><li>Provide extra verbal description of what is shown </li></ul><ul><li>Emphasis on clarity rather than beauty! </li></ul>
  22. 22. PowerPoint Presentations <ul><li>Text at least size 25 </li></ul><ul><li>Use font of uniform thickness </li></ul><ul><li>Less than 10 lines per slide </li></ul><ul><li>Dark uniform background </li></ul><ul><li>Optimal colours – jet blue background with yellow font </li></ul><ul><li>Make images as large as possible </li></ul>
  23. 23. Example PowerPoint Presentation
  24. 24. Document Camera <ul><li>Can show paper, books, transparencies and small models </li></ul><ul><li>TV quality vs computer (XGA) quality </li></ul><ul><li>If viewing smaller objects/text use the ‘zoom’ function </li></ul><ul><li>Book the document camera to ensure that it is available for use during your lecture </li></ul>
  25. 25. Document Camera
  26. 26. Overhead Projectors & Whiteboards <ul><li>Should be avoided </li></ul><ul><li>Poor quality transmission via video </li></ul><ul><li>Handouts should be used instead </li></ul>
  27. 27. DVD & VCR <ul><li>Can show clips of VCR or DVD footage over video conference </li></ul><ul><li>Check availability of equipment at your site </li></ul>
  28. 28. Presentation Handouts <ul><li>It is best practice to provide all students with a paper handout of presentation material </li></ul><ul><li>Handouts help to overcome the difficulties for participants of seeing the material clearly, and the camera can be focused on the lecturer </li></ul>
  29. 29. Process for Handout Distribution <ul><li>Lecturer sends a copy of the presentation to the local education officer </li></ul><ul><li>Education Officer sends the material to the receiving sites </li></ul><ul><li>The presentation is then printed out (ppt handout with 6 slides per page) </li></ul><ul><li>A copy is made available for all participants </li></ul>
  30. 30. Presentations & the Camera <ul><li>During a presentation, the camera will switch between lecturer and presentation – controlled by technical assistant on-site </li></ul><ul><li>Camera will view the presentation briefly; maximising the time the lecturer spends on camera </li></ul><ul><li>Increased satisfaction and attention from the receiving sites </li></ul>
  31. 31. Effective VC Communication <ul><li>The lecturer facilitates successful: </li></ul><ul><ul><li>Participation </li></ul></ul><ul><ul><li>Communication </li></ul></ul><ul><ul><li>Etiquette </li></ul></ul><ul><li>Be aware that you are usually communicating to multiple sites </li></ul><ul><li>Participants at receiving sites do not have the full benefits of being in the lecture theatre with the lecturer </li></ul>
  32. 32. Participation <ul><li>Maintain constant contact with all sites using the camera </li></ul><ul><li>Aim for equal participation at each site </li></ul><ul><li>Keep attention levels high – do not forget or ignore the students or staff participating via video conference </li></ul><ul><li>Communicate directly to participating sites </li></ul><ul><ul><li>Questions </li></ul></ul><ul><ul><li>Comments </li></ul></ul><ul><li>This helps to overcome the barrier of distance and technology </li></ul>
  33. 33. Communication <ul><li>Talk clearly, one at a time </li></ul><ul><li>No multiple discussions </li></ul><ul><li>Talk towards the microphone, considering your position and the range of the microphone </li></ul>
  34. 34. Etiquette <ul><li>Video conferencing greatly benefits from orderly and clear conduct </li></ul><ul><li>Avoid all unnecessary movement and noise </li></ul><ul><li>Presume that you are always being watched and heard </li></ul><ul><li>Using the ‘Mute’ function </li></ul>
  35. 35. Question and Answer Sessions <ul><li>Be aware that all questions asked by students at the sending site must be heard at the receiving sites </li></ul><ul><li>Questions should be asked using a hand held microphone, or the questions should be repeated by the lecturer </li></ul><ul><li>Students at receiving sites need enough time to ‘Unmute’ to answer any questions </li></ul>
  36. 36. What to do on the Day <ul><li>Arrive 15 minutes early </li></ul><ul><li>Contact with VCU or On-Site Help Person to load presentation material onto local computer </li></ul><ul><li>When lecturing – interact, include, engage </li></ul><ul><li>Ensure that all participants can see/hear throughout lecture </li></ul><ul><li>For lectures, on-site technical assistant will supervise audio and camera view </li></ul>