NAFSA 2011 - International Ambassadors Session - SCU
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NAFSA 2011 - International Ambassadors Session - SCU

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NAFSA 2011 - International Ambassadors Session - SCU NAFSA 2011 - International Ambassadors Session - SCU Presentation Transcript

  • Study Abroad 101: Planning a Successful Study Abroad Experience Expanding Your Study Abroad Staff (with Limited Resources) through Peer Advising Programs NAFSA Conference
  • Study Abroad 101: Planning a Successful Study Abroad Experience PRESENTERS NAFSA Conference Tasha Dev, M.A. International Exchange and Study Abroad Coordinator California State University, Chico www.csuchico.edu/giis/sa/abroad.html [email_address] Vidalino Raatior, M.A. Assistant Director, Study Abroad Santa Clara University www.scu.edu/studyabroad [email_address]
  • Study Abroad 101: Planning a Successful Study Abroad Experience
    • PARTICIPANTS?
      • Type: Public? Private? International?
      • How many professional staff at your office?
        • 1? 2-5?, 5+?
      • How many paid student staff at your office?
        • 10 +, 7+, 2+, 1?
      • Who has organized volunteer advising programs?
      • How many students study abroad at your institution in a given academic year?
        • less than 100? 100-500? 500+?
    NAFSA Conference
  • Study Abroad 101: Planning a Successful Study Abroad Experience
    • AGENDA
      • Introductions
      • Program Strategies
        • Overview
        • Recruitment
        • Compensation
        • Training
        • Responsibilities
        • Programming
      • Comparison: Lessons Learned
      • Q & A
    NAFSA Conference International Service Learning International Ambassadors
  • Study Abroad 101: Planning a Successful Study Abroad Experience INTERNATIONAL SERVICE LEARNING PROGRAM California State University, Chico NAFSA Conference
  • Study Abroad 101: Planning a Successful Study Abroad Experience Santa Clara University
    • OVERVIEW: Institution
      • A Catholic, Jesuit institution
      • 4,000 undergrads (40-60% Juniors study abroad)
      • Reports to Provost Office
      • 106 approved program locations in 50 countries
      • 100 % financial aid applies
      • Ranked #1 Masters Institutions with mid-length programs; #9 among Top 40 Masters Institutions (Open Doors 2007-08)
    The Jesuit University in Silicon Valley
  • Study Abroad 101: Planning a Successful Study Abroad Experience International Programs Office
    • OVERVIEW: Population Served
      • 106 Program Locations, 50 countries
      • Currently 400 + students abroad Fall 2010
      • 90 % students study abroad Fall quarter
      • 27 International Exchange Students
      • 700 students petition to study abroad
    Santa Clara University
  • Study Abroad 101: Planning a Successful Study Abroad Experience International Programs
    • OVERVIEW: Staffing
      • 2 full-time, 2 part-time
      • No Administrative Assistant
      • 1 advisor for 400-600 students
    www.scu.edu/studyabroad TERRY SHOUP Executive Director (Institutional relations, minors) VIDALINO RAATIOR Assistant Director, Study Abroad (student advising) BARBARA COLYAR Director of Study Abroad ( faculty, exchanges, assessment) LORI JOHNSON Business Manager ( budget, billing) International Education Month, Advising, Application, Pre-departure Orientation Day, Diversity, Workshop Series, Study Abroad Week
  • Study Abroad 101: Planning a Successful Study Abroad Experience International Programs
    • OVERVIEW: Peer Advisors
      • 4 paid Peer Advisors; up to 20 hrs/wk
      • Hired from International Ambassadors ONLY
      • Trained on student advising procedures
      • Coordinate specific responsibilities
    www.scu.edu/studyabroad CLAIRE SMITH Exchange Student Coordinator SARAH ALLBRITTEN SCU Programs Coordinator LAURA FLANAGAN Workshop Series Coordinator LAURA O’BRIEN Special Projects Coordinator POSITION SUSPENDED Marketing Coordinator NEW 2011-2012 Solidarity Programs Coordinator
  • International Programs www.scu.edu/studyabroad
    • OVERVIEW: International Ambassadors
      • 60 – 70 unpaid volunteers
      • Directly supervised by Peer Advisors
      • To offer student perspectives on specific programs.
  • Study Abroad 101: Planning a Successful Study Abroad Experience WHICH TYPE OF STUDENTS JOIN THE INTERNATIONAL AMBASSADOR PROGRAM? I need a job! This looks good on my resume! Pick me! Pick me! I wish I was abroad again! Dang, I look good in this shirt!
  • Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors
    • RECRUITMENT
      • Public acknowledgment at Pre-Departure Orientation
      • “ Personal email invitations” before they return
      • Put profiles, photos, perspectives on website
      • Identify & recruit paid Peer Advisors only from I-Ambassadors
      • Global Research Fellows are bloggers from abroad
      • Complete online application form before returning
    Santa Clara University
  • Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors
    • RECRUITMENT Online Application Questions (use for online profiles)
        • Why do you want to serve as an International Ambassador?
        • What were the deciding factors for choosing your program?
        • Describe a defining moment abroad in your abroad experience?
        • What advise & recommendations do you have for prospective study abroad students?
    Santa Clara University
  • Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors Santa Clara University
  • Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors Santa Clara University
  • Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors Santa Clara University
  • Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors
    • COMPENSATION
      • What do students get out of it?
        • Share experience
        • Professional development
        • Enter Photo Contest
        • Ability to apply for paid Peer Advisor positions
        • Social activities (BBQ, pizza)
        • Graduation sash
    Santa Clara University
  • Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors
    • TRAINING
        • Re-Entry Day: Reconnect! Reflect! Relax!
          • Partnership with Counseling Center staff
          • Small groups facilitated by Peer Advisors & Graduate Interns
        • Five hour-long training sessions
    Santa Clara University
  • Study Abroad 101: Planning a Successful Study Abroad Experience Peer Advisors
    • TRAINING
      • Peer Advisor Training Day – all day
      • Weekly Team Meetings – mandatory
      • Use a Training Manual
    Santa Clara University
  • Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors
    • RESPONSIBILITIES
      • Study Abroad Bloggers
      • Community Outreach Efforts
      • International Club Leadership Team
      • Program Outreach Team
      • Pre-Departure Orientation Team
      • Workshop Series Team
      • International Student Mentor Program
      • Marketing Team
    Santa Clara University
  • Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors
    • PROGRAMMING
      • Lead group meetings at Pre-Departure Orientation
      • Create location-specific Tips Sheets
      • Interact with parents & prospective students during Preview Days, Open House, Parents Weekend
      • Information Sessions during International Education Month
      • Student Forums during Study Abroad Week
    Santa Clara University
  • Study Abroad 101: Planning a Successful Study Abroad Experience Peer Advisors
    • PROGRAMMING
      • Coordinate International Ambassadors
      • Lead social, orientations, registrations, shopping trips, cultural trips for Exchange Students.
      • Co-chairs for International Club
      • Panelists for Preview Days, Open House, Parents Weekend
      • Receptionists
      • Set student appointments with advisors
    Santa Clara University
  • Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED A Comparison of Challenges & Strategies (Handout is also available to download from nafsa.org)
  • Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Recruitment Start at Pre-Departure Orientation Study abroad experience required Personalized email invitation to apply Marketable position titles Profiles & Photos on website Students apply before returning to campus CSU Chico X X X X X X Santa Clara X X X X X X
  • Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Compensation Offer academic credit to interns Professional development opportunities Give free T-shirts to volunteers Option to apply for paid positions Hourly paid Peer Advisors Subsidize graduation sash CSU Chico X X X X X Santa Clara X X X X X
  • Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Training Required full day training session Intensive training for interns Re-Entry Day for volunteers Weekly training sessions / meetings Use of a training manual for Peer Advisors CSU Chico X X X Santa Clara X X X X X
  • Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Roles Marketing Coordinator Special Events / Projects Coordinator International Internship Coordinator Exchange Students Coordinator Solidarity Programs Coordinator Workshop Series / Outreach Coordinator CSU Chico X X X X Santa Clara X X X X X
  • Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Programming Panelists for Parent Weekend Serve on campus int’l committees Lead pre-departure orientation meetings Mentors for int’l exchange students International Club leadership Marketing campaigns for Study Abroad Week CSU Chico X X X X X Santa Clara X X X X X
  • Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Miscellaneous Professional development is primary objective Collaborate with Counseling Center for Re-Entry Day Hire Work Study Students CSU Chico X Santa Clara X X X
  • Study Abroad 101: Planning a Successful Study Abroad Experience CONTACT US Any Questions? Tasha Dev, M.A. International Exchange and Study Abroad Coordinator www.csuchico.edu/giis/sa/abroad.html [email_address] Vid Raatior, M.A. Assistant Director, Study Abroad www.scu.edu/studyabroad [email_address]
  • STUDY ABROAD WEEK Meet with Program Representatives at Benson Lobby, information sessions, one-on-one meetings, brochures, etc. October 18 - 22, 2010 MARK YOUR CALENDAR
  • INFORMATION SESSION SCU SYDNEY INTERNSHIP Find about the newest program in Sydney, Australia starting Spring Quarter 2011? October 20, 2010 4:00 – 5:00 PM Benson, Williman Room
  • INFORMATION SESSION October 18, 2010 4:00 – 5:00 PM Benson, Conf. Room 21 SCU ROME You can read ancient history in a textbook or experience it yourself in Rome.
  • INFORMATION SESSION October 18, 2010 4:00 – 5:00 PM Benson, Parlor B SCU BURKINA FASO Reading West Africa Program
  • INFORMATION SESSION SCU BARCELONA Find out information about the most popular program in Spain. October 18, 2010 5:00 – 6:00 PM Benson, Conf. Room 15
  • INFORMATION SESSION SCU LONDON PROGRAM Find out how to get an internship in London and boost your marketability. October 18, 2010 4:00 – 5:00 PM Benson, Parlor C
  • INFORMATION SESSION SCIENCE MAJORS Find out where you can study abroad and fulfill science requirements. October 18, 2010 5:30 – 6:30 PM O’Connor 204
  • INFORMATION SESSION POLI SCI MAJORS Find out where you can study abroad and fulfill political science requirements. October 19, 2010 4:00 – 5:00 PM O’Connor 106
  • INFORMATION SESSION ENGINEERING MAJORS Find out where you can study abroad and fulfill engineering requirements. October 20, 2010 4:00 – 5:00 PM Bannan 106
  • INFORMATION SESSION CASA NETWORK October 18, 2010 6:00 – 7:00 PM TBD
  • STUDY ABROAD WEEK Meet with Program Representatives at Benson Lobby, information sessions, one-on-one meetings, brochures, etc. October 18 - 22, 2010 MARK YOUR CALENDAR