“ THE USE OF MOODLE FOR PLANNING IN THE PUBLIC SECTOR”. Víctor Manuel González Romero Brenda Jazmín Palomera Ministry of Planning Government of Jalisco

CONTEXT Indicator México Canada Can/Mex Terrirorial surface: 2,100,380 km 2 9, 984, 670 km 2 4.8 Population: 109,955,400 33,311,389 .30 GDP (USD millions $): 1,022,816 1,406,430 1.4 GDP per Capita (USD $) : 9,717 42,738 4.4 Moodle Sites: 1586 1292 .81 Home PCs (2005): 18.4 % 72% 3.9

CONTEXT *2006 Indicator Jalisco Alberta Alb/Jal Terrirorial surface: 78 599 km 2 661,848 km 2 8.4 Population: 6, 752, 113 3, 473,984 .51 GDP (Billons USD): 49.63 196 3.5

MINISTER OF PLANNING OF JALISCO (Secretaría de Planeación) Coordination of State Planning Evaluation of State Development Promotion of Regional Development Follow up of State Programs and Projects Training and consulting in planning and evaluation Coordination of Cabinet JALISCO’s MINISTRY OF PLANNING CONTEXT

Coordination of State Planning

Evaluation of State Development

Promotion of Regional Development

Follow up of State Programs and Projects

Training and consulting in planning and evaluation

Coordination of Cabinet

The Ministry of Planning Organigram Workers = 135 CONTEXT JALISCO’s MINISTRY OF PLANNING

CONTEXT Gabinete de Estrategia * Secretaría General de Gobierno * Secretaría de Planeación * Coordinación Gral. de Políticas Públicas * Coordinación Gral. de Innovación y Desarrollo Gabinete de Respeto y Justicia * Secretaría de Seguridad Pública * Secretaría de Vialidad y Transporte * Procuraduría Social * Procuraduría General de Justicia Gabinete de Desarrollo Social * Secretaría de Medio Ambiente para el Desarrollo Sustentable * Secretaría de Educación * Secretaría de Salud * Secretaría de Desarrollo Humano * Secretaría de Cultura Gabinete de Empleo y Crecimiento * Secretaría de Promoción Económica * Secretaría de Turismo * Secretaría del Trabajo y Previsión Social * Secretaría de Desarrollo Urbano * Secretaría de Desarrollo Rural Gabinete de Buen Gobierno * Secretaría de Administración * Secretaría de Finanzas * Contraloría del Estado

CHALLENGES JALISCO’s MINISTRY OF PLANNING

Blended Collaboration Promote the use of Internet Create collaboration communities Share information and analysis PROPOSED STRATEGIES JALISCO’s MINISTRY OF PLANNING

Blended Collaboration

Promote the use of Internet

Create collaboration communities

Share information and analysis

JALISCO’s MINISTRY OF PLANNING STRENGTHS

*General Public License STRENGTHS JALISCO’s MINISTRY OF PLANNING

TECNNOLOGY CONTEXT PORTAL SEPLAN TABLE, TABLIN, SIPROIPE,SIGUE OFIPA SEPLAN LAN SUN LAN Regiones TELMEX Link Regiones LAN MOODLE NETWORK DIAGRAM OF SEPLAN JALISCO’s MINISTRY OF PLANNING INTRANET SEPLAN SUN´s Server

Previous Wikimedia Groupware Lotus Note Not succesful Not flexible Not Web / Expensive Complicated New Multi-Keyboards (Focus group) Audience Response Systems (Live surveys) Moodle (Online collaboration) Drupal (Web Development) Gmail (Email, calendar, docs,chat) Skype (Video Chat) TECNNOLOGY CONTEXT JALISCO’s MINISTRY OF PLANNING

JALISCO’s MINISTRY OF PLANNING COMMUNITY APPROACH

1. Installing Moodle Roles: Managers Creators of collaboration spaces Advisors Advisors without edition permits Participants Guests IMPLEMENTATION OF MOODLE JALISCO’s MINISTRY OF PLANNING IMPLEMENTATION OF MOODLE

Roles:

Managers

Creators of collaboration spaces

Advisors

Advisors without edition permits

Participants

Guests

IMPLEMENTATION OF MOODLE JALISCO’s MINISTRY OF PLANNING MOODLE TRAINING TRAINING IN THE USE OF MOODLE Group Participants Participating Ministries 01 6 SDH ,SEPROE, STPS, SVT, SSP. 02 9 SEMADES, SEPLAN,PGJ, SSPPRS, SSJ 03 15 SP, Procuraduría Social, SETUR, PGJ 04 14 SEPLAN

SDH ,SEPROE, STPS, SVT, SSP.

SEMADES, SEPLAN,PGJ, SSPPRS, SSJ

SP, Procuraduría Social, SETUR, PGJ

SEPLAN

Strongly agree Agree Neither agree nor disagree Disagree Strongly disagree Strongly agree Agree Neither agree nor disagree Disagree Strongly disagree Neither agree nor disagree Disagree Strongly disagree Collaborative Learning Individual Learning JALISCO’s MINISTRY OF PLANNING IMPLEMENTATION OF MOODLE LEARNING APPROACH

IMPLEMENTACIÓN DE MOODLE Surveys Chat Tasks Wikis Forums Favorite activity Not favorite activity IMPLEMENTATION OF MOODLE JALISCO’s MINISTRY OF PLANNING

IMPLEMENTATION OF MOODLE COLLABORATION (MOODLE) SPACES CategorY No. FORMULATION OF PLANS AND PROJECTS 15 TRAINING AND CONSULTING (PLANNING AND EVALUATION) 4 "INFORMATION INSTITUTE" 1 MUNICIPAL REPORTS 2007 - 2008 2 INTERNAL COLLABORATION 15 CONTINUOUS IMPROVEMENT SEPLAN 3 FORTEC (TECHNOLOGY TRAINING) 6 TOTAL: 46

Apertura de espacios de colaboración 2007 y 2008 Total enrollment = 1357 Unique Visits = 5976 (Desde el 01/09/2008) REPORT OF IMPLEMENTATION IMPLEMENTATION OF MOODLE Spaces 2007 Spaces 2008 Spaces 2009 Active Finished Active Finished Active 5 11 3 23 3 Total: 16 Total: 26 Total: 4 TOTAL: 47

Annual Operative Programs Quality Management System Space Regional Plans Integration of the State Development Program Institutional Plans Collaborative spaces a higher enrollment REPORT OF IMPLEMENTATION IMPLEMENTATION OF MOODLE 1 2 3 4 5

Annual Operative Programs

Quality Management System Space

Regional Plans

Integration of the State Development Program

Institutional Plans

Role Activity Percentage in 2008 REPORT OF IMPLEMENTATION IMPLEMENTATION OF MOODLE

Perception Surveys by SEPLAN users 50% received consulting or training by SEPLAN’s technology team. 65% participated in collaborative platforms before. 81% think that Moodle facilitates collaboration and communication. 81% are interested in taking online courses. 72% believe that these kind of tools should be extended to other ministries. REPORT OF IMPLEMENTATION IMPLEMENTATION OF MOODLE

Perception Surveys by SEPLAN users

50% received consulting or training by SEPLAN’s technology team.

65% participated in collaborative platforms before.

81% think that Moodle facilitates collaboration and communication.

81% are interested in taking online courses.

72% believe that these kind of tools should be extended to other ministries.

Virtual Team Leadership Communication Competencies* (Advisors) REPORT OF IMPLEMENTACIÓN * Zemliansky Pavel.Virtual WorkPlaces and the New Nature of Business Practices. * Deborah L. Duarte, Nancy Tennant Snyder. Mastering Virtual Teams IMPLEMENTATION OF MOODLE Competencies Score Coaching and Managing Performance .74 Selecting and Using Communication Technologies .71 Leading in a Cross-Cultural Environment .77 Developing Team Members .83 Building and maintaining trust .75 Networking Across Hierarchical .79 Organizational Boundaries .79 Average .77

Moodle in the construction of Plans and Programs : Perception of CTPE (external users) How useful was Moodle? REPORT OF IMPLEMENTATION Sectoial and Special Programs Institutional Programs Much Little Regular IMPLEMENTATION OF MOODLE

JALISCO’s MINISTRY OF PLANNING

Moodle has proven to be adequate for collaboration in SEPLAN. IT training and culture facilitated. Construction of leadership in online collaborative environments. Openness of virtual communities helps transparency Other agencies have started their own Moodle sites. CONCLUSIONS CONCLUSIONS AND CONTRIBUTIONS

Moodle has proven to be adequate for collaboration in SEPLAN.

IT training and culture facilitated.

Construction of leadership in online collaborative environments.

Openness of virtual communities helps transparency

Other agencies have started their own Moodle sites.

“ THE USE OF MOODLE FOR PLANNING IN THE PUBLIC SECTOR”. Víctor Manuel González Romero Brenda Jazmín Palomera Ministry of Planning Government of Jalisco