Sharing Beyond NTU Learning Repository Requirements
Sharing Beyond NTU Learning Repository Requirements v.1.1
2009-2011 NTU received funding from JISC, for the SHARE (Supporting, Harnessing and Advancing Repository
Enhancement) to integrate the learning repository tool within learning and teaching at NTU. An output of the
project was that each school has its own repository and there is a repository to share resources with the whole
of NTU. It was inevitable that in the process of implementing the learning repositories there would be
discussions about sharing learning and teaching resources within Sharing Beyond NTU. The project team used
these discussions as an opportunity to raise awareness of Open Educational Resources (OERs). By the end of
the project, an OER, workshop, webinar and online guide had been produced to encourage staff engagement in
sharing and using OERs and there had been a change in the “Copyright in Educational Resources Policy” so that
staff were authorised to share using resources using a creative commons license. However, the Share project
report concluded with respect to institutional engagement in resource sharing inside the university and
beyond, that although,
some colleagues are sharing resources beyond using tools in the cloud e.g. YouTube, Slideshare etc.
and the Copyright in Educational Resources Policy has authorised staff to share resources using a
Creative Commons license, staff still need to be encouraged to engage with resource sharing
institutionally (McGarvey 2010, p. 19)
Reflecting on this NTU would like to develop a framework for sharing open educational resources by
implementing another learning repository within NOW for OERs created by NTU staff that can be shared
outside of the university using a url, which will give reviewer access to the resources within the learning
repository, which is will call Sharing Beyond NTU. The following outlines the requirements for Sharing Beyond
NTU. It should be noted as it is not possible to restrict this functionality to a particular repository, the
requirements will be complimented by additional guidance.
2. Permissions and Trusts
The permissions and trusts for the Sharing Beyond NTU learning repository will be the same as for NTU
Repository, it is recommended that the NTU learning repository permissions and trusts are mapped to the
Sharing Beyond NTU Learning Repository. Programme Lead, Module Lead, Contributor, Author, School Admin
and Staff Development lead will be able to:
For their own learning resources
CADQ Vicki McGarvey ED Team v1.1
For learning resources published by colleagues
View resources not hidden
Create links to
View events log
3. Functional Requirements for Sharing Beyond NTU
The following provides an overview of the functional requirements for the Sharing Beyond NTU
On the “Publish to the learning repository” the languate attached to the visibility options will change to the
Make Resource publicly available for viewing with the URL. Before selecting choose destination
Sharing Beyond NTU repository.
Creative Commons Attribution-NonCommercial-Sharealike (CC-BY-NC-SA) license needs to be
attached to the resource before publishing.
It is recommended that the “Rights” options are still not made visible as on Prod because the links are to the
US ported Creative Commons licenses.
The metadata template will remain the same copyright will remain with NTU or other despite a Creative
Commons license being attached physically attached to the resource.
Once a resource has been published staff can share the resource for viewing outside the university via the url
for the resource.
Requirements Analysis Workpackage