TEAM SITE SECURITY FOR END USERS<br />Veronique Palmer<br />SharePoint MVP<br />March 2011<br />
3 Words<br />PLAN!<br />PLAN!<br />PLAN!<br />
Confusing Terms<br />
Hierarchy<br />
Options<br /> Site Level<br /> List / Library Level<br /> Item Level<br />
Site Owner Tools<br />
Version Comparison<br />BUILT IN REPORTING!<br />
SharePoint 2007 Management<br />
SharePoint 2007 Management<br />
2007 Essentials<br />DOCUMENT!<br />
SharePoint 2010 Management<br />
SharePoint 2010 Management<br />
2010 Essentials<br />
2010 Limits<br />50 000 ceiling on limited access per list / library<br />10 000 user groups per site collection<br />5 00...
ARCHITECTING<br />YOUR SITE<br />
Who Needs to See the Info?<br />Everyone<br />Just You<br />Your Team<br />Intranet<br />Team Site<br />My Site<br />Who A...
Inherited vs Unique Sites<br />What you do on the site below affects the site above and vice versa!<br />Inheritance is br...
ADvs SharePoint Groups<br />
Active Directory Groups<br />Pros<br />Company Structure Accurate<br />Security Groups<br />Channels to Edit<br />Intranet...
Active Directory Groups<br />Cons<br />Rules Confusion<br />Site Not on My Sites<br />Can’t See Users<br />Team Sites<br />
NEW GROUP<br />MANAGEMENT<br />
New Group Management Both<br />
New Group Management Both<br />
New Group Management 2007<br />
New Group Management 2010<br />
New Group Management 2010<br />
New Group Management Both<br />
New Group Management Both<br />
DELETE<br />RIGHTS<br />
Delete Rights on Members<br />
Delete Rights on Members<br />Governance<br />
Delete Rights in Foundation<br />
View All Users in Foundation<br />
LIMITED ACCESS<br />CHAOS<br />
Limited Access 2007 Chaos<br />
Limited Access 2007 Chaos<br />
Limited Access 2007 Chaos<br />
Limited Access 2007 Chaos<br />
Limited Access 2007 Less Chaos<br /><br />LIBRARY<br />LEVEL<br />x ??<br />
Limited Access 2007 Less Chaos<br />
Limited Access 2007 Less Chaos<br />
Limited Access 2010 Better!<br />
UNIQUE<br />PERMISSION SITES<br />
Unique Permission Sites Both<br />
GOTCHAS<br />SUMMARY<br />
Management in 2007<br />Foundation 2010<br />Inherited site implications<br />New group governance<br />Limited access cha...
3<br />Best Practices<br />3<br /><ul><li>Use default groups
Add URL to new group descriptions
Get proper training at the right time</li></ul>   Worst Practices<br /><ul><li>Permissions on doc level
Adding users outside groups
Inheriting on team sites</li></li></ul><li>Plan and <br />Document!<br />THING<br />etc<br />There is no undo button!<br />
Resources 1<br />Site Hierarchy Poster<br />http://www.letscollaborate.co.za/Resource-Centre/LCs%20Documents/Poster%20-%20...
Resources 2<br />All SharePoint Permissions articles from Microsoft<br />http://office.microsoft.com/en-us/sharepoint-serv...
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Team Site Security for Site Owners - BPC11 - March 2011

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Team Site Security for Site Owners - BPC11 - March 2011

  1. 1. TEAM SITE SECURITY FOR END USERS<br />Veronique Palmer<br />SharePoint MVP<br />March 2011<br />
  2. 2.
  3. 3.
  4. 4. 3 Words<br />PLAN!<br />PLAN!<br />PLAN!<br />
  5. 5. Confusing Terms<br />
  6. 6. Hierarchy<br />
  7. 7. Options<br /> Site Level<br /> List / Library Level<br /> Item Level<br />
  8. 8. Site Owner Tools<br />
  9. 9. Version Comparison<br />BUILT IN REPORTING!<br />
  10. 10. SharePoint 2007 Management<br />
  11. 11. SharePoint 2007 Management<br />
  12. 12. 2007 Essentials<br />DOCUMENT!<br />
  13. 13. SharePoint 2010 Management<br />
  14. 14. SharePoint 2010 Management<br />
  15. 15. 2010 Essentials<br />
  16. 16. 2010 Limits<br />50 000 ceiling on limited access per list / library<br />10 000 user groups per site collection<br />5 000 users per Active Directory group<br />5 000 groups each user can belong to<br />
  17. 17. ARCHITECTING<br />YOUR SITE<br />
  18. 18. Who Needs to See the Info?<br />Everyone<br />Just You<br />Your Team<br />Intranet<br />Team Site<br />My Site<br />Who Are We<br />What We Do<br />Contact Us<br />Shared Docs<br />Personal Docs<br />Not Ops<br />Edit<br />Read<br />No Access<br />Inherited<br />You Decide<br />Unique<br />
  19. 19. Inherited vs Unique Sites<br />What you do on the site below affects the site above and vice versa!<br />Inheritance is broken, what you do here will not affect the site above it.<br />
  20. 20. ADvs SharePoint Groups<br />
  21. 21. Active Directory Groups<br />Pros<br />Company Structure Accurate<br />Security Groups<br />Channels to Edit<br />Intranet Sites<br />
  22. 22. Active Directory Groups<br />Cons<br />Rules Confusion<br />Site Not on My Sites<br />Can’t See Users<br />Team Sites<br />
  23. 23. NEW GROUP<br />MANAGEMENT<br />
  24. 24. New Group Management Both<br />
  25. 25. New Group Management Both<br />
  26. 26. New Group Management 2007<br />
  27. 27. New Group Management 2010<br />
  28. 28. New Group Management 2010<br />
  29. 29. New Group Management Both<br />
  30. 30. New Group Management Both<br />
  31. 31. DELETE<br />RIGHTS<br />
  32. 32. Delete Rights on Members<br />
  33. 33. Delete Rights on Members<br />Governance<br />
  34. 34. Delete Rights in Foundation<br />
  35. 35. View All Users in Foundation<br />
  36. 36. LIMITED ACCESS<br />CHAOS<br />
  37. 37. Limited Access 2007 Chaos<br />
  38. 38. Limited Access 2007 Chaos<br />
  39. 39. Limited Access 2007 Chaos<br />
  40. 40. Limited Access 2007 Chaos<br />
  41. 41. Limited Access 2007 Less Chaos<br /><br />LIBRARY<br />LEVEL<br />x ??<br />
  42. 42. Limited Access 2007 Less Chaos<br />
  43. 43. Limited Access 2007 Less Chaos<br />
  44. 44. Limited Access 2010 Better!<br />
  45. 45. UNIQUE<br />PERMISSION SITES<br />
  46. 46. Unique Permission Sites Both<br />
  47. 47. GOTCHAS<br />SUMMARY<br />
  48. 48. Management in 2007<br />Foundation 2010<br />Inherited site implications<br />New group governance<br />Limited access chaos<br />Delete rights <br />governance<br />AD group challenges<br />ETC!!<br />Teaching beginners<br />
  49. 49. 3<br />Best Practices<br />3<br /><ul><li>Use default groups
  50. 50. Add URL to new group descriptions
  51. 51. Get proper training at the right time</li></ul> Worst Practices<br /><ul><li>Permissions on doc level
  52. 52. Adding users outside groups
  53. 53. Inheriting on team sites</li></li></ul><li>Plan and <br />Document!<br />THING<br />etc<br />There is no undo button!<br />
  54. 54.
  55. 55. Resources 1<br />Site Hierarchy Poster<br />http://www.letscollaborate.co.za/Resource-Centre/LCs%20Documents/Poster%20-%20SharePoint%202007%20-%20Site%20Permissions%20for%20End%20Users%20v1.1.pdf<br />Site Collection Administrator and Farm Administrator Duties<br />http://office.microsoft.com/en-us/sharepoint-server-help/permissions-for-site-collection-administrators-HA101943260.aspx?CTT=1<br />More Info for Site Collection Administrators<br />http://office.microsoft.com/en-us/sharepoint-server-help/control-user-access-with-permissions-HA101794487.aspx?CTT=5&origin=HA101794118<br />SharePoint 2010 Groups and Permissions Reference Chart<br />http://office.microsoft.com/en-us/templates/results.aspx?qu=SharePoint&origin=HA101943260&CTT=5#ai:TC101977256|<br />Control Access to a Specific Piece of Content<br />http://office.microsoft.com/en-us/sharepoint-server-help/control-access-for-a-specific-piece-of-content-HA101805400.aspx?CTT=5&origin=HA101794118<br />
  56. 56. Resources 2<br />All SharePoint Permissions articles from Microsoft<br />http://office.microsoft.com/en-us/sharepoint-server-help/results.aspx?qu=sharepoint%20permissions&origin=HA010379092&queryid=6da473d6a2754ac1ad638d36e08e6640<br />Configure Permissions for a Blog in SharePoint 2007<br />http://office.microsoft.com/en-us/sharepoint-server-help/configure-permissions-for-a-blog-HA010021567.aspx?CTT=1<br />Online Course to Learn Excel Services Permissions in SharePoint 2007<br />http://office.microsoft.com/en-us/sharepoint-server-help/excel-services-ii-requirements-recommendations-and-permissions-RZ010285649.aspx?CTT=1<br />Resolving Conflicts in SharePoint Workspaces 2010<br />http://office.microsoft.com/en-us/sharepoint-workspace-help/resolving-conflicts-and-errors-in-sharepoint-workspace-HA010382158.aspx?CTT=1<br />Working with Permission Levels<br />http://office.microsoft.com/en-us/sharepoint-server-help/edit-create-and-delete-permission-levels-HA101805381.aspx?CTT=5&origin=HA101794118<br />Choosing a Security Group <br />http://technet.microsoft.com/en-us/library/cc261972.aspx<br />
  57. 57. Resources 3<br />Manage Memberships of SharePoint 2010 Groups<br />http://office.microsoft.com/en-us/sharepoint-server-help/manage-membership-of-security-groups-HA101794106.aspx?CTT=5&origin=HA101794118<br />Setting Permissions on Views<br />http://www.sharepoint911.com/blogs/laura/Lists/Posts/Post.aspx?ID=76<br />Allowing Anonymous Users to Comment on Blogs<br />http://www.sharepointedutech.com/2011/01/20/how-to-allow-anonymous-users-to-comment-on-a-sharepoint-2010-blog/<br />TechNet Article on How Permissions Work (Level 300)<br />http://technet.microsoft.com/en-us/library/cc262690.aspx<br />Restricting Access for Search Purposes<br />http://office.microsoft.com/en-us/sharepoint-server-help/enable-content-to-be-searchable-HA010379092.aspx<br />SharePoint Security Issues <br />http://community.bamboosolutions.com/blogs/sharepoint-2010/archive/2010/06/09/teched-2010-sharepoint-security-permissions-identities-amp-objects-including-a-gotcha-that-breaks-security-trimming.aspx<br />
  58. 58. Business Owner<br />User Adoption Specialist<br />End User Trainer<br />Team Lead<br />E<br />E<br />T<br />M<br />M<br />E<br />
  59. 59. THANK YOUFor your time SAN DIEGO<br />Please be sure to fill out your session evaluation!<br />veronique@letscollaborate.co.za<br />www.letscollaborate.co.za<br />
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