Team Site Security for Site Owners - BPC11 - March 2011
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Team Site Security for Site Owners - BPC11 - March 2011

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Presented at SharePoint Best Practices Conference in LaJolla.

Presented at SharePoint Best Practices Conference in LaJolla.

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Team Site Security for Site Owners - BPC11 - March 2011 Team Site Security for Site Owners - BPC11 - March 2011 Presentation Transcript

  • TEAM SITE SECURITY FOR END USERS
    Veronique Palmer
    SharePoint MVP
    March 2011
  • 3 Words
    PLAN!
    PLAN!
    PLAN!
  • Confusing Terms
  • Hierarchy
  • Options
    Site Level
    List / Library Level
    Item Level
  • Site Owner Tools
  • Version Comparison
    BUILT IN REPORTING!
  • SharePoint 2007 Management
  • SharePoint 2007 Management
  • 2007 Essentials
    DOCUMENT!
  • SharePoint 2010 Management
  • SharePoint 2010 Management
  • 2010 Essentials
  • 2010 Limits
    50 000 ceiling on limited access per list / library
    10 000 user groups per site collection
    5 000 users per Active Directory group
    5 000 groups each user can belong to
  • ARCHITECTING
    YOUR SITE
  • Who Needs to See the Info?
    Everyone
    Just You
    Your Team
    Intranet
    Team Site
    My Site
    Who Are We
    What We Do
    Contact Us
    Shared Docs
    Personal Docs
    Not Ops
    Edit
    Read
    No Access
    Inherited
    You Decide
    Unique
  • Inherited vs Unique Sites
    What you do on the site below affects the site above and vice versa!
    Inheritance is broken, what you do here will not affect the site above it.
  • ADvs SharePoint Groups
  • Active Directory Groups
    Pros
    Company Structure Accurate
    Security Groups
    Channels to Edit
    Intranet Sites
  • Active Directory Groups
    Cons
    Rules Confusion
    Site Not on My Sites
    Can’t See Users
    Team Sites
  • NEW GROUP
    MANAGEMENT
  • New Group Management Both
  • New Group Management Both
  • New Group Management 2007
  • New Group Management 2010
  • New Group Management 2010
  • New Group Management Both
  • New Group Management Both
  • DELETE
    RIGHTS
  • Delete Rights on Members
  • Delete Rights on Members
    Governance
  • Delete Rights in Foundation
  • View All Users in Foundation
  • LIMITED ACCESS
    CHAOS
  • Limited Access 2007 Chaos
  • Limited Access 2007 Chaos
  • Limited Access 2007 Chaos
  • Limited Access 2007 Chaos
  • Limited Access 2007 Less Chaos

    LIBRARY
    LEVEL
    x ??
  • Limited Access 2007 Less Chaos
  • Limited Access 2007 Less Chaos
  • Limited Access 2010 Better!
  • UNIQUE
    PERMISSION SITES
  • Unique Permission Sites Both
  • GOTCHAS
    SUMMARY
  • Management in 2007
    Foundation 2010
    Inherited site implications
    New group governance
    Limited access chaos
    Delete rights
    governance
    AD group challenges
    ETC!!
    Teaching beginners
  • 3
    Best Practices
    3
    • Use default groups
    • Add URL to new group descriptions
    • Get proper training at the right time
    Worst Practices
    • Permissions on doc level
    • Adding users outside groups
    • Inheriting on team sites
  • Plan and
    Document!
    THING
    etc
    There is no undo button!
  • Resources 1
    Site Hierarchy Poster
    http://www.letscollaborate.co.za/Resource-Centre/LCs%20Documents/Poster%20-%20SharePoint%202007%20-%20Site%20Permissions%20for%20End%20Users%20v1.1.pdf
    Site Collection Administrator and Farm Administrator Duties
    http://office.microsoft.com/en-us/sharepoint-server-help/permissions-for-site-collection-administrators-HA101943260.aspx?CTT=1
    More Info for Site Collection Administrators
    http://office.microsoft.com/en-us/sharepoint-server-help/control-user-access-with-permissions-HA101794487.aspx?CTT=5&origin=HA101794118
    SharePoint 2010 Groups and Permissions Reference Chart
    http://office.microsoft.com/en-us/templates/results.aspx?qu=SharePoint&origin=HA101943260&CTT=5#ai:TC101977256|
    Control Access to a Specific Piece of Content
    http://office.microsoft.com/en-us/sharepoint-server-help/control-access-for-a-specific-piece-of-content-HA101805400.aspx?CTT=5&origin=HA101794118
  • Resources 2
    All SharePoint Permissions articles from Microsoft
    http://office.microsoft.com/en-us/sharepoint-server-help/results.aspx?qu=sharepoint%20permissions&origin=HA010379092&queryid=6da473d6a2754ac1ad638d36e08e6640
    Configure Permissions for a Blog in SharePoint 2007
    http://office.microsoft.com/en-us/sharepoint-server-help/configure-permissions-for-a-blog-HA010021567.aspx?CTT=1
    Online Course to Learn Excel Services Permissions in SharePoint 2007
    http://office.microsoft.com/en-us/sharepoint-server-help/excel-services-ii-requirements-recommendations-and-permissions-RZ010285649.aspx?CTT=1
    Resolving Conflicts in SharePoint Workspaces 2010
    http://office.microsoft.com/en-us/sharepoint-workspace-help/resolving-conflicts-and-errors-in-sharepoint-workspace-HA010382158.aspx?CTT=1
    Working with Permission Levels
    http://office.microsoft.com/en-us/sharepoint-server-help/edit-create-and-delete-permission-levels-HA101805381.aspx?CTT=5&origin=HA101794118
    Choosing a Security Group
    http://technet.microsoft.com/en-us/library/cc261972.aspx
  • Resources 3
    Manage Memberships of SharePoint 2010 Groups
    http://office.microsoft.com/en-us/sharepoint-server-help/manage-membership-of-security-groups-HA101794106.aspx?CTT=5&origin=HA101794118
    Setting Permissions on Views
    http://www.sharepoint911.com/blogs/laura/Lists/Posts/Post.aspx?ID=76
    Allowing Anonymous Users to Comment on Blogs
    http://www.sharepointedutech.com/2011/01/20/how-to-allow-anonymous-users-to-comment-on-a-sharepoint-2010-blog/
    TechNet Article on How Permissions Work (Level 300)
    http://technet.microsoft.com/en-us/library/cc262690.aspx
    Restricting Access for Search Purposes
    http://office.microsoft.com/en-us/sharepoint-server-help/enable-content-to-be-searchable-HA010379092.aspx
    SharePoint Security Issues
    http://community.bamboosolutions.com/blogs/sharepoint-2010/archive/2010/06/09/teched-2010-sharepoint-security-permissions-identities-amp-objects-including-a-gotcha-that-breaks-security-trimming.aspx
  • Business Owner
    User Adoption Specialist
    End User Trainer
    Team Lead
    E
    E
    T
    M
    M
    E
  • THANK YOUFor your time SAN DIEGO
    Please be sure to fill out your session evaluation!
    veronique@letscollaborate.co.za
    www.letscollaborate.co.za