Taxonomy for Business Users
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Taxonomy for Business Users

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    Taxonomy for Business Users Taxonomy for Business Users Presentation Transcript

    • TAXONOMY FOR BUSINESS USERS
      SHAREPOINT BUSINESS WORKSHOP
      JUNE 2011
      Presented by : Veronique Palmer
    • The
      Problem
    • 1in 5fail
      16%of your day
      = 6.40hours
      per week
    • R20 000pm= R125ph
      @6.40hours = R800 per week
      R3 200per month
      R38 400 per yearper person
      x 1000 employees =
      R38 400 000 annually
    • Less
      Yada Yada
      More
      Ching Ching?
    • Naming Std’s
      Classification
      Search
    • 70%
      of Folksonomy tags aren’t in Taxonomies
    • Leave Form
      Search
      maternity leave
      letter format
      sick leave
      annual leave
      leave policy
      leave form
      leave application
      application for leave
      application format
      leave forms
      study leave
      leave from
      compassionate leave
      paternity leave
      leave letter
      leave application forms
      leave application format
      application format for leave
      sick leave policy
      leave entitlement
    • Tools
    • 3%improvement = R7.2msaving
      Exploit existing information
      Less duplication
      Shorter time to market
      Compliance
      Easier to use
      Better service
      Common language
      Less impact with staff loss
      Less clicks
      Benefits
    • -DEMO-
      Extracting Metadata from File Shares
    • Expand all folders and screen dump, show docs in lowest levels
    • Make lists of what’s common in each one – make it smarter than before!
    • Create a Document Library for each new grouping – don’t forget the description!
      Create the columns based on your extracted metadata
    • Use either Choice fields, Lookups or Site Columns depending on what’s re-usable
    • Upload docs and tag them accordingly
      Finally, create Views to sort the documents
    • Resources
      SharePoint 2007 – Using Metadata to Replace Subfolders Tutorial
      http://www.letscollaborate.co.za/Resource-Centre/LCs%20Documents/Forms/sharepointtutorialsforbeginners.aspx
      What is Metadata and Why Should I Use It?
      http://veroniquepalmer.wordpress.com/2011/06/14/what-is-metadata-and-why-must-i-use-it/
      When to Use SharePoint and When to Use File Shares
      http://www.vishalseth.com/post/2009/09/19/SharePoint-versus-file-shares-When-to-use-SharePoint-and-when-to-use-a-traditional-file-share.aspx
      SharePoint 2010 – Create a Document Library, Create Columns, Create Views (Videos)
      http://www.youtube.com/user/LetsCollaborateZA
      Or embedded into blog if you can’t access Youtube
      http://veroniquepalmer.wordpress.com/2011/06/13/introducing-lctv-sharepoint-2010-videos/
    • Contact Me
      veronique@letscollaborate.co.za
      @veroniquepalmer
      (011) 966 8060
      Facebook and LinkedIn
      www.letscollaborate.co.za