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TAXONOMY FOR BUSINESS USERS<br />SHAREPOINT BUSINESS WORKSHOP<br />JUNE 2011<br />Presented by : Veronique Palmer<br />
The <br />Problem<br />
1in 5fail<br />16%of your day <br />= 6.40hours <br />per week<br />
R20 000pm= R125ph<br />@6.40hours = R800 per week<br />R3 200per month<br />R38 400 per yearper person<br />x 1000 employe...
Less <br />Yada Yada<br />More <br />Ching Ching?<br />
Naming Std’s<br />Classification<br />Search<br />
70%<br />of Folksonomy tags aren’t in Taxonomies<br />
Leave Form<br />Search<br />maternity leave<br />letter format<br />sick leave<br />annual leave<br />leave policy<br />le...
Tools<br />
3%improvement = R7.2msaving<br />Exploit existing information<br />Less duplication<br />Shorter time to market<br />Compl...
-DEMO-<br />Extracting Metadata from File Shares<br />
Expand all folders and screen dump, show docs in lowest levels<br />
Make lists of what’s common in each one – make it smarter than before!<br />
Create a Document Library for each new grouping – don’t forget the description!<br />Create the columns based on your extr...
Use either Choice fields, Lookups or Site Columns depending on what’s re-usable<br />
Upload docs and tag them accordingly<br />Finally, create Views to sort the documents<br />
Resources<br />SharePoint 2007 – Using Metadata to Replace Subfolders Tutorial<br />http://www.letscollaborate.co.za/Resou...
Contact Me<br />veronique@letscollaborate.co.za<br />@veroniquepalmer<br />(011) 966 8060<br />Facebook and LinkedIn<br />...
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Taxonomy for Business Users

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Transcript of "Taxonomy for Business Users"

  1. 1. TAXONOMY FOR BUSINESS USERS<br />SHAREPOINT BUSINESS WORKSHOP<br />JUNE 2011<br />Presented by : Veronique Palmer<br />
  2. 2. The <br />Problem<br />
  3. 3. 1in 5fail<br />16%of your day <br />= 6.40hours <br />per week<br />
  4. 4.
  5. 5. R20 000pm= R125ph<br />@6.40hours = R800 per week<br />R3 200per month<br />R38 400 per yearper person<br />x 1000 employees =<br />R38 400 000 annually<br />
  6. 6. Less <br />Yada Yada<br />More <br />Ching Ching?<br />
  7. 7. Naming Std’s<br />Classification<br />Search<br />
  8. 8. 70%<br />of Folksonomy tags aren’t in Taxonomies<br />
  9. 9. Leave Form<br />Search<br />maternity leave<br />letter format<br />sick leave<br />annual leave<br />leave policy<br />leave form<br />leave application<br />application for leave<br />application format<br />leave forms<br />study leave<br />leave from<br />compassionate leave<br />paternity leave<br />leave letter<br />leave application forms<br />leave application format<br />application format for leave<br />sick leave policy<br />leave entitlement<br />
  10. 10. Tools<br />
  11. 11. 3%improvement = R7.2msaving<br />Exploit existing information<br />Less duplication<br />Shorter time to market<br />Compliance<br />Easier to use<br />Better service<br />Common language<br />Less impact with staff loss<br />Less clicks<br />Benefits<br />
  12. 12. -DEMO-<br />Extracting Metadata from File Shares<br />
  13. 13. Expand all folders and screen dump, show docs in lowest levels<br />
  14. 14. Make lists of what’s common in each one – make it smarter than before!<br />
  15. 15. Create a Document Library for each new grouping – don’t forget the description!<br />Create the columns based on your extracted metadata<br />
  16. 16. Use either Choice fields, Lookups or Site Columns depending on what’s re-usable<br />
  17. 17. Upload docs and tag them accordingly<br />Finally, create Views to sort the documents<br />
  18. 18. Resources<br />SharePoint 2007 – Using Metadata to Replace Subfolders Tutorial<br />http://www.letscollaborate.co.za/Resource-Centre/LCs%20Documents/Forms/sharepointtutorialsforbeginners.aspx<br />What is Metadata and Why Should I Use It?<br />http://veroniquepalmer.wordpress.com/2011/06/14/what-is-metadata-and-why-must-i-use-it/<br />When to Use SharePoint and When to Use File Shares<br />http://www.vishalseth.com/post/2009/09/19/SharePoint-versus-file-shares-When-to-use-SharePoint-and-when-to-use-a-traditional-file-share.aspx<br />SharePoint 2010 – Create a Document Library, Create Columns, Create Views (Videos)<br />http://www.youtube.com/user/LetsCollaborateZA<br />Or embedded into blog if you can’t access Youtube<br />http://veroniquepalmer.wordpress.com/2011/06/13/introducing-lctv-sharepoint-2010-videos/<br />
  19. 19. Contact Me<br />veronique@letscollaborate.co.za<br />@veroniquepalmer<br />(011) 966 8060<br />Facebook and LinkedIn<br />www.letscollaborate.co.za<br />
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