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Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
Managing SharePoint Business Governance - BPC11 - March 2011
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Managing SharePoint Business Governance - BPC11 - March 2011

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New additions to the slides. Presented at Best Practices Conference in LaJolla

New additions to the slides. Presented at Best Practices Conference in LaJolla

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  • Imagine if you got what you wished for – every single user in the company on SharePoint, and running up these numbers….
  • Transcript

    • 1. MANAGING SHAREPOINTBUSINESS GOVERNANCE
      Veronique Palmer
      SharePoint MVP
      March 2011
    • 2. Business Owner
      User Adoption Specialist
      End User Trainer
      Team Lead
      E
      E
      T
      M
      M
      E
    • 3. Considerations
      What’s Important
      Why Govern
      Agenda
      Management Actions
      Success Factors
      Resources
      Questions
    • 4. Business vs IT
      Team Site vs Intranet
      Site vs My Site
      New vs
      Established
      Owned vs Not
      CONSIDERATIONS
      Intranet vs Extranet
      vs Internet
      Large vs Small
      Dedicated vs
      Part-time
      2007 vs 2010
    • 5. No One Size
      5
    • 6. What’s Important … To YOU?
      Most
      Taxonomy
      Blocking email attachments
      Consistent branding
      Portal Activities
      Least
      Replace file shares
      Integration
      Social networking
      Global access
      Etc…
      BPM
    • 7. ?
      ?
      ?
      7
    • 8.
    • 9.
    • 10. Compliance
      Violations
      Deviations
      E
      B
      E
      C
      A
      U
      S
      Boundaries
      Conflicts
      Contributors
      10
    • 11. 500 million social tags, notes and ratings
      30 million documents per library
      30 million items in a list
      2 million users per site collection
      1 million alerts on Searches
      1 million terms and terms sets
      400 000 major versions per document
      250 000 site and subsites per site collection
      10 000 user groups per site collection
      10 000 metadata tags recognised per item when searched
      5000 documents or list items displayed per page
      5000 blogs per site
      5000 groups is how many each user can belong to
      5000 users can be in one Active Directory group
      2000 site collections per content database
      2000 subsites under View All Site Content
      1000 comments per blog post
      1500 projects deliverables per Project Server plan
      1800 documents in a SharePoint Workspace
      100 items at a time you can bulk edit
      25 web parts per page / wiki
      10 people editing a Word or PowerPoint document at the same time
      100GB space per site collection
      2GB per document upload size
      EVERYONE?!
    • 12. What’s it About?
      Control
      or
      Enablement
    • 13. Educate
      Communicate
      Gov
      Mission
      Guide
      Manage
    • 14. MISSION
      Explain
      BENEFITS
    • 15. SharePoint Governance or…?
      Administration
      Management
      Usage Policy
      Instructions
      Regulations
      Operations
      Guidance
      Conduct
      Rules
    • 16. MANAGEMENT
      ACTIONS
    • 17. Site Owners?
    • 18. Site Owners?
      Metadata not folders
      Link to ‘home’ page
      Minimum tag
      Naming standards
      Versioning and renaming docs
      Try this at home!
      Mother Theresa…
    • 19. The Plan
      Operating manual
      Agreed to
      Can and can’t do
      Balancing act
      Roles
      Understood
      User impact
      Growth and change
      Training plan
      O
      C
      U
      M
      E
      N
      D
      T
    • 20. Sample Governance Plans
      http://www.letscollaborate.co.za/Resource-Centre/SitePages/SharePointGovernance.aspx
    • 21. Not sure what to govern?
      Internal Auditors
      External Auditors
      Companies Act
      ISO9001
      Regulatory
      #BPC11
    • 22. WEEKLY!
      Announcements
      Emails
      SMS’s
      User groups
      Printed
      Roadshows
      Newsletters
      In training
      Problems
      Changes
      News
      Tips
      O
      M
      M
      U
      N
      I
      C
      C
      A
      T
      E
      Successes
      22
    • 23. Acknowledgement
      Strrrrrike 3!
      Consequences
      Rewards
      N
      F
      O
      R
      C
      E
      E
    • 24. Owner
      HR
      Ops
      IT
      KM
      Compliance
      Marketing
      Project Office
      Sales
      Finance
      E
      E
      T
      M
      10 - 12
      24
    • 25. SharePoint List
      Tasks
      Agendas
      E
      C
      O
      R
      D
      R
      Minutes
    • 26. U
      B
      L
      I
      S
      H
      P
      26
    • 27. Wiki!
    • 28. Adapt
      Review
      Maintain
      A
      I
      N
      T
      A
      I
      M
      N
    • 33. Dependencies
      Ownership
      Understand OOB
      Dedicated team
      Trained users
      Experienced SCA’s
      29
    • 34. 7 Steps to Successful Governance
      Document
      Communicate
      Enforce
      Meet
      Record
      Summary
      Publish
      Maintain
    • 35. 3
      Best Practices
      • Decide what’s important
      • 36. Start small
      • 37. Evolve over time
      3
      Worst Practices
      • Do nothing
      • 38. Over engineer
      • 39. Don’t communicate
    • Trade Off
      Do
      Don’t
      Free for all
      Clarity Direction Confidence
    • 40. Do Something
      THING
    • 41. Governance Bloggers
      Bill English : http://aiimcommunities.org/users/benglish
      Dux Raymond Sy : http://sp.meetdux.com/default.aspx
      Jennifer Mason : http://www.sharepoint911.com/blogs/jennifer/default.aspx
      Michael Sampson : http://www.michaelsampson.net/
      Paul Culmsee : http://www.cleverworkarounds.com/
      Richard Harbridge : http://www.rharbridge.com/
      Ruven Gotz : http://spinsiders.com/ruveng
      Scott Jamison :http://www.scottjamison.com/blog/
      Susan Hanley : http://www.networkworld.com/community/sharepoint
      Veronique Palmer : http://veroniquepalmer.wordpress.com/
      34
    • 42. Governance Resources
      Lets Collaborate Governance Portalhttp://www.letscollaborate.co.za/Resource-Centre/SitePages/SharePointGovernance.aspx
      Lets Collaborate Governance Plans and Templateshttp://www.letscollaborate.co.za/Resource-Centre/LCs%20Documents/Forms/Governance.aspx
      Industry Governance Articles on Lets Collaboratehttp://www.letscollaborate.co.za/Lists/Announcements/Governance.aspx
      Joel Oleson’s Governance Plan http://go.microsoft.com/fwlink/?LinkId=163922
      SharePoint 2007 Governance Checklist from Microsofthttp://office.microsoft.com/download/afile.aspx?AssetID=AM102306291033
      SharePoint 2010 Governance Planning from Microsofthttp://www.microsoft.com/downloads/en/details.aspx?FamilyID=D41AB7B1-385B-41F6-90A0-03CFDA4FA98F
      35
    • 43. 36
    • 44. Next Sessions
      Team Site Security for Site Owners
      Tuesday at 14:30
      Effective End User Training
      Wednesday at 14:30
    • 45. THANK YOUFor your time SAN DIEGO
      Please be sure to fill out your session evaluation!
      veronique@letscollaborate.co.za
      www.letscollaborate.co.za

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