Microsoft Excel An introduction to spreadsheets
Printing… <ul><li>File | Print : </li></ul><ul><li>Entire workbook </li></ul><ul><li>Current worksheet </li></ul>
The Basics <ul><li>A workbook consists of 16 spreadsheets. </li></ul><ul><li>Each spreadsheet is partitioned into rows and...
Basics ... <ul><li>A cell is referenced by its column label followed by its row label. For example, B7 AK37 iv65536 </li><...
A cell can contain <ul><li>text Total Sales </li></ul><ul><li>a number 234.6 </li></ul><ul><li>a formula (must begin with ...
A cell can contain <ul><li>text Total Sales </li></ul><ul><li>a number 234.6 </li></ul><ul><li>a formula (must begin with ...
Changing the size of columns <ul><li>Move the mouse between the two columns that you want to alter.  </li></ul><ul><li>The...
Change the size of rows <ul><li>To change the size of the rows you do the same thing that you did to change the size of th...
Importing a Text File <ul><li>From the File menu, choose Open </li></ul><ul><li>Enter the name of the text file </li></ul>...
Adding Style to a worksheet <ul><li>Select the desired range of cells you want </li></ul><ul><li>Choose Format, then Style...
Formatting Cells <ul><li>Choose Cells from the Format menu </li></ul><ul><li>Click on a tab (for example, Number) </li></u...
Copying a Formula <ul><li>Move the mouse to the bottom-right corner of the cell to be copied. </li></ul><ul><li>When the c...
Using Autofill <ul><li>Quick way to copy cells and their formulas: </li></ul><ul><li>- Click on a cell  </li></ul><ul><li>...
The autofill feature allows you to copy the first entry to the end of the column
Using Functions <ul><li>Click the  f x  button to start the function wizard. </li></ul><ul><li>Locate the function to be e...
Function ... <ul><li>Enter a cell reference for each argument of the function. </li></ul><ul><li>A cell reference may be a...
Charts <ul><li>To make a chart click on the chart wizard. </li></ul><ul><li>Now decide what kind of chart you would like t...
Charts <ul><li>To make a chart click on the chart wizard. </li></ul><ul><li>Now decide what kind of chart you would like t...
 
 
This is similar to what your chart should look like, depending on the type of chart you select.
Sorting data in a worksheet. <ul><li>To sort any kind of data in a worksheet select the data you want sorted and then go t...
Template <ul><li>A template is a worksheet in which text and formulas have been entered but the data manipulated by the fo...
Example template Student names and grades are left out
Copying cells <ul><li>Cell   Formula Let the above notation represent that a  Formula  is stored in a  Cell . For example,...
Relative Addressing <ul><li>Copy D2’s contents to cell D10 D2  B2 * C2   c=0  |  |  r=8   D10  ?  Do not change the column...
Saving and printing a worksheet. <ul><li>File |  Save or Save as   </li></ul><ul><li>Entire workbook </li></ul><ul><li>wil...
Printing… <ul><li>File | Print : </li></ul><ul><li>Entire workbook </li></ul><ul><li>Current worksheet </li></ul>
Upcoming SlideShare
Loading in …5
×

Powerpoint school

824 views
778 views

Published on

Published in: Education
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
824
On SlideShare
0
From Embeds
0
Number of Embeds
1
Actions
Shares
0
Downloads
26
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Powerpoint school

  1. 1. Microsoft Excel An introduction to spreadsheets
  2. 2. Printing… <ul><li>File | Print : </li></ul><ul><li>Entire workbook </li></ul><ul><li>Current worksheet </li></ul>
  3. 3. The Basics <ul><li>A workbook consists of 16 spreadsheets. </li></ul><ul><li>Each spreadsheet is partitioned into rows and columns. </li></ul><ul><li>A cell is the intersection of a row and column. </li></ul><ul><li>Rows are labeled 1, 2, …, 65536. </li></ul><ul><li>Columns are labeled A, B, …, Z, AA, AB, …, AZ, BA, BB, … , IV. </li></ul>
  4. 4. Basics ... <ul><li>A cell is referenced by its column label followed by its row label. For example, B7 AK37 iv65536 </li></ul>ROW COLUMN
  5. 5. A cell can contain <ul><li>text Total Sales </li></ul><ul><li>a number 234.6 </li></ul><ul><li>a formula (must begin with an =) =B2-C7 </li></ul><ul><li>a built-in function (must begin with an =) =SUM(K3..K9) </li></ul>
  6. 6. A cell can contain <ul><li>text Total Sales </li></ul><ul><li>a number 234.6 </li></ul><ul><li>a formula (must begin with an =) =B2-C7 </li></ul><ul><li>a built-in function (must begin with an =) =SUM(K3..K9) </li></ul>
  7. 7. Changing the size of columns <ul><li>Move the mouse between the two columns that you want to alter. </li></ul><ul><li>The arrow will change to a plus sign, and then you can click on the line and change the width of the column. </li></ul>
  8. 8. Change the size of rows <ul><li>To change the size of the rows you do the same thing that you did to change the size of the columns. </li></ul><ul><li>The only difference is you put the mouse between the two numbers instead of letters </li></ul>
  9. 9. Importing a Text File <ul><li>From the File menu, choose Open </li></ul><ul><li>Enter the name of the text file </li></ul><ul><li>Click OK </li></ul><ul><li>Follow the steps displayed by the Text Import Wizard </li></ul>
  10. 10. Adding Style to a worksheet <ul><li>Select the desired range of cells you want </li></ul><ul><li>Choose Format, then Style </li></ul><ul><li>Open the Style Name drop-down list box </li></ul><ul><li>Select the style you want </li></ul><ul><li>Click OK </li></ul>
  11. 11. Formatting Cells <ul><li>Choose Cells from the Format menu </li></ul><ul><li>Click on a tab (for example, Number) </li></ul><ul><li>Select format (for example, choose currency, 2 decimal places) </li></ul><ul><li>Click OK </li></ul>
  12. 12. Copying a Formula <ul><li>Move the mouse to the bottom-right corner of the cell to be copied. </li></ul><ul><li>When the cursor changes shape to +, click and drag the mouse over the cells you are copying to. </li></ul><ul><li>Release the mouse. </li></ul>
  13. 13. Using Autofill <ul><li>Quick way to copy cells and their formulas: </li></ul><ul><li>- Click on a cell </li></ul><ul><li>- Point the mouse to the Fill handle </li></ul><ul><li> arrow becomes + </li></ul><ul><li>- Drag to range of cells then release </li></ul>
  14. 14. The autofill feature allows you to copy the first entry to the end of the column
  15. 15. Using Functions <ul><li>Click the f x button to start the function wizard. </li></ul><ul><li>Locate the function to be entered into a cell. </li></ul>
  16. 16. Function ... <ul><li>Enter a cell reference for each argument of the function. </li></ul><ul><li>A cell reference may be a range of cells or a single cell. </li></ul><ul><li>Click Finish. </li></ul>
  17. 17. Charts <ul><li>To make a chart click on the chart wizard. </li></ul><ul><li>Now decide what kind of chart you would like to use. </li></ul><ul><li>Enter the formula =$E$2:$E$6 into the range box. </li></ul><ul><li>Then enter the necessary information into step 2, and then press finish. </li></ul>
  18. 18. Charts <ul><li>To make a chart click on the chart wizard. </li></ul><ul><li>Now decide what kind of chart you would like to use. </li></ul><ul><li>Enter the formula =$E$2:$E$6 into the range box. </li></ul><ul><li>Then enter the necessary information into step 2, and then press finish. </li></ul>
  19. 21. This is similar to what your chart should look like, depending on the type of chart you select.
  20. 22. Sorting data in a worksheet. <ul><li>To sort any kind of data in a worksheet select the data you want sorted and then go to sort in the data menu. </li></ul><ul><li>Press continue with the current selection. </li></ul><ul><li>Press ascending to make the information be sorted alphabetically A-Z, press ok. </li></ul><ul><li>Your information will now appear sorted by first name A-Z. </li></ul>
  21. 23. Template <ul><li>A template is a worksheet in which text and formulas have been entered but the data manipulated by the formulas have been left out. A template is created when it is used on a periodic basis, e.g., a quarterly report, a grade roster, … . </li></ul>
  22. 24. Example template Student names and grades are left out
  23. 25. Copying cells <ul><li>Cell Formula Let the above notation represent that a Formula is stored in a Cell . For example, D2 B2 * C2 says that formula =B2*C2 is stored in cell D2. To compute the formula in Cell destination copied from Cell source use the notation below: </li></ul><ul><li>Cell source Formula source c | | r Cell destination Formula destination where c = change in column from source to destination and r = change in row from source to destination. </li></ul>
  24. 26. Relative Addressing <ul><li>Copy D2’s contents to cell D10 D2 B2 * C2 c=0 | | r=8 D10 ? Do not change the column but advance the row by 8 implies B10 * C10 is the formula stored in cell D10. </li></ul>Change all columns by c and change all rows by r
  25. 27. Saving and printing a worksheet. <ul><li>File | Save or Save as </li></ul><ul><li>Entire workbook </li></ul><ul><li>will be saved </li></ul>
  26. 28. Printing… <ul><li>File | Print : </li></ul><ul><li>Entire workbook </li></ul><ul><li>Current worksheet </li></ul>

×