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Verasset inventory count services

Verasset inventory count services






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    Verasset inventory count services Verasset inventory count services Presentation Transcript

    • • Conduct an inventory count of assets• Affix barcode or RFID labels to assets• Reconcile Fixed Asset Register– Identify; Additions, Updates/Changes, Deltas (missing items)• Asset Appraisal/Valuation• Implement tools and processes needed to effectively track and manageassets upon completion of inventory count– Asset Management Software– Barcode/RFID Systems• Implement a process to track additions, moves, and disposals– Conduct Periodic Cycle Inventory Counts
    • • What is in scope?– Capital Assets– Non-capital, but are;• Susceptible to being misplaced or stolen due to size and/or portability• IT Assets- need to be supported and refreshed, contain sensitive data• Owned or funded by a 3rd party and therefore are required to beaccounted for– Items purchased from grants, leases, on loan, etc.• Required for organization to function
    • • Asset Quantity– How much equipment will be inventoried and tracked?• Locations– List of facilities• Square footage• Employee Count• Identify Problem Areas– Access/Scheduling Restrictions– Sensitive Areas– Inaccessible Areas
    • • Information– Review of all asset inventory databases• Fixed Asset Register• IT Database• Operational Databases• CIP• Other– Utilize Maps/Floor Plans (when available)
    • • Planning– Verasset creates a detailedproject plan and submits tocustomer for approval– Once approved, the Plan is used to perform theinventory count
    • • Identify Data Collection Requirements– Customizable data collection softwareis configured to record asset informationbased on customer requirements
    • • Inventory Teams– Inventory Controllers• Onsite project management of;personnel, communications, datamanagement, QA, maintaining schedules, overcomingproblems/obstacles– Team Leader• Oversight of designated inventory team– Inventory Specialists• Timely and accurate inventory data capture and asset tagapplication
    • • Remote Support Team– Project Manager– Data Manager– Administrator– Finance and Accounting
    • • Inventory Count Process– Inventory personnel split into teams anddisperse as dictated by the project schedule• Teams are responsible for completing the inventorycount in their designated areas– Teams work progressively through eachfloor/building when possible
    • • Inventory Count Process– Data is captured using mobilecomputers and customizable software• Collected in accordance with requirements from planand stored in handheld– Asset tags are affixed to items during inventory
    • • Inventory Count Process– Each area is spot checked by the inventory teamupon completion– Data is synched and reviewed at logical intervalseach day
    • • Inventory Count Process– Items in question are isolated andrechecked/updated as needed• Comparison/reconciliation to existing data sources– Progress is tracked on map/floor plans• Detailed tracking of completed and missed areas
    • • Completion of physical inventory count at all locationsper the project schedule• Labeling of all equipment in scope of the project• Progress Reports (as needed)• Electronic File containing Inventory Results in thedesired format– Suitable for import in legacy systems
    • Verasset Corporation25 Constitution Drive, Bedford, NH 03110Toll Free: 877.220.0315Fax: 603.471.3839info@verassetcorp.comwww.verasset.com