Event Marketing - Simple Strategies to Better Your Events

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Event marketing can be a powerful way to generate exposure for your business or organization and foster meaningful face-to-face interactions that drive new opportunities for building sales. Whether you are a business owner, a non-profit, an entrepreneur, an online marketer, or simply an individual – this presentation will help you to grasp the Best Practices needed to utilize and maximize attendance at your event using the growing trend of Online Event Marketing.

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  • So, we’re here to talk about eventmarketing. What is marketing?[click to build] At it’s core, marketing is about eliciting a physical and measurable RESPONSE. You want someone to do something…call you, come to your store, donate, or COME TO YOUR EVENT. That’s what’s at the core of marketing, and what is essential to the idea of marketing your business, your organization or your event.[click to next slide]
  • It’s not so much about the people on your list, it’s more about reaching the people on THEIR list. Make sure you are telling people to pick up the megaphone by clicking share and forwarding the invite or announcements, use the share bar and the forward to a friend link tool and ask….. Ask and they will click. Put the button next to the ask.
  • paper vs. email - or both ?use simple graphicsinclude ALL the basicswrite a compelling messageanticipate questions, like: can they bring a friend? will parking be validated? should I bring my invitation with me? etc.be recognizable: combine the organization’s name with a person’s name when possible…improve your chances of the invitation being opened
  • make host obviousinclude specificsmake signup prominentfocus on getting signups
  • include all the basic event infotry to put it in the same spot on every page if multiple pagesuse apps and links to integrate social media“like us on Facebook for a discount”Twitter hashtags and YouTube Videosdo not give too many choices, focus on registrationhosting multiple eventstake special care to make it easy to tell them apart
  • use online registration anyway, if possibleyou can at least create a PDF documentlink from your website, easily shared by emailuse all the same rules as a webpage, less is more
  • collect attendee datause for reminders, changes & follow uphow you ask is as important as what you askdo not ask too many questions free and low cost events – no more than 5 questionsbigger events – no more than 10 questionsif you charge fee, collect on the spotPaypal, Google checkout… you don’t want to make them come back to paymake sure a confirmation email goes out ASAP
  • social media is the most obvious outletdrive pre-event build-up and promotionmake it easy to share and forward infoencourage activity during the event…Anyone Tweeting Right Now?“Twitterfall” or Twitter Feedsand don’t forget post-event…comments, “thank you’s” and photos
  • what is attrition?no shows“hotel attrition” is different…how do I avoid it?you don’t, reallyso, what do I do?you learn to manage it and plan around itweather is a major factor – both rain and shine a reminder email helps - a lot
  • make host obviousinclude specificsmake signup prominentfocus on getting signups
  • start with smaller venues & and sell outhave a waitlist readyaim high but not too highpre-fill your next event with waitlisters!do not post two of the same event at onceunless in different locations, or for a different audiencefocus on filling the next eventexception: membership meetings & weekly/monthly events
  • start with smaller venues & and sell outhave a waitlist readyaim high but not too highpre-fill your next event with waitlisters!do not post two of the same event at onceunless in different locations, or for a different audiencefocus on filling the next eventexception: membership meetings & weekly/monthly events
  • use this slide if you need a “sign up for a trial” CTA
  • for transition to demo
  • Event Marketing - Simple Strategies to Better Your Events

    1. 1. © 2014 simple strategies for better event marketing
    2. 2. © 2014 VANESSA CABRERA Chief Creative Officer Your Social Media Mentor, Inc. www.yoursocialmediamentor.com yoursocialmediamentor@gmail.com facebook.com/yoursocialmediamentor @vanessacabrera
    3. 3. © 2014 3
    4. 4. © 2014 today’s agenda • the real power of event marketing • get them to… – sign up – speak up – show up • make sure you follow up • the real power of event marketing • get them to… – sign up – speak up – show up • make sure you follow up
    5. 5. © 2014 5 at its core, marketing is about eliciting a physical and measureable RESPONSE
    6. 6. © 2014 7 traditional marketing find keep convert new marketing find keep convert MARKETING HAS CHANGED “Flip The Funnel: Retention is the New Acquisition” -- Joe Jaffe (@jaffejuice)
    7. 7. © 2014 reach past your own list 8
    8. 8. © 2014 today’s agenda • the real power of event marketing • get them to… – sign up – speak up – show up • make sure you follow up
    9. 9. © 2014 the invitation • paper vs. email? • simple graphics • include ALL the basics • write acompelling message • anticipate questions • be recognizable 10
    10. 10. © 2014  make sure the host organization is very obvious, not just the logo  offer date/time/location/topic  sign-up link should be most obvious, if not ONLY option, and be above the scroll line  place left or center, not right use a text link  don’t give details that distract from signup {checklist} INVITATION 11
    11. 11. © 2014 WHOshould you invite? WHAT does success look like? How will you measure it? WHEREwill you post event info online? WHENshould you time your announcements and invites? 12
    12. 12. © 2014 if you HAVE an event webpage… include all basic event info integrate social media focus on registrations different events? make it easy to tell multiple events apart 13
    13. 13. © 2014 if you DON’T HAVE an event webpage use online registration offer printable registration 14
    14. 14. © 2014 shameless plug 15 event home page event invitation event registration
    15. 15. © 2014 registration pointers • collect attendee data • do not ask too many questions • if you charge a fee, try to collect on the spot • make sure a confirmation email goes out ASAP 16
    16. 16. © 2014 today’s agenda • the real power of event marketing • get them to… – sign up – speak up – show up • make sure you follow up
    17. 17. © 2014 encouragethem to SPEAK UP • drive pre-event build-up and promotion • make it easy to share and forward info • encourage activity during the event… • don’t forget post-event… 18
    18. 18. © 2014 encourage them to SPEAK UP pre- and post-event surveys • ask what they want and expect • listen and respond • announce changes • ask immediately and offer incentives to get it 19
    19. 19. © 2014 encourage them to SPEAK UP pre- and post-event surveys 20
    20. 20. © 2014 today’s agenda • the real power of event marketing • get them to… – sign up – speak up – show up • make sure you follow up
    21. 21. © 2014 get them to SHOW UP • what is attrition? • how do I avoid it? • so, what do I do? 22
    22. 22. © 2014  use a first name again  reconfirm their registration  if there is a waitlist or the event is full, say so  before 10am, send the day before; after 10am, send the SAME DAY  describe check-in process, where to park, what to bring, emergency contact…  Send a long email (this is the only time I will say this!) {checklist} REMINDER EMAIL 23
    23. 23. © 2014 two simple strategies forgrowth 1. start with smaller venues & and sell out 2. do not post two of the same event at once 24
    24. 24. © 2014 two simple strategies forgrowth 1. start with smaller venues & and sell out 2. do not post two of the same event at once 25
    25. 25. © 2014 today’s agenda • the real power of event marketing • get them to… – sign up – speak up – show up • make sure you follow up
    26. 26. © 2014  use a first name again  include at least one photo from the event!  provide incentive to participate in a survey  ask people to post, tweet, comment about their experience…  provide them with sample content!  network and regroup on your page!  emphasize the call to action – why did you have the event? {checklist} FOLLOW-UP 27
    27. 27. © 2014 some final points: something will go wrong accept it and move on 28
    28. 28. © 2014 some final points: you can do this! keep it simple! 29
    29. 29. © 2014 some final points: help is available • classes and webinars www.constantcontact.com/learning-center www.constantcontact.com/local-learning • Constant Contact blog blogs.constantcontact.com • local partners who love helping small businesses Vanessa Cabrera – Authorized Local Expert yoursocialmediamentor@gmail.com 30
    30. 30. © 2014 #EventSpot Q &A toll-free: 847.331.0659 want more help? CALLME yoursocialmediamentor@gmail.com facebook.com/yoursocialmediamentor @vanessacabrera (AND PLEASE TAKE A MOMENT TO FILL OUT YOUR FORM!)

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