UUDA Annual Meeting 2012


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UUDA's Annual meeting that was held at the Salt Lake City Library

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UUDA Annual Meeting 2012

  1. 1. 2012 UUDA Annual Meeting November 15th 2012
  2. 2. WELCOME6:30 pm to 6:40 pm Welcome6:40 pm to 6:50 pm Treasurer’s Report6:50 pm to 7:00 pm Tournaments & Leagues Update7:00 pm to 7:20 pm Youth Update7:20 pm to 7:40 pm Presentation by Bryce Merrill7:40 pm to 8:00 pm Volunteer8:00 pm Open Forum *Please write down questions to be asked during the open forum*
  3. 3. UUDA’s Purpose “Lets do good work” There is a power that is amplified when people gather together “UUDA is to act as a regional resource promoting growth and development in thesport of ultimate, providing opportunities to play and learn, embracing the ‘spirit of the game,’ and participating in community service.”  Most of us here are passionate about ultimate…and probably for different reasons  In some way, shape, or form, we all look to promote and grow the sport of ultimate  We all have different ideas on the best way to promote and grow the sport…..and that’s okay “When we see or interact with someone in the ultimate community; assume their intentions are good”
  4. 4. UUDA’s role in the ultimate community and theories 2 HATS1st HAT – As a resource in promoting and growing  We want to be available for all ultimate in Utah  We understand there is a lot of ultimate in Utah that we have nothing to do with.  BYU intramurals has 100+ teams  Murray rec league has had spring, summer, and fall leagues for 15+years  Barefoot ultimate  Even a professional ultimate team has been purchased in Utah  We want to be available and have the resources so when our paths cross…..we can be a resource, support, promote, or combine our efforts
  5. 5. UUDA’s role in the ultimate community and theories 2 HATS2nd HAT – We go about doing our strategies and theories in promoting andstrengthening the sport of ultimateTwo theories we are working off of when making our decisions: 1. Focus on strengthening rather than actively seeking growth  Strengthen what we have  There is some growth that comes from strengthening 2. Top to bottom/bottom to top approach
  6. 6. top to bottom/bottom to top % OF FOCUS UUDA WILL PUT INTO THE DIFFERENT AREAS CLUB Golden Spike Black Betty 5%ATTACKING ALL FOUR AREAS Kill Joys Devastator AT THE SAME TIME COLLEGE USU UofU BYU 5% SUU 2013 IN HIGH SCHOOL 65% YOUTH Middle School Elementary School Rec Centers 25% Camps Clinics
  7. 7. Why do I tell you this?1. So you understand where we are coming from as an organization2. I hope you buy into what we are doing and you will want to be apart of it3. That even if you have different ideas about how best to promote and grow the sport, we want you to see that we all have the same intentions and possible combining our efforts as a community will make us all stronger
  8. 8. Treasurers Report Financial Flow Path 2012 Fiscal Report 2012 Spending Analysis 2012 Year End Summary 2013 Goals Rich Connors UUDA Treasurer connors84@gmail.com UUDA.Treasurer@gmail.com
  9. 9. Financial Flow Chart Volunteer Based Non-Profit How do we generate Hard money to fund programs, Working tournaments, and leagues? Money
  10. 10. Financial Flow ChartCommunity ParticipantsTournament Attendees Hard Merchandise Sales Working Donations Money IN Community Clinics OUT Youth Clinics Team Support Events Donations
  11. 11. 2012 Fiscal ReportEnd of October Balance 2011: $11,153End of October Balance 2012: $11,732Event 2011 2012Winter League No data $531Daweena $1,260 ($68)Ski Town Classic $120 ($5)High School No data $180Spring LeagueHigh School No data $647State ChampionshipsHalloween Hat $520 $700
  12. 12. End of Month Balance October 2011 to October 2012 $11,732$11,153
  13. 13. End of Month BalanceOctober 2011 to October 2012
  14. 14. End of Month BalanceOctober 2011 to October 2012
  15. 15. End of Month BalanceOctober 2011 to October 2012
  16. 16. End of Month BalanceOctober 2011 to October 2012
  17. 17. End of Month BalanceOctober 2011 to October 2012
  18. 18. End of Month Balance October 2011 to October 2012 + $579$11,153 $11,732
  19. 19. 2012 Year End Summary+ New Financial Tracking System+ Winter League & Youth Programs Shine- Planning & Marketing of Tournaments
  20. 20. 2013 Goals Improve Product Presentation & Visibility During Events Increase Fundraising From Tournaments Identify Affordable Insurance Provider Sponsor Coaching Clinics Host Quarterly Hat Tournaments Rich Connors UUDA Treasurer connors84@gmail.com UUDA.Treasurer@gmail.com
  21. 21. 2013 UUDA Tournaments Lone Peak Invite (High School ) Daweena (Open, Womens, High School) Super North and Super South Regionals(2 High School tournaments) Utah High School State Championships Ski Town Classic(Mixed Club) Savage Seven Tournament (?)
  22. 22. UUDA Leagues High School League Winter League No plans for any other Leagues
  23. 23. Latest Tournament News We have been on two different phone calls this week with USAU New structure this upcoming year for USAU Club division – triple crown  Pro Division(top 8 teams at nationals 2012)  Elite Division (bottom 8 teams at nationals 2012)  Select Division(first 4 teams that didn’t qualify for nationals at Regional events) What does this mean for Utah Ultimate?  There is a Elite/Select Challenge in August that UUDA is trying to get to Utah  8 Elite teams and the top 8 teams from the Select division would have to come to the event  Ski Town will stay in June if we get this event  Ski Town will move to August if we do not get this event
  24. 24. 2012 High School Overview 12 high school teams participated in regular season (10 schools)  185 student-athletes participated 14 teams (11 schools) participated in the 2012 State Championships  2 B-squads and 1 C-squad  216 student-athletes participated  Lone Peak repeated as Utah state champs with Sky View second Daweena  8 teams (6 high schools) Inaugural Lone Peak Invitational  16 teams, 4 of which did not continue to state championship **UUDA hosted USAU Westerns***--Brighton HS participated
  25. 25. New High School Boundaries 2013*As high school expands, some regions will consist of multiple sections*
  26. 26. High School Hierarchy 2013 State Coordinator (Tara Wion) Super North Coordinator Super South Coordinator (NEEDED) (Dave Kroupa) Super North Assistant Team Support Specialist (Matt Bybee) North Region North Central Region South Central Region East Region South Region(Davey Foulkner)
  27. 27. Schedule Layout 2013 Regular Season Begins…March 1st …  Teams will be required to participate in at least 4 regular season games to qualify for Super Regional Tournament  Games are played as part of USAU-sanctioned league play  Games are scheduled by schools and between schools  Teams are encourage to schedule games with schools in close proximity High School Tournaments  Daweena (any team….preference to Super North Teams)  Lone Peak Invite (any team….preference to Super South Teams)  Super North and Super South Regional Tournament (Both tournaments on the same weekend)  State Championship (8 qualifying teams)
  28. 28. Other Important Information for 2013 All coaches must be USAU-certified to coach a high school team  All Youth-related organizers must have USAU background check  “Huck your Heart Out” hat tournament to help offset the coaches cost for the certification There will be a 1 time team fee that will cover all UUDA/USAU cost for the season’s regular season and tournaments (does not include USAU membership dues) There will be a power ranking system this year that will include all teams that are a part of the regular and post seasons  We are currently looking at a system where we can keep track of all games that are happening in the state
  29. 29. The Ultimate Moment Bryce Merrill merrillbryce@gmail.com
  30. 30. The Ultimate Moment1. An open, constant discussion that involves more than leaders of the cause2. A shift in focus or direction of guiding organizations3. A loss of familiarity or relation to population What Does the “Ultimate Moment” mean?
  31. 31. The Ultimate Moment The National Moment
  32. 32. The Ultimate Moment1. People will be hearing the Ultimate ‘message’2. People will want more out of their Ultimate experience3. Democratize the game of Ultimate Utah’s Opportunities
  33. 33. The Ultimate Moment Examples from the Utah Ultimate Moment
  34. 34. The Ultimate Moment The Ripple Effect of High Level Ultimate
  35. 35. The Ultimate Moment Bryce Merrill merrillbryce@gmail.com
  36. 36. The Ultimate Moment The Growth Curve for a Simliar Sport
  37. 37. The Ultimate Moment Closing the Gap
  38. 38. The Ultimate MomentVolunteer! Time Talent Treasure
  39. 39. Volunteer CommitteeBy no means have we captured all the hard work and selfless hours that you have all put into helping strengthen and grow ultimate in UtahWe are recommitting to make sure that we do a better job of tracking all the hours that everyone volunteers to make UUDA a success
  40. 40. Events and Opportunities-Serving on the Board - Utah HS State Championship-Winter League - Ski Town Classic-Laying down and picking up Fields -UofU Ultimate Camp-Lone Peak Invite - Kids Clinic-Daweena - Photography-Writing Articles - Westerners-Coaching High School -Halloween Hat- UUDA Committees - Picking up Tournament Food - Organizing Parties
  41. 41. Volunteer Committee Total number of UUDA volunteer hours= 3230 There are many opportunities to volunteer….if you have a talent, we could probably use it List of some of the major positions that need to be addressed  Member at Large on the Board  T&L chair person  Programs chairperson  Communications chairperson  Super North Regional Coordinator  Team Support Specialist  High School Coaches CONTACT SIMON PUGH WITH THESE OPEN POSITIONS
  42. 42. Ultimate Volunteer of the Year T A R A W I O N