Deans Executive Council Notes 2009Document Transcript
College of Sciences (COS) Meeting of Dean’s Executive Council 20 January 2009Present:Dean - George PerryDepartment Chairs - Edwin Barea-Rodriguez, Alan Dutton, Waldek Gorski, Miguel Jose-Yacaman, Sandy Norman, Kleanthis PsarrisAssociate Deans - Raymond Baird, Neal Guentzel, Craig Jordan, George Negrete, EdwardTiekink, Andy TsinCenter/Institute/Program Directors - Aaron Cassill, Joe Lazor, Ravi SandhuAssistant Dean - Garry CastellanosCOS Undergraduate Advising Director - Patti GonzalezCOS Retention and Graduation Analyst - Diane ElizondoSummary NotesDoctoral FacultyStatus of department policies: Biology Dr. Barea-Rodriguez met with the Department Faculty Review Advisory Committee to discuss policy Chemistry Department has adopted a policy Computer Science Department has a policy Geological Sciences No action since last meeting Physics and Astronomy Department is working on a policyStudent Health Insurance/Grant Buyouts Dr. Tiekink stated that for the coming year student health insurance coverage provided to Ph.D.students would remain status quo. This means that Ph.D. students who are appointed in positionsat 20 hours (research assistants/teaching assistants) are entitled to receive the proportionateamount of premium assistance and access to the employee insurance options.Dr. Barea commented that the coverage would remain the same for the BIO Ph.D. students andthe department would cover the cost. He informed of the limitations in the ability to appointstudents in positions at 20 hours due to the department’s need to rely on a large number ofstudents to assist in the instructional delivery and student assistance efforts in his department.Dr. Norman indicated that fewer students are hired in the 20 hour per week positions to meetinstructional delivery and student assistance needs for mathematics.After a discussion, it was agreed that Garry will meet with Terry Wilson to discuss allowingacademic funds released back to the departments from grant buyouts to be allowed to rollforward at fiscal year end and accrue for future use by department chairs and/or individual
faculty who exercised the buyout. [Terry Wilson will be attending the February 16, 2009meeting of the Dean’s Executive Council.]Meeting with the Provost - Strategic PlanDr. Barea-Rodriguez and Dr. Yacaman indicated that they were working on scheduling ameeting with Dr. Frederick. After a discussion, Dr. Perry requested that Mary Alice contact theProvost’s office to see if he would be able to attend the meeting of the College Faculty Forum onFebruary 5, 2009. [Dr. Frederick will be out of town and unable to attend the meeting.Department chairs should follow up with meetings.]College Budget CommitteeDr. Perry informed the forum that the committee did not meet last year. A meeting of thecommittee will be scheduled.College Faculty ForumDr. Perry reported that the College Faculty Forum meeting is scheduled for 3:30 p.m., Thursday,February 5, 2009 in Room 2.110 BSE.Regents’ Outstanding Teaching AwardsA copy of the e-mail from the Office of the Vice Provost for Academic and Faculty Supportdated January 12, 2009 was provided. Dr. Baird reported that Vice Provost Johnsons office wasreviewing the nomination process. With the information we have at this time, the deadline fornominations to the Deans office is Friday, February 13. Documentation required fornominations is provided in the "Nomination contents" section in the letter sent from the UTSystem.Provost’s UTSA Core Values InitiativeAn informational page was provided on this topic. Proposals can be submitted to the Provost’soffice and the deadline is February 2, 2009. Dr. Frederick has indicated that he is available toattend department functions and talk about core values.Deadline for Annual Faculty Performance AppraisalsAfter a discussion, it was agreed that the deadline for completion of annual faculty performanceappraisal would be April 15. [Since the meeting, Dr. Baird sent e-mail to department chairsindicating a deadline date of April 1.]Staff appraisals are to be sent to Human Resources by Monday, March 2. 2
COS Outreach Efforts for Current and Prospective UndergraduatesPatti distributed and reviewed a faculty advising proposal for advising students with a GPA ofless than 1.0 and “Step Up” students (GPA 2.0-2.2). Group sessions are recommended forsophomore “Step Up” students. The <1.0 faculty advising will be discontinued. Instead, theundergraduate advisors of record (UGARs) will meet with Sophomore Step Up students (BIO ingroup sessions, all others one-on-one). Students will have two holds placed: SC (scienceadvising) until they meet with the UGAR and SG (science GPA until they meet with KathlynnWray, Step Up advisor).There was a discussion about students lacking awareness of the college experience. Dr. Barea-Rodriguez stated that he has given lectures to high school students so that students could hearwhat it is like to be in college. Because of time constraints he is limited to the number of schoolshe can visit. Dr. Baird suggested putting the lecture in a DVD format and make it available toschools.Several handouts on COS outreach efforts to current and future students were distributed. Dianespoke about the upcoming outreach efforts listed in the handout and stated she wants tocollaborate with the departments. She requested department chairs submit information abouttheir outreach efforts to Patti and her by January 30, 2009.Diane mentioned the new events listed in the handout: Admissions Reception, UGAR-COSUndergraduate Advising Center Meeting, UGAR Sessions and COS Monthly Sessions.Diane also mentioned having activities to provide students a richer experience. She suggestedsome kind of ceremony where we celebrate COS, perhaps a barbeque.Patti suggested forming a strategic planning committee. Names of individuals who could serveon a committee can be sent to Patti.Diane is scheduling meetings with departments to discuss graduation and retention rates. 3
College of Sciences (C0S) Meeting of Dean’s Executive Council 2 February 2009Present:Dean - George PerryDepartment Chairs - Alan Dutton, Waldek Gorski, Miguel Jose-Yacaman, Sandy Norman, KleanthisPsarrisAssociate Deans - Raymond Baird, Craig Jordan, George Negrete, Andy TsinCenter/Institute/Program Directors - Aaron Cassill, Weldon Hammond, Joe Lazor, Ravi SandhuAssistant Dean - Garry CastellanosCOS Undergraduate Advising Director - Patti GonzalezCOS Retention and Graduation Analyst - Diane ElizondoRepresentative for Dr. Barea-Rodriguez - Hans HeidnerGuest Speakers - Amanda Beck, Stuart Birnbaum, Richard Diem, Christi Fish, Barbara Millis, AntonioRiveraSummary NotesExpert Spokesperson GuideAmanda Beck, COS Communications Specialist, introduced Christi Fish, Public Affairs Specialist, fromthe University Communications office. Amanda explained that she is involved with internal media andChristi with external media. Christi is assigned to work with two colleges - Engineering and Sciences.One project Christi is involved with is the expert spokesperson guide. It is being revamped so mediacan contact university faculty experts. The guide is not up-to-date and only 35 faculty members arelisted. Amanda and Christi are meeting once a week to discuss college activities. Christi requestedadministrators contact her about any stories that can be developed involving faculty, students, alumniand staff.ExxonMobil Science and Engineering Fair and COS Governor’s Summer CampDr. Birnbaum emphasized that the College of Sciences plays a major role in the science fair. Dates ofthe fair are March 27-30, 2009. Judging will be on Sunday, March 29. He implored department chairsto notify faculty and to encourage them to participate in this event. Faculty and graduate students areneeded to serve on the Science Review Committee (SRC). This committee reviews documents aboutprojects that provide information on how regulations and safety guidelines were followed. During thedays of the fairs volunteers are also needed. Dr. Birnbaum will follow up with the departments.Last year, Governor Perry’s office provided additional funds for a residential summer camp. Theschedule for the camp was put together quickly and included a trip to ExxonMobil. The Governor wantsto expand the camp to increase the number of student participants. The Governor also wishes toacknowledge the teachers of the winning students in some manner. We are still working out the detailsbut anticipate having up to ten teachers on campus along with the students.
Dr. Birnbaum requested that department chairs help him by providing a list of topical ideas that wouldbe engaging and interesting for a three to four day program. He suggested a common theme: One dayof physics, one day of chemistry, and one day of computer science. We need to find someone todevelop curriculum and have faculty run it. Field trips will again be included in the camp. There will beno more than 40 students. The time frame for the camp is the third week in June. Dr. Birnbaumrequested input from department chairs by 4 February 2009.Curriculum DevelopmentDr. Perry welcomed Dr. Richard Diem, Dean, Honors College and Dr. Barbara Millis, Director of theTeaching, Excellence and Mentoring (TEAM) Center. Dr. David Jones, Associate Dean of Admissions,UTHSCSA, was unable to attend the meeting as he was called to serve on an NIH panel. As discussedon several occasions in meetings of the Dean’s Executive Council, UTSA students are not admitted tohealth professions programs in the numbers that might be expected. This issue was discussed withProvost Frederick and a committee was formed. Dr. Diem and Dr. Millis gave a briefing on a strategyimplemented in an attempt to rectify the situation. It proposed two solutions, both revolving around pre-health professions ( PHP) students’ perceived weaknesses in the areas of critical analysis and applicationof factual material on the MCAT and similar aptitude tests.The first element in the strategy is to address PHP students’ weaknesses in the areas of critical analysisand application. It was reported that relatively few of the PHP students take MCAT preparatory classes,frequently because of the high cost involved. An MCAT preparatory course was set up and offered atabout half the cost of commercially available preparatory courses ($800 vs. $1500+). It was noted that30% of the students who signed up did not finish the course. Dr. Diem indicated that students whocompleted the preparatory course did well on the MCAT test (but no comparative data were presentedgiving the performance of those who dropped out of the course or comparable PHP students who neversigned up for it).The second element in the strategy is to address PHP students’ weaknesses in the areas of criticalanalysis and application on the MCAT somewhat more indirectly. Specifically, the goal of this elementof the strategy is to incorporate more relevant skill training in courses which are required by PHPprograms. President Romo and Provost Frederick have provided funding to bring three recognized“experts” to UTSA over the next several months to conduct workshops which will assist faculty in theirefforts to re-design courses. Dr. Millis provided handouts with information on the dates of workshopsand other scheduled activities for the Provost’s initiative to promote critical thinking.In the discussion that followed, the point was made that success in teaching has not been a majorcriterion in faculty retention, promotion, or merit. Until/unless this attitude is changed, faculty willprobably not expend the effort necessary to change their instructional strategies because of the lowexpected payoff. Another concern is that the discrepancy between students’ high grades and lowerMCAT scores may impact accreditation. This discrepancy could reflect different emphases in content ofthe test and what is being taught in the classes.Provost Frederick has provided money for curriculum development which has to be spent by August.Drs. Diem and Millis are willing to attend department meetings. Dr. Diem should be contacted if thecollege or department wants to have a workshop about best practices in teaching, 2
Dean’s Graduate Fellowships and other Diversity Initiatives’ AnnouncementsA draft document on COS Dean’s Fellowships for South Texas for first-year doctoral students wasprovided by Dr. Negrete. Funds from the doctoral programs will be transferred to the Dean’s office forrecruiting students from South Texas. This has support from the Provost’s office. Departments willrecommend students from recruitment pools. Departments are expected to provide support to Dean’sFellows who are in good academic standing during subsequent academic years. Dr. Perry requested thatdepartment chairs review the document and provide comments to Dr. Negrete. Department chairsshould be thinking about who they want to nominate.Associate Dean for Graduate StudiesDr. Perry stated that Dr. Tiekink was on a leave of absence. He requested administrators to send himrecommendations of faculty members who could serve in this position.Provost’s Memorandum - Course PrerequisitesAfter a discussion of the Provosts memorandum sent on prerequisites, it was decided that thedepartment chairs would let Patti Gonzalez know by April 1 how they want to handle students whorequest to waive the 08-10 prerequisites due to an earlier catalog of graduation.Scholarships and Student GrievancesIn order to advertise the college scholarships Dr. Jordan asked faculty members for their assistance inpublishing a link on their WebCT/Blackboard courses. Dr. Jordan requested faculty members to givepermission to Tamara Popescu (COS WebCT Associate) to add a link to the College of SciencesScholarships on their online courses. Dr. Jordan requested and received permission from theDepartments of Chemistry and Physics and Astronomy to add the link to all online courses from theirdepartments.Dr. Jordan mentioned student grievances and asked administrators about including a section about theprocess for filing a student grievance in a syllabus. There have been a few grievances and some studentsdo not follow the process. Dr. Tsin suggested improving links so students can find information. Dr.Baird commented that he was not sure that adding a grievance procedure to a syllabus would save timeand might generate more grievances.Step Up Undergraduate Advisors of Record (UGAR) Sessions and Strategic Planning CommitteePatti Gonzalez distributed a handout and noted the upcoming (UGAR) meetings. She mentioned theStrategic Planning Committee and said she has names of faculty representatives to serve fromGeological Sciences and Physics and Astronomy. She would like to have representatives from eachdepartment for the first meeting in mid-February. 3
High Achieving First-Year StudentsDiane Elizondo stated that students identified as outstanding sophomores will be eligible for ascholarship drawing on 2 February which would be an incentive for them to remain at UTSA. Areception recognizing the recipients will be held on 3 March from 2-3 p.m. in the Hidalgo Room in theUC. She also provided a handout on information gathered from students about reasons why they leftUTSA after their first year of study that was collated in summer 2008. Diane provided handouts onhigh-achieving cohort students from Fall 2008. COS has the highest number of high achieving students.These students have been sent letters with information about COS scholarships. Any suggestions onother efforts to retain students can be sent to Diane. Dr. Perry will work with Diane to have programsfor all levels.Board of Regents’ Outstanding Teaching AwardsThe deadline for nominations is 13 February to the Dean’s Office.President’s Distinguished Achievement AwardsDr. Perry encouraged department chairs to nominate at least one faculty member in each category. Hecommented that they could use the same information from last year. The deadline for nominations tothe Dean’s office is 27 February.Education Committee Report on Texas K-12 Math and Science EducationDr. Perry informed administrators that he was providing the handout he received at a Deans’ meetingwith the Provost for their information. 4
College of Sciences (COS) Meeting of Dean’s Executive Council 2 March 2009Present:Dean - George PerryDepartment Chairs - Edwin Barea-Rodriguez, Alan Dutton, Waldek Gorski, Miguel Jose-Yacaman, Sandy Norman, Kleanthis PsarrisAssociate Deans - Raymond Baird, Craig Jordan, George Negrete, Andy TsinCenter/Institute/Program Directors - Aaron Cassill, Joe LazorAssistant Dean - Garry CastellanosCOS Undergraduate Advising Director - Patti GonzalezCOS Retention and Graduation Analyst - Diane ElizondoGuest Speakers - Joe Fritz, John PalmerSummary NotesTextbook Ordering Review and EvaluationDr. Perry welcomed John Palmer, Director, and Joe Fritz, Text Manager, of the UTSABookstore. Mr. Palmer stated that the Bookstore wants to meet the needs of faculty and students.He has heard comments about the Bookstore under-ordering books and he and his staff wereapproaching the colleges and soliciting feedback. He said a number of factors are taken intoconsideration when ordering books. Weekly enrollment reports are reviewed. The date of issueof the book is taken into consideration. About 90% of the time the right numbers of books areordered. But it only takes one class with the incorrect number of books ordered that impactsstudents and receives much attention.About 20% of students attempt to get through class without a book. Students view the Bookstoreprices as being the highest and they are looking for the best buys on e-Bay or Amazon. Pricesare driven by the publisher. The Bookstore provides used text books. If a textbook is beingreused during the next term, the Bookstore will pay up to 50% of the new textbook priceprovided the book is in good condition.Dr. Gorski asked about e-Books. Mr. Palmer responded that this is a good option. However, thee-Book business is developing and there is no organized way to determine the standard. Theprices of e-Books vary and vendors have different policies. Dr. Barea-Rodriguez asked whatfaculty can do about the high costs of books. Mr. Palmer responded by using a book that will beused for a while and to stretch it out between editions. Customized books that use certainchapters can be sold at a lower cost. These can be ordered but the Bookstore would needassurances that books will be used for several years.Dr. Barea-Rodriguez commented that he has had discussion with publishers and making themaware that some costs of books are too expensive and he will not use them for his classes. Hefeels that you have to bargain with publishers as a way to keep costs down.
Deadlines for ordering textbooks are: Summer term - March 15 Fall term - April 15 Spring term – October 15Mr. Palmer appreciated the feedback from administrators. He stated that in the past theBookstore has worked primarily with staff in the departments. He wants to also encouragecommunication with administrators and faculty. Mr. Palmer and Mr. Fritz are available to attenddepartment faculty meetings.I ClickersDr. Dutton stated that the clicker technology should be standardized. Dr. Barea-Rodriguezcommented that he had contacted Dr. Larry Williams about standardizing clickers. Dr. Perryrequested department chairs to be thinking about moving to a standard clicker for the college.This will be discussed at the next meeting of the Dean’s Executive Council.End of Summer Research Conference and Diversity Initiatives’ ActivitiesDr. Negrete informed the forum that a summer research conference was being planned for lateAugust. Undergraduate students will present posters on their research. Dr. Negrete wants toexpand this for the entire college. Other universities would be invited to attend and the goal is tobring regional students so they can get to know UTSA. We will have an event organizer.Faculty would need to make contacts and do leg work.Dr. Tsin suggested this could be a conference to showcase the college and suggested that itinclude master’s and Ph.D. students and faculty. Dr. Negrete responded that we would needmore money and resources. After hearing input, Dr. Negrete concluded that discussions willcontinue on the plan for the conference.A committee will soon review nominations received for the Dean’s Fellows.The Lone Star Graduate Diversity Colloquium is scheduled for 27-28 March 2009 on the UTSAcampus. An estimated 55-70 students are expected to attend. Dr. Negrete is requesting thatdepartment chairs have faculty available to connect with students.Proposal Routing, CAYUSEThe CAYUSE system provides for electronic submission of proposals and routing throughadministrative levels for approvals. Dr. Tsin indicated that a problem appears to be routing.There are many proposals that need to be reviewed. Some proposals do not route to departmentchairs for approvals. Based on the Office of Sponsored Programs, a proposal is required to routethrough department chairs only if a faculty member indicates a response of “yes” to the questionsthat follow: 2
• Are matching funds or cost sharing included in this proposal? • Are the faculty involved in this project requesting buy-out of their teaching time? • Does the project require the hiring of new faculty? • Does this proposal involve new space or alterations to existing space within the university?The routing of proposals was discussed at earlier Chairs’ Council and Provost’s Councilmeetings. The outcome was approval for the current routing process. The Office of SponsoredProgram has informed the college that until President Romo changes the directive, departmentchairs can be bypassed on proposal routing when the areas mentioned above are not involved.Dr. Barea-Rodriguez pointed out some proposals involve buyouts and students. There is theconcern of proposals from centers and institutes in the college not routed through thedepartments thus bypassing department chairs in the approval process. Dr. Psarris indicated thatthere is a cost for research and external funding should share part of the cost. He wants to seebudgets and he commented that some proposals allow for course buyouts but faculty do notinclude them.After a discussion, the department chairs agreed that all proposals should be routed through themfor approval. Dr. Perry will request this recommendation be discussed at a future Provost’sCouncil meeting.Class SchedulesDr. Barea-Rodriguez indicated that he was a member of the university room schedulingcommittee. An issue is the number of classrooms available on campus - 104 classrooms @1604, 40 downtown. Biology majors need classes offered at the same time as classes needed bychemistry students. He mentioned the model in the College of Business where one person doesthe scheduling of classes for the college. He asked “How can we work together as departmentstoward this and have classes scheduled so they do not conflict?” Patti suggested havinga meeting with all the individuals in departments involved with scheduling classes, before theSchedule of Classes is published, so that they can consult and ensure that courses COS majorsneed are not offered at the same or overlapping times. She mentioned that she and Diane havebeen involved with the Downtown Curriculum Committee that Dr. Guentzel is chairing. Dr.Guentzel asked that she create a block schedule for FR, SO, JR, and SR biology students to takea full-load of courses at the Downtown Campus (for the spring 2008 and the fall 2009). She wasalso asked to create a block schedule for FR with non-biology COS majors to take a full-load ofcourses at the Downtown Campus (for the spring 2008 and the fall 2009). In doing so, she foundthat there were a number of time conflicts. After a discussion, Dr. Perry requested that Dr.Jordan follow up on this issue.Stimulus ImpactDr Baird summarized what he had been able to piece together from several sources regarding thepotential impact of the federal “stimulus” package on COS funding. Several agencies will haveenhanced funding (totaling several billion dollars) which will be awarded for research and 3
education. Most of the money is expected to be spent within 24 months and much of it willrevolve about the themes of biomedical, energy, climate change, and competitive research.There will be much pressure to spend the money well (trying to avoid ridicule from across theaisle deriving from “bridges to nowhere,” etc.). There will be additional funding for studentscholarships and work study programs. There will be some money available for rehabilitatingbuildings related to science activities, but these funds will be routed through state governmentagencies. Since many of the dollars will go to fund grant proposals (RO1’s) previously found tobe highly meritorious but not funded due to budget limitations, Dean Perry advised departmentchairs to inform applicants who had grant proposals falling into this category to contact theappropriate program officers at the granting agencies.Doctoral FacultyDr. Dutton provided a handout on the policy on funding support of doctoral aspirants/candidatesfrom the handbook on the Environmental Science and Engineering Ph.D. Program. Dr. Perryindicated that we are trying to identify a subset of the graduate faculty to serve as doctoralfaculty. These individuals would be principal advisors and supervising Ph.D. students.President’s Distinguished Achievement AwardsDr. Perry reported that he had reviewed the recommendations of the College Faculty ReviewAdvisory Committee for the awards and forwarded the college’s nominees to the Provost’sOffice. The department chairs will be informed of the nominees.Other BusinessSan Antonio Math & Science Education PartnershipDr. Cassill mentioned the very successful San Antonio Math & Science Education Partnershipmeeting with 75 K-12, community college and university teachers in attendance. Fifteen out of18 school districts were represented as well as every community college and all but one four-year university. Provost Frederick attended the meeting along with two department chairs fromthe College of Sciences, Dr. Barea-Rodriguez and Dr. Norman. The group spent three hoursdiscussing approaches to improving STEM (Science, Technology, Engineering andMathematics) education in San Antonio.Dr. Norman stated there is a big gap between what K-12 teachers are doing and what is expectedof students coming to the university. He stated we hope to bring the leadership together andhave future meetings. Dr. Lazor commented that it was important to have the presence ofdepartment chairs as we partner with districts. 4
College of Sciences (COS) Meeting of Dean’s Executive Council 16 March 2009Present:Dean - George PerryDepartment Chairs - Edwin Barea-Rodriguez, Waldek Gorski, Miguel Jose-Yacaman, SandyNorman, Kleanthis PsarrisAssociate Deans - Raymond Baird, Craig Jordan, George NegreteCenter/Institute/Program Directors - Aaron Cassill, Weldon Hammond, Joe LazorAssistant Dean - Garry CastellanosCOS Undergraduate Advising Director - Patti GonzalezCOS Retention and Graduation Analyst - Diane ElizondoRepresentative for Dr. Dutton - Stuart BirnbaumSummary NotesExxonMobil Texas Science and Engineering FairDr. Birnbaum informed administrators that the Science and Engineering fair was fastapproaching. As of 16 March there were 96 judges which is half of what is needed. He provideda handout with the names of judges. He requested that efforts be made to try and find judges atthe university, in our laboratories and in the community. Qualifications of judges are shownbelow: Middle School Division Senior Division Graduate students Ph.D. degree Individuals working in discipline Postdoctoral students with a bachelor’s degree Ph.D. students who have advanced to Retired teachers candidacy Significant work experienceDr. Birnbaum also mentioned that volunteers are needed on 28 March. Department chairs andfaculty can contact student organizations and make them aware of the opportunity to do servicework. Volunteers do not have to be science students. Kai Kamaka can be contacted forinformation on volunteers. Set up at the convention center is Saturday, 28 March and judgingwill be Sunday, 29 March. Parking and food will be provided for volunteers.Dr. Birnbaum mentioned that at the recent Alamo Regional Science and Engineering Fair held atSt. Mary’s University, scholarships were given from UTSA. Much of the selection rested on hisshoulders as there was a small selection committee. More faculty participation is needed at theScience end Engineering fair for this effort.
Dr. Perry asked if faculty participation factored in for community service and the merit process.Dr. Psarris responded that faculty can include this information in their annual reports and it willbe reviewed.Information on the fair can be accessed at: www.emtsef.orgReport on “Designing Texas Undergraduate Education in the 21st Century”Dr. Perry referenced the copy of the memorandum from the Coordinating Board. TheCommissioner of Higher Education authorized the creation of a standing advisory committee tostudy and make recommendations for improving the quality of undergraduate education inTexas. The recommendations were listed in the memorandum. Dr. Perry mentioned that thisreflected continued scrutiny of how we are graduating students.There followed an extended discussion revolving around teaching. Summary comments byattendees are provided below:Dr. Barea-Rodriguez: When assistant professors are recruited, an emphasis is placed onresearch. Message is that if you focus on teaching and not research, you will not get promoted.This gets passed on and shows up in attitudes of tenured faculty. Faculty need to receive themessage that teaching is important here. (Parenthetically, he ventured that the proposed teachingtrack is unrealistic; number of courses one would have to teach is not doable.)Great research universities have great teachers; but classes are small, student-to-teacher ratio issmall. We need to learn how to let the teachers teach and the researchers do research - both helpthe university.Dr. Norman: Observed that he sees people going into teaching who will not be good teachers.Dr. Psarris: Expressed the opinion that teaching and research are not mutually exclusive. Thebest scholars can also be the best teachers. (Others questioned whether that was universallytrue.) With the focus on UTSA becoming a top-tier university there is the misconception thatteaching is not important. Top-tier universities also value teaching as much as they valueresearch.Dr. Cassill: He has heard that the Provost wants faculty to be better teachers. However, thefaculty are not participating in the discussions. The University needs to ask faculty “what is ityou need to motivate you and what will make you participate?” He also mentioned the fact thatsince superior teaching figures little in promotion decisions, good teachers are denied the largeraises associated with promotion.Dr. Baird: Mentioned the handout prepared by the associate deans addressing the issue ofmeasuring teaching in a valid fashion. When and if those options are adopted, department chairswill have means to distribute merit raises so as to reflect superior teaching as well as superiorresearch - those financial resources are already available. 2
Dr. Lazor: Recalled that he had met Sandy Norman 17 years ago, when the first standardizedmathematics achievement tests were being imposed on the public schools. In the early results,only 7% of students passed. We are at a similar place now at the university. He noted that themeasures, external or internal, had to be objective and rigorous, and there had to be a standard.When these were in place, the public school teachers responded with innovation andimprovement and now generally meet the standards. He said the expectation had to be thatfailure is not acceptable.Dr. Birnbaum: Noted that the American Chemical Society (ACS) has standards and tests whichare used in several chemistry courses. He inquired if any departments had evaluations/standardslike the Accreditation Board for Engineering and Technology, Inc. (ABET)?Patti Gonzalez: Observed that from the discussion it sounds like there are good teachers inevery department. Perhaps together they could make up a college teaching effectiveness taskforce which could help develop standards and best practices. She noted that even if we did notget extra financial resources, if we agreed on some measures of success then department chairscould allocate the merit monies in ways that would reward superior teaching.Dr. Gorski: Noted that we faculty know how to do research because we have been trained to doso. We do not know how to teach. He suggested that we conduct classes for faculty - severalclasses a semester, demonstrating what a good teacher should do. He noted that in Chemistry,when they do recruiting they are talking research expertise, can candidate bring grant money.They ask candidate to submit one page of teaching philosophy and this is reviewed by therecruitment committee.Dr. Psarris: Was of the opinion that departments cannot evaluate teaching on a recruitmentvisit.Dr. Baird: Suggested that young faculty should be mentored by master teachers when theyarrive. Frequently, under present procedures, there is little teaching in the first few years. Newfaculty should be doing some teaching under supervision so they gradually develop someteaching skills before they have to face a full-time teaching load.Dr. Lazor: Suggested teaching partnerships - have faculty pair themselves. If they sat in oneach others classes, it would help in both ways. But there has to be an agreement.Dr. Gorski: Said he had tried to do formal mentoring. The major issue encountered is that someyoung faculty members said they already knew what was necessary for career development. Dr.Baird suggested that this “arrangement” be discussed with prospective hires at time ofrecruitment.Garry Castellanos: Suggested that the importance of teaching could be reflected in a strategicplan or workload policy or handbook. 3
Dr. Perry: Reiterated that the message from Provost and President is unambiguous - thatteaching is an important part of the faculty role. He also emphasized that departments canreward top teachers by using merit process.Dr. Birnbaum: Discussion has come back to a point made earlier: we have no effective meansof identifying who are superior teachers.Dr. Perry: Discussion will continue at next meeting.Faculty Promotion GuidelinesA draft document from the Provost’s Office was provided. Dr. Barea-Rodriguez noted that achange in procedure will provide for department chairs to attend DFRAC meetings. Commentson the document can be sent either to Dr. Frederick or Dr. Perry. [Since the meeting the finaldocument has been distributed.]Dr. Yacaman indicated his concern that a past mentor could not serve as an external reviewer.Dr. Baird responded that this was a conflict of interest.Dissemination of Information from Dean’s Executive Council MeetingsDr. Perry asked if information from meetings of the Dean’s Executive Council meetings wasbeing passed to faculty. Some department chairs responded only if the information wasapplicable. After a discussion, it was agreed that the notes would be posted to the college’shomepage.Doctoral FacultyWith the exception of the Department of Geological Sciences, the department chairs haveindicated they now have a policy.I-Clickers - George PerryDr. Perry reminded department chairs that they were requested to obtain information on thistopic from the last meeting. He asked if the college should adopt a standard clicker. Dr. Normanmentioned that a representative for the I-Clicker system will be providing a demonstration andtraining session on how these can be used in classes at 1:00 p.m. on Friday, 27 March 2009 inRoom 2.03.10 MS. Dr. Barea-Rodriguez indicated that he had e-mailed Larry Williams aboutadopting a common clicker. Dr. Birnbaum stated that there seems to be a trend toward usingTurning Point. Dr. Perry encouraged department chairs to continue to obtain more informationon clickers.2008-2010 PrerequisitesPatti distributed a handout of the 2008-2010 prerequisites that will be entered and enforced forfall (registration starts April 6). Any changes the department chairs wish to make (to avoid 4
excessive Prereq Override Requests) should be sent via email to Barbara Smith with a copy toPatti Gonzalez.Jump Start ProgramDiane Elizondo provided a handout on the “Jump Start 2009 Update.” As of 3 March 2009,1,527 students have been admitted to the COS as freshman (FR) for fall 2009. Theirmathematics readiness skills are shown below: • 506 of these students are eligible for college algebra. • 720 are considered college ready (CR) in mathematics, but not eligible for college algebra without the mathematics placement examination. • 301 are considered not college ready (NCR) in mathematics.Invitations were sent to students to participate in Jump Start, an intensive, one-day mathematicsrefresher course. This new program helps incoming freshmen in the Colleges of Engineeringand Sciences prepare for the calculus placement examination and is offered the day beforefreshman orientation sessions.Other BusinessClass SchedulesDepartments will be requested to post course schedules for future semesters on web sites. It isexpected that schedules would be subject to change. 5
College of Sciences (COS) Meeting of Dean’s Executive Council 13 April 2009Present:Dean - George PerryDepartment Chairs - Edwin Barea-Rodriguez, Alan Dutton, Waldek Gorski, Miguel Jose-Yacaman, Sandy Norman, Kleanthis PsarrisAssociate Deans - Raymond Baird, Craig Jordan, George NegreteCenter/Institute/Program Directors - Aaron Cassill, Joe LazorAssistant Dean - Garry CastellanosCOS Undergraduate Advising Director - Patti GonzalezCOS Retention and Graduation Analyst - Diane ElizondoSummary NotesStatus of Annual Faculty Performance AppraisalsDr. Baird reminded department chairs that faculty appraisals need to be completed. He askeddepartment chairs about the status of appraisals in their departments. Their responses are notedbelow: Biology Only seven appraisals need to be completed Chemistry Will be completed in two to three days Computer Science Will be completed by the end of the semester Environmental Science 1/3 done; 1/3 scheduled; 1/3 pending Geological Sciences Appraisals have been completed Mathematics Will be completed by next week Physics and Astronomy Appraisals will be completed in two weeksDr. Gorski commented that he is planning for a more meaningful assessment of teachingeffectiveness for faculty appraisals for next year. He has talked with Barbara Millis, Director,Teaching, Excellence, Advancement, and Mentoring (TEAM) Center. He will be adding arequirement for chemistry faculty to attend one to two TEAM teaching workshops. Faculty will beable to add points in the teaching segment of the appraisal. If they do not participate, they willreceive zero (0) in the category. Dr. Gorski feels in the long run this may help teaching skills.ResearcherID LinkDr. Perry informed the forum that he had found a site, ResearcherID, which was easier to use forevaluating faculty for citations. He is requesting that faculty being reviewed for promotion/tenureor post tenure review register at the site. Faculty members will need to create their own profile.The site is linked to the Web of Knowledge. Dr. Yacaman mentioned one would have to domultiple searches because of the different way names are spelled. Dr. Perry felt that the variouslistings could be checked. The site can be accessed at: http://www.researcherid.com/Home.action
Campus-Wide AuditGarry referenced the memorandum dated 7 April 2009 from Dr. Frederick on the “Campus-WideAudit.” There will be an audit that will review how information technology assets are managed,funded and secured efficiently and effectively. Paul Tyler and Carol Rapps will be contacting areaindividuals to see what resources we own and are responsible for. This information will be helpfulfor the new Chief Information Officer coming to UTSA.Fall 2005-2008 ComparisonDr. Perry provided the handout on “Fall 2005-2008 Comparison” which was distributed at aStrategic Resource Planning Council meeting. This is information reported to the CoordinatingBoard and is something like a breakeven analysis. The data will be a major driver for facultyrecruitment. There were questions about the data asked by the department chairs - number offaculty in departments, why are there fractions, were NTT faculty included, comparison to othercomponents in the UT System. Mr. George Jeffery, Provost’s Office, will be invited to attend afuture meeting of the Dean’s Executive Council to discuss the spreadsheet.Course PrerequisitesDr. Perry stated he would be asking each of the department chairs for confirmation of two items: 1. Whether a department’s schedule of classes will look the same as in the past. We need to make sure that prerequisites will be factored. 2. Are there unhidden prerequisites or prerequisites that are unnecessary.Departments need to give due consideration so that we do not have obstacles preventing studentsfrom graduating. Patti commented that there are a lot of overrides of prerequisites. Patti asked thedepartment chairs for a definition of a prerequisite. The answer was a course necessary prior to dowell in the requisite course.External Reviewer’s Format LetterThere was a discussion about the sections in the sample letter from the Provost’s Office on“evaluating research/scholarly/creative accomplishment” and not evaluating teaching. The letteralso informs external reviewers that their evaluation will be made available if someone requests tosee it. Dr. Yacaman conveyed that this was not an appropriate letter to be sent to externalreviewers and questioned why external reviewers could not comment on teaching. Dr. Perrymentioned that he had samples of letters from universities asking him for an evaluation. Copies ofthese letters will be sent to Dr. Barea-Rodriguez and Dr. Yacaman.Spring Fling 2009Patti reminded the forum about Spring Fling 2009 which is scheduled for Saturday, 18 April 2009,on campus. This event is for juniors and their parents. If departments are interested inparticipating, reservations forms need to be submitted by April 15. 2
Dr. Norman commented that he had reviewed the spring 2009 Graduation Initiative newsletter. Hestated that the article was unreasonably and universally critical about advising. He felt that thecomments made did not apply and that he has witnessed COS advisors being more proactive.Diane commented that the article came from data in the Report of the Blue Ribbon Committee onthe Undergraduate Experience and the report about barriers to graduation compiled from theGraduation Initiative, which included a student feedback report from two years ago. She statedthat students might incorrectly state academic advising is a problem for some issues that theadvising centers have no purview (e.g. when and what courses are offered each semester - adepartment responsibility).Dr. Jordan conveyed that he was attending a weekly group meeting with Dr. Williams. Dr.Frederick has requested a report by mid-May to deal with problems of advising. The group istrying to determine what is the scope of the problem. Are complaints by students about an advisoror an advising center?Dr. Norman stated that if department chairs have opportunity for input, he would like to providesome. He sees the COS advisors as being more proactive plus the Advising Center operates with alimited budget. Dr. Barea-Rodriguez agreed with Dr. Norman’s comments.Diane commented that an outside consultant will be used to evaluate advising. Patti respondedthat there was an external review in 2005 and recommendations were made.Diane noted that we need to advocate to and inform the Provost about our proactive activities. Dr.Jordan emphasized that the COS Undergraduate Advising Center is trying to reach out to students.He pointed out that Patti has to go through Barbara Smith, Executive Director of Advising. Pattistated that she and the advisors have good ideas but not the support. Dr. Norman suggested thatadministrators work to have the COS Undergraduate Advising Center assigned back to the Collegeof Sciences. The advising centers are supported by student fees. Garry mentioned that he had metwith Dr. Williams. Of the money collected, Dr. Williams has to fund all the advising centers.Dr. Lazor suggested that COS conduct an analysis of services. He stated that the information inthe report might need to be challenged because if it is an attitude survey it is not usefulinformation.Another hindrance is that students are receiving advising from four offices - COS UndergraduateAdvising Center, Honors College, University Health Professions Office, and Athletics Advising ifa student-athlete.New BusinessDr. Yacaman commented that meetings of the Dean’s Executive Council were scheduled too closetogether and recommended that they be scheduled every three weeks. Dr. Perry asked the forumfor their comments and there was agreement.Diane requested that Dr. Gloria Crisp, College of Education and Human Development, be invitedto speak at a future meeting to talk about Science, Technology, Engineering and Mathematics(STEM) majors. 3
College of Sciences (COS) Meeting of Dean’s Executive Council 4 May 2009Present:Dean - George PerryDepartment Chairs - Edwin Barea-Rodriguez, Alan Dutton, Waldek Gorski, Sandy NormanAssociate Deans - Raymond Baird, Craig JordanCenter/Institute/Program Directors - Aaron Cassill, Joe Lazor, Ravi SandhuAssistant Dean - Garry CastellanosCOS Undergraduate Advising Director - Patti GonzalezAssistant Department Chair, Biology - Hans HeidnerGuest Speakers - Edward (Ted) Early, Peter SmithSummary NotesStatus of Annual Faculty Performance AppraisalsDr. Baird informed department chairs that it was important that they conclude their annualfaculty performance appraisals as faculty would soon be departing and appraisals are required formerit consideration.Partnerships with Northrop GrummanDr. Perry introduced Edward (Ted) Early, Ph.D. and Peter Smith, Ph.D. of Northrop GrummanCorporation (NGC). Northrop Grumman is a first tier defense company and involved withresearch development. Both individuals spoke during their PowerPoint presentation. Dr. Smithextended thanks for the long-standing relationship with Northrop Grumman and conveyed hiscompany wants to continue to develop partnerships with UTSA. Dr. Smith indicated that NGCis a less familiar company and was having difficulty attracting individuals to work in Texas andthey were now taking an approach of looking for individuals at their own doorstep.Northrop Grumman is involved with research, providing information, and advising thegovernment on the best strategy of an application. It is also involved with laser research andproviding biological data for laser safety standards. Dr. Early stated that despite being a militaryresearch environment, publications are generated at NGC.Northrop Grumman is committed to education. The company offers an educational assistanceprogram and has an internship program with UTSA for all science backgrounds. Summerinternships could be developed. Dr. Smith stated that representatives from his company will beable to attend student group meetings.Garry mentioned the teaming agreement between the College of Sciences, UTSA and NorthropGrumman Information Technology Inc., a Northrop Grumman Company. He mentioned thepossibility of developing an agreement that would allow using a Northrop Grumman securecomputing facility in lieu of duplicating a similar facility at UTSA. This would be beneficialfor UTSAs Institute for Cyber Security.
Strategic Plan, College of SciencesDr. Perry informed the forum that a brochure would be developed from the strategic plan for theCollege of Sciences. A copy of the strategic plan was provided and he requested thatadministrators review the document and send any changes to him.Professional Science Teaching TrackDr. Baird reported that he and Dr. Perry had a good meeting with Provost Frederick on the topicof the professional science and mathematics teaching track. Dr. Frederick gave his approval forthe college to begin identifying faculty. Dr. Baird will be following up with department chairsfor suggestions regarding faculty who might be good candidates. This teaching track will not beavailable for assistant professors.Department ReviewsDr. Perry noted the handout on department reviews. Dr. Frederick is requesting that departmentshave periodic reviews. Three departments need to be scheduled. Dr. Barea-Rodriquez asked ifthere was a template. Dr. Gorski mentioned that the department was reviewed periodically bythe American Chemical Society and he asked if this review would be sufficient. Dr. Perry willfollow-up and e-mail department chairs information regarding reviews given to him by Dr.Frederick.Communications from Laboratory Safety OfficerDr. Perry referenced two handouts from Wendy McCoy, Laboratory Safety Officer. Sheprovided a listing of all required training courses for graduate students. She also sent an e-mailabout complaints received regarding laboratory personnel wearing gloves in common areas.Department chairs were requested to follow up with laboratories in their areas.New Faculty Orientation and Prerequisite Checking, Summer and FallBarbara Smith, Executive Director of Advising, informed Patti that summer prerequisitechecking is being turned off. This has been the practice for past summers. Faculty will have tocheck themselves. Patti also commented that there was a problem which resulted in prerequisitechecking for fall being turned off for a few hours. Those students will eventually be droppedfrom these courses, probably after spring grades roll. Dr. Perry will request that this topic bediscussed at a future meeting of Deans’ Council.New BusinessTravelGarry mentioned the advisories that had been issued about Influenza H1N1 (swine flu). TheUTSA Police Department distributed information on the UT System Travel recommendationsindicating that all non-essential travel to Mexico be suspended. Mr. Gribou, Executive ViceProvost, distributed an e-mail regarding UTSA study abroad and exchange programs in Mexico. 2
Research OpportunitiesDr. Perry stated that he had attended a meeting of the associate vice presidents for research.Information on opportunities through the American Recovery and Reinvestment Act (ARRA) of2009 was discussed. Dr. Tsin will send information to department chairs and directors ofcenters/institutes. There will be increased reports and monitoring with all grants that will beawarded through the ARRA. Report processing will be delegated to departments.Equipment ListGarry mentioned that he had received inputs from department chairs and directors ofcenters/institutes. He distributed copies of the consolidated equipment list inputs to departmentchairs and requested it be reviewed. Dr. Perry requested that administrators scrutinize the listand maintain a current list of equipment needs so that if funds become available unexpectedly wewould be prepared to submit our requests. 3
College of Sciences (COS) Meeting of Dean’s Executive Council 15 June 2009Present:Dean – George PerryDepartment Chairs – Alan Dutton, Waldek Gorski, Sandy NormanAssociate Deans – Raymond Baird, Craig Jordan, George Negrete, Andy TsinCenter/Institute/Program Directors – Weldon Hammond, Joe Lazor, John McCarreyAssistant Dean – Garry CastellanosDirector of Development – Kim FischerUndergraduate Advising Director and Staff – Patti Gonzalez, Paul Machen, Kim RolfRetention and Graduation Analyst – Diane ElizondoRepresentative for Dr. Barea-Rodriguez – Martha LundellRepresentative for Dr. Yacaman – Rafael López-MobiliaGuest Speaker – Gloria CrispSummary NotesIntroduction of Kim Fischer, COS Director of DevelopmentDr. Perry introduced Kim Fischer who has been appointed COS Director of Development. Shehas more than 15 years in public relations and development. She lived in New Mexico for 25years before moving to San Antonio nine years ago. During that time, she has been adevelopment consultant for numerous non-profit organizations, including the Cancer Therapyand Research Center.Science, Technology, Engineering and Mathematics (STEM) MajorsDr. Perry introduced Gloria Crisp, Ed.D., Assistant Professor, College of Education and HumanDevelopment. She discussed her research study that examined underrepresented undergraduatestudent groups and their success. The findings were also provided in the handout she distributed.Dr. Negrete suggested a follow-up study as to how intervention program are useful to the successof students.Diane Elizondo asked about the role of faculty mentoring with undergraduates and suggestedthat introductory science and mathematics courses not be large to create a small collegeexperience. In addition, introductory seminars can also be created, like learning communities.Dr. Crisp stated that research supports that this experience within the first year is positive andmentoring is important.Dr. Perry mentioned he had received information from the Association of Public and Land-GrantUniversities. The information indicates recitation courses increase social interaction and studentperformance. Dr. Norman recommended an introductory seminar course so students know whatto expect. Dr. Perry and Dr. Jordan will have continued discussions.
COS BudgetGarry Castellanos distributed a handout to department chairs regarding FY 10 BudgetAllocations. The good news is that we have more money. Over two years, we asked for $14Mwith infusion of new faculty. This included associated start-up costs as there can be multipleyears of appointments. The permanent funding received for the college is $272,000 spread overacademic units for the coming year. The better news is that we are recruiting 16 new faculty. Atotal of 11 individuals have signed acceptance letters (one offer still pending). An amount of$1.6M has been committed for these new faculty. Lapsed salaries can be used by departmentchairs to hire NTT faculty and other initiatives to grow departments.Dr. Perry indicated that we need to be starting faculty searches earlier. Departments should benetworking with colleagues at UTSA and elsewhere, leaders in the field of the search, andplacing advertisements in pivotal publications for the field.Funding for the San Antonio Life Sciences Institute (SALSI) has been approved.American Recovery and Reinvestment Act (ARRA) of 2009 Reporting RequirementsGarry referenced the handout and stated that Dr. Tsin had also sent information on reportingguidelines to departments. The handout provided summary information on reportingrequirements, there may be additional reporting requirements. UTSA will hire someone to assistwith data collection. The Office of Sponsored Projects does not have a template yet. Somerequired reporting will be the number of jobs created from funding received. Quarterly reportswill be due soon. ARRA awards are to be flagged.Two Special One-time Funding Opportunities at NSF (MRI and ARI)Dr. Perry stated that Dr. Yacaman had requested this topic be discussed but he was unable toattend the meeting. Dr. Perry asked “How do we choose limited submission grants? Do we needa special meeting?” He indicated that the process raises a lot of questions. While it is not ideal,there is representation for every group in the selection process. Dr. Dutton suggested that thiscould be directed to the College Policy Committee. After a discussion it was decided that Dr.Perry will follow up with a meeting with Dr. Gracy and Dr. Tsin.Procedures for Tenured Faculty Performance Improvement PlansProvost Frederick distributed the above-mentioned policy. Dr. Norman said he had concernsabout the statement: If a Department Chair determines through the annual evaluation/merit review process that a tenured faculty member is, in the Chair’s judgment, not meeting expectations in the performance of their duties, the Chair should initiate a Performance Improvement Plan (PIP) for that individual.This information is neither in the UTSA Handbook of Operating Procedures nor the RegentsRules. He noted that faculty should have been included in discussions about this policy. 2
He feels there is an opportunity for abuse (e.g., do not like clothes, whim of the departmentchair).Dr. Norman has discussed this with the Provost and he may withdraw the policy until the FacultySenate has an opportunity to review. Dr. Perry did not see an advantage to the policy as there areample opportunities for feedback with current reviews. Dr. Perry advised department chairs tonot act or rush on this policy.Approval for Appointment of Research Faculty, DFRACDr. Perry informed the forum that Provost Frederick inquired about the appointment of researchfaculty. Research faculty are appointed through grants by principal investigators. Dr. Perryasked “How are research faculty appointed? Do you involve the faculty? Do appointments gothrough the DFRAC?” Based on the discussion, there appears to be no policies at the departmentlevel. Dr. Perry suggested there be faculty input at the department level. It was agreed that Dr.Perry meet with the College Policy Committee to discuss a policy.Course SchedulesDr. Perry recently attended a meeting with Dr. Larry Williams, Dean of Undergraduate Students.Dr. Williams referenced the posting of three-year course schedules by departments in the Collegeof Public Policy and indicated that other colleges should be following this model. Dr. Perryrequested department chairs develop three-year schedules. While he realizes that it may bedifficult to have information up-to-date, he requested that department chairs do the best jobpossible. Dr. Gorski mentioned that Chemistry should have their three-year schedule ready intwo to three weeks. Dr. Jordan mentioned that we should try and include the summer term.Promotion Deadlines, 2009Deadlines were provided for faculty reviews. Dr. Gorski reported that Bennie Keckler, Office ofAcademic and Faculty Support, will follow-up with the procedure for boxless submissions ofpromotion reviews.Manual Prerequisite Check for SummerPatti Gonzalez provided a handout on “Pre-Requisite Issues in the College of Sciences.” Thissheet provided the history of recent prerequisite checking and the burden placed on the COSAdvising Center staff. Dr. Williams has conveyed that the burden for enrolling in prerequisitecourses should rest with the student. Patti indicated that students are likely to complain andblame advisors when there are problems. They may also complain to departments. After adiscussion, it was decided that a meeting will be scheduled with Dr. Williams, Barbara Smith,Dr. Perry, COS Advising staff, department chairs and associate deans.New BusinessDr. Perry received an e-mail from Provost Frederick about faculty merit guidelines. There wasan issue about faculty being eligible for merit with a rating of 2.5. The e-mail will be forwardedto department chairs. 3
College of Sciences (COS) Meeting of Dean’s Executive Council 13 July 2009Present:Dean – George PerryDepartment Chairs – Edwin Barea-Rodriguez, Waldek Gorski, Miguel Jose-YacamanAssociate Deans – Neal Guentzel, Craig Jordan, George Negrete, Andy TsinAssistant Dean – Garry CastellanosDirector of Development – Kim FischerUndergraduate Advising Center – Paul MachenRetention and Graduation Analyst – Diane ElizondoRepresentative for Dr. Dutton – Eric SwansonRepresentative for Dr. Psarris – Tom BylanderGuest Speakers – Lorena Claeys, Ellen Clark, Nidia TijerinaSummary NotesDr. Perry welcomed the individuals listed below from the Academy for Teacher Excellence(ATE): Lorena Claeys, Executive Director Ellen Clark, Ph.D., Professor Nidia Tijerina, Recruiting CoordinatorThe Academy for Teacher Excellence is based in the College of Education and HumanDevelopment. Lorena Claeys gave an overview of the Academy’s activities using a PowerPointpresentation. She emphasized their goals of increasing the number of teachers in bilingual,mathematics, science and special education. Public and private universities are not graduatingenough teachers to serve the community. The Academy has received five federal grants. Strongsupport is given to students through learning communities. The ATE is particularly focused onincreasing the number of teachers in the Science, Technology, Engineering and Mathematics(STEM) areas.Dr. Jordan asked how the program was recruiting. Dr. Clark responded through Career Services,their website, and in the STEM areas. Dr. Barea-Rodriguez indicated that he has sentinformation to the biology faculty. He mentioned that a strong component of the ATE programwas mentoring.Dr. Negrete asked how the College of Sciences can partner with the Academy. Lorena statedthat informal relationships with COS have already been developed with Drs. Barea-Rodriguez,Cassill, Lazor and Travis. Dr. Clark indicated that she would like to have a formal relationshipwith more faculty involved. These partnerships can be especially fruitful since faculty in theCollege of Sciences are experts of content and faculty in College of Education and HumanDevelopment are involved with the pedagogical style. Dr. Clark is available to meet withfaculty.Dr. Clark asked if there was a way to communicate by e-mail with the COS student community.Dr. Barea-Rodriguez responded that the college’s Undergraduate Advising Center has worked on
ways to communicate with students (e.g., e-newsletter, working on facebook page) and thatoffice could be contacted.In recent discussions with department chairs about teaching enhancement, Dr. Perry mentionedthat faculty names had been collected from department chairs. These names will be sent to Dr.Clark.The Academy will be hiring undergraduate and graduate students. Dr. Yacaman stated thatproposals being submitted to funding agencies (e.g., NSF, Department of Energy, andDepartment of Defense) need to include information about outreach efforts. Dr. Yacaman willrecommend that faculty in his department contact the Academy.Lorena provided summary information below about collaborations with COS and the goals of theAcademy for Teacher Excellence:Collaborations: • Establish the e-community as a way of creating a virtual discussion between faculty from both colleges. This will start the dialogue regarding science coursework and TExES content alignment. In addition, the e-community can be a way of discussing grant funding opportunities. • Identify the most challenging science concepts for teacher candidates and create science content videos on demand based on those. • Review the TExES Examination and how it aligns with the science coursework. • The Academy’s Equity, Education, and Entrepreneurship (E3) grant is currently hiring undergraduate and graduate research assistants. Their duties will include face to face and online tutoring to E3 participants, in addition to entering and collecting data and preparing literature reviews. • Grant writing is a major component of ATE’s sustainment and effectiveness. ATE is open to the possibility of collaborating to co-write and prepare proposals and grants.Goals for ATE include: • Develop and maintain the e-community platform. Ms. Lucretia Fraga, ATE Instructional Technology Manager, will be sending an invitation to all of the faculty and staff that were present at the meeting to join the e-community. Once they are members of the e- community, they will have the capability to invite other faculty to join as well. • In order to create the science videos on demand, ATE will identify Interdisciplinary Learning and Teaching Faculty members to work with COS faculty members. The participating faculty members from both colleges will be compensated for a course buyout from the E3 grant. 2
• ATE will provide the content review materials for the TExES examination 4-8 and 8-12 grades. • ATE will forward the research assistants job postings to be disseminated to COS. • ATE is open to consider grant writing opportunities that are aligned to the Academy’s mission and vision.COS Equipment ListDr. Perry noted that the Office of the Dean maintains a list of equipment needs for ourdepartments. It is to our benefit to keep the lists current for those occasions where the Office ofthe Provost or the Office of the Vice President for Research informs the COS that funds areavailable for equipment purchases. Dr. Perry indicated that departments have copies of the lists.Dr. Yacaman mentioned that it may be beneficial for department chairs to meet to discuss whatequipment is lacking. This would help with new faculty hires to make sure they have neededequipment.Garry mentioned there are several lists: 1. Academic Enhancement Equipment (Higher Education Incentive Funding) - This was a one-time allocation made to several areas across campus to support improvements to instructional delivery capabilities and included support for: a. Department of Biology to upgrade undergraduate teaching laboratories ($163, 302) b. Department of Chemistry to modernize freshman chemistry lab ($142,330) c. Department of Computer Science to upgrade computers in instructional support labs ($304,800) d. Department of Physics and Astronomy to equip instructional support labs used for introductory courses, advanced physics labs and graduate seminars ($200,671) e. Department of Mathematics received funding to execute Math Summer Boot Camp, summer 2009 ($20,000) 2. Ongoing Research Equipment - this is a multiple department list and has evolved over two years. Some equipment was purchased by COS and funding was also provided by the Office the Provost, Office of the Vice President for Research, COS gifts and external funding. Some purchases were made and some are in progress. The list was sent to department chairs last spring.Garry suggested that directors of centers and institutes also be invited to attend a future meetingto discuss equipment lists. Garry will send equipment lists to COS Chairs. (Lists were sent onJuly 16 via e-mail to department chairs.)Laboratory Safety CommitteeDr. Perry mentioned the copy of the e-mail from Mr. Gribou, Executive Vice Provost, requestinga representative from the COS to serve on a university laboratory safety committee. Dr. Gorski 3
will follow up with a teaching laboratory coordinator in chemistry to see if he would be able toserve on the committee.Professional Science Master’s DegreeDr. Perry referenced a copy of the e-mail from Dr. Keith McDowell, UT System, about thedevelopment of a professional science master’s degree. Dr. Perry and Dr. Barea-Rodriguez havemet with Dr. Flannagan about the degree. Department chairs should review the e-mail and ifthere is interest, they should contact Dr. Perry.Doctoral Degree in Translational ScienceDr. Jordan referenced the handout on the doctoral degree in Translational Science. Thissummary document explains that Translational Science is emerging as an academic and scientificdiscipline. “Translational research aims to utilize systematic assessments of scientific evidenceto close the gaps between knowledge gained at the different levels of the research process – thebasic science laboratory, the clinical research discoveries, and application of these researchfindings toward prevention, disease management, and strategies to improve health outcomes.”UTSA is one of four components in the UT System involved with this joint degree. Approval bythe Texas Higher Education Coordinating Board is contingent on multi component involvement.Dr. Perry feels the degree is related to the large grant, Clinical and Translational Science Award(CTSA), awarded to the UT Health Science Center in 2008. UTSA is a component of the grant.Dr. Jordan has a complete copy of the proposal.Informing Leadership Chain of Events and Activities and Status of Faculty, Students andStaffDr. Perry requested that college administrators inform the Dean’s Office about any injuries andhe will obtain information about employees with zero percent appointment who are injured.Four-year Graduation RecognitionDr. Perry stated that he has been working with Amanda Beck and Diane Elizondo to providespecial recognition of students who graduate in four years. One possible way would be a COScord worn at commencement. Dr. Perry asked members of the Dean’s Executive Council forpermission to proceed and they agreed.Spring 2009 Strategies for Academic Success ReportPaul Machen, COS Undergraduate Advising Center, distributed a probation report for Spring2009. When the GPA of a COS major falls below 2.0, the student has to meet with an advisorfor an assessment. Strategies are identified and an advisor will track progress to see if efforts arehelping the goal of improving the GPA. Paul reviewed some of the pages of the report withadministrators. The report shows that those students who pursue recommended strategiesimprove in academic performance. Specific questions about the report can be directed to PaulMachen and Kim Rolf in the COS Undergraduate Advising Center. 4
New BusinessDr. Jordan informed administrators that the Graduate School will now be in the approval processfor graduate and research assistant appointments.Dr. Jordan stated that he had received information from Lorraine Harrison, Disability Services,about the loss of space for that office. Ms. Harrison was inquiring as to the possibility of thevarious departments assuming some of the responsibility for administering exams to studentsregistered with disability services that require extended time to complete exams. This wouldrequire proctoring as well as providing necessary space and desks. Some departments would beimpacted more than others. Dr. Perry suggested meeting with Daniel Sibley. Dr. Barea-Rodriguez asked if the Tomas Rivera Center could assist.Dr. Gorski asked the other department chairs if they had any issues with working relationshipsbetween post doctoral fellows and principal investigators. Dr. Gorski was dealing with an issuein his department. He explained that often post doctoral fellows are foreigners with limitedlanguage skills. They sometimes do not understand their employee rights and are afraid tocomplain. He suggested an orientation for post doctoral fellows. Garry felt this might fall underthe purview of Dr. Tsin. Dr. Perry and Dr. Gorski will meet for follow-up discussions. 5
College of Sciences (COS) Meeting of Dean’s Executive Council 10 August 2009Present:Dean – George PerryDepartment Chairs – Edwin Barea-Rodriguez, Alan Dutton, Waldek Gorski, Sandy NormanAssociate Deans – Raymond Baird, Neal Guentzel, George Negrete, Andy TsinCenter/Institute/Program Directors – Aaron Cassill, Weldon Hammond, Joe Lazor, Greg WhiteDirector of Development – Kim FischerUndergraduate Advising Director – Patti GonzalezRepresentative for Dr. Yacaman – Rafael López-MobiliaGuest Speaker – Carol RappsSummary NotesAsset Management AuditDr. Perry introduced Carol Rapps, UTSA Auditing and Consulting Services. She provided ahandout and overview of ongoing audits: • IT Funding – how much are we spending across the university, are we managing funds in an efficient and effective manner • IT Asset Management – tracking purchases, inventory, maintenance, security of information, and software licensing • Tac202 Security Standards Policy – compliance audit must be done every two yearsMatthew Marr is the universitys software coordinator (PP Bldg 2nd floor, (210) 458-7271,firstname.lastname@example.org and is working with departments. Information Technology has asoftware coordination website: http://www.utsa.edu/oit/software_hardware/Soft_lic_sales.cfmDepartment Chairs should inform faculty about the site and the software coordinator. Dr.Cassill commented that the reason that so many faculty are holding on to old computers is thatthere is no university policy guaranteeing a faculty member a basic computer so we have tohold on to old ones as replacements if the current one gives out. Dr. Perry remarked that wedo not have any maintenance plans to fix broken computers. Dr. Cassill pointed out that if wetook the money to provide warranties on every computer the university buys, we couldprobably contract for maintenance with the Health Science Center or a private company orprovide replacement units for much less money.Carol requested help with recommendations regarding the audits. She is available to meet withindividuals or communicate by e-mail. The audit report will be sent to Provost Frederick andThe University of Texas System.
San Antonio Life Sciences Institute (SALSI) GrantsDr. Tsin informed the forum that the SALSI has received funding of $8M for UTSA and UT HealthScience Center for two years. Each institution will receive $2M in the first year and $2M in thesecond year. The Vice Presidents for Research from both institutions decided on the targetareas as follows: • Health Disparities – Thankam Sunil (Sociology) • Medicinal Chemistry – George Negrete (Chemistry) • Biomedical Engineering – Miguel Jose-Yacaman (Physics and Astronomy) and Anson Ong (Biomedical Engineering) • Neuroscience – Charles Wilson (Biology)Faculty members with life sciences research topics that do not fall in the above mentionedcategories can also submit proposals for consideration. Funds have also been set aside forinnovative, non-research programs, including joint educational efforts.The proposal deadline is October 1 and the budget period will be 2010-2011. Proposals musthave a collaborator from the UT Health Science Center identified. It is expected thatapplication proposals will be short and will be reviewed for their scientific quality. Outsidereviewers will be used. Dr. Perry requested administrators inform faculty about proposals.For details, please visit www.UTSalsi.orgPostdoctoral Fellow AppointmentsDr. Perry indicated that Dr. Jordan has been collecting information about post doctoral fellows.The HOP procedure 9.32 (J) was provided as a handout. Dr. Perry remarked that theDepartment of Biology is following the procedure. Dr. Jordan is working with Gail Jensen, LegalAffairs on a standard appointment letter.Dr. Perry conveyed that across the country post doctoral fellows are asking for definedpositions. We should be thinking about developing a program so that postdoctoral fellowswould have dossiers. He referenced the handouts of current programs. A program couldinclude career development, grant writing, guest speakers, and participation in sessions in theTeaching and Learning Center.Dr. Barea-Rodriguez noted that UT Austin has a well developed program. Dr. Perry requestedthat department chairs discuss with the faculty. He indicated that we are not limited to theexamples provided in the handouts. Dr. Perry reminded department chairs to follow theprocedures in the HOP for the appointment of postdoctoral fellows. 2
Mentoring Students/Learning Assistance and Article from Chemical and Engineering NewsDr. Perry referenced the two handouts on student learning assistance. Information about theLearning Assistant (LA) Model at the University of Colorado, Boulder, was provided by Dr. Perryto department chairs earlier and Dr. Negrete provided the article on peer-led team learning atUT El Paso. While our departments have student mentoring programs, the handouts provideinformation about programs that are better developed.Dr. Negrete stated that the UTSA Supplemental Instruction (SI) model is working and that it isdifficult to find faculty who can provide the kind of commitment needed for learning assistanceprograms. The time and effort devoted to the UT El Paso peer-led team learning showsenhanced student success. The Teaching and Learning Center and SI are not integrated. After adiscussion it was agreed that Dr. Jordan will meet with Dr. Perry to discuss the possibility of abringing a guest speaker from UT Dallas or the University of Colorado to visit UTSA.Faculty MentoringDr. Perry stated that he would like for all departments to have mentoring programs. Heindicated that two departments, Chemistry and Computer Science, have programs. Dr. Barea-Rodriguez indicated that some faculty do not want to be mentored. Dr. Gorski commented thathis department policy will be given to new faculty so they are aware of the opportunity. After adiscussion it was agreed that Dr. Perry and Dr. Tsin will meet to discuss a college facultymentoring program.International VisaDr. Perry stated that when departments/centers/institutes are making appointments,administrators are guaranteeing there is a job and the salary is guaranteed (unless rules ofemployment are violated). Dr. Perry said we should be concerned when individuals are comingfrom outside the country. There is the expectation that money is available anddepartments/centers/institutes should have funding.Fall 2008 versus Fall 2009 Enrollment ComparisonDr. Perry referenced the handout and noted enrollment has dropped over the last two years.Dr. Barea-Rodriguez responded that we have been raising standards and improving quality.SACS Accreditation Visit (March 23-25, 2010), Quality Enhancement Plan, Web LinksDr. Perry advised the forum to not update or delete links that were used for SACS reports as theoutside reviewers will be reviewing UTSA’s reports this fall. The on-campus accreditation visit is 3
scheduled for March 23-25, 2010. Faculty, staff and students are expected to be familiar withthe Quality Enhancement Plan - Quantitative Scholarship: From Literary to Mastery: http://www.utsa.edu/today/2009/01/qepfinal.cfmDr. Perry requested faculty be informed at department meetings.Dean’s Future Scholars ProgramDr. Perry referenced the handout on the Dean’s Future Scholars. He will be working with Dr.Negrete and Dr. Tsin on this program as a way to develop a pipeline of students. Dr. JudeValdez is also interested in working with COS.House Bill 2504Dr. George Perry informed the forum about a new legislative bill, House Bill 2504. This willrequire positing of information at websites to include faculty evaluations, syllabi, and budgets.Implementation of the bill has not been finalized. The timeline is unknown. The Faculty Senateis also reviewing the bill. Information can be found at: http://www.legis.state.tx.us/tlodocs/81R/billtext/html/HB02504F.htmFall 2009 PrerequisitesPatti informed the forum that the Advising Center was again requested to do manualprerequisite checking for the fall term. She stated 15% errors were identified. Dr. Gorskicommented that it appeared no progress had been made since the meeting with Dr. LarryWilliams. There was a suggestion to invite the new Chief Information Officer to a meeting ofthe Dean’s Executive Council. Patti will draft a memo to Provost Frederick from Dr. Perry anddepartment chairs about the need for computerized checking for prerequisites. [Patti sent thee-mail draft to Dean Perry on 11 August. The COS Advising Center and the UndergraduateStudies Support and Technology Services (USSTS) office met on 14 August and analyzed severalstudent cases and came up with plans of action that should reduce the number of students onthe list in future semesters.]Reminder about Proposals for the Core Values Initiative ProgramThe deadline for submission of proposals to the Dean’s Office is Thursday, August 27.Reminder about Textbook AdoptionsDr. Perry reminded department chairs that they should follow up with the Bookstore to ensuretextbooks have been ordered for classes. If a course does not require a textbook, theBookstore should be informed. 4
Information Booklet – Texas A&M UniversityDr. Perry referenced the informational booklet from Texas A&M University. Dr. Barea-Rodriguez responded that the Department of Biology has a booklet. Dr. Perry encourageddepartments to have one that introduces students to the key elements of success.Fall Meetings of Dean’s Executive CouncilMeetings will be scheduled every three weeks in the fall. Mary Alice will follow up withcontacting administrators to try and find a two-hour block of time.New BusinessDr. Guentzel complimented Dr. Negrete on the successful COS Research Conference. Dr.Negrete acknowledged Dr. Tsin’s contributions. 5
College of Sciences (COS) Meeting of Dean’s Executive Council 31 August 2009Present:Dean – George PerryDepartment Chairs – Edwin Barea-Rodriguez, Alan Dutton, Waldek Gorski, Miguel Jose-Yacaman, Sandy Norman, Kleanthis PsarrisAssociate Deans – Raymond Baird, Neal Guentzel, Craig Jordan, George NegreteCenter/Institute/Program Directors – Aaron Cassill, Weldon Hammond, Joe LazorAssistant Dean – Garry CastellanosUndergraduate Advising Director – Patti GonzalezRetention and Graduation Analyst – Diane ElizondoSummary NotesUpdates, Handbook of Operating ProcedureDr. Baird informed the group about the recent updates to some procedures in the UTSAHandbook of Operating Procedures. Copies of the revised procedures were provided toadministrators: ● 2.10 Faculty Reappointment, Promotion, and Tenure ● 2.11 Annual Faculty Performance Appraisals for Merit Pay Consideration ● 2.14 Faculty Workload and Minimum Faculty Teaching Requirement ● 2.22 Periodic Performance Evaluation of Tenured Faculty ● 2.23 Professional Expectations for Faculty ● 2.24 Third-Year ReviewDr. Baird highlighted some of the changes and requested department chairs review thedocuments and inform appropriate staff in the departments of the updates. The Dean’s officeis checking on deadlines related to periodic performance evaluations and third-year reviews.STARS FundingGarry indicated that COS had received $1.6M for new faculty salaries and start-up packages. Anamount of $1.4M has been committed for this plus the purchase of microscopes. Dr. Frederickand Dr. Gracy have requested faculty recruitment plans for the next cycle. At this time 12faculty positions have been requested in our departments, this does not include replacementpositions. We have not been receiving STARS funding and department chairs were encouragedto recruit for STARS faculty. Garry will send the COS faculty recruitment plan summary todepartment chairs. Dr. Negrete reminded department chairs that as we initiate anotherrecruiting cycle, work must be done in advance to make connections with minority scholars. Hementioned that the Society for Advancement of Chicanos and Native Americans in Sciences(SACNAS) meeting will be held on October 15-18 in Dallas and this is a good opportunity to
establish contacts. [Since the meeting Garry e-mailed information on COS faculty recruitmentfor this fiscal year and information on STARS funding.]Academic Program Review by DepartmentsDr. Perry referenced the handout on the listing of programs scheduled for external reviews andthe timeline provided by the Office of the Provost. Reviews for COS are scheduled in 2013-14.Graduate Student OrganizationsDr. Perry stated that Dr. Kay Robbins has suggested that COS have more graduate studentorganizations. Dr. Gorski commented that the student organization in Chemistry was not veryactive. Dr. Psarris indicated that the CS Graduate Student Association has a faculty advisor andhas been active in organizing activities, bi-monthly meetings and helping with open houseevents. The organization has assisted with recruitment in answering questions fromprospective students.Access ControlDr. Barea-Rodriguez stated that the safety office informed him that a door had to be locked inBSB. He requested the door remain open and he was sent a cost estimate of $3,000 to installcard access. Other department chairs commented that there were some instances withindividuals not having access to laboratories and they indicated that this was probably due toaccess logs not being up-to-date. Mr. Kerry Kennedy, Vice President for Business Affairs, andDan Pena, Interim Chief of Police, have been invited to attend the 14 September meeting of theDean’s Executive Council.Dinner for Seminar SpeakersDr. Barea-Rodriguez commented that the graduate services fee account cannot be used fordinner for seminar speakers. Garry requested that departments send him a realistic total dollarestimate of funds needed for these special occasions.House Bill 2054Dr. Perry reviewed the handout of the bill which relates to "requiring a public institution ofhigher education to establish uniform standards for publishing cost of attendance information,to conduct student course evaluations of faculty, and to make certain information is availableon the Internet." He indicated this is now law and extensive information listed in the handoutneeds to be posted. He asked the group if a committee should be formed. After a discussionDr. Perry requested Dr. Jordan follow-up on implementation. 2
NTT Faculty Searches and Use of NTT Faculty to Meet Academic Mission NeedsDr. Perry informed the group that Dr. Frederick is recommending all colleges implementorganized searches for non tenure-track (NTT) faculty when seeking out candidates to fillacademic area needs. Dr. Baird added that a coordinated, college-wide advertisement,announcing NTT opportunities, could be implemented by placing “College NTT Opportunities”advertisements in our local newspaper every fall or spring.Garry suggested that each department work toward identifying an optimum blend of T/TT andNTT to better meet individual department needs. With an optimum balance of T/TT and NTTfaculty our college’s departments total academic stream funding could be better distributed toour departments. Dr. Perry indicated that this could be an opportunity to hire new NTT andT/TT faculty to meet the college’s needs and indicated that this could be done over the nextcouple of months.Information from an American Association of University Professors (AAUP) committee reporttitled: The Status of Non-Tenure Track Faculty is available at:http://www.aaup.org/AAUP/comm/rep/nontenuretrack.htm (downloaded 9/4/09 GDC)E-mailsDr. Perry requested that administrators be attentive to e-mails they send as they could berequested through the Texas Public Information Act. Some e-mails can be inflammatory.SACS Compliance Report Web LinksReviewers for the accreditation visit have received reports from UTSA. The reports makereference to links on websites. Links should not be changed and should remain active.CPRIT (Cancer Prevention and Research Institute of Texas) GrantsInformation about grants was provided in the handout. Dr. Perry will work with Dr. Tsin on thislimited submission proposal.Workers Compensation Coverage of Employees Outside of Official AppointmentsDr. Perry referenced the copy of an e-mail from John DeLaHunt regarding workerscompensation. Decisions are made on a case-by-case basis.Dr. Norman commented that he had heard appointments at 0% would no longer be processed.Garry responded that he would follow up. [After the meeting Garry e-mailed Bruce Tingle,Human Resources Management and Development, who indicated that 0% appointments wouldcontinue. Additional information was provided in e-mail exchanges.] 3
Dr. Perry reminded administrators that the Dean’s office should be informed of injuries within24 hours.Academic Continuity PlansDr. Frederick is requesting plans be developed in the event the swine flu becomes serious oncampus. A copy of an e-mail from Dr. Frederick and information from the U.S. Department ofEducation were provided in handouts. Information is available at:http://www.ed.gov/admins/lead/safety/emergencyplan/pandemic/guidance/continuity-recs.pdfDr. Jordan will obtain additional information.Post Doctoral FellowsDr. Jordan noted that he was not at the last meeting but handouts had been provided and initialdiscussions had taken place. A circumstance in one department brought to attention thatprocedures for appointment of post doctoral fellows in HOP 9.32(J) need to be followed. Anoffer letter should be sent to Dr. Perry for review prior to communicating the letter to thecandidate and copies of appointment documentation need to be filed in the Deans office.The Association of American Medical Colleges has drafted a compact that post docs andprinciple investigators may adopt. Their compact speaks to the relationships and responsibilitiesbetween the parties. Some schools have established a policy of using the compact. Dr. Jordansuggested that we might consider having such a document so as to avoid the type of difficultieswe are currently experiencing. Dr. Jordan will draft a template offer letter or develop a checklistof items that should be included in on offer letter for the departments to review. It is not clearthat a single template letter will be appropriate for all departments to use and therefore achecklist may be the most appropriate approach.Dr. Barea-Rodriguez commented that after the last DEC meeting he relayed information tofaculty about the suggestion of developing a compact for post doctoral fellows. The feedbackfrom the faculty was they do not want post doctoral fellows involved in activities that are goingto involve too much of their time. They suggested one workshop a year might be sufficient.Dr. Yacaman indicated that post doctoral fellows have an obligation to teach students and hedoes not want to see a lot of rules.Departments should continue to follow HOP 9.32J for appointing post doctoral fellows.Jump Start Program; Dialing for Freshmen Programs; COS Student Profile ReportDiane provided statistical handouts for the above mentioned topics. Jump Start - This is the second year of the program and seven programs were offered. Some students improved their math placement by at least one semester. The program involves housing, tutoring, testing and meals. Funding and a location for a 4
coordinator of the program are being reviewed in order for the program to continue. The program has been effective as participants develop a rapport with program staff and tutors. Cost of the program is $10,000. Dialing For Freshmen 2008-09 - Any cohort freshman who had not registered by June was contacted. Students provided reasons where they went not returning to UTSA and they are listed in the handout. Student Profile - The profile was provided for spring 2009. Diane will be meeting with department chairs with their individual profiles. Our cohort will now include CAP students which may affect our graduation rate. We need to try and retain these students.DEC Meeting Schedule ChangesMeetings for fall 2009 were to be scheduled every three weeks. Due to some trips on Dr.Perrys calendar, some adjustments have been made to meeting dates.Woodrow Wilson Indiana Teaching FellowshipsAn informational handout was provided on these fellowships.New BusinessDr. Perry indicated that an offer had been extended for the position of Associate Dean forGraduate Studies and he was awaiting a response. 5
College of Sciences (COS) Meeting of Dean’s Executive Council 14 September 2009 Present: Dean – George Perry Department Chairs – Edwin Barea‐Rodriguez, Waldek Gorski, Miguel Jose‐Yacaman, Sandy Norman Associate Deans – Raymond Baird, Craig Jordan, George Negrete Center/Institute/Program Directors – Aaron Cassill, Weldon Hammond, Joe Lazor Undergraduate Advising Director – Patti Gonzalez Representative for Dr. Dutton – Stuart Birnbaum Retention and Graduation Analyst – Diane Elizondo Guest Speakers – Kerry Kenney, Dan Pena, David De Los Santos Summary Notes Access Control Dr. Perry welcomed the individuals listed below to the meeting: Kerry Kennedy, Vice President for Business Affairs Dan Pena, Interim Chief of Police David De Los Santos, Director, Security Systems Mr. Kennedy stated that he and his staff are here to serve faculty and staff with the highest level of service and they appreciated the opportunity to hear from the group. He indicated changes have been made in Access Control and he knows there is room for improvement. Mr. Kennedy introduced David De Los Santos, new Director of Security Systems. David commented that he has been making changes and appreciated the opportunity to hear comments and concerns. Chief Pena explained that he is continually working to streamline processes and he recently met with Dr. Barea‐Rodriguez. He commented that Access Control is trying to adapt services to provide the level of access needed by different areas. Some areas have Locknitics, which requires making changes on a computer and then going to the location and physically making the change on the machine. With the DSX system, changes only need to be made on the computer. Dr. Gorski mentioned that there was an egress issue with a lab on the 4th floor of BSE. His concern was that toxic chemicals could be removed. He also mentioned that his card swipe did not always work consistently at two exterior doors of BSE. Chief Pena will follow up with Dr. Gorski to check his card and the card swipe units as they sometime have to be cleaned. Dr. Cassill commented that there were two issues ‐ consistency and after hour access. He said that in the past you could speak to someone to request entry in the building after hours. Mr. Kennedy responded that the speakers would be operating again soon.
Dr. Birnbaum asked if senior staff could check the palm pilot from Access Control to update changes on locknetics and return it. Mr. Pena responded that this would not be possible as it is a security issue. Several administrators expressed concern about the length of time for Access Control updates. Chief Pena stated the goal was to upload programming in the mornings and go to sites in the afternoon. He also remarked that there are a lot of students transitioning in and out and they do not fall in standard student groups. David reminded the group that update requests are coming from offices at the main and downtown campuses. After a discussion where it was conveyed by members of the Dean’s Executive Council that Access Control updates were not being made timely, Mr. Kennedy stated Access Control would work to have Locknetics changes made in a weeks time. Mr. Kennedy stated that it is a priority to go back to the older buildings, especially SB and BSB and install DSX. Dr. Gorski commented that new faculty should have access to their rooms and laboratories when their appointments begin. Chief Pena said he was already pursuing this with Human Resources. Dr. Lazor suggested that Access Control may want to send out a survey and have individuals comment on their services. Mr. Kennedy said this was an excellent suggestion and would be helpful in continually evaluating customer service. Dr. Yacaman conveyed that he recently requested an estimate from Work Control, Facilities, for the installation of a 220 volt outlet. Dr. Yacaman stated that he was given a quote of $12,000 and that was excessively high. Mr. Kennedy is aware of these kinds of concerns and he will be meeting with David Riker to review costs. Governor’s Champion Academy, Request for Proposals Dr. Birnbaum explained that two years ago the governor decided that he wanted to support winners of the ExxonMobil Texas Science and Engineering Fair in a special manner. The Governor’s Champion Academy that was created is a week long program which has been held at UTSA for the last two summers. Listed below are the topical areas that the Texas Workforce Commission will support (individually or in combination) in their request for proposals for the 2010 Governors Champion Program: Advanced Technologies and Manufacturing Aerospace and Defense Biotechnology and Life Sciences Information and Computer Technologies Petroleum Refining and Chemical Products Energy Dr. Birnbaum needs to develop the curriculum for a five‐day camp, including field trips if applicable. He asked department chairs to send him the names of faculty who would be 2
responsible for providing the curriculum by 18 September. Topics can be combined and several faculty can participate so that no one has to do more than one or two days. Last years theme was the search for life on Mars: Day 1 ‐ Astronomy (physics faculty) Day 2 ‐ Water (geology faculty) Day 3 ‐ Microbial Ecology (environmental science faculty) Day 4 ‐ Robotics (engineering) Day 5 ‐ Tour of UTSA followed by a recognition luncheon We need to propose something for summer 2010 (July ‐ August timeframe) with a similar schedule ‐‐ four days of academic and a final day reception. An amount of $130,000 was provided for the Academy last summer. Participants included 29 students and seven teachers. Faculty are compensated and there is money for supplies. Students stayed on campus in the dormitories. Academic Continuity Plans Dr. Jordan referenced the handout from Dr. Frederick about the academic continuity plan he wants developed by the end of the semester to deal with the possibility of a major Swine Flu outbreak at UTSA. Some department chairs commented that plans to deal with this eventuality should be based on department level decisions. Dr. Baird suggested that faculty members should be ready to give two weeks work to classes so that students can continue to make progress if (a) faculty member became ill or (b) the university had to close. The most likely solution in either of these scenarios is heavy dependence on reading assignments in text books. Also, he noted that faculty should develop contingency plans to deal with the highly likely scenario that small numbers of students will get ill scattered throughout the semester (but that the University will not close). The plans faculty develop to deal with this scenario should not penalize students for these illnesses. Dr. Gorski said there should also be a plan for the Deans office so that approvals could still be obtained if various college administrators became ill and had to miss work. Patti mentioned a Facebook Webinar is being scheduled on 14 October 2009 to discuss the ways Facebook can be used. The Deans office will pay for registration. [Since the meeting, Dr. Jordan e‐mailed the departments with additional information about the Webinar: Wednesday, October 14, 2009, 1:00 ‐ 2:00 PM ET "Facebook on Campus: Applications, Tools & Tips for Your College" http://www.HigherEdHero.com/KQ/0/2/p2TAZEc/p3B35T77i/p0e ] Dr. Jordan will investigate a policy for COS to follow and make suggestions regarding implementation. 3
HOP 1.3, Evaluation of Academic Administrators Dr. Baird referenced the handout of the new HOP policy. He commented that the new policy was similar to the old one. Paid Internships for Undergraduates Dr. Jordan asked department chairs if it is permissible for a student who is hired by a company for an internship to also receive credit for the course. Department chairs were in agreement that this was acceptable, as long as the work for which the student receives course credit represents activity over and above that for which they are being paid. Future Guest Speaker – Office of Research Integrity and Compliance Office Dr. Perry referenced the copy of an e‐mail sent from Dr. Flannagan regarding faculty and graduate students who have violated Institutional Review Board (IRB) regulations in their research projects. Dr. Grant, Director, Research Compliance, is scheduled to attend the 26 October 2009 meeting of the Deans Executive Council. 4
College of Sciences (COS) Meeting of Dean’s Executive Council 5 October 2009 Present: Dean – George Perry Department Chairs – Edwin Barea‐Rodriguez, Alan Dutton, Waldek Gorski, Miguel Jose‐Yacaman, Sandy Norman, Kleanthis Psarris Associate Deans – Bernard Arulalandam, Raymond Baird, Craig Jordan, George Negrete, Andy Tsin Center/Institute/Program Directors – Aaron Cassill, Weldon Hammond, Joe Lazor Associate Dean – Garry Castellanos Director of Development – Kim Fischer Undergraduate Advising Director – Patti Gonzalez Guest Speaker – Kai Kamaka Assistant Events Manager – Veronica Sanchez Communications Specialist – Amanda Beck Web Specialist – Amy Cook Summary Notes Pins were given to members of the Deans Executive Council at the meeting. This is the latest recognition being sent to students who made the Deans List. Previously they have been sent bookmarks and rulers. At the Peak of Excellence (APEX) Program Dr. Perry introduced Kai Kamaka, Events Manager for the College of Sciences. He gave a PowerPoint presentation about the APEX Program. It is designed to provide support and resources to majors in the College of Sciences with a GPA of 3.5 or above. There are approximately 400 COS majors who fall into this category this fall. Kai is exploring the possibilities of bringing these students together to create an active student group. The goals of APEX are to: • provide academic motivation, resources and support • create a culture that will enhance the academic experience • offer opportunities for extended programs Students would have an association of peers and can learn about COS and its programs. The program would create an environment so students would want to stay at UTSA. Kai will engage himself in group meetings and he mentioned the individuals in attendance at the meetings who could also help in promoting the program ‐ Amanda Beck, Communications Specialist; Amy Cook, Web Specialist and Veronica Sanchez, Assistant Events Manager. Dr. Norman commented it was hard to get students interested, he suggested the Honors College may be able to help. Dr. Tsin mentioned that we already have students groups to promote
science. A student organization needs to have bylaws, a faculty advisor, fund raising events, open a bank account and have students who will attend monthly meetings. It needs to be a student run organization and you need students who are willing to do the work. Kai commented that maybe a student organization is not right now but students could still be brought together which would start communications. He said he would be encouraged if 10% of students participated. Garry commented that there is no available space for student meetings. Some suggestions were made to work with Student Affairs, have more publicity and have some focus groups. Some initial meetings have taken place to pursue a formation of a student organization. Kai or the COS Undergraduate Advising Center should be contacted for additional information or suggestions. Associate Dean of Research for Scientific Innovation Dr. Perry introduced Dr. Bernard Arulanandam, Professor, Department of Biology. Effective 1 September 2009 Dr. Arulanandam was appointed Associate Dean of Research for Scientific Innovation. Dr. Arulanandam was the first faculty member at UTSA to generate royalties for his patent. He will promote the advancement of research by identifying and pursuing intellectual property development on discoveries originating from faculties and researchers in the College of Sciences. He will also work with the Vice President for Research. Summer 2010 Schedule of Classes Dr. Jordan referenced the copy of the recent memo from Dr. Frederick (summer 2010 Schedule of Classes ‐ Assessment & Planning, 29 September 2009). He is requesting that colleges consider the needs of our continuing degree seeking students and that courses are offered that would assist students in progressing toward their degree. Dr. Frederick is working toward increasing the funding available for 2010 summer offerings. He is proposing up to a 30% increase in estimated enrollments. College needs to prioritize recommendations and include the relevant budget detail, although there may not be funding for all proposals. Dr. Jordan commented that he did have a list of courses from Diane and Patti that need to be offered and he would send that information to department chairs. Dr. Jordan stated that Dr. Frederick was also requesting information on the method of how this was done and he will follow up with department chairs. Dr. Barea‐Rodriguez commented that he had sent a list of courses that should be offered to Diane and Patti. Dr. Norman suggested that we have a needs assessment of students perhaps using a survey monkey. Dr. Psarris stated that we should offer core courses not electives. Dr. Perry suggested perhaps we should design a survey. Dr. Jordan will follow up with specific questions. Management of Post Doctoral Appointments 2
Dr. Jordan noted that HOP requires that appointment letters for post docs be approved by Dean, which he understood to refer to approval prior to the letter being sent out. He also noted that the HOP is silent as to procedures involved in advertising for post docs. He suggested that departments take this under advisement because in some circumstances this might lead to a discrepancy between actual and expected qualifications. He and Dean Perry noted that experience has shown that failure of post docs to perform often becomes a college‐level problem because of the provisions (or lack of them) in the offer letters. Specifically, unless there is appropriate provision for termination, the financial aspects of a terminated post doc often devolve to the COS, a fact which most department chairs acknowledged that they were unaware of. Dr. Jordan indicated that we should make the terms and conditions of the post doc’s employment clear, outlining not only our performance expectations (including a clear statement about probationary period), but also what is being offered to the post doc (e.g., mentoring, training, opportunities to teach). He suggested that he might try to create a model letter and governing document for PI’s to follow, which would hopefully eliminate some of the most glaring problems (i.e., the problems we have already faced and that we might reasonably anticipate facing). Faculty Recruiting Dr. Perry talked briefly about T/T‐T faculty recruiting. After noting the deadlines for completion of recruiting (nominal deadline: February 15; drop dead deadline: April 15). Meeting Interruption: The firm alarm was activated at this point during the meeting and attendees left the building. After returning to the room, Dr. Baird continued the agenda as Dr. Perry had to attend another meeting. Three‐year Class Schedules Department chairs were asked to report on their progress toward having a three‐year course schedule posted on their departmental websites. Four indicated that they were in compliance and two indicated that this was “in progress.” Revising Departmental Merit Review Standards Department chairs were asked to report on their respective departments’ progress in modifying merit review standards regarding assessment of teaching. Four indicated that they had substantially completed the task (providing considerable detail), one indicated that it still required some fine tuning, and one indicated that his department “had not touched it.” All agreed to make sure that updated documents will be available by 1 December. Dr. Baird distributed copies of the document, Texas College and Career Readiness Standards, the contents of which will be aligned with K‐12 curricula by about 2011. Eventually, these standards 3
will form the basis of the achievement tests which will determine whether students graduate from high school. When and if they are fully implemented, these standards will allow a material upgrading of our introductory level courses because entering students will be better prepared. Dr. Lazor noted that a complicating factor (apart from the sheer enormity of the task) is the fact that the curricula of the “receiving” institutions (e.g., the community colleges and universities) are themselves not uniform, contrary to reasonable expectation. Piper Professor Nominations 2010 Dr. Jordan reminded department chairs of the process and deadline involved in selecting nominees for the award. 4
College of Sciences (COS) Meeting of Dean’s Executive Council 26 October 2009 Present: Dean – George Perry Department Chairs – Edwin Barea‐Rodriguez, Alan Dutton, Waldek Gorski, Sandy Norman, Kleanthis Psarris Associate Deans – Bernard Arulanandam, Raymond Baird, Garry Castellanos, Neal Guentzel, Craig Jordan Center/Institute/Program Directors – Aaron Cassill, Weldon Hammond Administrative Services Officer – Jan Schwarz Director of Development – Kim Fischer Undergraduate Advising Director – Patti Gonzalez Retention and Graduation Analyst – Diane Elizondo Representative for Dr. Miguel Jose‐Yacaman – Rafael López‐Mobilia Guest Speaker – Judith Grant Summary Notes Institutional Review Board (IRB) Presentation Dr. Perry introduced Judith Grant, Director, UTSA Institutional Review Board (IRB). Dr. Grant was in attendance to provide information about IRB activities. The IRB is the university committee that reviews and approves human subject research for the purpose of protecting the rights and welfare of those subjects. The IRB advises and educates researchers, staff and students on research with human subjects and promotes best practices for the ethical conduct of research with these individuals. The committee conducts reviews throughout the year. Presently there are 288 active reviews. Last year there were 418 different studies with most studies completed in two years. The IRB oversees any research that involves human participants, i.e.: • Studies in which the investigator intervenes/interacts to obtain data • Uses private, identifiable information/data (including specimens, blood, etc.) IRB is conducting reviews for areas who had not previously submitted studies ‐ bioengineering, cyber security, criminal justice, and social studies. There are new faculty submitting for the first time. For new submitters, the IRB offers a help lab in the IRB office. No appointment is needed. Individuals can bring their thumb drive and IRB staff will work with them. The IRB office is also working on a "Frequently Asked Questions" document and will offer education sessions at request of departments. Recently a memorandum of agreement was signed by UTSA and UT Health Science for collaborative research. Both institutions will accept each other’s IRB approval. The UTSA IRB operates under a formal agreement under the Department of Health and Human Services. A
task force for the UT System reviewed the boundaries of human subject research. The recommendation was to not review projects that are solely for learning purposes (class room projects) and quality improvement/quality assurance projects. Dr. Norman, who serves on the Faculty Senate, acknowledged that working with Dr. Grant has been a positive experience. However, he stated that sometimes the reviews devolve into micromanagement and he gave an example of a survey. If a student is working on an honors thesis and doing a survey, the questions may not be perfect. Dr. Grant stated that IRB reviewers are determining if the benefit will contribute to important knowledge and they are pretty generous but sometimes there are inappropriate statistical analysis that do not lead to contributing knowledge. She commented that she hopes students will go back to professors and talk about IRB demands. Dr. Cassill and Dr. Baird also remarked about the level of review by the IRB at UTSA. Noting that education of students, the next generation of researchers, is one of the “benefits” that accrue from student research, even if the research in question is flawed. Dr. Grant did not agree. Postdoctoral Appointments Dr. Jordan referenced the handout of a memorandum from the Dean sent recently to tenured and tenure‐track faculty on the appointment of postdoctoral fellows with information from Section 9.32.IJ, Handbook of Operating Procedures included. The memorandum lists the required documents that should be sent to the Office of the Dean for appointments. Another handout was a draft appointment letter. The letter has been reviewed by Legal Affairs and COS administrators at UTSA. If letters had been written more carefully in the past, some of the difficult situations that we have faced recently might not have occurred. The letter is offered as a suggested template for PI’s to use. If post docs are hired as a result of advertising by a PI, they can be terminated at any time for just cause. Alternatively, positions can be advertised and posted with Human Resources in which case there is a six‐month probationary period. Dr. Perry indicated that he did not want the process to be a burden and he would not be second guessing the qualifications of individuals. Diane Elizondo asked about the criteria for performance in paragraph three. Dr. Barea‐Rodriguez stated that post docs are training positions and faculty should be involved with their appointments. Dr. Perry responded that the process is being reviewed because of separate difficult situations involving the behavior of both a post doc and a PI. Dr. Barea‐Rodriguez responded that post docs are appointed from grants. Dr. Barea‐Rodriguez indicated that the draft was a big improvement over what we are currently using. Dr. Perry requested that administrators discuss appointments of post docs with faculty. If they wish to propose a different track for post docs, that information can be sent to Dr. Jordan. Dr. Jordan requested administrators review the draft letter and send him input. Graduate School Dr. Jordan indicated that Ph.D. program directors had been contacted to attend a meeting with representatives from the Graduate School to discuss data required for the Research Strategic Plan. From the COS, two Ph.D. programs were represented. The Texas Legislature mandated we 2
have information posted online. Information was distributed about each of the Ph.D. programs at the meeting. There were errors identified by the advisors and a discussion followed with ways to improve data mining. The data miners in the Graduate School will let us know what information they are scanning for. There is a firm deadline of December 1. Dr. Jordan gave information packets for Ph.D. programs to Dr. Barea‐Rodriguez and Dr. Lopez‐Mobilia. San Antonio Life Sciences Institute (SALSI) Dr. Perry conveyed that he had talked with Brian Herman, Vice President for Research, UT Health Science Center. The need for increased communications between institutions and better advertisement of the target areas (health disparities, medicinal chemistry, biomedical engineering and neuroscience) was discussed. COS Fiscal Resources Garry distributed to all attending department chairs a copy of memorandum from Provost Frederick to Dean Perry, SUBJ: COS Faculty Recruiting, October 22, 2009. Sufficient funds to sustain the college’s T/TT faculty recruitment plan, seeking 12 positions, is at jeopardy of not being fully implemented because of the increased cost to the academic unit’s. Full execution of the COS T/TT Faculty recruitment Plan will deplete the college’s Faculty Salary Reserve funds which are also needed to support NTTs. Three approaches to assure sufficient NTT funding and increased ability for T/TT faculty recruitment were identified in the memo: 1. “Review grant related activity and ensure an appropriate distribution of effort is being applied to sponsored projects. 2. Review faculty workload and ensure appropriate teaching load expectations are being met. 3. Review course enrollments and ensure classes with low enrollments are justified and kept to a minimum.” Dr. Barea‐Rodriguez commented that we need leadership from the Provost’s office so that we can receive information from the Vice President for Research on proposed and agency funded salary (percent of salary to allocate to sponsored projects) in order to effect appointment changes that reflect appropriate salary distribution. Some faculty are negotiating their salary distribution with funding agencies and department chairs are being bypassed. Garry stated that information to determine proposed effort, funded amount, and actual distribution of salaries appears in different places and over a span of time ‐ proposals on CAYUSE, award notifications via e‐mails, actual salary distribution via HRMS and electronic distribution of effort. Awards are made and then changes to proposed salary distributions are being made. Dr. Perry mentioned that we are going to have to put high emphasis in capturing PI salary costs for sponsored research from our grants in order to meet the teaching mission and reach the 2010 COS Faculty Recruitment goal of 12 new T/TT faculty. Alternatively, we will not fill all the faculty positions we are recruiting for. Garry commented we will get some relief from faculty lapsed salaries, but the approach to leave those salaries in the departments will have to be 3
revised. We are the only college on campus that leaves the vacant salary lines in the departments and we will likely need to review and revise this approach. Dr. Perry will follow up on scheduling a meeting with Dr. Frederick, Dr. Gracy and department chairs. Human Resources Management System (HRMS) Garry reported that HRMS would become active on November 2, 2009. It will be more user friendly at the approver level. Travel Committee There was a discussion about the need for a College Travel Committee to review requests sent to the Dean’s Office. Garry referenced the section in HOP 2.20: “Each Dean shall appoint a committee capable of evaluating travel applications from faculty members of the College on the basis of the quality and potential importance of the papers.” It was agreed that the College Policy Committee could review requests. [After review of the college bylaws, it was determined that it is more appropriate that the College Budget Committee review requests.] Data for Advisory Council and Donor Meetings Kim Fischer mentioned that she would be meeting with donors later in the week and talking to them about our journey to tier one and other ambitious goals. She is working on key talking points. She wants to show them upward trends for the last five years. Donors are more likely to give to organizations showing successes. She needs info on tracking Ph.D. and master’s students and research information. She will be working with departments to obtain information. She also wants to highlight successes in departments. Textbooks The bookstore needs textbook adoptions on time. E‐books can be shared. The Copyright Clearance Center may be a source for allowing wider access and distribution of content of materials to students. Dr. Barea‐Rodriguez mentioned that he has been contacted by publishers who are selling their books on line. They offered to put a web site on the department’s homepage that links the students to their web site. The question is if the university would allow this since it makes money through the bookstore. Dr. Perry mentioned that students have had problems selling bundled products back to the Bookstore. Core Curriculum There is a moratorium on new courses until the 2012‐14 catalog. Graduate Programs The Coordinating Board is considering changing the criteria for programs to be categorized as low‐producing to programs that produce less than two doctoral graduates, three master’s 4
graduates, or five bachelor’s graduates per year. If they do adopt the new criteria, they will probably calculate this using a five‐year average (e.g., less than 10 Ph.D.’s in a five‐year period). Low‐producing programs will need to either have a strong justification for continuing and a specific plan for increasing graduation number. If not, the recommendation may be to close the program. The Coordinating Board is very interested in having institutions examine the quality of their degree programs and develop plans to increase quality whenever possible. The CB is limiting competition to become tier one institutions to seven aspirants, and UTSA is one. There are several performance‐based measures that will be used to determine progress toward reaching tier one status. Remedial training is being reviewed and may be cut back. Four‐year Degree Plans Dr. Perry referenced the “Review of the UTSA Downtown Undergraduate Degree Programs” handout. The document is more important for Biology and Mathematics. It was expected that Biology would be able to offer the undergraduate degree downtown. The Provost has commented that we have to be more effective with our resources and be honest about what we can do. Dr. Guentzel indicated a meeting with the schedulers is necessary so courses are not offered at the same time and there is still lack of awareness of the downtown campus. Second‐hand Book Buyers Dr. Norman stated that faculty need to know when they can sell books back that come in as desk copies. Dr. Barea‐Rodriguez remarked that books belong to the university. Patti mentioned that books can be donated to the Learning Zone, they share a room with the Geological Sciences department. Contact individuals are Naomi Craven or Kim Rolf. Summer and Fall Schedule Coordination, DT Campus and APEX Survey Results Patti indicated that a meeting will be coordinated with schedulers. Following a suggestion at the 5 October 2009 of the Dean’s Executive Council, a survey was sent to At the Peak of Excellence (APEX) students (3.5+ UTSA GPA). Copies of the survey were distributed at the meeting. Students were asked what kind of experiences they have already had and what kind of experiences they would like to have. Thirteen students responded to the survey and Patti reviewed their responses. 5
College of Sciences (COS) Meeting of Dean’s Executive Council 9 November 2009 Present: Dean – George Perry Department Chairs – Edwin Barea‐Rodriguez, Alan Dutton, Waldek Gorski, Miguel Jose‐Yacaman, Kleanthis Psarris Associate Deans – Bernard Arulanandam, Raymond Baird, Garry Castellanos, Neal Guentzel, Craig Jordan, George Negrete, Andy Tsin Center/Institute/Program Directors – Aaron Cassill, Weldon Hammond, Joe Lazor Undergraduate Advising Director – Patti Gonzalez Retention and Graduation Analyst – Diane Elizondo Communications Specialist – Amanda Beck Summary Notes National Public Radio (NPR) Advertising Amanda Beck informed the group that Michael Zahn, Director of Marketing, has started to streamline the university’s efforts for advertising. Some individuals/offices have been doing advertising on their own with billboards and NPR. COS is taking part in the “Science Friday” on NPR during the month of November. Two advertisements are to run every Friday – the mission along with one of the four others: Mission statement Neurobiology Cyber security Nanotechnology Infectious disease The good news is that there is no cost to our college. The University is buying time and COS time is free. We can approach Michael about billboard advertising. There was a discussion about branding and what makes COS unique. Dr. Psarris commented that Computer Science has advertised on NPR. They have used 20 second segments for several years targeted to professionals who might consider our graduate programs. He said the advertising has been minimally successful in attracting students but might be more successful for biology because of the bioscience industry in the city. Amanda mentioned that she would be contacting departments for stories for the April 2010 Catalyst magazine.
Holiday Reception and Faculty Honors Recognition Amanda informed the group that the COS Holiday Reception/Faculty Honors Recognition is scheduled for Monday, 7 December from 11:00 a.m. to 1:00 p.m. in Room 2.102 BSE. Some refreshments will be provided and attendees will be asked to bring covered dishes. An announcement about the event will be e‐mailed. New Advising Hours, COS Undergraduate Advising Center and Celebration for Probation Students Patti reviewed the handout with the schedule of advising hours effective 25 January 2010. She also informed the group that the College of Sciences Undergraduate Advising Center has been awarded $800 to host a celebratory event for probationary students within the college who improved their GPA in the fall 2009 semester. Funds were provided by the Provost’s Core Values Initiative. The event will be held in the BSE Atrium at 12:30 p.m. on 9 February 2010. COS administrators are invited to attend. Graduate Recruitment Dr. Perry noted that graduate enrollments have increased. He asked the department chairs what plans they have for recruiting. Responses are provided below: Biology Dr. Barea‐Rodriguez responded that biology has its own graduate recruiting effort which works well for the department. Physics Dr. Yacaman reported that they visit colleges to recruit students. Recent trips have been made to Texas State University and UT Brownsville. There is also a tremendous pool of applicants in Latin America and we need to make an effort to make trips there. Dr. Barea‐ Rodriguez commented that a percentage should be international but we should be recruiting from the local area. Chemistry Dr. Gorski indicated that his department did not have resources to invite students. The focus has been to attend meetings of the American Chemical Society. Dr. Bach has recently attended a regional meeting to give a research talk. Dr. Perry commented that we may be able to find resources for recruitment. 2
Dr. Negrete reminded the group about the Deans Fellows program. This is a source of funds that can be used to recruit students from the border region. Departments could have candidates eligible for this program. Dr. Yacaman expressed his opinion that if the university is going to reach Tier 1 status, we need to be number one in Hispanic education. Our recruitment should be concentrated in Latin America, Spain and Portugal. Students from Latin America can serve as role models. Dr. Negrete responded that we are a state institution. There is some confusion of recruitment of Hispanics. We should be recruiting Hispanics in the state of Texas. Computer Science Dr. Psarris mentioned that his department was doing a number of things to increase graduate enrollment. Student data can be obtained about individuals who take the GRE exam. Computer Science has obtained this information and followed up with target advertising by sending letters, personal e‐mails and brochures. The department is focusing on students from the southwest area. Advertisements have also been placed at online sites where students are looking for information about graduate programs. Enrollment in the Ph.D. in Computer Science is expected to exceed 60 in spring 2010 and reach as high as 80 in fall 2010. Dr. Tsin suggested that all six COS departments should coordinate their student recruitment efforts. For example, the Berkeley Edge program at the University of California, Berkeley is a graduate recruitment program which invites targeted science applicants to visit campus to meet with faculty and students. It may be appropriate to organize such an activity to take place concurrent with the COS research conference. The 2009 COS Research Conference was co‐sponsored by SACNAS and Sigma Xi. Many students from South Texas visited UTSA to attend this Research Conference. This offers an excellent opportunity to recruit graduate students to our Ph.D. and M.S. programs in the COS. Dr. Arulanandam mentioned the branding of UTSA. The College of Business has done groundwork and will be having branding exercise meetings. Dr. Arulanandam will follow up. Compliance Modules The latest compliance modules were sent in two parts. Dr. Perry encouraged administrators to complete them. He will have discussions with Dr. Frederick and request they be required to be taken less often. Dr. Yacaman commented that teaching assistants are required to complete the modules and it can take a long time for them to have access to computers. Dr. Yacaman recommended that this be brought to the attention of the Provost’s office. Dr. Barea‐Rodriguez commented that the modules are also an issue for MBRS students who are employees. He stated that the Safety and Training offices are working together. The Training office has been serving as a mediator. 3
State Employee Charitable Campaign Some offices have 100% participation. The university’s goal is 91% participation. The campaign is important because of future fund raising. [Since the meeting UTSA has meet its participation goal.] Decisions on Space Allocation and Naming of Physical Science Laboratory (PSL) and Life Science Laboratory (LSL) Comments were made about the name of the Applied Engineering and Technology (AET) Building. Dr. Yacaman stated that all engineering is applied and the Department of Physics and Astronomy is located in the AET Building and the name for the building was inappropriate. Dr. Perry stated we should be proposing names for PSL and LSL so that we will be satisfied with the naming. Daniel Sibley wants to know our plans. Dr. Gorski commented that Chemistry would not like to move to west campus. Chemistry would prefer to stay in one building in order to avoid unnecessary duplication of research infrastructure. Dr. Barea‐Rodriguez suggested that department chairs need to get together with Vice Provost Gribou and Daniel Sibley. He commented that there is a double standard for the College of Engineering. They have taken two laboratory spaces and made them into a library in BSE. The Department of Biology has five ongoing searches for assistant professors who have grants. After a discussion it was agreed that Dr. Barea‐Rodriguez would send a plan for biology for west campus to Daniel and Dr. Gorski would reaffirm that chemistry does not want to move to west campus. Dr. Gorski prefers all chemists to be in the BSE. Grade Distributions in the College Dr. Barea‐Rodriguez stated that there appears to be a lot of grade inflation. Department chairs shared comments about grades for their courses but did not feel it was a concern in their departments. Faculty Salary Distribution to Sponsored Projects Garry Castellanos stated that he and Dr. Perry met with department chairs that have active research or sponsored projects with external funding. The memorandum from Provost Frederick about COS Faculty Recruiting (22 October 2009) was distributed at the last DEC meeting. We reviewed the academic budget and additional funding support requested by our departments for NTT faculty and teaching assistants and found that at this time we may not meet our spring instructional budget. Garry commented that we are working with our department chairs to identify faculty who should have salary distribution allocated to grants or sponsored projects. A meeting with Dr. Frederick, Dr. Gracy and department chairs is scheduled for 18 December 2009 to discuss COS faculty recruiting and salary recovery from grants. 4
Dr. Perry noted that research funding has increased 78% since 2005. Dr. Barea‐Rodriguez mentioned that biology generates a net $1.2M according to the Break‐even Analysis Report (BEAR), now known as the SRC (State Revenue and Cost) report. Garry commented that adjustments for some faculty salaries, a salary for a faculty member who transferred from another college, additional staff and staff salary increases were college funded. In addition we received funding support from the Provost for NTT merits and a permanent increase of $272.000. We are tapping into the Faculty Reserve allocation (traditionally used to fund NTT) each time we hire new faculty who are replacing incumbents at a higher salary rate. We also need to look at distribution of indirect costs. Dr. Barea‐Rodriguez commented that grants are generated by faculty member in his department and reviewed by him. There are instances where later he is informed about a change by the granting agency. An amount of $1.1M was used for fall and spring to support all NTT needs for all the college. Dr. Guentzel responded that all NTT faculty were generating revenue funding. Garry said we need to take a hard look at what we are doing in the college; programs, initiatives and activities we subsidize are important and some adjustments may be needed to assure instructional delivery needs are met. We expect needing $560,000 to meet NTT needs for spring 2010 for instructional delivery. 5
College of Sciences (COS) Meeting of Dean’s Executive Council 30 November 2009 Present: Dean – George Perry Department Chairs – Edwin Barea‐Rodriguez, Alan Dutton, Waldek Gorski, Sandy Norman, Kleanthis Psarris Associate Deans – Bernard Arulanandam, Raymond Baird, Garry Castellanos, Neal Guentzel, Craig Jordan, Andy Tsin Center/Institute/Program Directors – Aaron Cassill, Joe Lazor Director of Development – Kim Fischer Undergraduate Advising Director – Patti Gonzalez Communications Specialist – Amanda Beck Representative for Dr. Jose‐Yacaman – Rafael López‐Mobilia Assistant Vice President for Commercialization Alliances and Innovation – Cory Hallam Assistant Director – Mary Lou Spillers Summary Notes COS Patents/Disclosures Dr. Bernard Arulanandam, Associate Dean for Scientific Innovation, gave an update about intellectual property disclosures in the College of Sciences. Using a PowerPoint presentation, he informed the group about the number of invention disclosures among the departments and the number between UTSA and the UT Health Science Center. He also showed a comparison of UTSA with components in the UT System for new invention disclosures, U.S. patents issued, licenses and options executed, start‐up companies formed and gross revenue from intellectual property. Dr. Arulanandam mentioned the South Texas Technology Management (STTM) office. It is a regional technology transfer office affiliated with the UT Health Science Center, and allied with the research departments of UTSA, UT Pan American, and UT Brownsville. Dr. Arulanandam stated he hopes we can do better to increase the number of patents and disclosures. He has met with the junior faculty in biology. He has been meeting with department chairs and is available to attend department faculty forum meetings. He stated that it was important that faculty be informed of the value of disclosing their research prior to publication. Dr. Arulanandam introduced Dr. Cory Hallam, Assistant Vice President for Commercialization Alliances and Innovation. Dr. Hallam mentioned that he studied rocket science at MIT and his experience has been to take products and work with commercialization. He explained the
types of intellectual property. He reviewed the patent process at UTSA. He explained the royalty sharing at UTSA and emphasized the inventor is key to commercialization. Department chairs and faculty can contact Dr. Arulanandam, Dr. Hallman and John Fritz for assistance. John Fritz, Technology Licensing Associate, is located in the South Texas Technology Management office. If necessary, a law firm could be brought in for training sessions. Additional information is available at: http://vpr.utsa.edu/ http://www.utsystem.edu/sttm/index.shtml Kim Fischer asked about tag lines. Dr. Hallam responded that trademarks are not being managed. The university’s Communications office works with logos. The fee for pursing a copyright for a logo or tag line is $500 to $1,500. National Physical Science Consortium Fellowship Dr. Jordan referenced the handout on fellowships. It relates to physical sciences but could spill over into computer science, environmental science and possibly geology. Dr. Perry commented that this was a nationwide network and it would be good to have one to two fellowships. SACS Reporting Dr. Baird stated that he has been working with departments closely. Last summer, the UTSA report was sent to a consultant. The consultant gave it a positive review. It was then sent to a SACS off site reviewer. The review was not positive and the reviewer indicated that we were not in compliance. This concern has filtered down to all administrative levels resting with department chairs. Dr. Baird indicated that we did not find out exactly what we needed to fix. Steve Wilkerson and Dr. Baird met and strategized. Information from departments needs to be collected by the deadline of 18 December. Dr. Baird requested that department chairs invite he and Dr. Perry to faculty forum meetings in January 2010. He stated “We need to determine if we are assessing the right criteria and if we are doing well. What have we done systematically and programmatically? Do we agree with the results? What have we done to fix what might be broken?” Dr. Psarris commented that his department has complete data for 2008‐09 and Dr. Baird responded that was acceptable. Dr. Baird reminded department chairs that information from their departments should be accessible. Department chairs should ensure that information collected by faculty members is accessible. 2
Textbooks George Perry has had discussion with Dr. Frederick about textbooks. Dr. Perry suggested that departments buy a set of textbooks for basic courses and have them available like high schools do. Dr. Barea‐Rodriguez commented that the bookstore makes money from textbooks. Dr. Baird mentioned they could be rented and there have been proposals/discussions about including books in tuition and fees. Dr. Perry asked if there was any support for departments purchasing a set of textbooks. We are looking for ways to cut costs. He suggested placing more books on reserve in the library. Some department chairs responded that storage and logistics are an issue. Dr. Cassill indicated that there are a lot of books already on reserve in the library. However, they can only be reserved for several hours and they cannot be reserved overnight. Dr. Barea‐Rodriguez stated that his department is informing the faculty which textbooks will be used for courses. If a faculty member wants to change the textbook, he/she has to inform the department. Library’s Strategic Weeding Project Dr. Perry mentioned the notice that was sent about the Library’s strategic weeding project to remove select materials from the university’s collection in order to make room for newer, more relevant resources. Offices are now being given the opportunity to look at items scheduled for removal. Dr. Dutton mentioned that he was being asked about technical information. He stated that there are thousands and thousands of reports and he was unsure about the decision process for those items to be removed. Dr. Baird responded that items which should be kept can be made available electronically. Kim Fischer asked about the removal of books and how it affects UTSA since we are striving for Tier 1 status. Dr. Baird responded that at one time, a certain volume of materials was required but now the emphasis was on access to information. E‐books and electronic books are available. Dr. Perry requested administrators contact the library if they were concerned about collections being removed from the Library. Commencement Attendance Dr. Perry stated that faculty participation at commencement is important. He would like to see more than 10% participation and students like to see more faculty in attendance. After a discussion, there was a consensus that department chairs will now use commencement attendance as another factor in evaluating faculty in the category of service for merit consideration. 3
The Dean’s office has three regalia that can be reserved. Dr. Barea‐Rodriguez mentioned that used regalia can be purchased at Cap and Gowns – Ph.D., 5118 San Pedro, San Antonio, (210) 829‐7393. Dean’s Fund for Excellence – New Giving Opportunity in COS Kim Fischer referenced a handout that had been created for the COS Advisory Council to give members an opportunity to support the college. She asked the members of the Dean’s Executive Council for their help in considering supporting the college as well. Monetary gifts to the college from administrators and faculty members position us well for the capital campaign. Kim indicated she would then be able to make mention of funds that we have raised in our annual campaign. Any size gift is appreciated. Kim mentioned that she has received a gift of $10,000 from a donor. Contributions can be made through the gift form and payroll deductions. Dr. Barea‐Rodriguez inquired if there is a fund‐raising goal. Garry suggested that a considerable fund could be created through faculty and staff contributions. [Since the meeting he provided a more detailed suggested plan: We would be able to raise approximately $45,000 a year if each of our T/TT faculty (129 positions) donated $12.50/month for 12 months; NTT faculty (81 total of which 55 are full‐time and 26 part‐time this fall) donated $8.00/month (full‐time) and $4.00/month (part‐time) for 9 months; and Staff (216 of which 140 are classified and 76 A&P) donated $8.00/month for 12 months. If everyone in our college donated $1.75 a week for a year, we would raise about $38,000. At $2.00 per week for T/TT faculty and staff over a year and the same donation for NTT over the nine‐month academic year we would raise approximately $41,000.] These funds could be used for scholarships and discretionary funds. Dr. Perry remarked that scholarships could be created in STEM areas so students would consider UTSA. Dr. Baird mentioned that scholarships could be used for retaining CAP students to stay at UTSA. Communications Project Approval Amanda Beck stated that as we move forward to branding for our college, we are looking for consistency in publications that will be associated with the College of Sciences. Amanda wants to make sure that college publications have the COS and UTSA logos and fit with our college identity. She referenced and reviewed a handout on “Communication Guidelines” which is intended to help individuals create their projects and receive approval. The review process will also ensure that we adhere to university brand and style guide. Previously publications were reviewed by the Communications office but their role has changed. They would filter through every publication but no longer have the capability to do that. Amanda commented that the 4
guidelines are intended for external communications and not needed for individual correspondence. Dr. Perry mentioned the next issue of Catalyst scheduled for April 2010. He mentioned increasing advertising on National Public Radio (NPR). Garry suggested that when individuals accept invitations to speak, offices should send the information to Amanda so that she can publicize the event. Dr. Perry mentioned that we should continue to provide noteworthy and timely Information to the Paisano. They have recently published positive stories about the college. Dr. Perry commented that there will be future meetings about branding for COS which will include discussions about research areas with department chairs and directors of centers and institutes involved. FAIR Faculty Annual Reports Dr. Baird reminded department chairs about the e‐mail that had been sent from Dr. Frederick about faculty annual reports. In order to be eligible for a merit raise, T/T‐T faculty and non‐tenure track faculty, appointed on a three‐year rolling contract, must provide an annual report to the department chair by Tuesday, 19 January. Vita information has to be entered on the FAIR system to generate an annual report. Department chairs were advised to have faculty input sufficient information from their vita to generate the 2009 annual report. Dr. Baird commented that this may not be a seamless process. Faculty Qualifications for the Spring Faculty Roster/Missing Instructor Report Dr. Baird referenced the handout of courses listed with no instructor assigned. Department chairs were requested to follow up and assign instructors. Faculty qualification forms for new faculty need to be received in Dr. Welch’s office by Monday, 4 January. Research Professors Dr. Perry mentioned that Dr. Zapata is reviewing the appointments of research faculty in the college. Dr. Zapata will be reviewing benefits associated with this category of appointments. Outreach Dr. Cassill mentioned the periodic requests that are received for faculty to serve as judges. Our participation has been low. Some of these requests could be tagged as important. Faculty and graduate students can serve as judges. Dr. Cassill requested that departments e‐mail him contact information for graduate students. He will work with Dr. Perry on a central clearing house. Graduate students can indicate how many events they would be willing to work at annually. This service can be used for merit evaluation. 5
Other Business Dr. Perry mentioned that the Department of Geological Sciences had received a gift with a total value at more than $2.6 million. Dr. Dutton responded that a company had donated software at our request and attached an amazing value to it. 6
College of Sciences (COS) Meeting of Dean’s Executive Council 17 December 2009 Present: Dean – George Perry Department Chairs – Edwin Barea‐Rodriguez, Alan Dutton, Waldek Gorski, Miguel Jose‐Yacaman, Sandy Norman, Kleanthis Psarris Associate Deans – Bernard Arulanandam, Raymond Baird, Garry Castellanos, Neal Guentzel, Craig Jordan, George Negrete, Judy Teale, Andy Tsin Center/Institute/Program Directors – Aaron Cassill, Weldon Hammond, Joe Lazor Director of Development – Kim Fischer Undergraduate Advising Director – Patti Gonzalez Retention and Graduation Analyst – Diane Elizondo Representative for Dr. Wilson – Salma Quraishi Guest Speakers – Nancy Martin, Sandra McCutcheon, Frank Salazar Summary Notes Extended Education Dr. Perry introduced Frank Salazar and Sandra McCutcheon from the Office of Extended Education. They distributed a copy of a PowerPoint presentation about the role of their office. Frank stated that his office wants to partner with each college to offer continuing education to the professional community and tap the expertise of faculty as they are the experts of course content. Revenue will be generated for the college. Frank commented that he would like to see an increase in the number of courses offered and one day courses expanded to two to three days. Frank mentioned that his office is creating a website and a continuing education portal. He indicated that his office provides administrative assistance with rooms, logistics and catering. Dr. Barea‐Rodriguez commented that faculty cannot be paid more than 100%. The current model of 80/20 provides for a college to receive 80% and Extended Education to receive 20% of the revenue. The amount received by a college goes into a 19 account. Dr. Yacaman mentioned that it takes a faculty member a considerable amount of time to develop a course. He does not think a faculty member will participate without receiving remuneration. Garry suggested that this initiative be discussed with the Provost. Frank responded that the Provost needs to hear from his office and the colleges about faculty compensation. Both sides need to be involved and engaged in discussions. Dr. Norman asked why extended education courses were not under the Provosts office. That office has oversight of our programs. The majority of workshops are outsourced. There is no faculty oversight and we have no notion of the quality of the courses. Faculty should have the opportunity to contribute and receive input.
Since the meeting, Frank provided information on in demand areas of professional development: • Nursing Education/EMS • Environmental and Health Safety • Healthcare Management • Pharmaceutical Technology • Teacher Education • Computer and Network Technology Associate Dean for Graduate Studies Dr. Perry introduced Dr. Judy Teale, Professor, Department of Biology. Her appointment as Associate Dean for Graduate Studies is effective January 2010. Scheduling Spring Meetings of Dean’s Executive Council After a discussion it was agreed that meetings would be scheduled every three weeks during the spring term. Notice of meeting dates will be sent by the Office of the Dean. Core Curriculum Dr. Nancy Martin, Associate Vice Provost, Core Curriculum & Quality Enhancement Plan, attended the meeting to speak about the core curriculum. She indicated that the Coordinating Board will be revisiting the state‐mandated core curriculum and will issue a report, probably in the summer, with Board action later in 2010. Dr. Martin stated that UTSA is pressing ahead with an in‐house review of our own core curriculum. The UTSA Blue Ribbon Commission on the Undergraduate Experience identified six key knowledge and skills. Dr. Frederick wants the key skills embedded in the core curriculum. Dr. Martin distributed a handout on the domains mapped to the six key knowledge and skills. She sought guidance on whether a particular knowledge and skill element, #5 ‐ Demonstrate an understanding of ethical behavior, leadership, and personal responsibility, should be added to both of the domains located in COS (Domain II: Mathematics and Domain III: Natural Sciences). A motion to that effect was made, discussed, and voted upon by department chairs. The motion was defeated, meaning that core curriculum courses in COS departments must explicitly cover use of quantitative reasoning and cover evaluation of information and its application to problem‐solving and research, in addition to discipline‐dictated content. There was discussion of the importance of departments developing their own techniques and approaches on how to incorporate these two knowledge and skills elements into core curriculum courses. Dr. Martin will be revising the proposal form for core curriculum courses and she hopes to have an on‐line proposal form developed by early spring. Deadlines for proposals will be 30 June 2
2010. Dr. Martin indicated that an explanation of domains is provided in the catalog. If a department has a course that meets one of the domains, they can submit a proposal. Facilities and Administrative Accounts Garry referenced the e‐mail (November 2009) from Janet Parker about Facilities and Administrative (F&A) accounts. Any amount of F&A still held in a 14‐7 account that is not expended by 30 June 2010 will be automatically transferred to a designated 19‐8 F&A account. Garry stated that faculty PI’s holding affected accounts should have been contacted via similar e‐mail and Janet Parker is working with individual faculty, as needed and as applicable, to address specific start‐up needs and funding personnel costs. Postdoc Unions Dr. Gorski noted the copy of the article, "Deans Advise Research Universities to Prepare for Postdoc Unions," 3 December 2009, from the Chronicle of Higher Education. Dr. Gorski commented that in his department there are a range of salaries. He recommended that we think about developing policies regarding compensation as we move toward Tier 1 status. Dr. Jordan responded that there have been discussions in the college and he will continue to work with departments. Nominations for Regents’ Outstanding Teaching Award 2010 Dr. Baird referenced a copy of the memorandum from Dr. Martin with information about the process and the number of nominations that can be submitted by the College of Sciences. Department chairs were requested to consult with their Department Faculty Review Advisory Committees about nominations if required by their bylaws. Department chairs were requested to provide a one page justification memorandum to the Office of the Dean by 6 January. Information about teaching can be included. The names of college nominees are to be sent to Dr. Martin by 22 January. FAIR Faculty Annual Reports Dr. Baird reminded department chairs about the 19 January 2010 deadline for completion of faculty annual reports on FAIR. There are faculty and staff trainers in the departments. President’s Distinguished Achievement Awards 2010 Dr. Baird stated that Dr. David Johnsons office had coordinated the faculty distinguished achievement awards in the past. We expect to receive notice this year from Dr. Martin in January. Department chairs should be planning for these nominations and involve Department Faculty Review Advisory Committees if necessary. 3
Department Faculty Forum Meetings Dr. Baird requested that department chairs include Dr. Perry and him on the agenda for department faculty forum meetings in the spring. They want to discuss SACS‐related program effectiveness assessment with the faculty. Summer Enrollment Dr. Jordan reported that the Provost has provided the COS an additional $147,150 one‐time supplemental allocation intended to support an increase in summer enrollments. That is one‐half of what we requested. Dr. Jordan requested that departments inform him of which courses they would be most interested in adding to the summer schedule and for which they have faculty to teach. He has received requests from Computer Science, Physics and Chemistry. Remarks from the Commission of Higher Education Dr. Perry informed the group that Raymond Paredes, Ph.D., Commissioner of Higher Education, was present at the Provosts Council Meeting on 16 December 2009. Dr. Perry conveyed some of his remarks: • There are seven emerging universities. It will take 20‐30 years to transform many of the universities to research universities. Sustained commitment will be essential. • Texas is experiencing a growth of student population with the largest registration in history, mostly in junior colleges. We need to work with community colleges, otherwise they will work to offer baccalaureate degrees. This is already happening in the nation and also in Texas. • Greatest need is for B.S. degrees in science, engineering and education. • Will be reassessing all programs and their productivity; at graduate level how long are students taking to graduate. • Education links to the economy of San Antonio and South Texas. • First priority is undergraduate education. • Need to work with high schools. • With less money, there will be more scrutiny of Ph.D. programs. 4