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Deans Executive Council Notes 2009 Deans Executive Council Notes 2009 Document Transcript

  • College of Sciences (COS) Meeting of Dean’s Executive Council 20 January 2009Present:Dean - George PerryDepartment Chairs - Edwin Barea-Rodriguez, Alan Dutton, Waldek Gorski, Miguel Jose-Yacaman, Sandy Norman, Kleanthis PsarrisAssociate Deans - Raymond Baird, Neal Guentzel, Craig Jordan, George Negrete, EdwardTiekink, Andy TsinCenter/Institute/Program Directors - Aaron Cassill, Joe Lazor, Ravi SandhuAssistant Dean - Garry CastellanosCOS Undergraduate Advising Director - Patti GonzalezCOS Retention and Graduation Analyst - Diane ElizondoSummary NotesDoctoral FacultyStatus of department policies: Biology Dr. Barea-Rodriguez met with the Department Faculty Review Advisory Committee to discuss policy Chemistry Department has adopted a policy Computer Science Department has a policy Geological Sciences No action since last meeting Physics and Astronomy Department is working on a policyStudent Health Insurance/Grant Buyouts Dr. Tiekink stated that for the coming year student health insurance coverage provided to Ph.D.students would remain status quo. This means that Ph.D. students who are appointed in positionsat 20 hours (research assistants/teaching assistants) are entitled to receive the proportionateamount of premium assistance and access to the employee insurance options.Dr. Barea commented that the coverage would remain the same for the BIO Ph.D. students andthe department would cover the cost. He informed of the limitations in the ability to appointstudents in positions at 20 hours due to the department’s need to rely on a large number ofstudents to assist in the instructional delivery and student assistance efforts in his department.Dr. Norman indicated that fewer students are hired in the 20 hour per week positions to meetinstructional delivery and student assistance needs for mathematics.After a discussion, it was agreed that Garry will meet with Terry Wilson to discuss allowingacademic funds released back to the departments from grant buyouts to be allowed to rollforward at fiscal year end and accrue for future use by department chairs and/or individual
  • faculty who exercised the buyout. [Terry Wilson will be attending the February 16, 2009meeting of the Dean’s Executive Council.]Meeting with the Provost - Strategic PlanDr. Barea-Rodriguez and Dr. Yacaman indicated that they were working on scheduling ameeting with Dr. Frederick. After a discussion, Dr. Perry requested that Mary Alice contact theProvost’s office to see if he would be able to attend the meeting of the College Faculty Forum onFebruary 5, 2009. [Dr. Frederick will be out of town and unable to attend the meeting.Department chairs should follow up with meetings.]College Budget CommitteeDr. Perry informed the forum that the committee did not meet last year. A meeting of thecommittee will be scheduled.College Faculty ForumDr. Perry reported that the College Faculty Forum meeting is scheduled for 3:30 p.m., Thursday,February 5, 2009 in Room 2.110 BSE.Regents’ Outstanding Teaching AwardsA copy of the e-mail from the Office of the Vice Provost for Academic and Faculty Supportdated January 12, 2009 was provided. Dr. Baird reported that Vice Provost Johnsons office wasreviewing the nomination process. With the information we have at this time, the deadline fornominations to the Deans office is Friday, February 13. Documentation required fornominations is provided in the "Nomination contents" section in the letter sent from the UTSystem.Provost’s UTSA Core Values InitiativeAn informational page was provided on this topic. Proposals can be submitted to the Provost’soffice and the deadline is February 2, 2009. Dr. Frederick has indicated that he is available toattend department functions and talk about core values.Deadline for Annual Faculty Performance AppraisalsAfter a discussion, it was agreed that the deadline for completion of annual faculty performanceappraisal would be April 15. [Since the meeting, Dr. Baird sent e-mail to department chairsindicating a deadline date of April 1.]Staff appraisals are to be sent to Human Resources by Monday, March 2. 2
  • COS Outreach Efforts for Current and Prospective UndergraduatesPatti distributed and reviewed a faculty advising proposal for advising students with a GPA ofless than 1.0 and “Step Up” students (GPA 2.0-2.2). Group sessions are recommended forsophomore “Step Up” students. The <1.0 faculty advising will be discontinued. Instead, theundergraduate advisors of record (UGARs) will meet with Sophomore Step Up students (BIO ingroup sessions, all others one-on-one). Students will have two holds placed: SC (scienceadvising) until they meet with the UGAR and SG (science GPA until they meet with KathlynnWray, Step Up advisor).There was a discussion about students lacking awareness of the college experience. Dr. Barea-Rodriguez stated that he has given lectures to high school students so that students could hearwhat it is like to be in college. Because of time constraints he is limited to the number of schoolshe can visit. Dr. Baird suggested putting the lecture in a DVD format and make it available toschools.Several handouts on COS outreach efforts to current and future students were distributed. Dianespoke about the upcoming outreach efforts listed in the handout and stated she wants tocollaborate with the departments. She requested department chairs submit information abouttheir outreach efforts to Patti and her by January 30, 2009.Diane mentioned the new events listed in the handout: Admissions Reception, UGAR-COSUndergraduate Advising Center Meeting, UGAR Sessions and COS Monthly Sessions.Diane also mentioned having activities to provide students a richer experience. She suggestedsome kind of ceremony where we celebrate COS, perhaps a barbeque.Patti suggested forming a strategic planning committee. Names of individuals who could serveon a committee can be sent to Patti.Diane is scheduling meetings with departments to discuss graduation and retention rates. 3
  • College of Sciences (C0S) Meeting of Dean’s Executive Council 2 February 2009Present:Dean - George PerryDepartment Chairs - Alan Dutton, Waldek Gorski, Miguel Jose-Yacaman, Sandy Norman, KleanthisPsarrisAssociate Deans - Raymond Baird, Craig Jordan, George Negrete, Andy TsinCenter/Institute/Program Directors - Aaron Cassill, Weldon Hammond, Joe Lazor, Ravi SandhuAssistant Dean - Garry CastellanosCOS Undergraduate Advising Director - Patti GonzalezCOS Retention and Graduation Analyst - Diane ElizondoRepresentative for Dr. Barea-Rodriguez - Hans HeidnerGuest Speakers - Amanda Beck, Stuart Birnbaum, Richard Diem, Christi Fish, Barbara Millis, AntonioRiveraSummary NotesExpert Spokesperson GuideAmanda Beck, COS Communications Specialist, introduced Christi Fish, Public Affairs Specialist, fromthe University Communications office. Amanda explained that she is involved with internal media andChristi with external media. Christi is assigned to work with two colleges - Engineering and Sciences.One project Christi is involved with is the expert spokesperson guide. It is being revamped so mediacan contact university faculty experts. The guide is not up-to-date and only 35 faculty members arelisted. Amanda and Christi are meeting once a week to discuss college activities. Christi requestedadministrators contact her about any stories that can be developed involving faculty, students, alumniand staff.ExxonMobil Science and Engineering Fair and COS Governor’s Summer CampDr. Birnbaum emphasized that the College of Sciences plays a major role in the science fair. Dates ofthe fair are March 27-30, 2009. Judging will be on Sunday, March 29. He implored department chairsto notify faculty and to encourage them to participate in this event. Faculty and graduate students areneeded to serve on the Science Review Committee (SRC). This committee reviews documents aboutprojects that provide information on how regulations and safety guidelines were followed. During thedays of the fairs volunteers are also needed. Dr. Birnbaum will follow up with the departments.Last year, Governor Perry’s office provided additional funds for a residential summer camp. Theschedule for the camp was put together quickly and included a trip to ExxonMobil. The Governor wantsto expand the camp to increase the number of student participants. The Governor also wishes toacknowledge the teachers of the winning students in some manner. We are still working out the detailsbut anticipate having up to ten teachers on campus along with the students.
  • Dr. Birnbaum requested that department chairs help him by providing a list of topical ideas that wouldbe engaging and interesting for a three to four day program. He suggested a common theme: One dayof physics, one day of chemistry, and one day of computer science. We need to find someone todevelop curriculum and have faculty run it. Field trips will again be included in the camp. There will beno more than 40 students. The time frame for the camp is the third week in June. Dr. Birnbaumrequested input from department chairs by 4 February 2009.Curriculum DevelopmentDr. Perry welcomed Dr. Richard Diem, Dean, Honors College and Dr. Barbara Millis, Director of theTeaching, Excellence and Mentoring (TEAM) Center. Dr. David Jones, Associate Dean of Admissions,UTHSCSA, was unable to attend the meeting as he was called to serve on an NIH panel. As discussedon several occasions in meetings of the Dean’s Executive Council, UTSA students are not admitted tohealth professions programs in the numbers that might be expected. This issue was discussed withProvost Frederick and a committee was formed. Dr. Diem and Dr. Millis gave a briefing on a strategyimplemented in an attempt to rectify the situation. It proposed two solutions, both revolving around pre-health professions ( PHP) students’ perceived weaknesses in the areas of critical analysis and applicationof factual material on the MCAT and similar aptitude tests.The first element in the strategy is to address PHP students’ weaknesses in the areas of critical analysisand application. It was reported that relatively few of the PHP students take MCAT preparatory classes,frequently because of the high cost involved. An MCAT preparatory course was set up and offered atabout half the cost of commercially available preparatory courses ($800 vs. $1500+). It was noted that30% of the students who signed up did not finish the course. Dr. Diem indicated that students whocompleted the preparatory course did well on the MCAT test (but no comparative data were presentedgiving the performance of those who dropped out of the course or comparable PHP students who neversigned up for it).The second element in the strategy is to address PHP students’ weaknesses in the areas of criticalanalysis and application on the MCAT somewhat more indirectly. Specifically, the goal of this elementof the strategy is to incorporate more relevant skill training in courses which are required by PHPprograms. President Romo and Provost Frederick have provided funding to bring three recognized“experts” to UTSA over the next several months to conduct workshops which will assist faculty in theirefforts to re-design courses. Dr. Millis provided handouts with information on the dates of workshopsand other scheduled activities for the Provost’s initiative to promote critical thinking.In the discussion that followed, the point was made that success in teaching has not been a majorcriterion in faculty retention, promotion, or merit. Until/unless this attitude is changed, faculty willprobably not expend the effort necessary to change their instructional strategies because of the lowexpected payoff. Another concern is that the discrepancy between students’ high grades and lowerMCAT scores may impact accreditation. This discrepancy could reflect different emphases in content ofthe test and what is being taught in the classes.Provost Frederick has provided money for curriculum development which has to be spent by August.Drs. Diem and Millis are willing to attend department meetings. Dr. Diem should be contacted if thecollege or department wants to have a workshop about best practices in teaching, 2
  • Dean’s Graduate Fellowships and other Diversity Initiatives’ AnnouncementsA draft document on COS Dean’s Fellowships for South Texas for first-year doctoral students wasprovided by Dr. Negrete. Funds from the doctoral programs will be transferred to the Dean’s office forrecruiting students from South Texas. This has support from the Provost’s office. Departments willrecommend students from recruitment pools. Departments are expected to provide support to Dean’sFellows who are in good academic standing during subsequent academic years. Dr. Perry requested thatdepartment chairs review the document and provide comments to Dr. Negrete. Department chairsshould be thinking about who they want to nominate.Associate Dean for Graduate StudiesDr. Perry stated that Dr. Tiekink was on a leave of absence. He requested administrators to send himrecommendations of faculty members who could serve in this position.Provost’s Memorandum - Course PrerequisitesAfter a discussion of the Provosts memorandum sent on prerequisites, it was decided that thedepartment chairs would let Patti Gonzalez know by April 1 how they want to handle students whorequest to waive the 08-10 prerequisites due to an earlier catalog of graduation.Scholarships and Student GrievancesIn order to advertise the college scholarships Dr. Jordan asked faculty members for their assistance inpublishing a link on their WebCT/Blackboard courses. Dr. Jordan requested faculty members to givepermission to Tamara Popescu (COS WebCT Associate) to add a link to the College of SciencesScholarships on their online courses. Dr. Jordan requested and received permission from theDepartments of Chemistry and Physics and Astronomy to add the link to all online courses from theirdepartments.Dr. Jordan mentioned student grievances and asked administrators about including a section about theprocess for filing a student grievance in a syllabus. There have been a few grievances and some studentsdo not follow the process. Dr. Tsin suggested improving links so students can find information. Dr.Baird commented that he was not sure that adding a grievance procedure to a syllabus would save timeand might generate more grievances.Step Up Undergraduate Advisors of Record (UGAR) Sessions and Strategic Planning CommitteePatti Gonzalez distributed a handout and noted the upcoming (UGAR) meetings. She mentioned theStrategic Planning Committee and said she has names of faculty representatives to serve fromGeological Sciences and Physics and Astronomy. She would like to have representatives from eachdepartment for the first meeting in mid-February. 3
  • High Achieving First-Year StudentsDiane Elizondo stated that students identified as outstanding sophomores will be eligible for ascholarship drawing on 2 February which would be an incentive for them to remain at UTSA. Areception recognizing the recipients will be held on 3 March from 2-3 p.m. in the Hidalgo Room in theUC. She also provided a handout on information gathered from students about reasons why they leftUTSA after their first year of study that was collated in summer 2008. Diane provided handouts onhigh-achieving cohort students from Fall 2008. COS has the highest number of high achieving students.These students have been sent letters with information about COS scholarships. Any suggestions onother efforts to retain students can be sent to Diane. Dr. Perry will work with Diane to have programsfor all levels.Board of Regents’ Outstanding Teaching AwardsThe deadline for nominations is 13 February to the Dean’s Office.President’s Distinguished Achievement AwardsDr. Perry encouraged department chairs to nominate at least one faculty member in each category. Hecommented that they could use the same information from last year. The deadline for nominations tothe Dean’s office is 27 February.Education Committee Report on Texas K-12 Math and Science EducationDr. Perry informed administrators that he was providing the handout he received at a Deans’ meetingwith the Provost for their information. 4
  • College of Sciences (COS) Meeting of Dean’s Executive Council 2 March 2009Present:Dean - George PerryDepartment Chairs - Edwin Barea-Rodriguez, Alan Dutton, Waldek Gorski, Miguel Jose-Yacaman, Sandy Norman, Kleanthis PsarrisAssociate Deans - Raymond Baird, Craig Jordan, George Negrete, Andy TsinCenter/Institute/Program Directors - Aaron Cassill, Joe LazorAssistant Dean - Garry CastellanosCOS Undergraduate Advising Director - Patti GonzalezCOS Retention and Graduation Analyst - Diane ElizondoGuest Speakers - Joe Fritz, John PalmerSummary NotesTextbook Ordering Review and EvaluationDr. Perry welcomed John Palmer, Director, and Joe Fritz, Text Manager, of the UTSABookstore. Mr. Palmer stated that the Bookstore wants to meet the needs of faculty and students.He has heard comments about the Bookstore under-ordering books and he and his staff wereapproaching the colleges and soliciting feedback. He said a number of factors are taken intoconsideration when ordering books. Weekly enrollment reports are reviewed. The date of issueof the book is taken into consideration. About 90% of the time the right numbers of books areordered. But it only takes one class with the incorrect number of books ordered that impactsstudents and receives much attention.About 20% of students attempt to get through class without a book. Students view the Bookstoreprices as being the highest and they are looking for the best buys on e-Bay or Amazon. Pricesare driven by the publisher. The Bookstore provides used text books. If a textbook is beingreused during the next term, the Bookstore will pay up to 50% of the new textbook priceprovided the book is in good condition.Dr. Gorski asked about e-Books. Mr. Palmer responded that this is a good option. However, thee-Book business is developing and there is no organized way to determine the standard. Theprices of e-Books vary and vendors have different policies. Dr. Barea-Rodriguez asked whatfaculty can do about the high costs of books. Mr. Palmer responded by using a book that will beused for a while and to stretch it out between editions. Customized books that use certainchapters can be sold at a lower cost. These can be ordered but the Bookstore would needassurances that books will be used for several years.Dr. Barea-Rodriguez commented that he has had discussion with publishers and making themaware that some costs of books are too expensive and he will not use them for his classes. Hefeels that you have to bargain with publishers as a way to keep costs down.
  • Deadlines for ordering textbooks are: Summer term - March 15 Fall term - April 15 Spring term – October 15Mr. Palmer appreciated the feedback from administrators. He stated that in the past theBookstore has worked primarily with staff in the departments. He wants to also encouragecommunication with administrators and faculty. Mr. Palmer and Mr. Fritz are available to attenddepartment faculty meetings.I ClickersDr. Dutton stated that the clicker technology should be standardized. Dr. Barea-Rodriguezcommented that he had contacted Dr. Larry Williams about standardizing clickers. Dr. Perryrequested department chairs to be thinking about moving to a standard clicker for the college.This will be discussed at the next meeting of the Dean’s Executive Council.End of Summer Research Conference and Diversity Initiatives’ ActivitiesDr. Negrete informed the forum that a summer research conference was being planned for lateAugust. Undergraduate students will present posters on their research. Dr. Negrete wants toexpand this for the entire college. Other universities would be invited to attend and the goal is tobring regional students so they can get to know UTSA. We will have an event organizer.Faculty would need to make contacts and do leg work.Dr. Tsin suggested this could be a conference to showcase the college and suggested that itinclude master’s and Ph.D. students and faculty. Dr. Negrete responded that we would needmore money and resources. After hearing input, Dr. Negrete concluded that discussions willcontinue on the plan for the conference.A committee will soon review nominations received for the Dean’s Fellows.The Lone Star Graduate Diversity Colloquium is scheduled for 27-28 March 2009 on the UTSAcampus. An estimated 55-70 students are expected to attend. Dr. Negrete is requesting thatdepartment chairs have faculty available to connect with students.Proposal Routing, CAYUSEThe CAYUSE system provides for electronic submission of proposals and routing throughadministrative levels for approvals. Dr. Tsin indicated that a problem appears to be routing.There are many proposals that need to be reviewed. Some proposals do not route to departmentchairs for approvals. Based on the Office of Sponsored Programs, a proposal is required to routethrough department chairs only if a faculty member indicates a response of “yes” to the questionsthat follow: 2
  • • Are matching funds or cost sharing included in this proposal? • Are the faculty involved in this project requesting buy-out of their teaching time? • Does the project require the hiring of new faculty? • Does this proposal involve new space or alterations to existing space within the university?The routing of proposals was discussed at earlier Chairs’ Council and Provost’s Councilmeetings. The outcome was approval for the current routing process. The Office of SponsoredProgram has informed the college that until President Romo changes the directive, departmentchairs can be bypassed on proposal routing when the areas mentioned above are not involved.Dr. Barea-Rodriguez pointed out some proposals involve buyouts and students. There is theconcern of proposals from centers and institutes in the college not routed through thedepartments thus bypassing department chairs in the approval process. Dr. Psarris indicated thatthere is a cost for research and external funding should share part of the cost. He wants to seebudgets and he commented that some proposals allow for course buyouts but faculty do notinclude them.After a discussion, the department chairs agreed that all proposals should be routed through themfor approval. Dr. Perry will request this recommendation be discussed at a future Provost’sCouncil meeting.Class SchedulesDr. Barea-Rodriguez indicated that he was a member of the university room schedulingcommittee. An issue is the number of classrooms available on campus - 104 classrooms @1604, 40 downtown. Biology majors need classes offered at the same time as classes needed bychemistry students. He mentioned the model in the College of Business where one person doesthe scheduling of classes for the college. He asked “How can we work together as departmentstoward this and have classes scheduled so they do not conflict?” Patti suggested havinga meeting with all the individuals in departments involved with scheduling classes, before theSchedule of Classes is published, so that they can consult and ensure that courses COS majorsneed are not offered at the same or overlapping times. She mentioned that she and Diane havebeen involved with the Downtown Curriculum Committee that Dr. Guentzel is chairing. Dr.Guentzel asked that she create a block schedule for FR, SO, JR, and SR biology students to takea full-load of courses at the Downtown Campus (for the spring 2008 and the fall 2009). She wasalso asked to create a block schedule for FR with non-biology COS majors to take a full-load ofcourses at the Downtown Campus (for the spring 2008 and the fall 2009). In doing so, she foundthat there were a number of time conflicts. After a discussion, Dr. Perry requested that Dr.Jordan follow up on this issue.Stimulus ImpactDr Baird summarized what he had been able to piece together from several sources regarding thepotential impact of the federal “stimulus” package on COS funding. Several agencies will haveenhanced funding (totaling several billion dollars) which will be awarded for research and 3
  • education. Most of the money is expected to be spent within 24 months and much of it willrevolve about the themes of biomedical, energy, climate change, and competitive research.There will be much pressure to spend the money well (trying to avoid ridicule from across theaisle deriving from “bridges to nowhere,” etc.). There will be additional funding for studentscholarships and work study programs. There will be some money available for rehabilitatingbuildings related to science activities, but these funds will be routed through state governmentagencies. Since many of the dollars will go to fund grant proposals (RO1’s) previously found tobe highly meritorious but not funded due to budget limitations, Dean Perry advised departmentchairs to inform applicants who had grant proposals falling into this category to contact theappropriate program officers at the granting agencies.Doctoral FacultyDr. Dutton provided a handout on the policy on funding support of doctoral aspirants/candidatesfrom the handbook on the Environmental Science and Engineering Ph.D. Program. Dr. Perryindicated that we are trying to identify a subset of the graduate faculty to serve as doctoralfaculty. These individuals would be principal advisors and supervising Ph.D. students.President’s Distinguished Achievement AwardsDr. Perry reported that he had reviewed the recommendations of the College Faculty ReviewAdvisory Committee for the awards and forwarded the college’s nominees to the Provost’sOffice. The department chairs will be informed of the nominees.Other BusinessSan Antonio Math & Science Education PartnershipDr. Cassill mentioned the very successful San Antonio Math & Science Education Partnershipmeeting with 75 K-12, community college and university teachers in attendance. Fifteen out of18 school districts were represented as well as every community college and all but one four-year university. Provost Frederick attended the meeting along with two department chairs fromthe College of Sciences, Dr. Barea-Rodriguez and Dr. Norman. The group spent three hoursdiscussing approaches to improving STEM (Science, Technology, Engineering andMathematics) education in San Antonio.Dr. Norman stated there is a big gap between what K-12 teachers are doing and what is expectedof students coming to the university. He stated we hope to bring the leadership together andhave future meetings. Dr. Lazor commented that it was important to have the presence ofdepartment chairs as we partner with districts. 4
  • College of Sciences (COS) Meeting of Dean’s Executive Council 16 March 2009Present:Dean - George PerryDepartment Chairs - Edwin Barea-Rodriguez, Waldek Gorski, Miguel Jose-Yacaman, SandyNorman, Kleanthis PsarrisAssociate Deans - Raymond Baird, Craig Jordan, George NegreteCenter/Institute/Program Directors - Aaron Cassill, Weldon Hammond, Joe LazorAssistant Dean - Garry CastellanosCOS Undergraduate Advising Director - Patti GonzalezCOS Retention and Graduation Analyst - Diane ElizondoRepresentative for Dr. Dutton - Stuart BirnbaumSummary NotesExxonMobil Texas Science and Engineering FairDr. Birnbaum informed administrators that the Science and Engineering fair was fastapproaching. As of 16 March there were 96 judges which is half of what is needed. He provideda handout with the names of judges. He requested that efforts be made to try and find judges atthe university, in our laboratories and in the community. Qualifications of judges are shownbelow: Middle School Division Senior Division  Graduate students  Ph.D. degree  Individuals working in discipline  Postdoctoral students with a bachelor’s degree  Ph.D. students who have advanced to  Retired teachers candidacy  Significant work experienceDr. Birnbaum also mentioned that volunteers are needed on 28 March. Department chairs andfaculty can contact student organizations and make them aware of the opportunity to do servicework. Volunteers do not have to be science students. Kai Kamaka can be contacted forinformation on volunteers. Set up at the convention center is Saturday, 28 March and judgingwill be Sunday, 29 March. Parking and food will be provided for volunteers.Dr. Birnbaum mentioned that at the recent Alamo Regional Science and Engineering Fair held atSt. Mary’s University, scholarships were given from UTSA. Much of the selection rested on hisshoulders as there was a small selection committee. More faculty participation is needed at theScience end Engineering fair for this effort.
  • Dr. Perry asked if faculty participation factored in for community service and the merit process.Dr. Psarris responded that faculty can include this information in their annual reports and it willbe reviewed.Information on the fair can be accessed at: www.emtsef.orgReport on “Designing Texas Undergraduate Education in the 21st Century”Dr. Perry referenced the copy of the memorandum from the Coordinating Board. TheCommissioner of Higher Education authorized the creation of a standing advisory committee tostudy and make recommendations for improving the quality of undergraduate education inTexas. The recommendations were listed in the memorandum. Dr. Perry mentioned that thisreflected continued scrutiny of how we are graduating students.There followed an extended discussion revolving around teaching. Summary comments byattendees are provided below:Dr. Barea-Rodriguez: When assistant professors are recruited, an emphasis is placed onresearch. Message is that if you focus on teaching and not research, you will not get promoted.This gets passed on and shows up in attitudes of tenured faculty. Faculty need to receive themessage that teaching is important here. (Parenthetically, he ventured that the proposed teachingtrack is unrealistic; number of courses one would have to teach is not doable.)Great research universities have great teachers; but classes are small, student-to-teacher ratio issmall. We need to learn how to let the teachers teach and the researchers do research - both helpthe university.Dr. Norman: Observed that he sees people going into teaching who will not be good teachers.Dr. Psarris: Expressed the opinion that teaching and research are not mutually exclusive. Thebest scholars can also be the best teachers. (Others questioned whether that was universallytrue.) With the focus on UTSA becoming a top-tier university there is the misconception thatteaching is not important. Top-tier universities also value teaching as much as they valueresearch.Dr. Cassill: He has heard that the Provost wants faculty to be better teachers. However, thefaculty are not participating in the discussions. The University needs to ask faculty “what is ityou need to motivate you and what will make you participate?” He also mentioned the fact thatsince superior teaching figures little in promotion decisions, good teachers are denied the largeraises associated with promotion.Dr. Baird: Mentioned the handout prepared by the associate deans addressing the issue ofmeasuring teaching in a valid fashion. When and if those options are adopted, department chairswill have means to distribute merit raises so as to reflect superior teaching as well as superiorresearch - those financial resources are already available. 2
  • Dr. Lazor: Recalled that he had met Sandy Norman 17 years ago, when the first standardizedmathematics achievement tests were being imposed on the public schools. In the early results,only 7% of students passed. We are at a similar place now at the university. He noted that themeasures, external or internal, had to be objective and rigorous, and there had to be a standard.When these were in place, the public school teachers responded with innovation andimprovement and now generally meet the standards. He said the expectation had to be thatfailure is not acceptable.Dr. Birnbaum: Noted that the American Chemical Society (ACS) has standards and tests whichare used in several chemistry courses. He inquired if any departments had evaluations/standardslike the Accreditation Board for Engineering and Technology, Inc. (ABET)?Patti Gonzalez: Observed that from the discussion it sounds like there are good teachers inevery department. Perhaps together they could make up a college teaching effectiveness taskforce which could help develop standards and best practices. She noted that even if we did notget extra financial resources, if we agreed on some measures of success then department chairscould allocate the merit monies in ways that would reward superior teaching.Dr. Gorski: Noted that we faculty know how to do research because we have been trained to doso. We do not know how to teach. He suggested that we conduct classes for faculty - severalclasses a semester, demonstrating what a good teacher should do. He noted that in Chemistry,when they do recruiting they are talking research expertise, can candidate bring grant money.They ask candidate to submit one page of teaching philosophy and this is reviewed by therecruitment committee.Dr. Psarris: Was of the opinion that departments cannot evaluate teaching on a recruitmentvisit.Dr. Baird: Suggested that young faculty should be mentored by master teachers when theyarrive. Frequently, under present procedures, there is little teaching in the first few years. Newfaculty should be doing some teaching under supervision so they gradually develop someteaching skills before they have to face a full-time teaching load.Dr. Lazor: Suggested teaching partnerships - have faculty pair themselves. If they sat in oneach others classes, it would help in both ways. But there has to be an agreement.Dr. Gorski: Said he had tried to do formal mentoring. The major issue encountered is that someyoung faculty members said they already knew what was necessary for career development. Dr.Baird suggested that this “arrangement” be discussed with prospective hires at time ofrecruitment.Garry Castellanos: Suggested that the importance of teaching could be reflected in a strategicplan or workload policy or handbook. 3
  • Dr. Perry: Reiterated that the message from Provost and President is unambiguous - thatteaching is an important part of the faculty role. He also emphasized that departments canreward top teachers by using merit process.Dr. Birnbaum: Discussion has come back to a point made earlier: we have no effective meansof identifying who are superior teachers.Dr. Perry: Discussion will continue at next meeting.Faculty Promotion GuidelinesA draft document from the Provost’s Office was provided. Dr. Barea-Rodriguez noted that achange in procedure will provide for department chairs to attend DFRAC meetings. Commentson the document can be sent either to Dr. Frederick or Dr. Perry. [Since the meeting the finaldocument has been distributed.]Dr. Yacaman indicated his concern that a past mentor could not serve as an external reviewer.Dr. Baird responded that this was a conflict of interest.Dissemination of Information from Dean’s Executive Council MeetingsDr. Perry asked if information from meetings of the Dean’s Executive Council meetings wasbeing passed to faculty. Some department chairs responded only if the information wasapplicable. After a discussion, it was agreed that the notes would be posted to the college’shomepage.Doctoral FacultyWith the exception of the Department of Geological Sciences, the department chairs haveindicated they now have a policy.I-Clickers - George PerryDr. Perry reminded department chairs that they were requested to obtain information on thistopic from the last meeting. He asked if the college should adopt a standard clicker. Dr. Normanmentioned that a representative for the I-Clicker system will be providing a demonstration andtraining session on how these can be used in classes at 1:00 p.m. on Friday, 27 March 2009 inRoom 2.03.10 MS. Dr. Barea-Rodriguez indicated that he had e-mailed Larry Williams aboutadopting a common clicker. Dr. Birnbaum stated that there seems to be a trend toward usingTurning Point. Dr. Perry encouraged department chairs to continue to obtain more informationon clickers.2008-2010 PrerequisitesPatti distributed a handout of the 2008-2010 prerequisites that will be entered and enforced forfall (registration starts April 6). Any changes the department chairs wish to make (to avoid 4
  • excessive Prereq Override Requests) should be sent via email to Barbara Smith with a copy toPatti Gonzalez.Jump Start ProgramDiane Elizondo provided a handout on the “Jump Start 2009 Update.” As of 3 March 2009,1,527 students have been admitted to the COS as freshman (FR) for fall 2009. Theirmathematics readiness skills are shown below: • 506 of these students are eligible for college algebra. • 720 are considered college ready (CR) in mathematics, but not eligible for college algebra without the mathematics placement examination. • 301 are considered not college ready (NCR) in mathematics.Invitations were sent to students to participate in Jump Start, an intensive, one-day mathematicsrefresher course. This new program helps incoming freshmen in the Colleges of Engineeringand Sciences prepare for the calculus placement examination and is offered the day beforefreshman orientation sessions.Other BusinessClass SchedulesDepartments will be requested to post course schedules for future semesters on web sites. It isexpected that schedules would be subject to change. 5
  • College of Sciences (COS) Meeting of Dean’s Executive Council 13 April 2009Present:Dean - George PerryDepartment Chairs - Edwin Barea-Rodriguez, Alan Dutton, Waldek Gorski, Miguel Jose-Yacaman, Sandy Norman, Kleanthis PsarrisAssociate Deans - Raymond Baird, Craig Jordan, George NegreteCenter/Institute/Program Directors - Aaron Cassill, Joe LazorAssistant Dean - Garry CastellanosCOS Undergraduate Advising Director - Patti GonzalezCOS Retention and Graduation Analyst - Diane ElizondoSummary NotesStatus of Annual Faculty Performance AppraisalsDr. Baird reminded department chairs that faculty appraisals need to be completed. He askeddepartment chairs about the status of appraisals in their departments. Their responses are notedbelow: Biology Only seven appraisals need to be completed Chemistry Will be completed in two to three days Computer Science Will be completed by the end of the semester Environmental Science 1/3 done; 1/3 scheduled; 1/3 pending Geological Sciences Appraisals have been completed Mathematics Will be completed by next week Physics and Astronomy Appraisals will be completed in two weeksDr. Gorski commented that he is planning for a more meaningful assessment of teachingeffectiveness for faculty appraisals for next year. He has talked with Barbara Millis, Director,Teaching, Excellence, Advancement, and Mentoring (TEAM) Center. He will be adding arequirement for chemistry faculty to attend one to two TEAM teaching workshops. Faculty will beable to add points in the teaching segment of the appraisal. If they do not participate, they willreceive zero (0) in the category. Dr. Gorski feels in the long run this may help teaching skills.ResearcherID LinkDr. Perry informed the forum that he had found a site, ResearcherID, which was easier to use forevaluating faculty for citations. He is requesting that faculty being reviewed for promotion/tenureor post tenure review register at the site. Faculty members will need to create their own profile.The site is linked to the Web of Knowledge. Dr. Yacaman mentioned one would have to domultiple searches because of the different way names are spelled. Dr. Perry felt that the variouslistings could be checked. The site can be accessed at:
  • Campus-Wide AuditGarry referenced the memorandum dated 7 April 2009 from Dr. Frederick on the “Campus-WideAudit.” There will be an audit that will review how information technology assets are managed,funded and secured efficiently and effectively. Paul Tyler and Carol Rapps will be contacting areaindividuals to see what resources we own and are responsible for. This information will be helpfulfor the new Chief Information Officer coming to UTSA.Fall 2005-2008 ComparisonDr. Perry provided the handout on “Fall 2005-2008 Comparison” which was distributed at aStrategic Resource Planning Council meeting. This is information reported to the CoordinatingBoard and is something like a breakeven analysis. The data will be a major driver for facultyrecruitment. There were questions about the data asked by the department chairs - number offaculty in departments, why are there fractions, were NTT faculty included, comparison to othercomponents in the UT System. Mr. George Jeffery, Provost’s Office, will be invited to attend afuture meeting of the Dean’s Executive Council to discuss the spreadsheet.Course PrerequisitesDr. Perry stated he would be asking each of the department chairs for confirmation of two items: 1. Whether a department’s schedule of classes will look the same as in the past. We need to make sure that prerequisites will be factored. 2. Are there unhidden prerequisites or prerequisites that are unnecessary.Departments need to give due consideration so that we do not have obstacles preventing studentsfrom graduating. Patti commented that there are a lot of overrides of prerequisites. Patti asked thedepartment chairs for a definition of a prerequisite. The answer was a course necessary prior to dowell in the requisite course.External Reviewer’s Format LetterThere was a discussion about the sections in the sample letter from the Provost’s Office on“evaluating research/scholarly/creative accomplishment” and not evaluating teaching. The letteralso informs external reviewers that their evaluation will be made available if someone requests tosee it. Dr. Yacaman conveyed that this was not an appropriate letter to be sent to externalreviewers and questioned why external reviewers could not comment on teaching. Dr. Perrymentioned that he had samples of letters from universities asking him for an evaluation. Copies ofthese letters will be sent to Dr. Barea-Rodriguez and Dr. Yacaman.Spring Fling 2009Patti reminded the forum about Spring Fling 2009 which is scheduled for Saturday, 18 April 2009,on campus. This event is for juniors and their parents. If departments are interested inparticipating, reservations forms need to be submitted by April 15. 2
  • Dr. Norman commented that he had reviewed the spring 2009 Graduation Initiative newsletter. Hestated that the article was unreasonably and universally critical about advising. He felt that thecomments made did not apply and that he has witnessed COS advisors being more proactive.Diane commented that the article came from data in the Report of the Blue Ribbon Committee onthe Undergraduate Experience and the report about barriers to graduation compiled from theGraduation Initiative, which included a student feedback report from two years ago. She statedthat students might incorrectly state academic advising is a problem for some issues that theadvising centers have no purview (e.g. when and what courses are offered each semester - adepartment responsibility).Dr. Jordan conveyed that he was attending a weekly group meeting with Dr. Williams. Dr.Frederick has requested a report by mid-May to deal with problems of advising. The group istrying to determine what is the scope of the problem. Are complaints by students about an advisoror an advising center?Dr. Norman stated that if department chairs have opportunity for input, he would like to providesome. He sees the COS advisors as being more proactive plus the Advising Center operates with alimited budget. Dr. Barea-Rodriguez agreed with Dr. Norman’s comments.Diane commented that an outside consultant will be used to evaluate advising. Patti respondedthat there was an external review in 2005 and recommendations were made.Diane noted that we need to advocate to and inform the Provost about our proactive activities. Dr.Jordan emphasized that the COS Undergraduate Advising Center is trying to reach out to students.He pointed out that Patti has to go through Barbara Smith, Executive Director of Advising. Pattistated that she and the advisors have good ideas but not the support. Dr. Norman suggested thatadministrators work to have the COS Undergraduate Advising Center assigned back to the Collegeof Sciences. The advising centers are supported by student fees. Garry mentioned that he had metwith Dr. Williams. Of the money collected, Dr. Williams has to fund all the advising centers.Dr. Lazor suggested that COS conduct an analysis of services. He stated that the information inthe report might need to be challenged because if it is an attitude survey it is not usefulinformation.Another hindrance is that students are receiving advising from four offices - COS UndergraduateAdvising Center, Honors College, University Health Professions Office, and Athletics Advising ifa student-athlete.New BusinessDr. Yacaman commented that meetings of the Dean’s Executive Council were scheduled too closetogether and recommended that they be scheduled every three weeks. Dr. Perry asked the forumfor their comments and there was agreement.Diane requested that Dr. Gloria Crisp, College of Education and Human Development, be invitedto speak at a future meeting to talk about Science, Technology, Engineering and Mathematics(STEM) majors. 3
  • College of Sciences (COS) Meeting of Dean’s Executive Council 4 May 2009Present:Dean - George PerryDepartment Chairs - Edwin Barea-Rodriguez, Alan Dutton, Waldek Gorski, Sandy NormanAssociate Deans - Raymond Baird, Craig JordanCenter/Institute/Program Directors - Aaron Cassill, Joe Lazor, Ravi SandhuAssistant Dean - Garry CastellanosCOS Undergraduate Advising Director - Patti GonzalezAssistant Department Chair, Biology - Hans HeidnerGuest Speakers - Edward (Ted) Early, Peter SmithSummary NotesStatus of Annual Faculty Performance AppraisalsDr. Baird informed department chairs that it was important that they conclude their annualfaculty performance appraisals as faculty would soon be departing and appraisals are required formerit consideration.Partnerships with Northrop GrummanDr. Perry introduced Edward (Ted) Early, Ph.D. and Peter Smith, Ph.D. of Northrop GrummanCorporation (NGC). Northrop Grumman is a first tier defense company and involved withresearch development. Both individuals spoke during their PowerPoint presentation. Dr. Smithextended thanks for the long-standing relationship with Northrop Grumman and conveyed hiscompany wants to continue to develop partnerships with UTSA. Dr. Smith indicated that NGCis a less familiar company and was having difficulty attracting individuals to work in Texas andthey were now taking an approach of looking for individuals at their own doorstep.Northrop Grumman is involved with research, providing information, and advising thegovernment on the best strategy of an application. It is also involved with laser research andproviding biological data for laser safety standards. Dr. Early stated that despite being a militaryresearch environment, publications are generated at NGC.Northrop Grumman is committed to education. The company offers an educational assistanceprogram and has an internship program with UTSA for all science backgrounds. Summerinternships could be developed. Dr. Smith stated that representatives from his company will beable to attend student group meetings.Garry mentioned the teaming agreement between the College of Sciences, UTSA and NorthropGrumman Information Technology Inc., a Northrop Grumman Company. He mentioned thepossibility of developing an agreement that would allow using a Northrop Grumman securecomputing facility in lieu of duplicating a similar facility at UTSA. This would be beneficialfor UTSAs Institute for Cyber Security.
  • Strategic Plan, College of SciencesDr. Perry informed the forum that a brochure would be developed from the strategic plan for theCollege of Sciences. A copy of the strategic plan was provided and he requested thatadministrators review the document and send any changes to him.Professional Science Teaching TrackDr. Baird reported that he and Dr. Perry had a good meeting with Provost Frederick on the topicof the professional science and mathematics teaching track. Dr. Frederick gave his approval forthe college to begin identifying faculty. Dr. Baird will be following up with department chairsfor suggestions regarding faculty who might be good candidates. This teaching track will not beavailable for assistant professors.Department ReviewsDr. Perry noted the handout on department reviews. Dr. Frederick is requesting that departmentshave periodic reviews. Three departments need to be scheduled. Dr. Barea-Rodriquez asked ifthere was a template. Dr. Gorski mentioned that the department was reviewed periodically bythe American Chemical Society and he asked if this review would be sufficient. Dr. Perry willfollow-up and e-mail department chairs information regarding reviews given to him by Dr.Frederick.Communications from Laboratory Safety OfficerDr. Perry referenced two handouts from Wendy McCoy, Laboratory Safety Officer. Sheprovided a listing of all required training courses for graduate students. She also sent an e-mailabout complaints received regarding laboratory personnel wearing gloves in common areas.Department chairs were requested to follow up with laboratories in their areas.New Faculty Orientation and Prerequisite Checking, Summer and FallBarbara Smith, Executive Director of Advising, informed Patti that summer prerequisitechecking is being turned off. This has been the practice for past summers. Faculty will have tocheck themselves. Patti also commented that there was a problem which resulted in prerequisitechecking for fall being turned off for a few hours. Those students will eventually be droppedfrom these courses, probably after spring grades roll. Dr. Perry will request that this topic bediscussed at a future meeting of Deans’ Council.New BusinessTravelGarry mentioned the advisories that had been issued about Influenza H1N1 (swine flu). TheUTSA Police Department distributed information on the UT System Travel recommendationsindicating that all non-essential travel to Mexico be suspended. Mr. Gribou, Executive ViceProvost, distributed an e-mail regarding UTSA study abroad and exchange programs in Mexico. 2
  • Research OpportunitiesDr. Perry stated that he had attended a meeting of the associate vice presidents for research.Information on opportunities through the American Recovery and Reinvestment Act (ARRA) of2009 was discussed. Dr. Tsin will send information to department chairs and directors ofcenters/institutes. There will be increased reports and monitoring with all grants that will beawarded through the ARRA. Report processing will be delegated to departments.Equipment ListGarry mentioned that he had received inputs from department chairs and directors ofcenters/institutes. He distributed copies of the consolidated equipment list inputs to departmentchairs and requested it be reviewed. Dr. Perry requested that administrators scrutinize the listand maintain a current list of equipment needs so that if funds become available unexpectedly wewould be prepared to submit our requests. 3
  • College of Sciences (COS) Meeting of Dean’s Executive Council 15 June 2009Present:Dean – George PerryDepartment Chairs – Alan Dutton, Waldek Gorski, Sandy NormanAssociate Deans – Raymond Baird, Craig Jordan, George Negrete, Andy TsinCenter/Institute/Program Directors – Weldon Hammond, Joe Lazor, John McCarreyAssistant Dean – Garry CastellanosDirector of Development – Kim FischerUndergraduate Advising Director and Staff – Patti Gonzalez, Paul Machen, Kim RolfRetention and Graduation Analyst – Diane ElizondoRepresentative for Dr. Barea-Rodriguez – Martha LundellRepresentative for Dr. Yacaman – Rafael López-MobiliaGuest Speaker – Gloria CrispSummary NotesIntroduction of Kim Fischer, COS Director of DevelopmentDr. Perry introduced Kim Fischer who has been appointed COS Director of Development. Shehas more than 15 years in public relations and development. She lived in New Mexico for 25years before moving to San Antonio nine years ago. During that time, she has been adevelopment consultant for numerous non-profit organizations, including the Cancer Therapyand Research Center.Science, Technology, Engineering and Mathematics (STEM) MajorsDr. Perry introduced Gloria Crisp, Ed.D., Assistant Professor, College of Education and HumanDevelopment. She discussed her research study that examined underrepresented undergraduatestudent groups and their success. The findings were also provided in the handout she distributed.Dr. Negrete suggested a follow-up study as to how intervention program are useful to the successof students.Diane Elizondo asked about the role of faculty mentoring with undergraduates and suggestedthat introductory science and mathematics courses not be large to create a small collegeexperience. In addition, introductory seminars can also be created, like learning communities.Dr. Crisp stated that research supports that this experience within the first year is positive andmentoring is important.Dr. Perry mentioned he had received information from the Association of Public and Land-GrantUniversities. The information indicates recitation courses increase social interaction and studentperformance. Dr. Norman recommended an introductory seminar course so students know whatto expect. Dr. Perry and Dr. Jordan will have continued discussions.
  • COS BudgetGarry Castellanos distributed a handout to department chairs regarding FY 10 BudgetAllocations. The good news is that we have more money. Over two years, we asked for $14Mwith infusion of new faculty. This included associated start-up costs as there can be multipleyears of appointments. The permanent funding received for the college is $272,000 spread overacademic units for the coming year. The better news is that we are recruiting 16 new faculty. Atotal of 11 individuals have signed acceptance letters (one offer still pending). An amount of$1.6M has been committed for these new faculty. Lapsed salaries can be used by departmentchairs to hire NTT faculty and other initiatives to grow departments.Dr. Perry indicated that we need to be starting faculty searches earlier. Departments should benetworking with colleagues at UTSA and elsewhere, leaders in the field of the search, andplacing advertisements in pivotal publications for the field.Funding for the San Antonio Life Sciences Institute (SALSI) has been approved.American Recovery and Reinvestment Act (ARRA) of 2009 Reporting RequirementsGarry referenced the handout and stated that Dr. Tsin had also sent information on reportingguidelines to departments. The handout provided summary information on reportingrequirements, there may be additional reporting requirements. UTSA will hire someone to assistwith data collection. The Office of Sponsored Projects does not have a template yet. Somerequired reporting will be the number of jobs created from funding received. Quarterly reportswill be due soon. ARRA awards are to be flagged.Two Special One-time Funding Opportunities at NSF (MRI and ARI)Dr. Perry stated that Dr. Yacaman had requested this topic be discussed but he was unable toattend the meeting. Dr. Perry asked “How do we choose limited submission grants? Do we needa special meeting?” He indicated that the process raises a lot of questions. While it is not ideal,there is representation for every group in the selection process. Dr. Dutton suggested that thiscould be directed to the College Policy Committee. After a discussion it was decided that Dr.Perry will follow up with a meeting with Dr. Gracy and Dr. Tsin.Procedures for Tenured Faculty Performance Improvement PlansProvost Frederick distributed the above-mentioned policy. Dr. Norman said he had concernsabout the statement: If a Department Chair determines through the annual evaluation/merit review process that a tenured faculty member is, in the Chair’s judgment, not meeting expectations in the performance of their duties, the Chair should initiate a Performance Improvement Plan (PIP) for that individual.This information is neither in the UTSA Handbook of Operating Procedures nor the RegentsRules. He noted that faculty should have been included in discussions about this policy. 2
  • He feels there is an opportunity for abuse (e.g., do not like clothes, whim of the departmentchair).Dr. Norman has discussed this with the Provost and he may withdraw the policy until the FacultySenate has an opportunity to review. Dr. Perry did not see an advantage to the policy as there areample opportunities for feedback with current reviews. Dr. Perry advised department chairs tonot act or rush on this policy.Approval for Appointment of Research Faculty, DFRACDr. Perry informed the forum that Provost Frederick inquired about the appointment of researchfaculty. Research faculty are appointed through grants by principal investigators. Dr. Perryasked “How are research faculty appointed? Do you involve the faculty? Do appointments gothrough the DFRAC?” Based on the discussion, there appears to be no policies at the departmentlevel. Dr. Perry suggested there be faculty input at the department level. It was agreed that Dr.Perry meet with the College Policy Committee to discuss a policy.Course SchedulesDr. Perry recently attended a meeting with Dr. Larry Williams, Dean of Undergraduate Students.Dr. Williams referenced the posting of three-year course schedules by departments in the Collegeof Public Policy and indicated that other colleges should be following this model. Dr. Perryrequested department chairs develop three-year schedules. While he realizes that it may bedifficult to have information up-to-date, he requested that department chairs do the best jobpossible. Dr. Gorski mentioned that Chemistry should have their three-year schedule ready intwo to three weeks. Dr. Jordan mentioned that we should try and include the summer term.Promotion Deadlines, 2009Deadlines were provided for faculty reviews. Dr. Gorski reported that Bennie Keckler, Office ofAcademic and Faculty Support, will follow-up with the procedure for boxless submissions ofpromotion reviews.Manual Prerequisite Check for SummerPatti Gonzalez provided a handout on “Pre-Requisite Issues in the College of Sciences.” Thissheet provided the history of recent prerequisite checking and the burden placed on the COSAdvising Center staff. Dr. Williams has conveyed that the burden for enrolling in prerequisitecourses should rest with the student. Patti indicated that students are likely to complain andblame advisors when there are problems. They may also complain to departments. After adiscussion, it was decided that a meeting will be scheduled with Dr. Williams, Barbara Smith,Dr. Perry, COS Advising staff, department chairs and associate deans.New BusinessDr. Perry received an e-mail from Provost Frederick about faculty merit guidelines. There wasan issue about faculty being eligible for merit with a rating of 2.5. The e-mail will be forwardedto department chairs. 3
  • College of Sciences (COS) Meeting of Dean’s Executive Council 13 July 2009Present:Dean – George PerryDepartment Chairs – Edwin Barea-Rodriguez, Waldek Gorski, Miguel Jose-YacamanAssociate Deans – Neal Guentzel, Craig Jordan, George Negrete, Andy TsinAssistant Dean – Garry CastellanosDirector of Development – Kim FischerUndergraduate Advising Center – Paul MachenRetention and Graduation Analyst – Diane ElizondoRepresentative for Dr. Dutton – Eric SwansonRepresentative for Dr. Psarris – Tom BylanderGuest Speakers – Lorena Claeys, Ellen Clark, Nidia TijerinaSummary NotesDr. Perry welcomed the individuals listed below from the Academy for Teacher Excellence(ATE): Lorena Claeys, Executive Director Ellen Clark, Ph.D., Professor Nidia Tijerina, Recruiting CoordinatorThe Academy for Teacher Excellence is based in the College of Education and HumanDevelopment. Lorena Claeys gave an overview of the Academy’s activities using a PowerPointpresentation. She emphasized their goals of increasing the number of teachers in bilingual,mathematics, science and special education. Public and private universities are not graduatingenough teachers to serve the community. The Academy has received five federal grants. Strongsupport is given to students through learning communities. The ATE is particularly focused onincreasing the number of teachers in the Science, Technology, Engineering and Mathematics(STEM) areas.Dr. Jordan asked how the program was recruiting. Dr. Clark responded through Career Services,their website, and in the STEM areas. Dr. Barea-Rodriguez indicated that he has sentinformation to the biology faculty. He mentioned that a strong component of the ATE programwas mentoring.Dr. Negrete asked how the College of Sciences can partner with the Academy. Lorena statedthat informal relationships with COS have already been developed with Drs. Barea-Rodriguez,Cassill, Lazor and Travis. Dr. Clark indicated that she would like to have a formal relationshipwith more faculty involved. These partnerships can be especially fruitful since faculty in theCollege of Sciences are experts of content and faculty in College of Education and HumanDevelopment are involved with the pedagogical style. Dr. Clark is available to meet withfaculty.Dr. Clark asked if there was a way to communicate by e-mail with the COS student community.Dr. Barea-Rodriguez responded that the college’s Undergraduate Advising Center has worked on
  • ways to communicate with students (e.g., e-newsletter, working on facebook page) and thatoffice could be contacted.In recent discussions with department chairs about teaching enhancement, Dr. Perry mentionedthat faculty names had been collected from department chairs. These names will be sent to Dr.Clark.The Academy will be hiring undergraduate and graduate students. Dr. Yacaman stated thatproposals being submitted to funding agencies (e.g., NSF, Department of Energy, andDepartment of Defense) need to include information about outreach efforts. Dr. Yacaman willrecommend that faculty in his department contact the Academy.Lorena provided summary information below about collaborations with COS and the goals of theAcademy for Teacher Excellence:Collaborations: • Establish the e-community as a way of creating a virtual discussion between faculty from both colleges. This will start the dialogue regarding science coursework and TExES content alignment. In addition, the e-community can be a way of discussing grant funding opportunities. • Identify the most challenging science concepts for teacher candidates and create science content videos on demand based on those. • Review the TExES Examination and how it aligns with the science coursework. • The Academy’s Equity, Education, and Entrepreneurship (E3) grant is currently hiring undergraduate and graduate research assistants. Their duties will include face to face and online tutoring to E3 participants, in addition to entering and collecting data and preparing literature reviews. • Grant writing is a major component of ATE’s sustainment and effectiveness. ATE is open to the possibility of collaborating to co-write and prepare proposals and grants.Goals for ATE include: • Develop and maintain the e-community platform. Ms. Lucretia Fraga, ATE Instructional Technology Manager, will be sending an invitation to all of the faculty and staff that were present at the meeting to join the e-community. Once they are members of the e- community, they will have the capability to invite other faculty to join as well. • In order to create the science videos on demand, ATE will identify Interdisciplinary Learning and Teaching Faculty members to work with COS faculty members. The participating faculty members from both colleges will be compensated for a course buyout from the E3 grant. 2
  • • ATE will provide the content review materials for the TExES examination 4-8 and 8-12 grades. • ATE will forward the research assistants job postings to be disseminated to COS. • ATE is open to consider grant writing opportunities that are aligned to the Academy’s mission and vision.COS Equipment ListDr. Perry noted that the Office of the Dean maintains a list of equipment needs for ourdepartments. It is to our benefit to keep the lists current for those occasions where the Office ofthe Provost or the Office of the Vice President for Research informs the COS that funds areavailable for equipment purchases. Dr. Perry indicated that departments have copies of the lists.Dr. Yacaman mentioned that it may be beneficial for department chairs to meet to discuss whatequipment is lacking. This would help with new faculty hires to make sure they have neededequipment.Garry mentioned there are several lists: 1. Academic Enhancement Equipment (Higher Education Incentive Funding) - This was a one-time allocation made to several areas across campus to support improvements to instructional delivery capabilities and included support for: a. Department of Biology to upgrade undergraduate teaching laboratories ($163, 302) b. Department of Chemistry to modernize freshman chemistry lab ($142,330) c. Department of Computer Science to upgrade computers in instructional support labs ($304,800) d. Department of Physics and Astronomy to equip instructional support labs used for introductory courses, advanced physics labs and graduate seminars ($200,671) e. Department of Mathematics received funding to execute Math Summer Boot Camp, summer 2009 ($20,000) 2. Ongoing Research Equipment - this is a multiple department list and has evolved over two years. Some equipment was purchased by COS and funding was also provided by the Office the Provost, Office of the Vice President for Research, COS gifts and external funding. Some purchases were made and some are in progress. The list was sent to department chairs last spring.Garry suggested that directors of centers and institutes also be invited to attend a future meetingto discuss equipment lists. Garry will send equipment lists to COS Chairs. (Lists were sent onJuly 16 via e-mail to department chairs.)Laboratory Safety CommitteeDr. Perry mentioned the copy of the e-mail from Mr. Gribou, Executive Vice Provost, requestinga representative from the COS to serve on a university laboratory safety committee. Dr. Gorski 3
  • will follow up with a teaching laboratory coordinator in chemistry to see if he would be able toserve on the committee.Professional Science Master’s DegreeDr. Perry referenced a copy of the e-mail from Dr. Keith McDowell, UT System, about thedevelopment of a professional science master’s degree. Dr. Perry and Dr. Barea-Rodriguez havemet with Dr. Flannagan about the degree. Department chairs should review the e-mail and ifthere is interest, they should contact Dr. Perry.Doctoral Degree in Translational ScienceDr. Jordan referenced the handout on the doctoral degree in Translational Science. Thissummary document explains that Translational Science is emerging as an academic and scientificdiscipline. “Translational research aims to utilize systematic assessments of scientific evidenceto close the gaps between knowledge gained at the different levels of the research process – thebasic science laboratory, the clinical research discoveries, and application of these researchfindings toward prevention, disease management, and strategies to improve health outcomes.”UTSA is one of four components in the UT System involved with this joint degree. Approval bythe Texas Higher Education Coordinating Board is contingent on multi component involvement.Dr. Perry feels the degree is related to the large grant, Clinical and Translational Science Award(CTSA), awarded to the UT Health Science Center in 2008. UTSA is a component of the grant.Dr. Jordan has a complete copy of the proposal.Informing Leadership Chain of Events and Activities and Status of Faculty, Students andStaffDr. Perry requested that college administrators inform the Dean’s Office about any injuries andhe will obtain information about employees with zero percent appointment who are injured.Four-year Graduation RecognitionDr. Perry stated that he has been working with Amanda Beck and Diane Elizondo to providespecial recognition of students who graduate in four years. One possible way would be a COScord worn at commencement. Dr. Perry asked members of the Dean’s Executive Council forpermission to proceed and they agreed.Spring 2009 Strategies for Academic Success ReportPaul Machen, COS Undergraduate Advising Center, distributed a probation report for Spring2009. When the GPA of a COS major falls below 2.0, the student has to meet with an advisorfor an assessment. Strategies are identified and an advisor will track progress to see if efforts arehelping the goal of improving the GPA. Paul reviewed some of the pages of the report withadministrators. The report shows that those students who pursue recommended strategiesimprove in academic performance. Specific questions about the report can be directed to PaulMachen and Kim Rolf in the COS Undergraduate Advising Center. 4
  • New BusinessDr. Jordan informed administrators that the Graduate School will now be in the approval processfor graduate and research assistant appointments.Dr. Jordan stated that he had received information from Lorraine Harrison, Disability Services,about the loss of space for that office. Ms. Harrison was inquiring as to the possibility of thevarious departments assuming some of the responsibility for administering exams to studentsregistered with disability services that require extended time to complete exams. This wouldrequire proctoring as well as providing necessary space and desks. Some departments would beimpacted more than others. Dr. Perry suggested meeting with Daniel Sibley. Dr. Barea-Rodriguez asked if the Tomas Rivera Center could assist.Dr. Gorski asked the other department chairs if they had any issues with working relationshipsbetween post doctoral fellows and principal investigators. Dr. Gorski was dealing with an issuein his department. He explained that often post doctoral fellows are foreigners with limitedlanguage skills. They sometimes do not understand their employee rights and are afraid tocomplain. He suggested an orientation for post doctoral fellows. Garry felt this might fall underthe purview of Dr. Tsin. Dr. Perry and Dr. Gorski will meet for follow-up discussions. 5
  • College of Sciences (COS) Meeting of Dean’s Executive Council 10 August 2009Present:Dean – George PerryDepartment Chairs – Edwin Barea-Rodriguez, Alan Dutton, Waldek Gorski, Sandy NormanAssociate Deans – Raymond Baird, Neal Guentzel, George Negrete, Andy TsinCenter/Institute/Program Directors – Aaron Cassill, Weldon Hammond, Joe Lazor, Greg WhiteDirector of Development – Kim FischerUndergraduate Advising Director – Patti GonzalezRepresentative for Dr. Yacaman – Rafael López-MobiliaGuest Speaker – Carol RappsSummary NotesAsset Management AuditDr. Perry introduced Carol Rapps, UTSA Auditing and Consulting Services. She provided ahandout and overview of ongoing audits: • IT Funding – how much are we spending across the university, are we managing funds in an efficient and effective manner • IT Asset Management – tracking purchases, inventory, maintenance, security of information, and software licensing • Tac202 Security Standards Policy – compliance audit must be done every two yearsMatthew Marr is the universitys software coordinator (PP Bldg 2nd floor, (210) 458-7271, and is working with departments. Information Technology has asoftware coordination website: Chairs should inform faculty about the site and the software coordinator. Dr.Cassill commented that the reason that so many faculty are holding on to old computers is thatthere is no university policy guaranteeing a faculty member a basic computer so we have tohold on to old ones as replacements if the current one gives out. Dr. Perry remarked that wedo not have any maintenance plans to fix broken computers. Dr. Cassill pointed out that if wetook the money to provide warranties on every computer the university buys, we couldprobably contract for maintenance with the Health Science Center or a private company orprovide replacement units for much less money.Carol requested help with recommendations regarding the audits. She is available to meet withindividuals or communicate by e-mail. The audit report will be sent to Provost Frederick andThe University of Texas System.
  • San Antonio Life Sciences Institute (SALSI) GrantsDr. Tsin informed the forum that the SALSI has received funding of $8M for UTSA and UT HealthScience Center for two years. Each institution will receive $2M in the first year and $2M in thesecond year. The Vice Presidents for Research from both institutions decided on the targetareas as follows: • Health Disparities – Thankam Sunil (Sociology) • Medicinal Chemistry – George Negrete (Chemistry) • Biomedical Engineering – Miguel Jose-Yacaman (Physics and Astronomy) and Anson Ong (Biomedical Engineering) • Neuroscience – Charles Wilson (Biology)Faculty members with life sciences research topics that do not fall in the above mentionedcategories can also submit proposals for consideration. Funds have also been set aside forinnovative, non-research programs, including joint educational efforts.The proposal deadline is October 1 and the budget period will be 2010-2011. Proposals musthave a collaborator from the UT Health Science Center identified. It is expected thatapplication proposals will be short and will be reviewed for their scientific quality. Outsidereviewers will be used. Dr. Perry requested administrators inform faculty about proposals.For details, please visit www.UTSalsi.orgPostdoctoral Fellow AppointmentsDr. Perry indicated that Dr. Jordan has been collecting information about post doctoral fellows.The HOP procedure 9.32 (J) was provided as a handout. Dr. Perry remarked that theDepartment of Biology is following the procedure. Dr. Jordan is working with Gail Jensen, LegalAffairs on a standard appointment letter.Dr. Perry conveyed that across the country post doctoral fellows are asking for definedpositions. We should be thinking about developing a program so that postdoctoral fellowswould have dossiers. He referenced the handouts of current programs. A program couldinclude career development, grant writing, guest speakers, and participation in sessions in theTeaching and Learning Center.Dr. Barea-Rodriguez noted that UT Austin has a well developed program. Dr. Perry requestedthat department chairs discuss with the faculty. He indicated that we are not limited to theexamples provided in the handouts. Dr. Perry reminded department chairs to follow theprocedures in the HOP for the appointment of postdoctoral fellows. 2
  • Mentoring Students/Learning Assistance and Article from Chemical and Engineering NewsDr. Perry referenced the two handouts on student learning assistance. Information about theLearning Assistant (LA) Model at the University of Colorado, Boulder, was provided by Dr. Perryto department chairs earlier and Dr. Negrete provided the article on peer-led team learning atUT El Paso. While our departments have student mentoring programs, the handouts provideinformation about programs that are better developed.Dr. Negrete stated that the UTSA Supplemental Instruction (SI) model is working and that it isdifficult to find faculty who can provide the kind of commitment needed for learning assistanceprograms. The time and effort devoted to the UT El Paso peer-led team learning showsenhanced student success. The Teaching and Learning Center and SI are not integrated. After adiscussion it was agreed that Dr. Jordan will meet with Dr. Perry to discuss the possibility of abringing a guest speaker from UT Dallas or the University of Colorado to visit UTSA.Faculty MentoringDr. Perry stated that he would like for all departments to have mentoring programs. Heindicated that two departments, Chemistry and Computer Science, have programs. Dr. Barea-Rodriguez indicated that some faculty do not want to be mentored. Dr. Gorski commented thathis department policy will be given to new faculty so they are aware of the opportunity. After adiscussion it was agreed that Dr. Perry and Dr. Tsin will meet to discuss a college facultymentoring program.International VisaDr. Perry stated that when departments/centers/institutes are making appointments,administrators are guaranteeing there is a job and the salary is guaranteed (unless rules ofemployment are violated). Dr. Perry said we should be concerned when individuals are comingfrom outside the country. There is the expectation that money is available anddepartments/centers/institutes should have funding.Fall 2008 versus Fall 2009 Enrollment ComparisonDr. Perry referenced the handout and noted enrollment has dropped over the last two years.Dr. Barea-Rodriguez responded that we have been raising standards and improving quality.SACS Accreditation Visit (March 23-25, 2010), Quality Enhancement Plan, Web LinksDr. Perry advised the forum to not update or delete links that were used for SACS reports as theoutside reviewers will be reviewing UTSA’s reports this fall. The on-campus accreditation visit is 3
  • scheduled for March 23-25, 2010. Faculty, staff and students are expected to be familiar withthe Quality Enhancement Plan - Quantitative Scholarship: From Literary to Mastery: Perry requested faculty be informed at department meetings.Dean’s Future Scholars ProgramDr. Perry referenced the handout on the Dean’s Future Scholars. He will be working with Dr.Negrete and Dr. Tsin on this program as a way to develop a pipeline of students. Dr. JudeValdez is also interested in working with COS.House Bill 2504Dr. George Perry informed the forum about a new legislative bill, House Bill 2504. This willrequire positing of information at websites to include faculty evaluations, syllabi, and budgets.Implementation of the bill has not been finalized. The timeline is unknown. The Faculty Senateis also reviewing the bill. Information can be found at: 2009 PrerequisitesPatti informed the forum that the Advising Center was again requested to do manualprerequisite checking for the fall term. She stated 15% errors were identified. Dr. Gorskicommented that it appeared no progress had been made since the meeting with Dr. LarryWilliams. There was a suggestion to invite the new Chief Information Officer to a meeting ofthe Dean’s Executive Council. Patti will draft a memo to Provost Frederick from Dr. Perry anddepartment chairs about the need for computerized checking for prerequisites. [Patti sent thee-mail draft to Dean Perry on 11 August. The COS Advising Center and the UndergraduateStudies Support and Technology Services (USSTS) office met on 14 August and analyzed severalstudent cases and came up with plans of action that should reduce the number of students onthe list in future semesters.]Reminder about Proposals for the Core Values Initiative ProgramThe deadline for submission of proposals to the Dean’s Office is Thursday, August 27.Reminder about Textbook AdoptionsDr. Perry reminded department chairs that they should follow up with the Bookstore to ensuretextbooks have been ordered for classes. If a course does not require a textbook, theBookstore should be informed. 4
  • Information Booklet – Texas A&M UniversityDr. Perry referenced the informational booklet from Texas A&M University. Dr. Barea-Rodriguez responded that the Department of Biology has a booklet. Dr. Perry encourageddepartments to have one that introduces students to the key elements of success.Fall Meetings of Dean’s Executive CouncilMeetings will be scheduled every three weeks in the fall. Mary Alice will follow up withcontacting administrators to try and find a two-hour block of time.New BusinessDr. Guentzel complimented Dr. Negrete on the successful COS Research Conference. Dr.Negrete acknowledged Dr. Tsin’s contributions. 5
  • College of Sciences (COS) Meeting of Dean’s Executive Council 31 August 2009Present:Dean – George PerryDepartment Chairs – Edwin Barea-Rodriguez, Alan Dutton, Waldek Gorski, Miguel Jose-Yacaman, Sandy Norman, Kleanthis PsarrisAssociate Deans – Raymond Baird, Neal Guentzel, Craig Jordan, George NegreteCenter/Institute/Program Directors – Aaron Cassill, Weldon Hammond, Joe LazorAssistant Dean – Garry CastellanosUndergraduate Advising Director – Patti GonzalezRetention and Graduation Analyst – Diane ElizondoSummary NotesUpdates, Handbook of Operating ProcedureDr. Baird informed the group about the recent updates to some procedures in the UTSAHandbook of Operating Procedures. Copies of the revised procedures were provided toadministrators: ● 2.10 Faculty Reappointment, Promotion, and Tenure ● 2.11 Annual Faculty Performance Appraisals for Merit Pay Consideration ● 2.14 Faculty Workload and Minimum Faculty Teaching Requirement ● 2.22 Periodic Performance Evaluation of Tenured Faculty ● 2.23 Professional Expectations for Faculty ● 2.24 Third-Year ReviewDr. Baird highlighted some of the changes and requested department chairs review thedocuments and inform appropriate staff in the departments of the updates. The Dean’s officeis checking on deadlines related to periodic performance evaluations and third-year reviews.STARS FundingGarry indicated that COS had received $1.6M for new faculty salaries and start-up packages. Anamount of $1.4M has been committed for this plus the purchase of microscopes. Dr. Frederickand Dr. Gracy have requested faculty recruitment plans for the next cycle. At this time 12faculty positions have been requested in our departments, this does not include replacementpositions. We have not been receiving STARS funding and department chairs were encouragedto recruit for STARS faculty. Garry will send the COS faculty recruitment plan summary todepartment chairs. Dr. Negrete reminded department chairs that as we initiate anotherrecruiting cycle, work must be done in advance to make connections with minority scholars. Hementioned that the Society for Advancement of Chicanos and Native Americans in Sciences(SACNAS) meeting will be held on October 15-18 in Dallas and this is a good opportunity to
  • establish contacts. [Since the meeting Garry e-mailed information on COS faculty recruitmentfor this fiscal year and information on STARS funding.]Academic Program Review by DepartmentsDr. Perry referenced the handout on the listing of programs scheduled for external reviews andthe timeline provided by the Office of the Provost. Reviews for COS are scheduled in 2013-14.Graduate Student OrganizationsDr. Perry stated that Dr. Kay Robbins has suggested that COS have more graduate studentorganizations. Dr. Gorski commented that the student organization in Chemistry was not veryactive. Dr. Psarris indicated that the CS Graduate Student Association has a faculty advisor andhas been active in organizing activities, bi-monthly meetings and helping with open houseevents. The organization has assisted with recruitment in answering questions fromprospective students.Access ControlDr. Barea-Rodriguez stated that the safety office informed him that a door had to be locked inBSB. He requested the door remain open and he was sent a cost estimate of $3,000 to installcard access. Other department chairs commented that there were some instances withindividuals not having access to laboratories and they indicated that this was probably due toaccess logs not being up-to-date. Mr. Kerry Kennedy, Vice President for Business Affairs, andDan Pena, Interim Chief of Police, have been invited to attend the 14 September meeting of theDean’s Executive Council.Dinner for Seminar SpeakersDr. Barea-Rodriguez commented that the graduate services fee account cannot be used fordinner for seminar speakers. Garry requested that departments send him a realistic total dollarestimate of funds needed for these special occasions.House Bill 2054Dr. Perry reviewed the handout of the bill which relates to "requiring a public institution ofhigher education to establish uniform standards for publishing cost of attendance information,to conduct student course evaluations of faculty, and to make certain information is availableon the Internet." He indicated this is now law and extensive information listed in the handoutneeds to be posted. He asked the group if a committee should be formed. After a discussionDr. Perry requested Dr. Jordan follow-up on implementation. 2
  • NTT Faculty Searches and Use of NTT Faculty to Meet Academic Mission NeedsDr. Perry informed the group that Dr. Frederick is recommending all colleges implementorganized searches for non tenure-track (NTT) faculty when seeking out candidates to fillacademic area needs. Dr. Baird added that a coordinated, college-wide advertisement,announcing NTT opportunities, could be implemented by placing “College NTT Opportunities”advertisements in our local newspaper every fall or spring.Garry suggested that each department work toward identifying an optimum blend of T/TT andNTT to better meet individual department needs. With an optimum balance of T/TT and NTTfaculty our college’s departments total academic stream funding could be better distributed toour departments. Dr. Perry indicated that this could be an opportunity to hire new NTT andT/TT faculty to meet the college’s needs and indicated that this could be done over the nextcouple of months.Information from an American Association of University Professors (AAUP) committee reporttitled: The Status of Non-Tenure Track Faculty is available at: (downloaded 9/4/09 GDC)E-mailsDr. Perry requested that administrators be attentive to e-mails they send as they could berequested through the Texas Public Information Act. Some e-mails can be inflammatory.SACS Compliance Report Web LinksReviewers for the accreditation visit have received reports from UTSA. The reports makereference to links on websites. Links should not be changed and should remain active.CPRIT (Cancer Prevention and Research Institute of Texas) GrantsInformation about grants was provided in the handout. Dr. Perry will work with Dr. Tsin on thislimited submission proposal.Workers Compensation Coverage of Employees Outside of Official AppointmentsDr. Perry referenced the copy of an e-mail from John DeLaHunt regarding workerscompensation. Decisions are made on a case-by-case basis.Dr. Norman commented that he had heard appointments at 0% would no longer be processed.Garry responded that he would follow up. [After the meeting Garry e-mailed Bruce Tingle,Human Resources Management and Development, who indicated that 0% appointments wouldcontinue. Additional information was provided in e-mail exchanges.] 3
  • Dr. Perry reminded administrators that the Dean’s office should be informed of injuries within24 hours.Academic Continuity PlansDr. Frederick is requesting plans be developed in the event the swine flu becomes serious oncampus. A copy of an e-mail from Dr. Frederick and information from the U.S. Department ofEducation were provided in handouts. Information is available at: Jordan will obtain additional information.Post Doctoral FellowsDr. Jordan noted that he was not at the last meeting but handouts had been provided and initialdiscussions had taken place. A circumstance in one department brought to attention thatprocedures for appointment of post doctoral fellows in HOP 9.32(J) need to be followed. Anoffer letter should be sent to Dr. Perry for review prior to communicating the letter to thecandidate and copies of appointment documentation need to be filed in the Deans office.The Association of American Medical Colleges has drafted a compact that post docs andprinciple investigators may adopt. Their compact speaks to the relationships and responsibilitiesbetween the parties. Some schools have established a policy of using the compact. Dr. Jordansuggested that we might consider having such a document so as to avoid the type of difficultieswe are currently experiencing. Dr. Jordan will draft a template offer letter or develop a checklistof items that should be included in on offer letter for the departments to review. It is not clearthat a single template letter will be appropriate for all departments to use and therefore achecklist may be the most appropriate approach.Dr. Barea-Rodriguez commented that after the last DEC meeting he relayed information tofaculty about the suggestion of developing a compact for post doctoral fellows. The feedbackfrom the faculty was they do not want post doctoral fellows involved in activities that are goingto involve too much of their time. They suggested one workshop a year might be sufficient.Dr. Yacaman indicated that post doctoral fellows have an obligation to teach students and hedoes not want to see a lot of rules.Departments should continue to follow HOP 9.32J for appointing post doctoral fellows.Jump Start Program; Dialing for Freshmen Programs; COS Student Profile ReportDiane provided statistical handouts for the above mentioned topics.  Jump Start - This is the second year of the program and seven programs were offered. Some students improved their math placement by at least one semester. The program involves housing, tutoring, testing and meals. Funding and a location for a 4
  • coordinator of the program are being reviewed in order for the program to continue. The program has been effective as participants develop a rapport with program staff and tutors. Cost of the program is $10,000.  Dialing For Freshmen 2008-09 - Any cohort freshman who had not registered by June was contacted. Students provided reasons where they went not returning to UTSA and they are listed in the handout.  Student Profile - The profile was provided for spring 2009. Diane will be meeting with department chairs with their individual profiles. Our cohort will now include CAP students which may affect our graduation rate. We need to try and retain these students.DEC Meeting Schedule ChangesMeetings for fall 2009 were to be scheduled every three weeks. Due to some trips on Dr.Perrys calendar, some adjustments have been made to meeting dates.Woodrow Wilson Indiana Teaching FellowshipsAn informational handout was provided on these fellowships.New BusinessDr. Perry indicated that an offer had been extended for the position of Associate Dean forGraduate Studies and he was awaiting a response. 5
  • College of Sciences (COS)  Meeting of Dean’s Executive Council  14 September 2009  Present:   Dean – George Perry Department  Chairs  –  Edwin  Barea‐Rodriguez,  Waldek  Gorski,  Miguel  Jose‐Yacaman,  Sandy Norman  Associate Deans – Raymond Baird, Craig Jordan, George Negrete  Center/Institute/Program Directors – Aaron Cassill, Weldon Hammond, Joe Lazor  Undergraduate Advising Director – Patti Gonzalez Representative for Dr. Dutton – Stuart Birnbaum Retention and Graduation Analyst – Diane Elizondo Guest Speakers – Kerry Kenney, Dan Pena, David De Los Santos   Summary Notes  Access Control   Dr. Perry welcomed the individuals listed below to the meeting:    Kerry Kennedy, Vice President for Business Affairs   Dan Pena, Interim Chief of Police   David De Los Santos, Director, Security Systems  Mr.  Kennedy  stated  that  he  and  his  staff  are  here  to  serve  faculty  and  staff  with  the  highest level  of  service  and  they  appreciated  the  opportunity  to  hear  from  the  group.    He  indicated changes have been made in Access Control and he knows there is room for improvement.  Mr.  Kennedy  introduced  David  De  Los  Santos,  new  Director  of  Security  Systems.    David commented  that  he  has  been  making  changes  and  appreciated  the  opportunity  to  hear comments and concerns.  Chief Pena explained that he is continually working to streamline processes and he recently met with  Dr.  Barea‐Rodriguez.    He  commented  that  Access  Control  is  trying  to  adapt  services  to provide  the  level  of  access  needed  by  different  areas.    Some  areas  have  Locknitics,  which requires making changes on a computer and then going to the location and physically making the  change  on  the  machine.    With  the  DSX  system,  changes  only  need  to  be  made  on  the computer.  Dr.  Gorski  mentioned  that  there  was  an  egress  issue  with  a  lab  on  the  4th  floor  of  BSE.    His concern was that toxic chemicals could be removed.  He also mentioned that his card swipe did not always work consistently at two exterior doors of BSE.  Chief Pena will follow up with Dr. Gorski  to  check  his  card  and  the  card  swipe  units  as  they  sometime  have  to  be  cleaned.    Dr. Cassill commented that there were two issues ‐ consistency and after hour access.  He said that in  the  past  you  could  speak  to  someone  to  request  entry  in  the  building  after  hours.    Mr. Kennedy responded that the speakers would be operating again soon. 
  • Dr.  Birnbaum  asked  if  senior  staff  could  check  the  palm  pilot  from  Access  Control  to  update changes on locknetics and return it.  Mr. Pena responded that this would not be possible as it is a security issue.    Several administrators expressed concern about the length of time for Access Control updates.   Chief Pena stated the goal was to upload programming in the mornings and go to sites in the afternoon.  He also remarked that there are a lot of students transitioning in and out and they do  not  fall  in  standard  student  groups.    David  reminded  the  group  that  update  requests  are coming  from  offices  at  the  main  and  downtown  campuses.    After  a  discussion  where  it  was conveyed  by  members  of  the  Dean’s  Executive  Council  that  Access  Control  updates  were  not being made timely, Mr. Kennedy stated Access Control would work to have Locknetics changes made in a weeks time.    Mr. Kennedy stated that it is a priority to go back to the older buildings, especially SB and BSB and install DSX.  Dr. Gorski commented that new faculty should have access to their rooms and laboratories when their appointments begin.  Chief Pena said he was already pursuing this with Human Resources.  Dr.  Lazor  suggested  that  Access  Control  may  want  to  send  out  a  survey  and  have  individuals comment on their services.  Mr. Kennedy said this was an excellent suggestion and would be helpful in continually evaluating customer service.  Dr.    Yacaman  conveyed that  he recently requested  an estimate  from Work  Control,  Facilities, for  the  installation  of  a  220  volt  outlet.    Dr.  Yacaman  stated  that  he  was  given  a  quote  of $12,000 and that was excessively high.  Mr. Kennedy is aware of these kinds of concerns and he will be meeting with David Riker to review costs.   Governor’s Champion Academy, Request for Proposals   Dr.  Birnbaum  explained  that  two  years  ago  the  governor  decided  that  he  wanted  to  support winners  of  the  ExxonMobil  Texas  Science  and  Engineering  Fair  in  a  special  manner.    The Governor’s Champion Academy that was created is a week long program which has been held at UTSA for the last two summers.  Listed below are the topical areas that the Texas Workforce Commission will support (individually or in combination) in their request for proposals for the 2010 Governors Champion Program:    Advanced Technologies and Manufacturing   Aerospace and Defense   Biotechnology and Life Sciences   Information and Computer Technologies   Petroleum Refining and Chemical Products   Energy    Dr.  Birnbaum  needs  to  develop  the  curriculum  for  a  five‐day  camp,  including  field  trips  if applicable.    He  asked  department  chairs  to  send  him  the  names  of  faculty  who  would  be  2
  • responsible for providing the curriculum by 18 September.  Topics can be combined and several faculty can participate so that no one has to do more than one or two days.  Last years theme was the search for life on Mars:    Day 1 ‐ Astronomy (physics faculty)   Day 2 ‐ Water (geology faculty)   Day 3 ‐ Microbial Ecology (environmental science faculty)   Day 4 ‐ Robotics (engineering)   Day 5 ‐ Tour of UTSA followed by a recognition luncheon  We  need  to  propose  something  for  summer  2010  (July  ‐  August  timeframe)  with  a  similar schedule ‐‐ four days of academic and a final day reception.      An amount of $130,000 was provided for the Academy last summer.  Participants included 29 students  and  seven  teachers.    Faculty  are  compensated  and  there  is  money  for  supplies.  Students stayed on campus in the dormitories.  Academic Continuity Plans   Dr.  Jordan  referenced  the  handout  from  Dr.  Frederick  about  the  academic  continuity  plan  he wants developed by the end of the semester to deal with the possibility of a major Swine Flu outbreak  at  UTSA.      Some  department  chairs  commented  that  plans  to  deal  with  this eventuality  should  be  based  on  department  level  decisions.   Dr.  Baird  suggested  that  faculty members should be ready to give two weeks work to classes so that students can continue to make  progress  if  (a)  faculty  member  became  ill  or  (b)  the  university  had  to  close.   The  most likely solution in either of these scenarios is heavy dependence on reading assignments in text books.    Also,  he  noted  that  faculty  should  develop  contingency  plans  to  deal  with  the  highly likely  scenario  that  small  numbers  of  students  will  get  ill  scattered  throughout  the  semester (but  that  the  University  will  not  close).   The  plans  faculty  develop  to  deal  with  this  scenario should not penalize students for these illnesses.    Dr. Gorski said there should also be a plan for the  Deans  office  so  that  approvals  could  still  be  obtained  if  various  college  administrators became ill and had to miss work.    Patti  mentioned  a  Facebook  Webinar  is  being  scheduled  on  14  October  2009  to  discuss  the ways Facebook can be used.  The Deans office will pay for registration.  [Since the meeting, Dr. Jordan e‐mailed the departments with additional information about the Webinar:     Wednesday, October 14, 2009, 1:00 ‐ 2:00 PM ET  "Facebook on Campus: Applications, Tools & Tips for Your College" ]  Dr.  Jordan  will  investigate  a  policy  for  COS  to  follow  and  make  suggestions  regarding implementation.   3
  • HOP 1.3, Evaluation of Academic Administrators  Dr. Baird referenced the handout of the new HOP policy.  He commented that the new policy was similar to the old one.    Paid Internships for Undergraduates   Dr. Jordan asked department chairs if it is permissible for a student who is hired by a company for an internship to also receive credit for the course.  Department chairs were in agreement that  this  was  acceptable,  as  long  as  the  work  for  which  the  student  receives  course  credit represents activity over and above that for which they are being paid.  Future Guest Speaker – Office of Research Integrity and Compliance Office  Dr.  Perry  referenced  the  copy  of  an  e‐mail  sent  from  Dr.  Flannagan  regarding  faculty  and graduate  students  who  have  violated  Institutional  Review  Board  (IRB)  regulations  in  their research  projects.    Dr.    Grant,  Director,  Research  Compliance,  is  scheduled  to  attend  the  26 October 2009 meeting of the Deans Executive Council. 4
  • College of Sciences (COS)  Meeting of Dean’s Executive Council  5 October 2009  Present:   Dean – George Perry Department Chairs – Edwin Barea‐Rodriguez, Alan Dutton, Waldek Gorski, Miguel Jose‐Yacaman, Sandy Norman, Kleanthis Psarris Associate Deans – Bernard Arulalandam, Raymond Baird,  Craig Jordan, George Negrete, Andy Tsin Center/Institute/Program Directors – Aaron Cassill, Weldon Hammond, Joe Lazor  Associate Dean – Garry Castellanos Director of Development – Kim Fischer Undergraduate Advising Director – Patti Gonzalez Guest Speaker – Kai Kamaka Assistant Events Manager – Veronica Sanchez Communications Specialist – Amanda Beck Web Specialist – Amy Cook  Summary Notes  Pins  were  given  to  members  of  the  Deans  Executive  Council  at  the  meeting.      This  is  the  latest recognition  being  sent  to  students  who  made  the  Deans  List.    Previously  they  have  been  sent bookmarks and rulers.  At the Peak of Excellence (APEX) Program  Dr.  Perry  introduced  Kai  Kamaka,  Events  Manager  for  the  College  of  Sciences.    He  gave  a PowerPoint  presentation  about  the  APEX  Program.    It  is  designed  to  provide  support  and resources  to  majors  in  the  College  of  Sciences  with  a  GPA  of  3.5  or  above.    There  are approximately 400 COS majors who fall into this category this fall.  Kai is exploring the possibilities of bringing these students together to create an active student group.  The goals of APEX are to:   • provide academic motivation, resources and support  • create a culture that will enhance the academic experience   • offer opportunities for extended programs   Students  would  have  an  association  of  peers  and  can  learn  about  COS  and  its  programs.    The program would create an environment so students would want to stay at UTSA.  Kai will engage himself in group meetings and he mentioned the individuals in attendance at the meetings who could also help in promoting the program ‐ Amanda Beck, Communications Specialist; Amy Cook, Web Specialist and Veronica Sanchez, Assistant Events Manager.    Dr. Norman commented it was hard to get students interested, he suggested the Honors College may  be  able  to  help.    Dr.  Tsin  mentioned  that  we  already  have  students  groups  to  promote 
  • science.  A student organization needs to have bylaws, a faculty advisor, fund raising events, open a bank account and have students who will attend monthly meetings.  It needs to be a student run organization and you need students who are willing to do the work.  Kai  commented  that  maybe  a  student  organization  is  not  right  now  but  students  could  still  be brought together which would start communications.  He said he would be encouraged if 10% of students  participated.    Garry  commented  that  there  is  no  available  space  for  student  meetings.  Some  suggestions  were  made  to  work  with  Student  Affairs,  have  more  publicity  and  have  some focus  groups.    Some  initial  meetings  have  taken  place  to  pursue  a  formation  of  a  student organization.    Kai  or  the  COS  Undergraduate  Advising  Center  should  be  contacted  for  additional information or suggestions.  Associate Dean of Research for Scientific Innovation  Dr.  Perry  introduced  Dr.  Bernard  Arulanandam,  Professor,  Department  of  Biology.   Effective  1  September  2009  Dr.  Arulanandam  was  appointed  Associate  Dean  of  Research  for Scientific Innovation.  Dr. Arulanandam was the first faculty member at UTSA to generate royalties for  his  patent.    He  will  promote  the  advancement  of  research  by  identifying  and  pursuing intellectual property development on discoveries originating from faculties and researchers in the College of Sciences.  He will also work with the Vice President for Research.  Summer 2010 Schedule of Classes   Dr. Jordan referenced the copy of the recent memo from Dr. Frederick (summer 2010 Schedule of Classes ‐ Assessment & Planning, 29 September 2009).    He is requesting that colleges consider the  needs  of  our  continuing  degree  seeking  students  and  that  courses  are  offered  that  would assist students in progressing toward their degree.  Dr. Frederick is working toward increasing the funding available for 2010 summer offerings.  He is proposing up to a 30% increase in estimated enrollments.  College needs to prioritize recommendations and include the relevant budget detail, although there may not be funding for all proposals.     Dr.  Jordan  commented  that  he  did  have  a  list  of  courses  from  Diane  and  Patti  that  need  to  be offered  and  he  would  send  that  information  to  department  chairs.    Dr.  Jordan  stated  that  Dr. Frederick was also requesting information on the method of how this was done and he will follow up with department chairs.    Dr. Barea‐Rodriguez commented that he had sent a list of courses that should be offered to Diane and Patti.  Dr. Norman suggested that we have a needs assessment of students perhaps using a survey  monkey.    Dr.  Psarris  stated  that  we  should  offer  core  courses  not  electives.    Dr.  Perry suggested perhaps we should design a survey.  Dr. Jordan will follow up with specific questions.   Management of Post Doctoral Appointments    2
  • Dr. Jordan noted that HOP requires that appointment letters for post docs be approved by Dean, which he understood to refer to approval prior to the letter being sent out.    He  also  noted  that  the  HOP  is  silent  as  to  procedures  involved  in  advertising  for  post  docs.    He suggested that departments take this under advisement because in some circumstances this might lead to a discrepancy between actual and expected qualifications.  He  and  Dean  Perry  noted  that  experience  has  shown  that  failure  of  post  docs  to  perform  often becomes a college‐level problem because of the provisions (or lack of them) in the offer letters.  Specifically,  unless  there  is  appropriate  provision  for  termination,  the  financial  aspects  of  a terminated post doc often devolve to the COS, a fact which most department chairs acknowledged that they were unaware of.  Dr. Jordan indicated that we should make the terms and conditions of the  post  doc’s  employment  clear,  outlining  not  only  our  performance  expectations  (including  a clear statement about probationary period), but also what is being offered to the post doc (e.g., mentoring,  training,  opportunities  to  teach).    He  suggested  that  he  might  try  to  create  a  model letter  and  governing  document  for  PI’s  to  follow,  which  would  hopefully  eliminate  some  of  the most  glaring  problems  (i.e.,  the  problems  we  have  already  faced  and  that  we  might  reasonably anticipate facing).  Faculty Recruiting  Dr. Perry talked briefly about T/T‐T faculty recruiting.  After noting the deadlines for completion of recruiting (nominal deadline:  February 15; drop dead deadline:  April 15).    Meeting  Interruption:    The  firm  alarm  was  activated  at  this  point  during  the  meeting  and attendees  left  the  building.    After  returning  to  the  room,  Dr.  Baird  continued  the  agenda  as  Dr. Perry had to attend another meeting.  Three‐year Class Schedules   Department  chairs  were  asked  to  report  on  their  progress  toward  having  a  three‐year  course schedule posted on their departmental websites.  Four indicated that they were in compliance and two indicated that this was “in progress.”    Revising Departmental Merit Review Standards  Department  chairs  were  asked  to  report  on  their  respective  departments’  progress  in  modifying merit  review  standards  regarding  assessment  of  teaching.    Four  indicated  that  they  had substantially completed the task (providing considerable detail), one indicated that it still required some fine tuning, and one indicated that his department “had not touched it.”  All agreed to make sure that updated documents will be available by 1 December.    Dr. Baird distributed copies of the document, Texas College and Career Readiness Standards, the contents of which will be aligned with K‐12 curricula by about 2011.  Eventually, these standards  3
  • will form the basis of the achievement tests which will determine whether students graduate from high  school.    When  and  if  they  are  fully  implemented,  these  standards  will  allow  a  material upgrading of our introductory level courses because entering students will be better prepared.  Dr. Lazor noted that a complicating factor (apart from the sheer enormity of the task) is the fact that the  curricula  of  the  “receiving”  institutions  (e.g.,  the  community  colleges  and  universities)  are themselves not uniform, contrary to reasonable expectation.  Piper Professor Nominations 2010   Dr.  Jordan  reminded  department  chairs  of  the  process  and  deadline  involved  in  selecting nominees for the award.  4
  • College of Sciences (COS)  Meeting of Dean’s Executive Council  26 October 2009  Present:   Dean – George Perry Department  Chairs  –  Edwin  Barea‐Rodriguez,  Alan  Dutton,  Waldek  Gorski,  Sandy  Norman, Kleanthis Psarris Associate  Deans  –  Bernard  Arulanandam,  Raymond  Baird,  Garry  Castellanos,  Neal  Guentzel, Craig Jordan  Center/Institute/Program Directors – Aaron Cassill, Weldon Hammond  Administrative Services Officer – Jan Schwarz Director of Development – Kim Fischer Undergraduate Advising Director – Patti Gonzalez Retention and Graduation Analyst – Diane Elizondo Representative for Dr. Miguel Jose‐Yacaman – Rafael López‐Mobilia Guest Speaker – Judith Grant  Summary Notes  Institutional Review Board (IRB) Presentation    Dr.  Perry  introduced  Judith  Grant,  Director,  UTSA  Institutional  Review  Board  (IRB).    Dr.  Grant was  in  attendance  to  provide  information  about  IRB  activities.    The  IRB  is  the  university committee  that  reviews  and  approves  human  subject  research  for  the  purpose  of  protecting the rights and welfare of those subjects.  The IRB advises and educates researchers, staff and students on research with human subjects and promotes best practices for the ethical conduct of research with these individuals.    The committee conducts reviews throughout the year.  Presently there are 288 active reviews.  Last year there were 418 different studies with most studies completed in two years.  The IRB oversees any research that involves human participants, i.e.:   • Studies in which the investigator intervenes/interacts to obtain data  • Uses private, identifiable information/data (including specimens, blood, etc.)   IRB is conducting reviews for areas who had not previously submitted studies ‐ bioengineering, cyber security, criminal justice, and social studies.  There are new faculty submitting for the first time.    For  new  submitters,  the  IRB  offers  a  help  lab  in  the  IRB  office.    No  appointment  is needed.    Individuals  can  bring  their  thumb  drive  and  IRB  staff  will  work  with  them.    The  IRB office  is  also  working  on  a  "Frequently  Asked  Questions"  document  and  will  offer  education sessions at request of departments.    Recently  a  memorandum  of  agreement  was  signed  by  UTSA  and  UT  Health  Science  for collaborative research.  Both institutions will accept each other’s IRB approval.  The UTSA IRB operates under a formal agreement under the Department of Health and Human Services.  A 
  • task  force  for  the  UT  System  reviewed  the  boundaries  of  human  subject  research.    The recommendation was to not review projects that are solely for learning purposes (class room projects) and quality improvement/quality assurance projects.    Dr. Norman, who serves on the Faculty Senate, acknowledged that working with Dr. Grant has been  a  positive  experience.    However,  he  stated  that  sometimes  the  reviews  devolve  into micromanagement and he gave an example of a survey.  If a student is working on an honors thesis  and  doing  a  survey,  the  questions  may  not  be  perfect.    Dr.  Grant  stated  that  IRB reviewers are determining if the benefit will contribute to important knowledge and they are pretty generous but sometimes there are inappropriate statistical analysis that do not lead to contributing  knowledge.    She  commented  that  she  hopes  students  will  go  back  to  professors and talk about IRB demands.  Dr. Cassill and Dr. Baird also remarked about the level of review by the IRB at UTSA.  Noting that education of students, the next generation of researchers, is one  of  the  “benefits”  that  accrue  from  student  research,  even  if  the  research  in  question  is flawed.  Dr. Grant did not agree.  Postdoctoral Appointments  Dr.  Jordan  referenced  the  handout  of  a  memorandum  from  the  Dean  sent  recently  to  tenured and  tenure‐track  faculty  on  the  appointment  of  postdoctoral  fellows  with  information  from Section  9.32.IJ,  Handbook  of  Operating  Procedures  included.    The  memorandum  lists  the required  documents  that  should  be  sent  to  the  Office  of  the  Dean  for  appointments.    Another handout was a draft appointment letter.  The letter has been reviewed by Legal Affairs and COS administrators  at  UTSA.    If  letters  had  been  written  more  carefully  in  the  past,  some  of  the difficult situations that we have faced recently might not have occurred.  The letter is offered as a suggested template for PI’s to use.  If post docs are hired as a result of advertising by a PI, they can  be  terminated  at  any  time  for  just  cause.    Alternatively,  positions  can  be  advertised  and posted with Human Resources in which case there is a six‐month probationary period.  Dr. Perry indicated that he did not want the process to be a burden and he would not be second guessing  the  qualifications  of  individuals.    Diane  Elizondo  asked  about  the  criteria  for performance in paragraph three.  Dr. Barea‐Rodriguez stated that post docs are training positions and faculty should be involved with their appointments.  Dr. Perry responded that the process is being reviewed because of separate difficult situations involving the behavior of both a post doc and a PI.  Dr. Barea‐Rodriguez responded that post docs are appointed from grants.  Dr. Barea‐Rodriguez indicated that the draft was a big improvement over what we are currently using. Dr. Perry requested that administrators discuss appointments of post docs with faculty.  If they wish to propose a different track for post docs, that information can be sent to Dr. Jordan.  Dr. Jordan requested administrators review the draft letter and send him input.  Graduate School  Dr. Jordan indicated that Ph.D. program directors had been contacted to attend a meeting with representatives  from  the  Graduate  School  to  discuss  data  required  for  the  Research  Strategic Plan.  From the COS, two Ph.D. programs were represented.  The Texas Legislature mandated we  2 
  • have information posted online.  Information was distributed about each of the Ph.D. programs at the meeting.  There were errors identified by the advisors and a discussion followed with ways to  improve  data  mining.    The  data  miners  in  the  Graduate  School  will  let  us  know  what information  they  are  scanning  for.    There  is  a  firm  deadline  of  December  1.    Dr.  Jordan  gave information packets for Ph.D. programs to Dr. Barea‐Rodriguez and Dr. Lopez‐Mobilia.    San Antonio Life Sciences Institute (SALSI)  Dr. Perry conveyed that he had talked with Brian Herman, Vice President for Research, UT Health Science  Center.    The  need  for  increased  communications  between  institutions  and  better advertisement  of  the  target  areas  (health  disparities,  medicinal  chemistry,  biomedical engineering and neuroscience) was discussed.  COS Fiscal Resources  Garry  distributed  to  all  attending  department  chairs  a  copy  of  memorandum  from  Provost Frederick to Dean Perry, SUBJ:  COS Faculty Recruiting, October 22, 2009.  Sufficient funds to sustain the college’s T/TT faculty recruitment plan, seeking 12 positions, is at jeopardy of not being fully implemented because of the increased cost to the academic unit’s.  Full execution of the  COS  T/TT  Faculty  recruitment  Plan  will  deplete  the  college’s  Faculty  Salary  Reserve  funds which are also needed to support NTTs.  Three approaches to assure sufficient NTT funding and increased ability for T/TT faculty recruitment were identified in the memo:   1. “Review  grant  related  activity  and  ensure  an  appropriate  distribution  of  effort  is  being applied to sponsored projects.  2. Review  faculty  workload  and  ensure  appropriate  teaching  load  expectations  are  being met.  3. Review course enrollments and ensure classes with low enrollments are justified and  kept to a minimum.”  Dr. Barea‐Rodriguez commented that we need leadership from the Provost’s office so that we can receive information from the Vice President for  Research on proposed and agency funded salary  (percent  of  salary  to  allocate  to  sponsored  projects)  in  order  to  effect  appointment changes that reflect appropriate salary distribution.  Some faculty are negotiating their salary distribution with funding agencies and department chairs are being bypassed.  Garry stated that information  to  determine  proposed  effort,  funded  amount,  and  actual  distribution  of  salaries appears in different places and over a span of time ‐ proposals on CAYUSE, award notifications via e‐mails, actual salary distribution via HRMS and electronic distribution of effort.  Awards are made and then changes to proposed salary distributions are being made.  Dr. Perry mentioned that we are going to have to put high emphasis in capturing PI salary costs for  sponsored  research  from  our  grants  in  order  to  meet  the  teaching  mission  and  reach  the 2010 COS Faculty Recruitment goal of 12 new T/TT faculty.  Alternatively, we will not fill all the faculty positions we are recruiting for.  Garry commented we will get some relief from faculty lapsed  salaries,  but  the  approach  to  leave  those  salaries  in  the  departments  will  have  to  be  3 
  • revised.    We  are  the  only  college  on  campus  that  leaves  the  vacant  salary  lines  in  the departments and we will likely need to review and revise this approach.  Dr. Perry will follow up on scheduling a meeting with Dr. Frederick, Dr. Gracy and department chairs.  Human Resources Management System (HRMS)   Garry  reported  that  HRMS  would  become  active  on  November  2,  2009.    It  will  be  more  user friendly at the approver level.   Travel Committee   There was a discussion about the need for a College Travel Committee to review requests sent to  the  Dean’s  Office.    Garry  referenced  the  section  in  HOP  2.20:    “Each  Dean  shall  appoint  a committee  capable  of  evaluating  travel  applications  from  faculty  members  of  the  College  on the basis of the quality and potential importance of the papers.”  It was agreed that the College Policy Committee could review requests.  [After review of the college bylaws, it was determined that it is more appropriate that the College Budget Committee review requests.]  Data for Advisory Council and Donor Meetings   Kim Fischer mentioned that she would be meeting with donors later in the week and talking to them about our journey to tier one and other ambitious goals.  She is working on key talking points.  She wants to show them upward trends for the last five years.  Donors are more likely to  give  to  organizations  showing  successes.    She  needs  info  on  tracking  Ph.D.  and  master’s students  and  research  information.    She  will  be  working  with  departments  to  obtain information.  She also wants to highlight successes in departments.  Textbooks  The  bookstore  needs  textbook  adoptions  on  time.    E‐books  can  be  shared.    The  Copyright Clearance  Center  may  be  a  source  for  allowing  wider  access  and  distribution  of  content  of materials  to  students.    Dr.  Barea‐Rodriguez  mentioned  that  he  has  been  contacted  by publishers  who  are  selling  their  books  on  line.    They  offered  to  put  a  web  site  on  the department’s  homepage  that  links  the  students  to  their  web  site.    The  question  is  if  the university would allow this since it makes money through the bookstore.  Dr. Perry mentioned that students have had problems selling bundled products back to the Bookstore.  Core Curriculum   There is a moratorium on new courses until the 2012‐14 catalog.    Graduate Programs   The Coordinating Board is considering changing the criteria for programs to be categorized as low‐producing  to  programs  that  produce  less  than  two  doctoral  graduates,  three  master’s  4 
  • graduates,  or  five  bachelor’s  graduates  per  year.    If  they  do  adopt  the  new  criteria,  they  will probably calculate this using a five‐year average (e.g., less than 10 Ph.D.’s in a five‐year period).  Low‐producing  programs  will  need  to  either  have  a  strong  justification  for  continuing  and  a specific  plan  for  increasing  graduation  number.    If  not,  the  recommendation  may  be  to  close the  program.    The  Coordinating  Board  is  very  interested  in  having  institutions  examine  the quality of their degree programs and develop plans to increase quality whenever possible.  The CB is limiting competition to become tier one institutions to seven aspirants, and UTSA is one.  There are several performance‐based measures that will be used to determine progress toward reaching tier one status.   Remedial training is being reviewed and may be cut back.    Four‐year Degree Plans  Dr.  Perry  referenced  the  “Review  of  the  UTSA  Downtown  Undergraduate  Degree  Programs” handout.  The document is more important for Biology and Mathematics.  It was expected that Biology  would  be  able  to  offer  the  undergraduate  degree  downtown.    The  Provost  has commented that we have to be more effective with our resources and be honest about what we can do.  Dr. Guentzel indicated a meeting with the schedulers is necessary so courses are not offered at the same time and there is still lack of awareness of the downtown campus.  Second‐hand Book Buyers   Dr.  Norman  stated  that  faculty  need  to  know  when  they can  sell  books  back  that  come  in  as desk  copies.    Dr.  Barea‐Rodriguez  remarked  that  books  belong  to  the  university.    Patti mentioned  that  books  can  be  donated  to  the  Learning  Zone,  they  share  a  room  with  the Geological Sciences department.  Contact individuals are Naomi Craven or Kim Rolf.  Summer and Fall Schedule Coordination, DT Campus and APEX Survey Results    Patti indicated that a meeting will be coordinated with schedulers.  Following a suggestion at the  5  October  2009  of  the  Dean’s  Executive  Council,  a  survey  was  sent  to  At  the  Peak  of Excellence  (APEX)  students  (3.5+  UTSA  GPA).    Copies  of  the  survey  were  distributed  at  the meeting.  Students were asked what kind of experiences they have already had and what kind of experiences they would like to have.  Thirteen students responded to the survey and Patti reviewed their responses.  5 
  • College of Sciences (COS)  Meeting of Dean’s Executive Council  9 November 2009  Present:   Dean – George Perry Department Chairs – Edwin Barea‐Rodriguez, Alan Dutton, Waldek Gorski, Miguel Jose‐Yacaman, Kleanthis Psarris Associate Deans – Bernard Arulanandam, Raymond Baird, Garry Castellanos, Neal Guentzel, Craig Jordan, George Negrete, Andy Tsin Center/Institute/Program Directors – Aaron Cassill, Weldon Hammond, Joe Lazor Undergraduate Advising Director – Patti Gonzalez Retention and Graduation Analyst – Diane Elizondo Communications Specialist – Amanda Beck  Summary Notes  National Public Radio (NPR) Advertising   Amanda  Beck  informed  the  group  that  Michael  Zahn,  Director  of  Marketing,  has  started  to streamline  the  university’s  efforts  for  advertising.   Some  individuals/offices  have  been  doing advertising on their own with billboards and NPR.  COS  is  taking  part  in  the  “Science  Friday”  on  NPR  during  the  month  of  November.   Two advertisements are to run every Friday – the mission along with one of the four others:   Mission statement  Neurobiology  Cyber security  Nanotechnology  Infectious disease   The good news is that there is no cost to our college.  The University is buying time and COS time is  free.    We  can  approach  Michael  about  billboard  advertising.   There  was  a  discussion  about branding and what makes COS unique.  Dr. Psarris commented that Computer Science has advertised on NPR.  They have used 20 second segments for several years targeted to professionals who might consider our graduate programs.  He said the advertising has been minimally successful in attracting students but might be more successful for biology because of the bioscience industry in the city.    Amanda  mentioned  that  she  would  be  contacting  departments  for  stories  for  the  April  2010 Catalyst magazine.      
  • Holiday Reception and Faculty Honors Recognition   Amanda  informed  the  group  that  the  COS  Holiday  Reception/Faculty  Honors  Recognition  is scheduled  for  Monday,  7  December  from  11:00  a.m.  to  1:00  p.m.  in  Room  2.102  BSE.    Some refreshments  will  be  provided  and  attendees  will  be  asked  to  bring  covered  dishes.    An announcement about the event will be e‐mailed.    New  Advising  Hours,  COS  Undergraduate  Advising  Center  and  Celebration  for  Probation Students   Patti reviewed the handout with the schedule of advising hours effective 25 January 2010.  She also  informed  the  group  that  the  College  of  Sciences  Undergraduate  Advising  Center  has  been awarded  $800  to  host  a  celebratory  event  for  probationary  students  within  the  college  who improved their GPA in the fall 2009 semester.  Funds were provided by the Provost’s Core Values Initiative.    The  event  will  be  held  in  the  BSE  Atrium  at  12:30  p.m.  on  9  February  2010.    COS administrators are invited to attend.  Graduate Recruitment    Dr. Perry noted that graduate enrollments have increased.  He asked the department chairs what plans they have for recruiting.  Responses are provided below:   Biology    Dr. Barea‐Rodriguez responded that biology has its own graduate recruiting effort which  works well for the department.    Physics    Dr. Yacaman reported that they visit colleges to recruit students.  Recent trips have been  made to Texas State University and UT Brownsville.  There is also a tremendous pool of  applicants in Latin America and we need to make an effort to make trips there.  Dr. Barea‐ Rodriguez  commented  that  a  percentage  should  be  international  but  we  should  be  recruiting from the local area.    Chemistry    Dr. Gorski indicated that his department did not have resources to invite students.  The  focus  has  been  to  attend  meetings  of  the  American  Chemical  Society.    Dr.  Bach  has  recently attended a regional meeting to give a research talk.  Dr. Perry commented that  we may be able to find resources for recruitment.    2
  • Dr.  Negrete  reminded  the  group  about  the  Deans  Fellows  program.    This  is  a  source  of  funds  that  can  be  used  to  recruit  students  from  the  border  region.    Departments  could  have candidates eligible for this program.    Dr. Yacaman expressed his opinion that if the university is going to reach Tier 1 status, we  need to be number one in Hispanic education.  Our recruitment should be concentrated in  Latin America, Spain and Portugal.  Students from Latin America can serve as role models.  Dr.  Negrete  responded  that  we  are  a  state  institution.    There  is  some  confusion  of  recruitment of Hispanics.  We should be recruiting Hispanics in the state of Texas.       Computer Science    Dr.  Psarris  mentioned  that  his  department  was  doing  a  number  of  things  to  increase  graduate enrollment.  Student data can be obtained about individuals who take the GRE  exam.    Computer  Science  has  obtained  this  information  and  followed  up  with  target  advertising  by  sending  letters,  personal  e‐mails  and  brochures.   The  department  is  focusing on students from the southwest area.  Advertisements have also been placed at  online  sites  where  students  are  looking  for  information  about  graduate  programs.   Enrollment in the Ph.D. in Computer Science is expected to exceed 60 in spring 2010 and  reach as high as 80 in fall 2010.   Dr.  Tsin  suggested  that  all  six  COS  departments  should  coordinate  their  student  recruitment efforts.    For  example,  the  Berkeley  Edge  program  at  the  University  of  California,  Berkeley  is  a graduate recruitment program which invites targeted science applicants to visit campus to meet with  faculty  and  students.    It  may  be  appropriate  to  organize  such  an  activity  to  take  place concurrent  with  the  COS  research  conference.    The  2009  COS  Research  Conference  was  co‐sponsored by SACNAS and Sigma Xi.  Many students from South Texas visited UTSA to attend this Research  Conference.    This  offers  an  excellent  opportunity  to  recruit  graduate  students  to  our Ph.D. and M.S. programs in the COS.  Dr.  Arulanandam  mentioned  the  branding  of  UTSA.    The  College  of  Business  has  done groundwork and will be having branding exercise meetings.  Dr. Arulanandam will follow up.   Compliance Modules   The latest compliance modules were sent in two parts.  Dr. Perry encouraged administrators to complete them.  He will have discussions with Dr. Frederick and request they be required to be taken less often.  Dr. Yacaman commented that teaching assistants are required to complete the modules  and  it  can  take  a  long  time  for  them  to  have  access  to  computers.    Dr.  Yacaman recommended that this be brought to the attention of the Provost’s office.    Dr. Barea‐Rodriguez commented that the modules are also an issue for MBRS students who are employees.    He  stated  that  the  Safety  and  Training  offices  are  working  together.    The  Training office has been serving as a mediator.  3
  • State Employee Charitable Campaign  Some offices have 100% participation.  The university’s goal is 91% participation.  The campaign is important  because  of  future  fund  raising.    [Since  the  meeting  UTSA  has  meet  its  participation goal.]  Decisions on Space Allocation and Naming of Physical Science Laboratory (PSL) and Life Science Laboratory (LSL)  Comments  were  made  about  the  name  of  the  Applied  Engineering  and  Technology  (AET) Building.  Dr. Yacaman stated that all engineering is applied and the Department of Physics and Astronomy is located in the AET Building and the name for the building was inappropriate.  Dr. Perry stated we should be proposing names for PSL and LSL so that we will be satisfied with the naming.  Daniel Sibley wants to know our plans.  Dr. Gorski commented that Chemistry would not like to move to west campus.  Chemistry would prefer to stay in one building in order to avoid unnecessary duplication of research infrastructure.  Dr.  Barea‐Rodriguez  suggested  that  department  chairs  need  to  get  together  with  Vice  Provost Gribou  and  Daniel  Sibley.   He  commented  that  there  is  a  double  standard  for  the  College  of Engineering.   They have taken two laboratory spaces and made them into a library in BSE.  The Department of Biology has five ongoing searches for assistant professors who have grants.    After a discussion it was agreed that Dr. Barea‐Rodriguez would send a plan for biology for west campus to Daniel and Dr. Gorski would reaffirm that chemistry does not want to move to west campus.  Dr. Gorski prefers all chemists to be in the BSE.  Grade Distributions in the College   Dr. Barea‐Rodriguez stated that there appears to be a lot of grade inflation.  Department chairs shared  comments  about  grades  for  their  courses  but  did  not  feel  it  was  a  concern  in  their departments.  Faculty Salary Distribution to Sponsored Projects   Garry  Castellanos  stated  that  he  and  Dr.  Perry  met  with  department  chairs  that  have  active research or sponsored projects with external funding.  The memorandum from Provost Frederick about  COS  Faculty  Recruiting  (22  October  2009)  was  distributed  at  the  last  DEC  meeting.   We reviewed the academic budget and additional funding support requested by our departments for NTT  faculty  and  teaching  assistants  and  found  that  at  this  time  we  may  not  meet  our  spring instructional  budget.   Garry  commented  that  we  are  working  with  our  department  chairs  to identify faculty who should have salary distribution allocated to grants or sponsored projects.  A meeting with Dr. Frederick, Dr. Gracy and department chairs is scheduled for 18 December 2009 to discuss COS faculty recruiting and salary recovery from grants.  4
  • Dr.  Perry  noted  that  research  funding  has  increased  78%  since  2005.    Dr.  Barea‐Rodriguez mentioned  that  biology  generates  a  net  $1.2M  according  to  the  Break‐even  Analysis  Report (BEAR), now known as the SRC (State Revenue and Cost) report.  Garry commented that adjustments for some faculty salaries, a salary for a faculty member who transferred from another college, additional staff and staff salary increases were college funded.  In  addition  we  received  funding  support  from  the  Provost  for  NTT  merits  and  a  permanent increase  of  $272.000.   We  are  tapping  into  the  Faculty  Reserve  allocation  (traditionally  used  to fund NTT) each time we hire new faculty who are replacing incumbents at a higher salary rate.   We  also  need  to  look  at  distribution  of  indirect  costs.   Dr.  Barea‐Rodriguez  commented  that grants  are  generated  by  faculty  member  in  his  department  and  reviewed  by  him.   There  are instances where later he is informed about a change by the granting agency.  An amount of $1.1M was used for fall and spring to support all NTT needs for all the college.  Dr. Guentzel responded that all NTT faculty were generating revenue funding.  Garry said we need to take a hard look at what we are doing in the college; programs, initiatives and  activities  we  subsidize  are  important  and  some  adjustments  may  be  needed  to  assure instructional delivery needs are met.  We expect needing $560,000 to meet NTT needs for spring 2010 for instructional delivery.   5
  • College of Sciences (COS)  Meeting of Dean’s Executive Council  30 November 2009  Present:   Dean – George Perry Department  Chairs  –  Edwin  Barea‐Rodriguez,  Alan  Dutton,  Waldek  Gorski,  Sandy  Norman, Kleanthis Psarris Associate  Deans  –  Bernard  Arulanandam,  Raymond  Baird,  Garry  Castellanos,  Neal  Guentzel, Craig Jordan, Andy Tsin Center/Institute/Program Directors – Aaron Cassill, Joe Lazor Director of Development – Kim Fischer Undergraduate Advising Director – Patti Gonzalez Communications Specialist – Amanda Beck Representative for Dr. Jose‐Yacaman – Rafael López‐Mobilia Assistant Vice President for Commercialization Alliances and Innovation – Cory Hallam   Assistant Director – Mary Lou Spillers  Summary Notes  COS Patents/Disclosures  Dr.  Bernard  Arulanandam,  Associate  Dean  for  Scientific  Innovation,  gave  an  update  about intellectual property  disclosures  in  the  College of  Sciences.   Using  a  PowerPoint  presentation, he informed the group about the number of invention disclosures among the departments and the number between UTSA and the UT Health Science Center.  He also showed a comparison of UTSA  with  components  in  the  UT  System  for  new  invention  disclosures,  U.S.  patents  issued, licenses and options executed, start‐up companies formed and gross revenue from intellectual property.  Dr.  Arulanandam  mentioned  the  South  Texas  Technology  Management  (STTM)  office.    It  is  a regional technology transfer office affiliated with the UT Health Science Center, and allied with the research departments of UTSA, UT Pan American, and UT Brownsville.   Dr.  Arulanandam  stated  he  hopes  we  can  do  better  to  increase  the  number  of  patents  and disclosures.    He  has  met  with  the  junior  faculty  in  biology.    He  has  been  meeting  with department  chairs  and  is  available  to  attend  department  faculty  forum  meetings.    He  stated that it was important that faculty be informed of the value of disclosing their research prior to publication.  Dr.  Arulanandam  introduced  Dr.  Cory  Hallam,  Assistant  Vice  President  for  Commercialization Alliances and Innovation.  Dr. Hallam mentioned that he studied rocket science at MIT and his experience  has  been  to  take  products  and  work  with  commercialization.   He  explained  the 
  • types  of  intellectual  property.   He  reviewed  the  patent  process  at  UTSA.   He  explained  the royalty sharing at UTSA and emphasized the inventor is key to commercialization.    Department  chairs  and  faculty  can  contact  Dr.  Arulanandam,  Dr.  Hallman  and  John  Fritz  for assistance.  John Fritz, Technology Licensing Associate, is located in the South Texas Technology Management office.  If necessary, a law firm could be brought in for training sessions.  Additional information is available at:                  Kim  Fischer  asked  about  tag  lines.   Dr.  Hallam  responded  that  trademarks  are  not  being managed.   The  university’s  Communications  office  works  with  logos.   The  fee  for  pursing  a copyright for a logo or tag line is $500 to $1,500.    National Physical Science Consortium Fellowship   Dr. Jordan referenced the handout on fellowships.  It relates to physical sciences but could spill over into computer science, environmental science and possibly geology.  Dr. Perry commented that this was a nationwide network and it would be good to have one to two fellowships.  SACS Reporting   Dr. Baird stated that he has been working with departments closely.  Last summer, the UTSA report was sent to a consultant.  The consultant gave it a positive review.  It was then sent to a SACS off site reviewer.  The review was not positive and the reviewer indicated that we were not  in  compliance.    This  concern  has  filtered  down  to  all  administrative  levels  resting  with department chairs.  Dr. Baird indicated that we did not find out exactly what we needed to fix. Steve Wilkerson and Dr. Baird met and strategized.  Information from departments needs to be collected by the deadline of 18 December.    Dr. Baird requested that department chairs invite he and Dr. Perry to faculty forum meetings in January 2010.  He stated “We need to determine if we are assessing the right criteria and if we are doing well.  What have we done systematically and programmatically?  Do we agree with the results?  What have we done to fix what might be broken?”  Dr.  Psarris  commented  that  his  department  has  complete  data  for  2008‐09  and  Dr.  Baird responded that was acceptable.  Dr. Baird reminded department chairs that information from their  departments  should  be  accessible.    Department  chairs  should  ensure  that  information collected by faculty members is accessible.     2
  • Textbooks  George Perry has had discussion with Dr. Frederick about textbooks.  Dr. Perry suggested that departments buy a set of textbooks for basic courses and have them available like high schools do.    Dr.  Barea‐Rodriguez  commented  that  the  bookstore  makes  money  from  textbooks.    Dr. Baird  mentioned  they  could  be  rented  and  there  have  been  proposals/discussions  about including books in tuition and fees.  Dr. Perry asked if there was any support for departments purchasing a set of textbooks.  We are looking for ways to cut costs.  He suggested placing more books on reserve in the library.  Some department chairs responded that storage and logistics are an issue.  Dr. Cassill indicated that there are a lot of books already on reserve in the library.  However, they can only be reserved for several hours and they cannot be reserved overnight.  Dr. Barea‐Rodriguez stated that his department is informing the faculty which textbooks will be used for courses.    If  a  faculty  member  wants  to  change  the  textbook,  he/she  has  to  inform  the department.    Library’s Strategic Weeding Project  Dr. Perry mentioned the notice that was sent about the Library’s strategic weeding project to remove select materials from the university’s collection in order to make room for newer, more relevant resources.  Offices are now being given the opportunity to look at items scheduled for removal.    Dr.  Dutton  mentioned  that  he  was  being  asked  about  technical  information.    He stated that there are thousands and thousands of reports and he was unsure about the decision process for those items to be removed.  Dr. Baird responded that items which should be kept can be made available electronically.    Kim Fischer asked about the removal of books and how it affects UTSA since we are striving for Tier 1 status.  Dr. Baird responded that at one time, a certain volume of materials was required but  now  the  emphasis  was  on  access  to  information.    E‐books  and  electronic  books  are available.  Dr. Perry requested administrators contact the library if they were concerned about collections being removed from the Library.  Commencement Attendance   Dr. Perry stated that faculty participation at commencement is important.  He would like to see more  than  10%  participation  and  students  like  to  see  more  faculty  in  attendance.    After  a discussion,  there  was  a  consensus  that  department  chairs  will  now  use  commencement attendance  as  another  factor  in  evaluating  faculty  in  the  category  of  service  for  merit consideration.   3
  • The Dean’s office has three regalia that can be reserved.  Dr. Barea‐Rodriguez mentioned that used regalia can be purchased at Cap and Gowns – Ph.D., 5118 San Pedro, San Antonio, (210) 829‐7393.  Dean’s Fund for Excellence – New Giving Opportunity in COS   Kim Fischer referenced a handout that had been created for the COS Advisory Council to give members  an  opportunity  to  support  the  college.    She  asked  the  members  of  the  Dean’s Executive Council for their help in considering supporting the college as well.  Monetary gifts to the college from administrators and faculty members position us well for the capital campaign.  Kim  indicated  she  would  then  be  able  to  make  mention  of  funds  that  we  have  raised  in  our annual campaign.  Any size gift is appreciated.  Kim mentioned that she has received a gift of $10,000  from  a  donor.    Contributions  can  be  made  through  the  gift  form  and  payroll deductions.  Dr. Barea‐Rodriguez inquired if there is a fund‐raising goal.  Garry suggested that a considerable fund could be created through faculty and staff contributions.   [Since the meeting he provided a more detailed suggested plan:  We  would  be  able  to  raise  approximately  $45,000  a  year  if  each  of  our  T/TT  faculty  (129 positions) donated $12.50/month for 12 months; NTT faculty (81 total of which 55 are full‐time and 26 part‐time this fall) donated $8.00/month (full‐time) and $4.00/month (part‐time) for 9 months;  and  Staff  (216  of  which  140  are  classified  and  76  A&P)  donated  $8.00/month  for  12 months.  If everyone in our college donated $1.75 a week for a year, we would raise about $38,000.  At $2.00 per week for T/TT faculty and staff over a year and the same donation for NTT over the nine‐month academic year we would raise approximately $41,000.]  These funds could be used for scholarships and discretionary funds.   Dr. Perry remarked that scholarships  could  be  created  in  STEM  areas  so  students  would  consider  UTSA.    Dr.  Baird mentioned that scholarships could be used for retaining CAP students to stay at UTSA.  Communications Project Approval   Amanda Beck stated that as we move forward to branding for our college, we are looking for consistency in publications that will be associated with the College of Sciences.  Amanda wants to  make  sure  that  college  publications  have  the  COS  and  UTSA  logos  and  fit  with  our  college identity.    She  referenced  and  reviewed  a  handout  on  “Communication  Guidelines”  which  is intended to help individuals create their projects and receive approval.  The review process will also ensure that we adhere to university brand and style guide.  Previously publications were reviewed by the Communications office but their role has changed.  They would filter through every publication but no longer have the capability to do that.  Amanda commented that the  4
  • guidelines  are  intended  for  external  communications  and  not  needed  for  individual correspondence.  Dr.  Perry  mentioned  the  next  issue  of  Catalyst  scheduled  for  April  2010.    He  mentioned increasing  advertising  on  National Public  Radio  (NPR).   Garry  suggested  that  when  individuals accept  invitations  to  speak,  offices  should  send  the  information  to  Amanda  so  that  she  can publicize the event.  Dr. Perry mentioned that we should continue to provide noteworthy and timely Information to the  Paisano.    They  have  recently  published  positive  stories  about  the  college.    Dr.  Perry commented  that  there  will  be  future  meetings  about  branding  for  COS  which  will  include discussions about research areas with department chairs and directors of centers and institutes involved.    FAIR Faculty Annual Reports   Dr. Baird reminded department chairs about the e‐mail that had been sent from Dr. Frederick about  faculty  annual  reports.    In  order  to  be  eligible  for  a  merit  raise,  T/T‐T  faculty  and  non‐tenure track faculty, appointed on a three‐year rolling contract, must provide an annual report to  the  department  chair  by  Tuesday,  19  January.    Vita  information  has  to  be  entered  on  the FAIR  system  to  generate  an  annual  report.    Department  chairs  were  advised  to  have  faculty input  sufficient  information  from  their  vita  to  generate  the  2009  annual  report.    Dr.  Baird commented that this may not be a seamless process.  Faculty Qualifications for the Spring Faculty Roster/Missing Instructor Report   Dr.  Baird  referenced  the  handout  of  courses  listed  with  no  instructor  assigned.    Department chairs were requested to follow up and assign instructors.  Faculty qualification forms for new faculty need to be received in Dr. Welch’s office by Monday, 4 January.  Research Professors  Dr.  Perry  mentioned  that  Dr.  Zapata  is  reviewing  the  appointments  of  research  faculty  in  the college.  Dr. Zapata will be reviewing benefits associated with this category of appointments.  Outreach   Dr. Cassill mentioned the periodic requests that are received for faculty to serve as judges.  Our participation has been low.  Some of these requests could be tagged as important.  Faculty and graduate  students  can  serve  as  judges.    Dr.  Cassill  requested  that  departments  e‐mail  him contact  information  for  graduate  students.    He  will  work  with  Dr.  Perry  on  a  central  clearing house.    Graduate  students  can  indicate  how  many  events  they  would  be  willing  to  work  at annually.  This service can be used for merit evaluation.   5
  • Other Business  Dr. Perry mentioned that the Department of Geological Sciences had received a gift with a total value at more than $2.6 million.  Dr. Dutton responded that a company had donated software at our request and attached an amazing value to it.   6
  • College of Sciences (COS)  Meeting of Dean’s Executive Council  17 December 2009  Present:   Dean – George Perry Department  Chairs  –  Edwin  Barea‐Rodriguez,  Alan  Dutton,  Waldek  Gorski,  Miguel  Jose‐Yacaman, Sandy Norman, Kleanthis Psarris Associate  Deans  –  Bernard  Arulanandam,  Raymond  Baird,  Garry  Castellanos,  Neal  Guentzel, Craig Jordan, George Negrete, Judy Teale, Andy Tsin Center/Institute/Program Directors – Aaron Cassill, Weldon Hammond, Joe Lazor Director of Development – Kim Fischer Undergraduate Advising Director – Patti Gonzalez Retention and Graduation Analyst – Diane Elizondo Representative for Dr. Wilson – Salma Quraishi Guest Speakers – Nancy Martin, Sandra McCutcheon, Frank Salazar  Summary Notes  Extended Education   Dr.  Perry  introduced  Frank  Salazar  and  Sandra  McCutcheon  from  the  Office  of  Extended Education.  They distributed a copy of a PowerPoint presentation about the role of their office.  Frank stated that his office wants to partner with each college to offer continuing education to the professional community and tap the expertise of faculty as they are the experts of course content.  Revenue will be generated for the college.  Frank commented that he would like to see  an  increase  in  the  number  of  courses  offered  and  one  day  courses  expanded  to  two  to three days.  Frank mentioned that his office is creating a website and a continuing education portal.  He indicated that his office provides administrative assistance with rooms, logistics and catering.    Dr.  Barea‐Rodriguez  commented  that  faculty  cannot  be  paid  more  than  100%.    The  current model of 80/20 provides for a college to receive 80% and Extended Education to receive 20% of the  revenue.    The  amount  received  by  a  college  goes  into  a  19  account.    Dr.  Yacaman mentioned that it takes a faculty member a considerable amount of time to develop a course.  He  does  not  think  a  faculty  member  will  participate  without  receiving  remuneration.  Garry suggested that this initiative be discussed with the Provost.  Frank responded that the Provost needs to hear from his office and the colleges about faculty compensation.  Both sides need to be involved and engaged in discussions.   Dr. Norman asked why extended education courses were not under the Provosts office.  That office has oversight of our programs.  The majority of workshops are outsourced.  There is no faculty oversight and we have no notion of the quality of the courses.  Faculty should have the opportunity to contribute and receive input.   
  • Since  the  meeting,  Frank  provided  information  on  in  demand  areas  of  professional development:   • Nursing Education/EMS  • Environmental and Health Safety  • Healthcare Management  • Pharmaceutical Technology  • Teacher Education  • Computer and Network Technology   Associate Dean for Graduate Studies  Dr.  Perry  introduced  Dr.  Judy  Teale,  Professor,  Department  of  Biology.    Her  appointment  as Associate Dean for Graduate Studies is effective January 2010.  Scheduling Spring Meetings of Dean’s Executive Council   After a  discussion  it  was  agreed  that  meetings  would  be  scheduled  every  three  weeks  during the spring term.  Notice of meeting dates will be sent by the Office of the Dean.  Core Curriculum   Dr.  Nancy  Martin,  Associate  Vice  Provost,  Core  Curriculum  &  Quality  Enhancement  Plan, attended the meeting to speak about the core curriculum.  She indicated that the Coordinating Board will be revisiting the state‐mandated core curriculum and will issue a report, probably in the  summer,  with  Board  action  later  in  2010.    Dr.  Martin  stated  that  UTSA  is  pressing  ahead with an in‐house review of our own core curriculum.  The UTSA Blue Ribbon Commission on the Undergraduate Experience identified six key knowledge and skills.  Dr. Frederick wants the key skills  embedded  in  the  core  curriculum.    Dr.  Martin  distributed  a  handout  on  the  domains mapped  to  the  six  key  knowledge  and  skills.    She  sought guidance  on  whether  a  particular knowledge  and  skill  element,  #5  ‐  Demonstrate  an  understanding  of  ethical  behavior, leadership, and personal responsibility, should be added to both of the domains located in COS (Domain II:  Mathematics and Domain III:  Natural Sciences).  A motion to that effect was made, discussed, and voted upon by department chairs.  The motion was defeated, meaning that core curriculum courses in COS departments must explicitly cover use of quantitative reasoning and cover evaluation of information and its application to problem‐solving and research, in addition to  discipline‐dictated  content.    There  was  discussion  of  the  importance  of  departments developing their own techniques and approaches on how to incorporate these two knowledge and skills elements into core curriculum courses.  Dr. Martin will be revising the proposal form for core curriculum courses and she hopes to have an  on‐line  proposal  form  developed  by  early  spring.    Deadlines  for  proposals  will  be  30  June  2 
  • 2010.    Dr.  Martin  indicated  that  an  explanation  of  domains  is  provided  in  the  catalog.    If  a department has a course that meets one of the domains, they can submit a proposal.  Facilities and Administrative Accounts   Garry  referenced  the  e‐mail  (November  2009)  from  Janet  Parker  about  Facilities  and Administrative  (F&A)  accounts.   Any  amount  of  F&A  still  held  in  a  14‐7  account  that  is  not expended by 30 June 2010 will be automatically transferred to a designated 19‐8 F&A account.   Garry stated that faculty PI’s holding affected accounts should have been contacted via similar e‐mail  and  Janet  Parker  is  working  with  individual  faculty,  as  needed  and  as  applicable,  to address specific start‐up needs and funding personnel costs.    Postdoc Unions  Dr.  Gorski  noted  the  copy  of  the  article,  "Deans  Advise  Research  Universities  to  Prepare  for Postdoc  Unions,"  3  December  2009,  from  the  Chronicle  of  Higher  Education.    Dr.  Gorski commented  that  in  his  department  there  are  a  range  of  salaries.    He  recommended  that  we think about developing policies regarding compensation as we move toward Tier 1 status.  Dr. Jordan responded that there have been discussions in the college and he will continue to work with departments.  Nominations for Regents’ Outstanding Teaching Award 2010  Dr. Baird referenced a copy of the memorandum from Dr. Martin with information about the process  and  the  number  of  nominations  that  can  be  submitted  by  the  College  of  Sciences.  Department chairs were requested to consult  with their Department Faculty Review Advisory Committees about nominations if required by their bylaws.  Department chairs were requested to  provide  a  one  page  justification  memorandum  to  the  Office  of  the  Dean  by  6  January.  Information about teaching can be included.  The names of college nominees are to be sent to Dr. Martin by 22 January.    FAIR Faculty Annual Reports   Dr.  Baird  reminded  department  chairs  about  the  19  January  2010  deadline  for  completion  of faculty annual reports on FAIR.  There are faculty and staff trainers in the departments.  President’s Distinguished Achievement Awards 2010   Dr.  Baird  stated  that  Dr.  David  Johnsons  office  had  coordinated  the  faculty  distinguished achievement  awards  in  the  past.    We  expect  to  receive  notice  this  year  from  Dr.  Martin  in January.  Department chairs should be planning for these nominations and involve Department Faculty Review Advisory Committees if necessary.    3 
  • Department Faculty Forum Meetings  Dr.  Baird  requested  that  department  chairs  include  Dr.  Perry  and  him  on  the  agenda  for department faculty forum meetings in the spring.  They want to discuss SACS‐related program effectiveness assessment with the faculty.    Summer Enrollment  Dr.  Jordan  reported  that  the  Provost  has  provided  the  COS  an  additional  $147,150  one‐time supplemental allocation intended to support an increase in summer enrollments.  That is one‐half  of  what  we  requested.   Dr.  Jordan  requested  that  departments  inform  him  of  which courses they would be most interested in adding to the summer schedule and for which they have faculty to teach.  He has received requests from Computer Science, Physics and Chemistry.  Remarks from the Commission of Higher Education  Dr. Perry informed the group that Raymond Paredes, Ph.D., Commissioner of Higher Education, was present at the Provosts Council Meeting on 16 December 2009.  Dr. Perry conveyed some of his remarks:   • There are seven emerging universities.  It will take 20‐30 years to transform many of the  universities to research universities.  Sustained commitment will be essential.   • Texas  is  experiencing  a  growth  of  student  population  with  the  largest  registration  in  history, mostly in junior colleges.  We need to work with community colleges, otherwise  they will work to offer baccalaureate degrees.  This is already happening in the nation  and also in Texas.  • Greatest need is for B.S. degrees in science, engineering and education.  • Will be reassessing all programs and their productivity; at graduate level how long are  students taking to graduate.  • Education links to the economy of San Antonio and South Texas.  • First priority is undergraduate education.  • Need to work with high schools.  • With less money, there will be more scrutiny of Ph.D. programs.  4