2013 TD WorkshopUSTA South CarolinaTournament Director’s Workshop
Agenda TDM & Tennislink Information Tournament Committee Responsibilities Staffing of Officials-Junior Tournaments TD Timeline Leagues & Tournaments: Working together to grow the game Tournament Evaluation Results Junior Rules/Regulations Updates 10 and Under Tennis
Tennislink Updates/TDM http://tennislink.usta.com/tournaments/Lo gin.aspx Must Login to USTA Account using Tournament Director USTA # Updated Tennislink Search/Tournament Homepages TDM: Basic layout the same; small changes to notes section TDM: MUST HAVE WEB ACCESS TDM Training available online
Tournament Committee Should consist of no less than 3 people TD, Referee & tournament Chairman Appeals Committee Suggested 3 people, not including referee Persons can be reachable by phone Establishedin event that player decides to appeal DQ or unilateral player default
Tournament CommitteeResponsibilities Obtain tournament sanction Secure courts Accepts entries Provides referee w/entrants Keeps order on tournament grounds once event starts Submits draw sheets (posts to TDM) once tournament is complete
Referee Responsibilities Appoints deputy referee Lists seeded players (Power of 2 Seeding) TD should look at as well Handles late entries/substitutions Makes draw (TD should look at as well) SCHEDULES MATCHES Supervises all aspects of play Assigns tournament umpires
Staffing of Officials: Junior Requirements SC Level 1 & 2 Tournaments Referee + 2 certified Umpires per 8 courts SC Level 3 Tournaments Referee + 1 certified Umpire per 8 courts For L 1-3 tourneys, one relief umpire is required for every 4 umpires used SC Level 4 & 5 Tournaments Referee + 1 certified Umpire per 8 courts, recommended that 1+court monitors used
TD Timeline July of preceding year: Two weeks out: e-blast Sanctions Forms Due to club members Six months out: One week out: Order Contact sponsors player gifts Three months out: Registration closes: Update your web page post seeds within 24 Six to eight weeks out: hours registration opens and 48 hours before first get your free posters match: post first match One month out: Email times and Facebook 24 hours before play starts: post full draws
Head Taxes Adult Head Taxes Level 1-4: $1.50 per player if both singles & doubles offered; $2.00 per player otherwise Level 5: $1.00 per player Junior Head Taxes Level 1-3: $2.00 per player, minimum $175 Level 4: $2.00 per player Level 5: No head taxes assessed
Tournament Evaluation Feedback DO’S DO NOT Do have water on, or Don’t overpromise or directly next to courts. under deliver. Do have uniforms for Don’t over schedule your staff. players. Do whatever you have Don’t forget that the posted on your web players are the reason page. you host your Do have fruit tournament. available. Don’t use bad manners Do have a working with your players. phone number listed Don’t forget to promote on your site. your tournament. Do post if there are delays in matches.
Junior Tournament Notes Common Issues/Errors Players can only enter in 1 age division per event (singles/doubles) Referees are responsible for making the draws & scheduling matches Players cannot finish matches outside of sanction dates Use of Withdrawal vs. Walkover Use WALKOVER once tourney has started
Junior Rule Changes 12 U Division in L5 tournaments will use Green low-compression balls CHALLENGER L4 tournaments will offer both yellow & green ball divisions for 12U play USTA SC offering Ball Stipend for Red, Orange, & Green ball divisions Medical Release-on all Jr. Tourn Homepages Parenting My Champion Video-L4 & L5 tourneys http://www.southerntennis.com/sportsmanship/
Juniors: 3 Minute Coaching Break When playing 2/3 sets with 10 pt tiebreak for the third, players who split sets are entitled to a 3 minute on court coaching break Coaching must occur on court or at fence line of court Cell phones may be used during the break Bathroom break can be requested AFTER coaching break—if player elects to use restroom during break, they forfeit the coaching opportunity
10 and Under Tennis Acceptable Scoring Format 10’s: 2/3 short sets to 4 games (win by 2), 7 pt tiebreak at 4-4; 7 pt tiebreak for 3rd set (win by 2) 8’s: 2/3 7 point tiebreak games. Racquet Length-MUST check before player goes on court 10’s: no longer than 25” 8’s: no longer than 23” TD responsible for acquiring volunteer court monitors & setting up courts When run in conjunction with other age divisions, may be appropriate to lower entry fee
Recovery Rule In all singles matches in Junior, Adult, Senior, NTRP, and Wheelchair Divisions in which the match format is two out of three standard full sets or more, a rest period of two hours shall be offered by the Referee before the players next singles match. This Rule does not apply to short set matches and matches that play a tiebreak in lieu of a final third set, nor to any match played indoors where the duration of the match is less than 120 minutes.
Promoting Tournaments Think small- everything helps Get by with a little help from your friends- Enlist other pros and players to promote your event Use existing resources- USTA SC staff, templates, mailing lists, etc. Use your sponsors- you’re promoting them, they should promote you Use local media- weekly papers love free content Use social media- it’s FREE. If you don’t know how, find someone who does. Think return on investment- will $25 in posters get you $100 in entry fees?
Notes and Observations $200 League Team Bonus One Day Adult Circuits Free Posters Player Survey Results 1st Time Jr. Tournament Player Reimbursement 10U Junior Tennis Passport