URBACT LAB 1
SESSION 3
Action
Planning
FEEDBACK FROM ULSG 2
• What was useful?
• What was difficult?
URBACT LAB 1 SESSION 3 2
LAB 3
• Feedback on ULSG at work
• PART 1 -DESIGNING AN ACTION PLAN
– Key principles
– Ensuring participation
• PART 2 – R...
LAB 3
• Feedback on ULSG at work
• PART 1 -DESIGNING AN ACTION PLAN
– Key principles
– Ensuring participation
• PART 2 – R...
LAB 3
• Feedback on ULSG at work
• PART 1 -DESIGNING AN ACTION PLAN
– Key principles
– Ensuring participation
• PART 2 – R...
THE CONCEPT OF ‘ACTION PLANNING’
• Moving from defining problems and expected results to
determining actions designed to a...
WHERE ARE WE IN PLANNING CYCLE MODEL?
URBACT LAB 1 SESSION 1 7
Problems
Stakeholders
Evidence
Results
Ideas
Actions
Resour...
ACTION PLANS
• Coherent set of tangible actions in response to the
expected results
• Stakeholder involvement – roles and ...
DEVELOPING AN ACTION TABLE
URBACT LAB 1 SESSION 3 9
ACTION TABLE
Expected result Reduced motorised traffic in the city cen...
THE ESIMeC EXPERIENCE – 1 SABADELL
URBACT LAB 1 SESSION 3 10
Actions Objective1, Action 1 Objective 1 Action 2
Description...
Q&A
• Questions on action planning
• Experiences?
URBACT LAB 1 SESSION 3 11
LAB 3
• Feedback on ULSG at work
• PART 1 -DESIGNING AN ACTION PLAN
– Key principles
– Ensuring participation
• PART 2 – R...
GOOD PLANS AND DECISIONS
URBACT LAB 1 SESSION 3 13
Content (C)
People (P)
motivation
commitment
enthusiasm
Quality of a pl...
STRUCTURE AND PARTICIPATION
URBACT LAB 1 SESSION 3 14
Participative meeting
methods
Conventional meeting
led by a chairper...
SOME METHODS TO
GENERATE ACTIVITIES
URBACT LAB 1 SESSION 3 15
DE BONO THINKING HATS
URBACT LAB 1 SESSION 3 16
DE BONO THINKING HATS
URBACT LAB 1 SESSION 3 17
OPERA
URBACT LAB 1 SESSION 3 18
wn suggestions
air discussions
xplanations
anking
rranging
O
P
E
R
A
START – STOP - CONTINUE
URBACT LAB 1 SESSION 3 19
START STOP continue
• …………
• …...........
• ………….
• ………….
• …………..
• ………...
IMPACT / EFFORT MATRIX
URBACT LAB 1 SESSION 3 20
EFFORT
IMPACT
LOW
HIGH
HIGH
USEFUL RESOURCES
• URBACT Guide - GETTING RESULTS THROUGH ANIMATED
MEETINGS: SEVEN TOP TIPS
• Dave Gray – Sunni Brown – Ja...
LAB 3
• Feedback on ULSG at work
• PART 1 -DESIGNING AN ACTION PLAN
– Key principles
– Ensuring participation
• PART 2 – R...
RESOURCES – KEY PRINCIPLES
URBACT LAB 1 SESSION 3 23
Vision
Strategy
Expected
Results
Actions
Projects
RESOURCES
RESOURCES – KEY PRINCIPLES
• Resources are the means to an end – not an end in
themselves
• Funding is just one example of...
RESOURCES – KEY PRINCIPLES
• Be clear about what you want to achieve and what you
need € for
• Explore wide range of poten...
FUNDING – KEY SOURCES
• European – CP 2014-2020
• National and Regional
• ‘New’ instruments / methods
– Crowd funding
– Pu...
DISCUSSION ON RESOURCES
• Experiences
• Future funding opportunities in your country
• Any experience with non traditional...
LAB 3
• Feedback on ULSG at work
• PART 1 -DESIGNING AN ACTION PLAN
– Key principles
– Ensuring participation
• PART 2 – R...
ULSG@WORK 3
• Objective: to develop a coherent set of actions
• Tasks: to brainstorm ideas using De Bono Hats and to
recor...
WHAT NEXT?
• 15:30 to 17:30 ULSG@work-3
• Free evening
• Friday
– 0900 URBACT Talk
– LAB and ULSG@work 4 (Checking / asses...
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URBACT Summer University 2013 - Labs - Promoting Entrepreneurship - Session 3

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Materials from the URBACT Summer University Lab "Promoting Entrepreneurship" managed by Willem Van Winden

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URBACT Summer University 2013 - Labs - Promoting Entrepreneurship - Session 3

  1. 1. URBACT LAB 1 SESSION 3 Action Planning
  2. 2. FEEDBACK FROM ULSG 2 • What was useful? • What was difficult? URBACT LAB 1 SESSION 3 2
  3. 3. LAB 3 • Feedback on ULSG at work • PART 1 -DESIGNING AN ACTION PLAN – Key principles – Ensuring participation • PART 2 – RESOURCES • PART 3 – PREPARATION FOR ULSG AT WORK URBACT LAB 1 SESSION 3 3
  4. 4. LAB 3 • Feedback on ULSG at work • PART 1 -DESIGNING AN ACTION PLAN – Key principles – Ensuring participation • PART 2 – RESOURCES • PART 3 – PREPARATION FOR ULSG AT WORK URBACT LAB 1 SESSION 3 4
  5. 5. LAB 3 • Feedback on ULSG at work • PART 1 -DESIGNING AN ACTION PLAN – Key principles – Ensuring participation • PART 2 – RESOURCES • PART 3 – PREPARATION FOR ULSG AT WORK URBACT LAB 1 SESSION 3 5
  6. 6. THE CONCEPT OF ‘ACTION PLANNING’ • Moving from defining problems and expected results to determining actions designed to achieve them and indicators to measure your success • A critical stage - requires careful timing and management • Local Support Group involvement vital • Co-creation delivers better action plans URBACT LAB 1 SESSION 3 6
  7. 7. WHERE ARE WE IN PLANNING CYCLE MODEL? URBACT LAB 1 SESSION 1 7 Problems Stakeholders Evidence Results Ideas Actions Resources Check Consultation Launch Problems Stakeholders Evidence Results Ideas Actions Resources Check Consultation Launch
  8. 8. ACTION PLANS • Coherent set of tangible actions in response to the expected results • Stakeholder involvement – roles and responsibilities • Clear timeline (1,3,5,10 year plan?) • Link to 2014-2020 results framework (results, actions, outputs, indicators) • What-How-Who-When-Where? URBACT LAB 1 SESSION 3 8
  9. 9. DEVELOPING AN ACTION TABLE URBACT LAB 1 SESSION 3 9 ACTION TABLE Expected result Reduced motorised traffic in the city centre to 50% of 1990 figures Action Title & Short Description Lead Actor or Agency Key Partners Intended Outputs Timescale Resources per annum 1.1 Introduction of smart traffic charging scheme Establishment of charging perimeter and installation smart control infrastructure Municipality – Transport Dept. - Police - Private IT company - Parking Authority - Motorist organisations - Media Lower % of daily commuter car journeys December 2015 ? 1.2 Programme of pedestrianisation and redesign of public open space 1.3 Increase public transport offer 1.4 Extend and improve cycle network 1.5 Reorganise parking system (offer and access routes) …
  10. 10. THE ESIMeC EXPERIENCE – 1 SABADELL URBACT LAB 1 SESSION 3 10 Actions Objective1, Action 1 Objective 1 Action 2 Description Effective use of the “one-stop window” office: Increase collaboration between organisations that provide services to businesses in the city Re draft the local agreement to enhance employment and competitiveness in Sabadell Duration June 2012 - June 2013 December 2012 Resources Own resources Own resources Actors Local Development Agency CIESC, Chamber of commerce, ASCAMM, LEITAT, Secot Local Development Agency CIESC, Chamber of commerce, ASCAMM, LEITAT, Secot Activities To update agreements with other entities in Sabadell city. To collect an updated list of contacts for local organizations collaborating with the office To join information already obtained by all the entities concerning skills needs by the business. 3 meetings with the members stating the agreement Include new relevant parties in the new economic framework of the city Results Short term we expect greater flexibility in solving specific problems of the business sector Also is expected to increase confidence in the administration Achieving a consensus position with the agreement of all organizations face new challenges. Emphasize demand led workforce development in a strategic document for the city
  11. 11. Q&A • Questions on action planning • Experiences? URBACT LAB 1 SESSION 3 11
  12. 12. LAB 3 • Feedback on ULSG at work • PART 1 -DESIGNING AN ACTION PLAN – Key principles – Ensuring participation • PART 2 – RESOURCES • PART 3 – PREPARATION FOR ULSG AT WORK URBACT LAB 1 SESSION 3 12
  13. 13. GOOD PLANS AND DECISIONS URBACT LAB 1 SESSION 3 13 Content (C) People (P) motivation commitment enthusiasm Quality of a plan or decision =CxP Source: GROUP EXPO by Veikko Mantere
  14. 14. STRUCTURE AND PARTICIPATION URBACT LAB 1 SESSION 3 14 Participative meeting methods Conventional meeting led by a chairperson Agora, meeting on equal terms, panel Group meetings dominated by one or a small number of participants Clear meeting structure No or poor structure Strong participation Weak participation Joint view of the participants The chairperson’s view The most powerful participants’ view Each participant has his or her own view
  15. 15. SOME METHODS TO GENERATE ACTIVITIES URBACT LAB 1 SESSION 3 15
  16. 16. DE BONO THINKING HATS URBACT LAB 1 SESSION 3 16
  17. 17. DE BONO THINKING HATS URBACT LAB 1 SESSION 3 17
  18. 18. OPERA URBACT LAB 1 SESSION 3 18 wn suggestions air discussions xplanations anking rranging O P E R A
  19. 19. START – STOP - CONTINUE URBACT LAB 1 SESSION 3 19 START STOP continue • ………… • …........... • …………. • …………. • ………….. • ………… • …........... • …………. • …………. • ………….. • ………… • …........... • …………. • …………. • …………..
  20. 20. IMPACT / EFFORT MATRIX URBACT LAB 1 SESSION 3 20 EFFORT IMPACT LOW HIGH HIGH
  21. 21. USEFUL RESOURCES • URBACT Guide - GETTING RESULTS THROUGH ANIMATED MEETINGS: SEVEN TOP TIPS • Dave Gray – Sunni Brown – James Macafuno: GAMESTORMING – A Playbook for Innovators, Rulebreakers, and Changemakers URBACT LAB 1 SESSION 3 21
  22. 22. LAB 3 • Feedback on ULSG at work • PART 1 -DESIGNING AN ACTION PLAN – Key principles – Ensuring participation • PART 2 – RESOURCES • PART 3 – PREPARATION FOR ULSG AT WORK URBACT LAB 1 SESSION 3 22
  23. 23. RESOURCES – KEY PRINCIPLES URBACT LAB 1 SESSION 3 23 Vision Strategy Expected Results Actions Projects RESOURCES
  24. 24. RESOURCES – KEY PRINCIPLES • Resources are the means to an end – not an end in themselves • Funding is just one example of resources URBACT LAB 1 SESSION 3 24
  25. 25. RESOURCES – KEY PRINCIPLES • Be clear about what you want to achieve and what you need € for • Explore wide range of potential funding sources • Create a funding ‘cocktail’ • Be creative but realistic • Consider monitoring requirements URBACT LAB 1 SESSION 3 25
  26. 26. FUNDING – KEY SOURCES • European – CP 2014-2020 • National and Regional • ‘New’ instruments / methods – Crowd funding – Public private partnerships – Doing more with less – citizens, self organisation URBACT LAB 1 SESSION 3 26
  27. 27. DISCUSSION ON RESOURCES • Experiences • Future funding opportunities in your country • Any experience with non traditional sources (crowd sourcing? revolving funds etc?) URBACT LAB 1 SESSION 3 27
  28. 28. LAB 3 • Feedback on ULSG at work • PART 1 -DESIGNING AN ACTION PLAN – Key principles – Ensuring participation • PART 2 – RESOURCES • PART 3 – PREPARATION FOR ULSG AT WORK URBACT LAB 1 SESSION 3 28
  29. 29. ULSG@WORK 3 • Objective: to develop a coherent set of actions • Tasks: to brainstorm ideas using De Bono Hats and to record and structure the best using OPERA • Tools: Action table, De Bono Hats and OPERA • Deliverables: Action chart filled in (poster) URBACT LAB 1 SESSION 3 29
  30. 30. WHAT NEXT? • 15:30 to 17:30 ULSG@work-3 • Free evening • Friday – 0900 URBACT Talk – LAB and ULSG@work 4 (Checking / assessment LAP) and preparing for – LAB 5 (Dragons’ Den – The contest) – Awards Ceremony – PARTY!! URBACT LAB 1 SESSION 3 30
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