Open access pilot


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Open access pilot presentation to the School of Pharmacy, Friday 26 July 2013

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  • Wikimedia Creative CommonsAs a black woman, Bessie Coleman could not attend flying school in the United States. So she went to France to learn to fly. As the first African-American female pilot, she was a sensation until her untimely death in Jacksonville in 1926. Read more at
  • Working party members -
  • Prof Victor Callan (School of Business), Mr Alexander Saeri (student), Nicole Thompson (R&ID)   Prof Helen Creese (School of Languages & comparative cultural studies), Janine Richards (Director, Research Analysis and Operations), Prof Jennifer Stowe (IMB)
  • Total of 204 peer reviewed papersCC = 60 Copyright publisher=142Not sure=2NHMRC funded 115 ARC funded 71 Gold = 58 (28%)Green = 120 (59%)Blue –need addendum or contact publisher = 25 (12%)Undetermined = 1 (0.5%) From 53 different publishers – with PLOS being the major publisher with 27 papers and Elsevier the second with 26 papers and the Wiley the third with 22 papers.Edits to eSpace – **Go to link with your UQ access privileges  - recommend removing this phrase - as it does not imply the article is available publicly  e.g. UQ:297859 (this is a gold OA article and eSpace indicates a UQ access privileges are required)
  • Who is responsible for ensuring compliance with the revised policy?Compliance with the policy is a matter for the Administering Institution to discuss with the NHMRC – the NHMRC will not routinely check compliance with individual Chief Investigators (CIs).The Chief Investigator A (CIA) on any given grant will be responsible for providing the publication metadata (ie – journal name, title, author list, volume, issue, page numbers etc) and, as and when it becomes available, the appropriate copy of the publication to the institutional repository (although this may be managed via the institutional research administration office). This is independent of the CIA’s authorship role (first, last or middle) on a given paper.
  • Jeffrey Beall, Metadata Librarian, University of Colorado
  • The CIA is also responsible for ensuring that all publications are listed in the scientific Final Report. If a publication cannot be included in the institutional repository the CIA must provide the reasons in their Final Report.  Assume this is another reporting requirement.
  • Open access pilot

    1. 1. Open Access Pilot 26 July 2013 Lisa Kruesi & Belinda Spinaze Wikimedia Creative Commons
    2. 2. Background • Discussion paper presented to VC’s Committee by UL in late March 2013 • VC’s Committee endorsed concept of OA and recommended policy be drafted for Research Committee • Draft policy prepared and submitted to 9th April meeting of Research Committee • Working party established and reported back to Research Committee in June 2013 • Recommended a UQ OA pilot be undertaken 2
    3. 3. UQ Research Committee OA Working Party First meeting Tues 23rd March
    4. 4. Pilot Details • July - Sept 2013 (Belinda Spinaze working with SPADS team) • An OA pilot will be managed by the UQ Library and the Office of the DVC(R), working with the Institute for Molecular Bioscience (IMB), School of Business and School of Languages & Comparative Cultural Studies • Pilot will seek to: – Ensure UQ compliance with NHMRC and ARC mandates (already in effect) – Encourage self-archiving of researcher publications in eSpace – Establish efficient workflows and centralised support that minimises compliance overhead for researchers – Negotiate UQ-specific agreements with key publishers (e.g. Wiley) to facilitate bulk deposits to UQ eSpace 4
    5. 5. Evaluation – Number of peer reviewed articles published by the School since the period July 2012 based on NHMRC funding. Obtain Chief Investigator listing wherever possible – Number of other peer reviewed articles published by the School since July 2012 – If time permits, evaluation of other scholarly publications for each of the pilot sites using UQ eSpace data for the period 2012 onwards. The report will include the OA status/options for each item 5
    6. 6. What is in eSpace? Document type Total records OA records Journal Article 94965 4245 (4%) Conference Papers 36486 2608 Book Chapters 10127 431 Theses * 9681 550 Images 5515 5515 Books 5343 575 * 7484 theses - UQ staff and students only Other documents types include: Research Reports, Preprints, Working Papers, Creative Works, Designs, Audio and Videos
    7. 7. Task Task responsibility Comments 1 Modify eSpace to facilitate easy deposit of files UQ Library In process 2 Determine if article is open access, available after embargo, available on a trusted repository (such as Pub Med Central) or post print required UQ Library UQ Library staff to check Sherpa Romeo and other sources 3 Link to article, download and attach PDF, attach post print to eSpace record and edit ‘OA compliance’ field in eSpace record UQ Library 4 Advise School Unit Publication Officer that post print is required School Unit Publication Officer 5 Request post print from researcher School Unit Publication Officer 6 Provide post print to School Unit Publication Officer Researcher 7 Attach post print to eSpace record and edit ‘OA compliance’ field in eSpace record School Unit Publication Officer 8 Contact publisher to seek permission for post print to be archived on eSpace. UQ Library Aim to have publisher agreements for all UQ publications rather than a publication by publication approach 9 Create note on eSpace record if publisher is unwilling to give permission UQ Library/School Unit Publication Officer 10 Maintain relevant statistics UQ Library 11 Create and maintain record of publisher agreements UQ Library UQ Open Access pilot - Tasks Note: task number 6 is the only task the researcher will be asked to undertake as the majority of the tasks will be undertaken by the Library and the School Unit Publication Officer. 7
    8. 8. 8
    9. 9. Institute for Molecular Bioscience 9 58 (28%) 120 (59%) 26 (13%) gold green contact publisher
    10. 10. Types of fields & files • Open Access – Publisher DOI = when eSpace contains DOI that links to the publisher’s web page & is OA within 12 months of publication e.g. • Open Access – Publisher PDF = the final publisher version of an article, obtained when a free copy is unavailable and the publisher allows their copy to be added to an OA repository but is not OA from their website. • Open Access - Postprint = The final version of an academic article or other publication - after it has been peer-reviewed and revised into its final form by the author. The author's final version, with formatting and copy-editing changes in place, it can be a word document or a PDF but is not the publisher version. • Publisher Permission Denied • Doesn’t Comply 10
    11. 11. Publisher Permission Dear Lisa The MJA's current policy is to allow repositories to link to MJA content, rather than allowing them to archive PDFs of individual articles. The MJA is aware that repositories generally have a preference to archive PDFs of articles and is currently reviewing its policy with respect to this. The MJA website currently only archives select content from 1996 - 2001, but complete issues from 2002 onwards are available. Where an article a repository is seeking to deposit is not available on the MJA website, the MJA may allow it to archive a scanned PDF of the article. Permission is granted on a per request basis, although a single request may cover multiple articles. When permission is granted it is conditional on the repository fully acknowledging the MJA as the original source of the content. Acknowledgment is normally in the format below: Authors. Title of Article. Med J Aust Year; Volume(Issue): Pages. © Copyright Year. The Medical Journal of Australia - reproduced with permission. Regarding open access articles like the one you mention below, all original research and all Indigenous Health content is planned to remain open access. Please let me know by return email if you have any further questions. Jane Anderson Subscriptions and Copyright Executive 11
    12. 12. Proportion of open access varies according to discipline 12House of Commons Business, Innovation and Skills Committee, Open Access N-Z, Feb 2013
    13. 13. Going forward • Chief investigator can obtain details for their final report from UQ eSpace • Next meeting of the UQ Research Committee August 2013 – preliminary findings update 13
    14. 14. UK higher education funding council OA mandate (consultation document 25 July 2013) • Monographs now exempt – though temporary • Applies only to journal articles and conference proceedings • Average compliance rate reduced 70% - higher for sciences 75%, social sciences 70% and humanities 60% • Alternative to targets are exceptions on a case-by-case basis
    15. 15. More to come • • • Save the date: Wednesday 30 October 2013, Eminent Speaker Forum – Prof Alma Swan, 10-11.00 am lecture “Is Open Access just another fad?” Venue: The Sir Llew Edwards Building (no. 14), Auditorium - ground floor University of Queensland, St Lucia • Open Access Week October 21-25, 2013 • Australian Open Access Support Group
    16. 16. QUESTIONS & FEEDBACK Pink_Sunset_of_My_Dreams_Free_Creative_Commons_Waikiki_Beach,_Hawaii.jpg 16