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Introduction to UN documents

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    Introduction to UN documents Introduction to UN documents Presentation Transcript

    • Dag Hammarskjöld Library Introduction to UN documents United Nations Reference Services
    • Why?
      • Goal
      • To enable people to connect to the documents you need for your work at the UN
      • Objectives
      • Be familiar with the types of documents the UN produces;
      • Identify the databases available for researching UN documents;
      • Choose an appropriate resource to find the needed document;
      • Know about additional resources for assistance and training.
    • Type of Documents
      • Resolutions
      • Secretary-General’s Reports
      • Sessional / Annual Reports
      • Meeting records
      • Letters
    • Access to UN Documents
      • Access from the Documents link on the UN homepage : http:// www.un.org
    • United Nations Document
      • "A document is a text submitted to a principal organ or a subsidiary organ of the United Nations for consideration by it, usually in connection with item(s) on its agenda." (ST/AI/189/Add.3/Rev.2)
      reflect the work of the UN
    • Document Symbols
      • Combination of numbers and letters
      • Unique identifier for a UN document.
      • Composed of several components
    • Document Symbols
      • The first component indicates the organ to which the document is being submitted
        • A : General Assembly ( A /63/712)
        • S : Security Council ( S /2009/391)
        • E : Economic and Social Council ( E /2009/10)
        • ST : Secretariat ( ST /SGB/2009/7)
    • Document Symbols
      • Secondary and tertiary components indicate subsidiary bodies
        • AC : Ad hoc committee (S/ AC.47 /2010/7)
        • C : Standing, permanent, or main committee (A/ C.1 /62/23)
        • CN : Commission (E/ CN.17 /2009/19)
        • CONF : Conference ( A/ CONF.151 /26/Rev.)
    • Document Symbols
      • Special components
        • L : Limited distribution - draft resolutions (A/60/ L .61)
        • RES : resolutions (A/ RES /60/284)
        • PRST : Statements by the President of the Security Council (S/ PRST /2010/6)
        • PV : Verbatim Records (A/62/ PV .5)
        • SR : Summary Records (A/C.3/62/ SR .35)
    • Document Symbols
      • Final component
        • Add : addendum (A/64/573/ ADD .1)
        • Rev : revision (E/CN.7/2007/16/ REV .1)
        • Corr : Correction (E/CN.4/2005/135/ CORR .2)
      • More information on document symbols in the UN documentation Research Guide
        • http:// www.un.org/Depts/dhl/resguide/symbol.htm
    • Finding UN Documents Using a Document Symbol
      • Official Document system
        • UN documents from 1993
        • Resolutions and Security Council documents from 1946
        • http:// documents.un.org
      • United Nations Bibliographic Information System
        • Everything you find in ODS + bibliographic information on UN documents from 1979
        • http:// unbisnet.un.org /
    • Finding UN Resolutions
      • By dates or session
        • UN Documentation Research Guide
        • http:// www.un.org/Depts/dhl/resguide/index.html (Quick Links)
      • By title or subject
        • UNBISnet : Bibliographic Records
          • Security Council Resolutions on Iran
          • General Assembly resolutions on revitalization of the work of the General Assembly
    • Finding Voting Records
      • UNBISnet : Voting Records
        • By resolution number
          • Security Council Resolution 1907
            • S/RES/1907
        • By keywords
          • General Assembly resolutions on embargo against Cuba
    • Finding Reports
      • By Title or Subject
        • UNBISnet : Bibliographic Records
          • SG’s reports on violence against women
          • SG’s reports on millennium development goals
          • Report of the African-Union High Level Panel on Darfur
      • By Full text
        • ODS
          • SG report that mention “Algiers bombing”
    • Meeting Records
      • Statements and speeches made and actions taken during UN meetings are recorded in meeting records.
        • Verbatim records (proces verbal)
          • Symbol has .../PV.- (A/63/PV.44)
          • Contains full, first-person account of the proceedings of a meeting.
        • Summary records
          • Symbol has .../SR.- (A/C.5/63/SR.25)
          • Contains a third-person condensed version of the proceedings of a meeting
    • Finding Meeting Records
      • By State
        • Member States On the Record
          • http:// www.un.org/depts/dhl/unms /
        • UNBISnet : Index to Speeches
      • By Speeker
        • UNBISnet : Index to Speeches
          • Hugo Chavez
    • UNBISnet vs ODS
      • Use UNBISnet to search
        • By title
        • By subject
        • By type of document
      • USE ODS to search
        • In the full text
        • By Agenda Item
        • By Session
    • UN-I-QUE
      • UN-I-Que provides access to document symbols/sales numbers for UN materials from 1946 onwards.
        • Information about UN documents of a recurrent nature
        • Each record is comprehensive historically
        • Provides the symbols only
        • Types of documents include:
          • annual/sessional reports of committees/commissions
          • reports periodically/irregularly issued
          • reports of major conferences
          • statements in the General Debate
      • Search by title only.
      • http://lib- unique.un.org/lib/unique.nsf
    • Learning about UN Documents
      • Online Tutorials on how to search UN documents: http:// www.un.org/depts/dhl/training/training.htm
        • By symbol
        • Resolutions and voting records
        • SG’s Reports
        • Meetings records
      • United Nations Documentation Research Guide: http:// www.un.org/depts/dhl/resguide/index.html
    • Reference
      • Reference librarians:
        • Answer any question on UN documentation
        • Offer research assistance
        • Offer one-one or small group training
          • [email_address]
          • 212-96 3-7412
      • Stay informed
        • UN Pulse http://unhq-appspub-01.un.org/lib/dhlrefweblog.nsf
        • Follow us on Twitter @UNLibrary
    • Libraries Everywhere !