Creating a specialcollections repository(DERA)Bernard Scaife (b.scaife@ioe.ac.uk)
Official Publications (print)•Official Publications Collection•200 metres shelving hard copy•Dates from1850 onwards•Refere...
Official Publications (e)•856 field in catalogue record pointing to 3rd party item•1990 ish - 2008•Printout of the item fo...
EPrints?•IOE EPrints since 2007 (ULCC hosted) – familiarity with software•Could we use an EPrints instance to do the job o...
Setup•New EPrints instance (ULCC)5
Setup•Export Official publication records from Sirsidynix Symphony LMS whichhave 856 links6
Setup•Imported 6000 records via the EPrints Admin interface7
A name•Digital Education Resource Archive (DERA)8
But what about the docs?•6000 metadata records (10 minutes)•~10000 documents (estimate) to find and attach = a long time!9
©•Coalition government•Organisations approaching us•Open Government Licence10
JISC 12/11•Preserving Official Publications in Education (POPE)•£15k to employ someone to locate and preserve the document...
POPE•Nov 11 – Feb 12•6331 EPrint records•5715 preserved (10,500 files)•343 (copyright issues)•204 (format issues)•69 docum...
Techniques for locating•Try the National Archives UK Government Web Archive first•Internet Archive Wayback machine•British...
Impact14
Impact (CORE)                Institute of Education                University of London                20 Bedford Way     ...
Lessons /RecommendationsApache redirect for wwwJISC – silos of off pub collections ?IPR attention up-frontCommunity based ...
Business caseNo more links to fix in LMSImprove search experience (full text)Different animal to National Archives portalT...
Next stepsFinish off those with IPR issues                                   Institute of Education                       ...
Next stepsRelease the data under JISC OEM-UK project                                             Institute of Education   ...
Next stepsLondon Education Thesaurus (LET) integration                                                                 Ins...
Next stepsIdea!             Institute of Education             University of London             20 Bedford Way            ...
Any questions?                 Institute of Education                 University of London                 20 Bedford Way ...
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Creating a special collections repository (DERA) by Bernard Scaife

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Creating a special collections repository (DERA) by Bernard Scaife, Technical Services Librarian from the Institute of Education. Presented at IRMW12.

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  • Official publications collection
  • 856; 1990-2008; printout for preservation; 2000 dead links
  • Eprints since 2007. Use it? Advantages.
  • Releasing 4 core edu datasets as linked data with CC0 licence – part of JISC digital infrastructure programme.
  • Creating a special collections repository (DERA) by Bernard Scaife

    1. 1. Creating a specialcollections repository(DERA)Bernard Scaife (b.scaife@ioe.ac.uk)
    2. 2. Official Publications (print)•Official Publications Collection•200 metres shelving hard copy•Dates from1850 onwards•Reference-only access2
    3. 3. Official Publications (e)•856 field in catalogue record pointing to 3rd party item•1990 ish - 2008•Printout of the item for store (preservation copy)•2009: 16,000 links; estimated 2,000 not working3
    4. 4. EPrints?•IOE EPrints since 2007 (ULCC hosted) – familiarity with software•Could we use an EPrints instance to do the job once and for all?AdvantagesFull text searchabilityExposure in search enginesNo more link rot fixingSome level of digital preservation4
    5. 5. Setup•New EPrints instance (ULCC)5
    6. 6. Setup•Export Official publication records from Sirsidynix Symphony LMS whichhave 856 links6
    7. 7. Setup•Imported 6000 records via the EPrints Admin interface7
    8. 8. A name•Digital Education Resource Archive (DERA)8
    9. 9. But what about the docs?•6000 metadata records (10 minutes)•~10000 documents (estimate) to find and attach = a long time!9
    10. 10. ©•Coalition government•Organisations approaching us•Open Government Licence10
    11. 11. JISC 12/11•Preserving Official Publications in Education (POPE)•£15k to employ someone to locate and preserve the documents and attachthem to the metadata11
    12. 12. POPE•Nov 11 – Feb 12•6331 EPrint records•5715 preserved (10,500 files)•343 (copyright issues)•204 (format issues)•69 documents scanned from backupshttp://ioepope.wordpress.com12
    13. 13. Techniques for locating•Try the National Archives UK Government Web Archive first•Internet Archive Wayback machine•British Library’s UK Web Archive13
    14. 14. Impact14
    15. 15. Impact (CORE) Institute of Education University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk15 Web www.ioe.ac.uk
    16. 16. Lessons /RecommendationsApache redirect for wwwJISC – silos of off pub collections ?IPR attention up-frontCommunity based minimum standard forredigitisationformats Institute of Education University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk16 Web www.ioe.ac.uk
    17. 17. Business caseNo more links to fix in LMSImprove search experience (full text)Different animal to National Archives portalTreat the e as a fully fledged part of thecollection to be preservedCost up front less than ongoing link-fixing Institute of EducationEprints = low barrier tech solution University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk17 Web www.ioe.ac.uk
    18. 18. Next stepsFinish off those with IPR issues Institute of Education University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk18 Web www.ioe.ac.uk
    19. 19. Next stepsRelease the data under JISC OEM-UK project Institute of Education University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk19 Web www.ioe.ac.uk
    20. 20. Next stepsLondon Education Thesaurus (LET) integration Institute of Education University of London 20 Bedford Way London WC1H 0AL Source: London Institute of Technology : review for Tel +44 (0)20 7612 6000 educational oversight by the Quality Assurance Agency for Fax +44 (0)20 7612 6126 Higher Education Email info@ioe.ac.uk20 http://dera.ioe.ac.uk/14648/ Web www.ioe.ac.uk
    21. 21. Next stepsIdea! Institute of Education University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk21 Web www.ioe.ac.uk
    22. 22. Any questions? Institute of Education University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk22 Web www.ioe.ac.uk

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