Creating a special collections repository (DERA)  by Bernard Scaife
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Creating a special collections repository (DERA) by Bernard Scaife

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Creating a special collections repository (DERA) by Bernard Scaife, Technical Services Librarian from the Institute of Education. Presented at IRMW12.

Creating a special collections repository (DERA) by Bernard Scaife, Technical Services Librarian from the Institute of Education. Presented at IRMW12.

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  • Official publications collection
  • 856; 1990-2008; printout for preservation; 2000 dead links
  • Eprints since 2007. Use it? Advantages.
  • Releasing 4 core edu datasets as linked data with CC0 licence – part of JISC digital infrastructure programme.

Creating a special collections repository (DERA)  by Bernard Scaife Creating a special collections repository (DERA) by Bernard Scaife Presentation Transcript

  • Creating a specialcollections repository(DERA)Bernard Scaife (b.scaife@ioe.ac.uk)
  • Official Publications (print)•Official Publications Collection•200 metres shelving hard copy•Dates from1850 onwards•Reference-only access2
  • Official Publications (e)•856 field in catalogue record pointing to 3rd party item•1990 ish - 2008•Printout of the item for store (preservation copy)•2009: 16,000 links; estimated 2,000 not working3
  • EPrints?•IOE EPrints since 2007 (ULCC hosted) – familiarity with software•Could we use an EPrints instance to do the job once and for all?AdvantagesFull text searchabilityExposure in search enginesNo more link rot fixingSome level of digital preservation4
  • Setup•New EPrints instance (ULCC)5
  • Setup•Export Official publication records from Sirsidynix Symphony LMS whichhave 856 links6
  • Setup•Imported 6000 records via the EPrints Admin interface7
  • A name•Digital Education Resource Archive (DERA)8
  • But what about the docs?•6000 metadata records (10 minutes)•~10000 documents (estimate) to find and attach = a long time!9
  • ©•Coalition government•Organisations approaching us•Open Government Licence10
  • JISC 12/11•Preserving Official Publications in Education (POPE)•£15k to employ someone to locate and preserve the documents and attachthem to the metadata11
  • POPE•Nov 11 – Feb 12•6331 EPrint records•5715 preserved (10,500 files)•343 (copyright issues)•204 (format issues)•69 documents scanned from backupshttp://ioepope.wordpress.com12
  • Techniques for locating•Try the National Archives UK Government Web Archive first•Internet Archive Wayback machine•British Library’s UK Web Archive13
  • Impact14
  • Impact (CORE) Institute of Education University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk15 Web www.ioe.ac.uk
  • Lessons /RecommendationsApache redirect for wwwJISC – silos of off pub collections ?IPR attention up-frontCommunity based minimum standard forredigitisationformats Institute of Education University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk16 Web www.ioe.ac.uk
  • Business caseNo more links to fix in LMSImprove search experience (full text)Different animal to National Archives portalTreat the e as a fully fledged part of thecollection to be preservedCost up front less than ongoing link-fixing Institute of EducationEprints = low barrier tech solution University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk17 Web www.ioe.ac.uk
  • Next stepsFinish off those with IPR issues Institute of Education University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk18 Web www.ioe.ac.uk
  • Next stepsRelease the data under JISC OEM-UK project Institute of Education University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk19 Web www.ioe.ac.uk
  • Next stepsLondon Education Thesaurus (LET) integration Institute of Education University of London 20 Bedford Way London WC1H 0AL Source: London Institute of Technology : review for Tel +44 (0)20 7612 6000 educational oversight by the Quality Assurance Agency for Fax +44 (0)20 7612 6126 Higher Education Email info@ioe.ac.uk20 http://dera.ioe.ac.uk/14648/ Web www.ioe.ac.uk
  • Next stepsIdea! Institute of Education University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk21 Web www.ioe.ac.uk
  • Any questions? Institute of Education University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk22 Web www.ioe.ac.uk