Brink uksg 2013 3


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  • Good aftenoon – Im Helle Brink of AalborgUniversity in Denmark – and I will show wherethat is in a moment.I verypleased to have the opportunity to talk to youabout a subjectwhich I have beenworking with since the veryexplosion of the electronicmaterials in the libraries.
  • I have a background in the public libraries in Denmark throug 16 years and afterwards 16 years at the State and University Library in Aarhus in the departmentConcerning ILL and last resort for all ILL-business in Denmark. SinceJanuaryI’mworking at the Aalborg UniversityLibary – that is to saythatmy point of viewsare not specifically from any type of libary but more likely a kind of national point of view on thesesubjects.considerationswe have had i Denmark to makeaccess to all librarymaterials – weknowthanatinallicensesare not realistic – far to expensive, and it is not whatweneed.Weneedacess to materialsbought for statefundings – to createaccesswhenweneed it for thosewhoneed it.Of coursewearewilling to pay – but a reasonablecompared to whatusewemake of the materialsbourgt.I want to share with you the But to clarify on mybackgroundI’ll give you a minorcourse in the structure of the Danish Libraries – which have a closerrelationship and closercooperationthat most of youwillknow from yourlibraries and countries.We have 2 national bodiesworking with and negotiatingaccess to electronicmatrials -. One for the research libraries and one for the public libraries.Then I shalltry and clarifyhowwearedealing with the electronicresources in Denmark – in a specificlibrary and in the Union Catalogue.I’ll show you a projectwhichworks the otherwayaround in Document delivery – namely an electronic submission from printed journals, called E-kopi
  • I have tried to make definitions of the mainsubjects - electronicmaterials and ILL – and what is contradictory is of course the fact, that thelibrariesbuy and use a lot of the budgets on electronicresources but in facttheyareonlyaccessible for yourownspecificusers.(for free or with a fee) physical formWith printedmaterialwe have laws in Denmark and IFLA guidelines thatencourage all of us to shareourholdings and materials. For electronicmaterialswearemet with manydifferent and difficultways of trying to prohibitsharing – and weneed to adressthischallenge in differentways with different models.I need to emphasizethat of courseweshallfollowlaws, library- as well as copyright laws - I’m not trying to avoid paying for materials or effective management systems, but merelytrying to point out differentmethods and models for sharing – effectively and pragmatically
  • Inter Library loan / a service for fidning and borrowing Regulated by IFLA guidelines and national laws or regulations the big goal is SHARING. – but this was written for the printed materials and need an updateBecaus we have the E, we use the E and could do much more efficiently and elegantly.
  • This is Denmark and this is where I’, workingsinceJanuaryWe have 3 Ministreies to take of different types of libraries but for public libraries and research-libraries it is The ministry of Culture and The Ministry of Resarch.We have an agency to translate the laws, run the Union Catalogue and initiate new projects. The Royal Library i Cph and The State and University Library in Aarhus has special obligations beingligalrepositories - ww have 98 public libraries6 biguniveristylibrarires and a lot of smalereducational and research libraries.
  • All types of libraries in Denmark have theirholdings in DANBIB – the Union Cataloguewhichdefines the IT-infrastructure of library business in Denamrk.Since 2007 a national delivery service has broughtmaterials all over Demnmark and from 2011 it includesNorway and Sweden as well.In 2012 therewerealmost 3.9 millrequest sent in the system, and approximately 3 millmaterialsweretransported in the national delivery service. –AND YES, youheardme – in a country with app 5 millinhabitantswe do support sharinglibrarymaterials.
  • DANBIB is the Danish Union Catalogue and together with holdings for foreignmaterials it containsholdings from all libraries in Denmark.It canbeaccessed from – the professional access – which is used for librarystaff to search and request and gives access to otherlibrarycatalogues, libraryregistry and a lot of other services to help provide is the end useraccess – that is all inhabitants in Denamark has access form theirPC’es and areable to serach and requestthroughthis service.This enduser service is app 5 years by now, and the figures shows the success of the service. It gave room for developing the automatedrequestwhichmeenthatanyrequestwillbedirected to the lilbrary in Denmark where it is available. The full story – and part of the background for thispaper – is the visibility of all materials held in all libraries in Denmark – and the question is howwemeet the challenge of creatingaccess to what the public can find.
  • Thesearefigures from 2011 as the DanishStatistic Bank has nor yetupdated for 2012. But I chose to bring thembecause it is veryhighfigures for a small country andstill growing fast. Even if just part of thesematerialsareavailbalethorug DANBIB – weneed to beable to accessthem on somelevel for externalusers (former students and researchers in other parts of the country).
  • helpthroughyourlocallibrary.Ownlibrary’scatalogueaccess – maybe in a regional/cooperative – but Union cataloguesone the wholenoaccess to electronicresources.Google scholaryoumay have someaccess, ifyourlibrary har a connection.And for WorldCat – and I’m not on theirpayrole! – yousee a lot but noaccess – maybe
  • I will show you the Danish Union Catalogue and some of the efforts to – whereyoucannot give directaccess – youmayhelpyourusers.It is an individuel decision for eachlibrary to makeforeign e-resources visible in DANBIB – Royal and State Lib har made theirholdings visible but not requestable.Aalborg University har chosen not to – becausetheydonø‘t want to keep up false hopes. Thereare a lot of discussion on the subject.All Danish materials – electronic as well and the cahellengebeing to try and give service for what to do to obtainthismaterial.
  • This is – the end-user interface for everybody – evenyou!is and e-book in English – new fiction from Fay Weldon.DANBIB har the Danish e-version – some public library may give there users access through a local agreement – which is not automatically shown in DANBIB.But their is a kind of service – note:And for sometitlesyouget a link for buying – this is in a process
  • Here is added : Go to an online version – which may be a library far from you – but you may make a request to your ILL-department who will service you with some possibilities:::
  • An articlefound – seeavailablity – herenoloan, but service information to guide the userfurther on. – and REQUEST bottom to yourlocallibrary
  • The have since april 2012 a new projecttrying to help out thesedifficulties – ”Search scientificarticles” availablethroug DANBIB/library.dkresearch libraries in Denmark has chosen to make an amount of app 65 millarticles visible and available – through and as a kind of reverse service – from electronic to print – called E-copy 3 and I shallreturn to this service.This is where 65 millarticlesmaybesearched and ordered to bepicked up in print at yourlocallibrary – within a week and with a maksimum of 25 requests pr month.Theserequestsarelooked upon as anyother ILL-request. And of coursenocommercialuseareaccepted.But hereweactuallyuse the paragraph of ILL permitted from library ro library.And nowweget to where ILL do play a role for accessingelectronicresources…..
  • And thispicture to illustrate the nextproject - contradiction, thatweareable to replace 90% of our journals with electronic versions but weare not allowed toshare it electronically. The reverse evolution
  • and only by strecthing the agreements, the copyright laws and directions to the outmostwecan perform a projectwherewecantakeprints from ourelectronicstock and send by mail or delivery serviceAnd here the ILL-subject is againususefull to try and find ways to share the electronicmaterials – visible, effective, sufficient and practical – and look at the number sof requests in 10 month – nothingcompares til the sum of articles offered, but a greathelp for thoseoutside campusses with a greatwish to have access to minor parts of whatwebuy.
  • The overall guideline is NO sending……If permitted in the license/agreement wefollowrulesAnd then the ILL-service:The combination of Ill and e-ressources came up in the ILL-department, wherewereceivedrequestsfor booksor journals whichourusers did not knowwasonly in electronic form – weaskediftheycould do with a printed version – bought it og borrowed it from elsewhere (ifpossible).For non-fiction weasked the authorities, and wereallowed to offer ……….. That is, printed and sent by mail/delivery service.
  • Aalborg University Library har – as one of the bigUniversitylibraries put in what is agreed upon in the licensenegotiated –In the bibliographicreferncewhat is alloed:This is Danish but says : ILL allowed
  • And this is ILL allowed, not for commercialuse
  • And thisiss ILL allowed – prohibited to use in compendiums………AND all this is manuallybroughtinto the catalogue of thislibrary –But a piouswishthatthiscouldbeautomaticallyupdated in ourcatalogues – from the vendors and/or on a antionallevel.
  • This is an example of creatingaccess to printedmaterialsusind the technology ofelectronic transfer - As you have nowseenabovewe do make the electronicmaterials visible in severalcatalogues – and with kind of individual services and way to make the services available and therebycreatingaacess – or at leastmakeway for anything but a NO – tryrequesting a printed version og trymake a requestthrough the ILL – department and hopefullygetwhatyouwant – buying print, ILL a print or maybecopy of part of the book , copy of the abstract og the Table of Contents.
  • We Walk-in-use : meansthateverybodycanuseyourmaterials in the library – a commonpermissonPay-per-view : couldbe a nice solution but I havn’tseen it administeredveryelegantlyyet for public users – but obvious for more projectsVoucher solution – must beadministrede by the library but mightalsobesubject to furtherdevelopmentsILL : - in DenmarkMost of our e-ressources aremeant for fulltextaccess – but to accomodate the public weneed to try out new solutions – as for Denmark wecannotpay for a national licens – thereareno 5 mill. users for journal titles – but pragmatic, praticalsforpartialuse is whatweneed to think of and develope –As for the ILL point of viewwewerehappyabout the pragmatic solution of a service wherewecould offer abstract, TOC or part of a book – but the bestway to accomodateeverybodyinvolvedwouldbe in the discription of what is negotiated and agreed upon in any reference .
  • As mygoal is to level the e-resources and the printedresources in orden to createaccess for all public.
  • Brink uksg 2013 3

    1. 1. Electronic resources and ILL - a self-contradiction? Helle Brink Aalborg University Library UKSG, Bournemouth 2013
    2. 2. Agenda: E-resources and ILL • Presentation and definitions • Denmark • Document delivery and ILL in Dk • Statistics • E-materials - visibility and access • Different models creating access • E-resources and ILL a selfcontradiction?10-04-2013 2
    3. 3. What is? Printed resources materials available in printed form instant access in the library (if not on loan) share (ILL) Electronic resources materials available in electronic form instant access (library or remote) technically we can share (mail, cloud ) 90 % of (journal) stocks in research libraries almost no sharing10-04-2013 3
    4. 4. What is? ILL - interlibrary loan service to find and borrow/buy materials * you do not own * OR materials you do own but cannot use IFLA guidelines National law and regulations We have the ”E-res”, we use the ”E-way ” but .....10-04-2013 4
    5. 5. Denmark – library structure » Library structure in » Ministry of Culture/Research » Danish Agency for Culture / Libraries » » The Royal Library » The State and University Library » » 98 public libraries » 6 regional public libraries » » 6 (big) research/university libraries » 11 University Colleges » 30 institutional lib (Universities) » 250 smaller research/educational lib »10-04-2013 5
    6. 6. Denmark – library cooperation for all types of Danish libraries • Danbib National Union Catalogue IT-infrastructure/ automated ILL • Delivery service between libraries now including the Nordic countries • App. 3.9 mill requests and app 3 mill. materials delivered.10-04-2013 6
    7. 7. DANBIB – the Danish Union Catalogue • All Danish materials (print, e-res, music, ao) • Partly e-resources held in the Danish libraries • Produced by ”Danish Bibliographic Centre” = professional access (search and request) = enduser access (search and request)10-04-2013 7
    8. 8. Statistics e-resources Insert text here Some Danish figures 2011 Public Research ALL Journals 1,5 mill 2.7 mill 4,2 mill titles Downloads 12,3 mill 21.6 mill 33,9 mill down10-04-2013 8
    9. 9. E-resources – visibility and access 1. Own library’s catalogue – full text for students and staff 2. Union catalogue no access 3. Google Scholar maybe access 4. WorldCat no access (maybe through your library)10-04-2013 9
    10. 10. E-resources – visibility and access • All Danish materials (print, e-materials, music, movies ….) • Individual decision for libraries to make foreign e-resources visible in DANBIB (at least on article-level) • Several solutions i Danbib – reflecting the market and trying to help end-users10-04-2013 10
    11. 11. E-book (fiction)10-04-2013 11
    12. 12. E-book (non-fiction)10-04-2013 12
    13. 13. E- article10-04-2013 13
    14. 14. 10-04-2013 14
    15. 15. Creating access E-copy 3 The reverse evolution – electronic materials sent in print10-04-2013 15
    16. 16. Creating access Electronic materials sent in print • Pilot project since 2012 based on app. 65 mill electronic articles • Delivered from The State and University Library to libraries • Agreements who allow ILL to other libraries • Available through (choose database ”Research articles”) • In 10 months 16.000 articles has been delivered • Via 155 libraries all over Denmark10-04-2013 16
    17. 17. E-resources and ILL in Denmark • NO sending anything electronically from e-resources • If stated in the license/agreement we follow rules • You may send a printed version of articles by mail/delivery service • Where nothing else is stated the ILL-department may offer: 1. Copy of an abstract 2. Copy of Table of Contents 3. Copy of one article up to 35 pages PRINTED AND SENT BY MAIL/DELIVERY SERVICE10-04-2013 17
    18. 18. TITEL PÅPRÆSENTATION | 26 -02-2013 AALBORG
    19. 19. Projects on creating access - Printed material sent electronically (E-copy 1 +2) • Project since 2007 • Delivery by mail from app 30.000 Danish and foreign journals • Available through for all endusers in Dk • Agreement and copyright fee paid by The State and University Library • Requests scanned to an archive (reuse) and mailed directly to users • App 150.000 copies sent in 2012 • App 298.000 articles in the archive for reuse10-04-2013 21
    20. 20. We have the ”E”– we use the ”E” – and we need exploring new models for partial access • Walk-in-use • Pay-per-view • Voucher solutions (eg.10 articles pr year) • ILL – Inter Library Loan • Read – no download/print • ILL access after eg. 3 months • Public access after ? • New ideas?10-04-2013 22
    21. 21. YES ILL from e-resources is a kind of contradiction BUT One usefull tool to explore in creating (partial) access to e-resources for all library users10-04-2013 23
    22. 22. Thank you for your attention Helle Brink Aalborg University Library hbr@aub.aau.dk10-04-2013 24