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  • The printed directory was for LIS staff.
    Libraries for Nurses website obviously for nurses
    Now it will be visible to anyone, so we needed to think about the implications of that.
  • The fields were agreed at two workshops in March last year.
    We decided that, rather than having different views for different users, we would have one view for all.
    But that we’d have a summary record which will be effectively page 1 for the general fields.
    To get to the more librariany fields you would go to the full record
  • This is the internal communication strategy.
    We will also publicize the directory to HLIS staff.
    Thought needs to be given later on about publicizing beyond that.
  • Entries to be allocated to pilots – London, KSS, North West – February/March. The rest by March, maybe a few earlier. May be in tranches- obvious first.
    Once editors know, if you wish you can start gathering updated info. We have produced a form.
    Anticipated thatby March the Editors’ Log in will be arranged, entries lists will be sent and editors will be able to update basic fields.
    New entries/Full Records will be added from March/April and will be ongoing
  • I’ve been doing a lot of work on this.
    1st – where there’s a match the entry will be allocated to the network for updating
    2nd – New entries will be added by a Super User and allocated to you
    3rd – If entries don’t fit anywhere a Super User will take responsibility for them.
    4th – Overlaps in two directories (Sometimes in 1 directory!)
    Often NHS covering academic entries. An initial allocation will be made but it will not be set in stone.
  • We will transfer basic contact details and they could be updated first.
    Then the entry can go live.
    After that the rest can be added at any time.
  • Sum up ….
    Now we can have a look at the basic system that has been developed.
    It’s dummy data so safe to play with!
  • Ryder2006

    1. 1. HLISD Health Library and Information Services Directory Julie Ryder March 2006
    2. 2. The Project This initiative involves three interested parties:  HLG - Directory 11th Edition 2002/3  RCN - ‘Libraries for Nurses’ website  NLH - My Library project
    3. 3. Coverage Agreed that coverage would be the same as the HLG Directory:  All UK  Republic of Ireland  All sectors
    4. 4. Who is the Directory for? It is for Library and Information Service Staff It is for nurses and the whole range of people working within the health sector But also as a website it will be available to the public, among whom will be the above groups, maybe accessing remotely
    5. 5. Phase 1  Inputting data from the two directories  Deletion of duplicates  Establishment of a potential network of editors  Agreement on editing model
    6. 6. Phase 2  Agreeing the data model  Agreeing the branding and design of front end  Populating the database  Rolling out editing to Network Editors  Going live
    7. 7. Summary Record – Web view  Name of library  Name of organisation  Address; tel; fax; email  Home page  Sector  Access Policy  Opening times  Directions  Subject coverage  Resources Overview  Special Collections  Additional Services
    8. 8. Show Full Record – Web view  Key Contacts  Classification  Library Management System  Collaborative Networks  Branches  Library Code  ILL Code  (Athens ID not on web view)
    9. 9. Selected Editing Model Libraries Co-ordinator updates record(s) Database Database automatically generates alerts for records not updated for 6 months Libraries within networks send updates; Coordinators verify/update Libraries not part of a network can update directly via CMS or via central contact Central (national) co-ordinator Network/patch co- ordinator
    10. 10. Network Communication Strategy Julie Ryder (Administrator covering Editorial matters) Matt Stevenson (Administrator covering IT matters) Network Editors Local Editors Entries not covered by Network Editors
    11. 11. Implementation working group established Pilot established with three networks  NHS Kent, Surrey, Sussex  NHS North West  NHS London
    12. 12. Current Stage  Entries being allocated to Networks  Editors’ log ins arranged  Entries to be rolled out to editors  Editors to update entries on the system
    13. 13. Allocating Entries There are four elements to this: • Comparing the pre-cursor database with network directories • New entries from your directories • Negotiations on those entries in our directory but not in yours • Duplicates where entries are on two of yours
    14. 14. Stages for data entry Stage 1  Basic fields from the old print directory and the ‘Libraries for nurses’ website will be added to the entry: library name, organisation, post code, address, tel, fax, email, weblinks and Athens ID. Editors will be asked to update those fields and then the entry can go live Stage 2  The rest of the fields to be added when possible
    15. 15. Editing Screens - currently The Web view and Front end are in development at present. We will be moving into the Sharepoint Environment in April. Various search options will be available – including keyword, map
    16. 16. Network Editors Log in
    17. 17. List of Libraries in a Network
    18. 18. Library Details
    19. 19. Key Contacts
    20. 20. Administrator Log in
    21. 21. Assigning Entries to a Network
    22. 22. Approval Queue
    23. 23. University Entries There are:  128 University entries in the current HLISD database  57 in the UMSLG directory  38 in NHS England, Wales, Scotland and N Ireland directories How do we handle this? Network or Local Editors?
    24. 24. To sum up We’ve discussed :  Who the Directory is for  The workflow for Editors  The allocation of entries  Questions to be resolved for University entries