Volunteer workshop presentation_060211revised

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  • Volunteer workshop presentation_060211revised

    1. 1. MAXIMIZING YOUR GROUP ACTIVITY Connecting Alumni. Supporting Students. Strengthening UConn. Alumni Volunteer Leader Workshop Saturday, June 4, 2011
    2. 2. ICE BREAKER Connecting Alumni. Supporting Students. Strengthening UConn. <ul><li>Name </li></ul><ul><li>Affiliation </li></ul><ul><li>Favorite campus tradition </li></ul>
    3. 3. WORKSHOP OVERVIEW: Connecting Alumni. Supporting Students. Strengthening UConn. <ul><li>Group Activity Form </li></ul><ul><li>Group Best Practices </li></ul><ul><li>Ideas for FY 11/12 </li></ul>
    4. 4. UCONN ALUMNI ASSOCIATION STRATEGIC GOALS: Connecting Alumni. Supporting Students. Strengthening UConn. <ul><li>Connecting Alumni </li></ul><ul><li>Supporting Students </li></ul><ul><li>Strengthening UConn </li></ul>Look familiar?
    5. 5. ALUMNI GROUP SUPPORT: ALUMNI ASSOCIATION STAFF LIAISONS Connecting Alumni. Supporting Students. Strengthening UConn. Zack Walter ’05 Ashley Pedersen ’08 Alicia Wilson ’05 Regional Chapters Connecticut Chapters Schools & Affinities [email_address] [email_address] [email_address]
    6. 6. Connecting Alumni. Supporting Students. Strengthening UConn. <ul><li>A group of alumni volunteers who: </li></ul><ul><li>Review the development and </li></ul><ul><li>activities of groups </li></ul><ul><li>Make recommendations to the </li></ul><ul><li>National Board of Directors </li></ul><ul><li>Review on-campus programs and </li></ul><ul><li>special events for alumni and students </li></ul>ALUMNI GROUP SUPPORT: THE OUTREACH & PROGRAMS COMMITTEE
    7. 7. GROUP ACTIVITY FORM Connecting Alumni. Supporting Students. Strengthening UConn.
    8. 8. GROUP ACTIVITY FORM Connecting Alumni. Supporting Students. Strengthening UConn. <ul><li>What is it? </li></ul><ul><li>Who uses it? </li></ul><ul><li>How it ties to the </li></ul><ul><li>Strategic Plan </li></ul>Group Activity Form
    9. 9. WHAT IS IT? Connecting Alumni. Supporting Students. Strengthening UConn. Group Activity Form <ul><li>An online form found here: </li></ul><ul><li>http://uconnalumni.com/groupactivityform/ </li></ul><ul><li>A points system used to decide annual group level </li></ul><ul><li>placement and funding </li></ul><ul><li>A checklist or menu of possible activities a group </li></ul><ul><li>can achieve. Each item checked by a group earns </li></ul><ul><li>them a point value. </li></ul>
    10. 10. WHO USES IT? Connecting Alumni. Supporting Students. Strengthening UConn. Group Activity Form <ul><li>Alumni groups with approved by-laws or operating guidelines </li></ul><ul><li>Groups are asked to fill it out in December to reflect the </li></ul><ul><li>calendar year of alumni group activities and participation </li></ul><ul><li>Points are awarded for group achievements that fall inline with the </li></ul><ul><li>Alumni Association Strategic Plan </li></ul>This stuff again!
    11. 11. HOW IT TIES TO THE STRATEGIC PLAN Connecting Alumni. Supporting Students. Strengthening UConn. Group Activity Form <ul><li>The form is divided into 4 main sections, reflective of the Strategic Plan: </li></ul><ul><ul><li>Connecting Alumni </li></ul></ul><ul><ul><li>Supporting Students </li></ul></ul><ul><ul><li>Strengthening UConn </li></ul></ul><ul><ul><li>Group Leadership </li></ul></ul><ul><li>Groups can earn points on achieved tasks </li></ul><ul><li>within these categories (ex: maintaining social </li></ul><ul><li>networking sites under “Connecting Alumni”) </li></ul>
    12. 12. GROUP DISCUSSION Connecting Alumni. Supporting Students. Strengthening UConn. <ul><li>How was the first year of the Group Activity Points Form? </li></ul><ul><li>Did the form help you plan next year’s activities? </li></ul><ul><li>Ideas for improving the form next year? </li></ul>
    13. 13. BEST PRACTICES Connecting Alumni. Supporting Students. Strengthening UConn.
    14. 14. CONNECTING ALUMNI Connecting Alumni. Supporting Students. Strengthening UConn. Best Practices
    15. 15. CONNECTING ALUMNI BEST PRACTICE: SOCIAL MEDIA Connecting Alumni. Supporting Students. Strengthening UConn. <ul><li>New York City Chapter </li></ul><ul><li>Maintaining Social Networking Site: Facebook </li></ul><ul><li>846 members </li></ul><ul><li>Frequent posts keeps the </li></ul><ul><li>audience interested </li></ul><ul><li>Connects alumni on events and gatherings </li></ul>Best Practices
    16. 16. Connecting Alumni. Supporting Students. Strengthening UConn. <ul><li>50% of active users log into Facebook each day. This means at least 175 million users every 24 hours. </li></ul><ul><li>There were nearly 2 billion people searches on LinkedIn during 2010. </li></ul><ul><li>Twitter now states that 95 million tweets are written each day. </li></ul><ul><li>Source: http://econsultancy.com </li></ul>Best Practices CONNECTING ALUMNI BEST PRACTICE: SOCIAL MEDIA
    17. 17. CONNECTING ALUMNI BEST PRACTICE: SPECIAL MEMBER PRICING Connecting Alumni. Supporting Students. Strengthening UConn. <ul><li>Washington, DC Chapter </li></ul><ul><li>UConn Basketball Pre-Game Gathering </li></ul><ul><li>Offered special pricing for members and non-members </li></ul><ul><li>Registration + new membership = </li></ul><ul><li>$10 off annual membership price </li></ul><ul><li>Brought in 17 new members! </li></ul>Best Practices
    18. 18. Connecting Alumni. Supporting Students. Strengthening UConn. <ul><li>College of Agriculture </li></ul><ul><li>& Natural Resources Alumni Association </li></ul><ul><li>Winning prize for UCANRAA member and </li></ul><ul><li>new member: Big East Basketball tickets </li></ul><ul><li>Interest and incentive for current </li></ul><ul><li>members and potential members </li></ul><ul><li>The drive brought in over 50 new </li></ul><ul><li>members for the group </li></ul>Best Practices CONNECTING ALUMNI BEST PRACTICE: FIND NEW MEMBERS CHALLENGE
    19. 19. CONNECTING ALUMNI IDEAS FOR FY 11/12 Connecting Alumni. Supporting Students. Strengthening UConn. <ul><li>Special Member Pricing </li></ul><ul><ul><li>Incentivize members to attend, they are warm leads! </li></ul></ul><ul><li>Advanced planning/promoting of events on the online calendar </li></ul><ul><ul><li>Allow alums lead time to register </li></ul></ul><ul><li>Diverse programming </li></ul><ul><ul><li>Different programs will attract different alumni </li></ul></ul><ul><ul><ul><li>Ex: NYC Chapter community service efforts </li></ul></ul></ul>Best Practices
    20. 20. Connecting Alumni. Supporting Students. Strengthening UConn. DIVERSE PROGRAM EXAMPLES Vermont Chapter Ronald McDonald House Charity Event New York Chapter Softball Team Hartford Chapter Festival of Lights Boston Chapter Scavenger Hunt & Pub Crawl
    21. 21. GROUP DISCUSSION Connecting Alumni. Supporting Students. Strengthening UConn. <ul><li>Speaking of membership, why did you become a member? </li></ul><ul><li>What do you think would get people to join the Association? </li></ul>
    22. 22. UCONN TRIVIA Connecting Alumni. Supporting Students. Strengthening UConn. How many people attended Alumni Association events in 2010?
    23. 23. Connecting Alumni. Supporting Students. Strengthening UConn. SUPPORTING STUDENTS Best Practices
    24. 24. SUPPORTING STUDENTS BEST PRACTICE: HOST AN EVENT FOR GRADUATING SENIORS Connecting Alumni. Supporting Students. Strengthening UConn. <ul><li>School of Nursing Alumni Society </li></ul><ul><li>“ Postcards From Reality” </li></ul><ul><li>Dinner and dialogue with graduating </li></ul><ul><li>seniors and alums and new grads </li></ul><ul><li>sing on Their First Jobs </li></ul><ul><li>Alums talk about the realities of the </li></ul><ul><li>nursing profession </li></ul><ul><li>“ Huskies Helping Huskies” concept </li></ul><ul><li>120 + attendees </li></ul>Best Practices
    25. 25. Connecting Alumni. Supporting Students. Strengthening UConn. <ul><li>Danbury Chapter </li></ul><ul><li>Freshman Picnic </li></ul><ul><li>Hosted at a residence </li></ul><ul><li>Great way for students to </li></ul><ul><li>meet fellow Huskies </li></ul><ul><li>from their area </li></ul><ul><li>Parents love it; get to ask last </li></ul><ul><li>minute questions </li></ul><ul><li>Schools and out-of-state chapters </li></ul><ul><li>have also hosted in the past </li></ul>SUPPORTING STUDENTS BEST PRACTICE: HOST AN EVENT FOR INCOMING FRESHMEN Best Practices <ul><ul><ul><li>Interested in hosting a picnic next summer? Contact : </li></ul></ul></ul><ul><ul><ul><li>[email_address] </li></ul></ul></ul>
    26. 26. Connecting Alumni. Supporting Students. Strengthening UConn. Best Practices <ul><li>National Capital Chapter (DC) </li></ul><ul><li>Honors Program Dinner </li></ul><ul><li>Group leaders attend a dinner for </li></ul><ul><li>UConn honors students studying in DC </li></ul><ul><li>Students gain access to Husky </li></ul><ul><li>alumni connections; chapter recruit </li></ul><ul><li>future members </li></ul><ul><li>Resources: </li></ul><ul><ul><li>UConn Community Outreach Trips: </li></ul></ul><ul><ul><li>http://www.studentactivities.uconn.edu/co_alternative_breaks.html </li></ul></ul><ul><ul><li>Alumni Association Staff: </li></ul></ul><ul><ul><li>Fany Hannon, Alicia Wilson, Zack Walter </li></ul></ul>SUPPORTING STUDENTS BEST PRACTICE: CONNECT WITH VISITING STUDENTS
    27. 27. SUPPORTING STUDENTS IDEAS FOR FY 11/12 Connecting Alumni. Supporting Students. Strengthening UConn. <ul><li>Host a career night </li></ul><ul><li>Participate in the </li></ul><ul><li>Senior Block Party </li></ul><ul><li>Contact Fany Hannon, </li></ul><ul><li>[email_address] </li></ul><ul><li>Sign up for the </li></ul><ul><li>Husky Alumni Network </li></ul><ul><li>UConnAlumni.com/HAN </li></ul>
    28. 28. Connecting Alumni. Supporting Students. Strengthening UConn. STRENGTHENING UCONN
    29. 29. Connecting Alumni. Supporting Students. Strengthening UConn. Best Practices <ul><li>Southeast CT Chapter </li></ul><ul><li>& New Haven Chapter </li></ul><ul><li>“ Project Oceanology” Boat Ride </li></ul><ul><li>Partnership with Avery Point campus </li></ul><ul><li>Free use of the vessel due to partnership </li></ul><ul><li>Fun, educational, family friendly </li></ul><ul><li>45 attendees </li></ul>STRENGTHENING UCONN BEST PRACTICE: COLLABORATE WITH A REGIONAL CAMPUS
    30. 30. Connecting Alumni. Supporting Students. Strengthening UConn. Best Practices <ul><li>New York City Chapter </li></ul><ul><li>and the College of Liberal Arts & Sciences </li></ul><ul><li>Networking & UConn Basketball Game at MSG </li></ul><ul><li>60+ attendees at the pre-game gathering </li></ul><ul><li>Shared resources – divide and conquer! </li></ul><ul><li>Traveling Deans and faculty can help attendance </li></ul><ul><ul><li>Resource for FY 11/12 plans: </li></ul></ul><ul><ul><li>Alicia Wilson, [email_address] </li></ul></ul>STRENGTHENING UCONN BEST PRACTICE: COLLABORATE WITH A SCHOOL
    31. 31. Connecting Alumni. Supporting Students. Strengthening UConn. Best Practices Hartford Chapter, African American Alumni Council, & West Hartford Campus 2010 Freshman Picnic STRENGTHENING UCONN BEST PRACTICE: COLLABORATE WITH A UNIVERSITY PARTNER <ul><li>Collaboration with chapter, affinity group and campus partner </li></ul><ul><li>Supported UConn Storrs and West Hartford-bound students </li></ul><ul><li>100+ attendees </li></ul>
    32. 32. STREGNTHENING UCONN IDEAS FOR FY 11/12 Connecting Alumni. Supporting Students. Strengthening UConn. <ul><li>Work with the UConn Advocates to build greater support of the University </li></ul><ul><li>Promote UConn programs in your area (athletics, cultural activities) </li></ul><ul><li>Collaborate with Admissions on student recruitment </li></ul>
    33. 33. STREGNTHENING UCONN IDEAS FOR FY 11/12 Connecting Alumni. Supporting Students. Strengthening UConn. Partner with a regional campus… contact [email_address]
    34. 34. UCONN TRIVIA Connecting Alumni. Supporting Students. Strengthening UConn. How many championship trophies are in the Sports Museum for the Men and Women’s basketball teams?
    35. 35. GROUP LEADERSHIP Connecting Alumni. Supporting Students. Strengthening UConn.
    36. 36. GROUP LEADERSHIP BEST PRACTICES Connecting Alumni. Supporting Students. Strengthening UConn. Best practices <ul><li>Groups structure should be tailored around what works best </li></ul><ul><li>Keep lists of volunteers for easy event promotion, communication and help UCAA keep track of volunteers </li></ul><ul><li>1 point for everyone here – you’re at the Volunteer Workshop (wasn’t that easy!) </li></ul>
    37. 37. GROUP LEADERSHIP IDEAS FOR FY 11/12 Connecting Alumni. Supporting Students. Strengthening UConn. <ul><li>Submitting faculty awards nominations </li></ul><ul><li>Recognition of outstanding contributions and achievements by alumni, non-alumni and faculty, who have played an important part in serving the University community. </li></ul><ul><li>Submitting U-Awards </li></ul><ul><li>Recognition of group contribution </li></ul><ul><li>Awards groups that have distinguished themselves through great programming </li></ul>Alumni Association Awards Celebration An annual fall celebration
    38. 38. UCONN TRIVIA Connecting Alumni. Supporting Students. Strengthening UConn. How many people “like” the Alumni Association Facebook page?
    39. 39. THANK YOU Connecting Alumni. Supporting Students. Strengthening UConn.

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