UCAN 2010: Registrar's Office Update in September 2010


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David Meek reviews & updates the UCAN group on the latest & greatest from the Registrar's Office at UNT

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UCAN 2010: Registrar's Office Update in September 2010

  1. 1. Degree Audit Staff<br />David Meek, Degree Audit Systems Manager<br />Billi Gravely, Degree Audit Coordinator<br />New Staff: <br />Indra Bhagat, IT Specialist I<br />Sabina Hernandez, IT Specialist I<br />
  2. 2. Transfer Articulation<br />Question was raised about certain Core classes coming from some Texas two year schools articulating as TRAN 9Txx (no rule in the table for the course)<br />This was due to our getting behind in updating transfer articulations for two year schools in Texas<br />New courses were added by these schools, but rules were not added to our tables<br />
  3. 3. Transfer Articulation (cont’d)<br /><ul><li>We now have added two new staff members, and we will be updating our articulations</li></ul>We are establishing a timeline for updating our schools in the transfer articulation tables<br />Primary feeders: every year<br />Etc.<br />
  4. 4. Transfer Articulation (cont’d)<br />Transfer Guides<br />We have been working on these for several months, with your help<br />The guides are based on Texas Common Course Numbers in relation to each UNT degree program:<br />University Core<br />College/Degree Requirements<br />Major/Program Requirements<br />Additionally, Four Year Plans are being developed for each of the guides (from the TCCN perspective)<br />We are getting close to the point where we will start posting these guides on-line<br />
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  7. 7. Transfer Articulation (cont’d)<br />New: Transfer Equivalency System (TES)<br />UNT has purchased a license to this on-line system<br />TES allows us to find course equivalency information in a streamlined & automated fashion<br />It also goes out and finds changes in course descriptions, as well as adds/deletes in course catalogs at transfer schools<br />This data will eventually be synced back into the DARwin transfer articulation rules<br />
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  9. 9. NCAA Processing<br />We have been working to prepare new encoding that will calculate the key NCAA certification elements for student athletes:<br />1.8/1.9/2.0 GPA standards<br />40%/60%/80% standards<br />6/18/24 standards<br />As of this week, we now have an established project plan with a schedule for testing<br />Primary testing will begin this Fall, with key testing to occur after Fall grade reporting<br />
  10. 10. Returner Process<br />Question regarding Returner process:<br />The term we are now using is ‘Returner’ as opposed to ‘Readmit’<br />Student does fill out admission paperwork, but we consider all Formerly attending students to still be ‘Continuing’ for paperwork/app processing<br />The process “updates their status” back to Active<br />Difference between in-person vs. online app<br />Online app takes at least 72 hours to be received<br />In-person app is received same-day<br />In special circumstances, could be started same-day<br />Incomplete apps are held and not processed<br />
  11. 11. Second Bachelor’s Students<br />Question was raised about this process<br />Once Registrar’s Office is notified by the Graduate School that a newly admitted 2nd Bachelors student has data to enter, we place the student in line for entry<br />All available transcripts are entered<br />For dealing with issues on 2nd Bach students:<br />If the transcripts are not in imaging but the student was fully admitted, contact the Grad School<br />Give them some time for imaging processing<br />If the transcripts are in imaging, contact RegOff<br />
  12. 12. Sealed Envelopes – Official Transcripts<br />The Registrar’s Office accepts any Official transcript, even if the sending institution had previously sealed the transcript in an envelope<br />The student or an advisor can remove it prior to submitting it to the Registrar’s Office<br />This would allow for making a personal copy<br />Key point: Admissions/Registrar needs to receive the original Official transcript as quickly as possible after the transcript is produced<br />
  13. 13. Duplications<br />General info:<br />The Registrar’s Office runs a report at least once per semester to locate course duplications<br />This report finds duplications based on course identities on native UNT registration, and from transfer credit after it moves from DARwin into EIS<br />There are certain scenarios that the report will be unable to find/connect:<br />Special Problems/Topics where the topic repeated; identical but non-equivalent courses; transfer courses left as TRAN9T**; and various other situations<br />
  14. 14. Duplications (cont’d)<br />Therefore, except on extremely straightforward dups (ENGL 1310/ENGL 1310), you may choose to go ahead and submit a dup form as a backup to insure the dup is identified<br />Also, since the process only runs once or twice a semester, if a student has a dup that could impact academic status (such as new transfer work), you may want to go ahead and get the form in so that the status is updated immediately<br />