Logistics for Webinar
You must call in for audio:
866-740-1260 access code 9870179#
Participants muted
Ask questions in ch...
Talking Points for
Institutional
Stakeholders
FromFlickr–Username:wonderferret
Dan Phipps | @ItsDanPhipps
University of Ca...
28 May Introduction to the DMPTool
4 June Learning about data management: Resources, tools, materials
18 June Customizing ...
Road Map
Goals of this Webinar
Collaboration Overview
Self Assessment and
Outreach Planning
Talking Points and Other
Outre...
Webinar Goals
• Provide follow-up to
Environmental Scan
Webinar
• Give overview of
outreach basics
• Highlight useful
tech...
Remember the Environmental Scan
Webinar?
• Formal assessment
though Informal
contacts
• Libraries: Neutral,
Service-Orient...
Where can I find these Resources?
https://bitbucket.org/dmptool/main/wiki/Materials
FromFlickrbydayland
Road Map
Source:Flickr|Moyan_Brenn
Goals of this Webinar
Collaboration Overview
Self Assessment and
Outreach Planning
Talk...
Collaboration is Important
From Flickr by Robotconscience, ILRI,
Musgo Dumio_Momio, brewbooks,
intelfreepress, signalpad
“Yes, Librarians work with Data”
• Remember: some
people still associate
libraries with books…
and books only
• Be prepare...
Librarian Mandate: Collect,
Coordinate Resources
Image Source: Flickr Username: chrispederick, tusnelda;
Thought experimen...
Collaboration Components
• Self assessment
What are you already
doing?
• List of goals
What should you be doing?
• Outreac...
Libraries are the natural group to
coordinate and collate data
management resources.
Source:Flickr.Username:billrdio
Where to Make Contact:
• InformationTechnology
• Grants Administration & Support
• DepartmentAdministrators
• Large Projec...
Road Map
Source:Flickr|Moyan_Brenn
Goals of this Webinar
Collaboration Overview
Self Assessment and
Outreach Planning
Talk...
Using your Environmental Scan
• Avoid duplicating effort
• Highlight gaps in
service
• Set goals that can
reasonably be ac...
Self Assessment:AnswerThese
Questions
• What services are you
providing?
• What long term goals
already exist?
• What can ...
LongTerm Planning:Time
• It’s about the big
picture, not the details
• Set monthly/weekly
goals, not specific dates
• Work...
ShortTerm Planning:
Urgency/Importance
Important/Urgent
Grant deadlines
Upcoming meetings
Answering patron questions
Impor...
Road Map
Source:Flickr|Moyan_Brenn
Goals of this Webinar
Collaboration Overview
Self Assessment and
Outreach Planning
Talk...
The Elevator Pitch
• Fast overview of how
your organization
addresses a problem
• Helps you capitalize
on unexpected
oppor...
Research:Answer these Questions
• Do they have a stake in
data services?
• Do you know anyone
who can help you set up
a me...
Talking Points:Tools for Getting the
Most out of Meetings
Useful For:
• Staying on Message
• Having Relevant Facts
on Hand...
Talking Points: Format
• NOT a script
• Short, to the point
bullets
• Keep it to one page,
easy to access
• For internal u...
Outreach Materials: Early and Often
• Outreach Plans,Talking
Points, and Elevator
Pitches
• Physical materials
(handouts, ...
Road Map
Source:Flickr|Moyan_Brenn
Goals of this Webinar
Collaboration Overview
Self Assessment and
Outreach Planning
Talk...
Audiences
• IT Group
• Grants Office
• Department
administrators
• Data manager/large
research project
manager
• Other lib...
IT Group
• Possible goals: Setting
up data repository,
supporting data
management tools
• Useful data: Usage
statistics, t...
Grants Office
• Possible goals:
Outreach assistance,
supporting DMP
creation
• Pain points: Librarians
typically not invol...
DepartmentAdministrator
• Possible goals:
Outreach
• Pain points: May not
prioritize data
management
• Useful data: Data u...
Data Manager/Large Project Research
Manager
• Possible goals:
Outreach
• Pain points: May be
secure in funding w/o
DMPs; d...
Other Librarians
• Possible goals:
Undertaking more
ambitious projects,
Establishing data services
• Pain points: Outside
...
Grad Students/Postdocs
• Opportunities: Data
acquisition, outreach
• Pain points:
Misunderstanding
librarian’s role, data’...
The DMPTool’s Role
The DMPTool
gets you
involved here… …so you’re already at the
table here!
Summary
• It takes time, and doesn’t always work, but
collaborate projects can accomplish a lot
• Effective collaboration ...
TP Resources
Bang!
https://bitbucket.org/dmptool/main/wiki/Materials
blog.dmptool.org/webinar-series
28 May Introduction to the DMPTool
4 June Learning about data management: Resources, tools...
Email
Twitter
Blog
Facebook
uc3@ucop.edu
daniel.phipps@ucop.edu
@TheDMPTool
blog.dmptool.org
Facebook.com/DMPTool
Question...
Upcoming SlideShare
Loading in …5
×

DMPTool Webinar 9: Talking Points for Institutional Stakeholders

1,549 views

Published on

Published in: Technology, Education
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
1,549
On SlideShare
0
From Embeds
0
Number of Embeds
6
Actions
Shares
0
Downloads
8
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide
  • Change Title, webinar #, and date in green text at top
  • http://www.flickr.com/photos/jasonlparks/4253344038/
  • Robotconscience, ILRI,MusgoDumio_Momio, brewbooks, intelfreepress, signalpad
  • http://commons.wikimedia.org/wiki/File:Argument_about_icons_(Skylitzis_Chronicle).jpg
  • Briet’s thought experiment: image source: chrispederick, tusnelda, http://pages.gseis.ucla.edu/faculty/maack/BrietPrePress.htm
  • http://commons.wikimedia.org/wiki/File:Atencion2.gifWE KNOW - data management shouldn't be done "quick and dirty". It takes time. The DMPTool is a way to bring in researchers from your institution; you can then work with them during the planning and after the grant to implement good practices.
  • Libraries have staff trained to handle informationData management requires specialized training, but builds on a foundation they understandLibraries are neutral – they exist to support all parts of the institution. Easier to step outside local politics.Libraries have a future as the destination for data. It makes sense for them to be involved in its creation.
  • http://commons.wikimedia.org/wiki/File:Welcome_mat_2.jpg
  • http://commons.wikimedia.org/wiki/File:Frown_(8187991157).jpg
  • http://commons.wikimedia.org/wiki/File:%22Don%27t_Let_That_Big_Idea_Get_Away%5E_Write_it_Down_on_a_Suggestion_Blank.%22_-_NARA_-_514156.jpg
  • DMPTool Webinar 9: Talking Points for Institutional Stakeholders

    1. 1. Logistics for Webinar You must call in for audio: 866-740-1260 access code 9870179# Participants muted Ask questions in chat any time 20 minutes for Q&A Recording & slides, schedule of webinars: blog.dmptool.org/webinar-series DMPToolWebinar Series 9:Talking Points for Stakeholder Meetings Sponsored by IMLS 27 August 2013
    2. 2. Talking Points for Institutional Stakeholders FromFlickr–Username:wonderferret Dan Phipps | @ItsDanPhipps University of CaliforniaCuration Center, California Digital Library DMPToolWebinar Series 9:Talking Points for Stakeholder Meetings Sponsored by IMLS 27 August 2013
    3. 3. 28 May Introduction to the DMPTool 4 June Learning about data management: Resources, tools, materials 18 June Customizing the DMPTool for your institution 25 June Environmental Scan:Who's important at your campus 9 July Promoting institutional services; EZID Outreach Made Simple! 16 July Health Sciences & DMPTool - Lisa Federer, UCLA 23 July Digital humanities and the DMPTool - Miriam Posner, UCLA 13 Aug Data curation profiles and the DMPTool – Jake Carlson, Purdue 27 Aug Talking Points for Meeting with Institutional Stakeholders 24 Sept Beyond Funder Requirements: More Extensive DMPs 15 Oct Other tools and resources that work with/complement the DMPTool 5 Nov Case studies – How librarians have successfully used the tool TBD Outreach Kit Introduction blog.dmptool.org/webinar-series
    4. 4. Road Map Goals of this Webinar Collaboration Overview Self Assessment and Outreach Planning Talking Points and Other Outreach Materials ExampleTalking Points Source:Flickr|Moyan_Brenn
    5. 5. Webinar Goals • Provide follow-up to Environmental Scan Webinar • Give overview of outreach basics • Highlight useful techniques and materials • Resources: example talking points documentation From Flickr by Charlie Bird
    6. 6. Remember the Environmental Scan Webinar? • Formal assessment though Informal contacts • Libraries: Neutral, Service-Oriented, relationship building • Understand the elements of your institution • Learn more: blog.dmptool.org/webinar-series
    7. 7. Where can I find these Resources? https://bitbucket.org/dmptool/main/wiki/Materials FromFlickrbydayland
    8. 8. Road Map Source:Flickr|Moyan_Brenn Goals of this Webinar Collaboration Overview Self Assessment and Outreach Planning Talking Points and Other Outreach Materials ExampleTalking Points
    9. 9. Collaboration is Important From Flickr by Robotconscience, ILRI, Musgo Dumio_Momio, brewbooks, intelfreepress, signalpad
    10. 10. “Yes, Librarians work with Data” • Remember: some people still associate libraries with books… and books only • Be prepared to explain that you deal in all forms of information • Some may not even be aware of the problems that you are able to solve • If so: that’s where you start! Source: Flickr Username: feuilllu
    11. 11. Librarian Mandate: Collect, Coordinate Resources Image Source: Flickr Username: chrispederick, tusnelda; Thought experiment source: Suzanne Briet
    12. 12. Collaboration Components • Self assessment What are you already doing? • List of goals What should you be doing? • Outreach plan How are you going to do it? • Develop materials With what? Source: Flickr Username: andertoons-cartoons.Captain Planet © 1990 ProgramTBS Productions, Inc. and DIC Enterprises, Inc.
    13. 13. Libraries are the natural group to coordinate and collate data management resources. Source:Flickr.Username:billrdio
    14. 14. Where to Make Contact: • InformationTechnology • Grants Administration & Support • DepartmentAdministrators • Large Project Administrators and Researchers • Graduate Students and Postdocs • Other Librarians
    15. 15. Road Map Source:Flickr|Moyan_Brenn Goals of this Webinar Collaboration Overview Self Assessment and Outreach Planning Talking Points and Other Outreach Materials ExampleTalking Points
    16. 16. Using your Environmental Scan • Avoid duplicating effort • Highlight gaps in service • Set goals that can reasonably be achieved What can we do alone? Where do we need help? • Start making materials! commons.wikimedia.org/wiki/File:Welcome_mat_2.jpg
    17. 17. Self Assessment:AnswerThese Questions • What services are you providing? • What long term goals already exist? • What can you handle internally? • What can you contribute to those you can’t? http://en.wikipedia.org/wiki/File:Gorshinriddler.JPG
    18. 18. LongTerm Planning:Time • It’s about the big picture, not the details • Set monthly/weekly goals, not specific dates • Work backwards from your major goals • Be prepared to edit http://en.wikipedia.org/wiki/File:GanttChartAnatomy.svg http://commons.wikimedia.org/wiki/File:Paul_Signac_Femmes_au_puits_1892d%C3%A9tailcouleur.jpg
    19. 19. ShortTerm Planning: Urgency/Importance Important/Urgent Grant deadlines Upcoming meetings Answering patron questions Important/ Not Urgent Organizing/infrastructure Creating resources Conference planning Not Important/Urgent Paperwork Daily obligations Cleaning the break room fridge Not Important/ Not Urgent Pet projects Things you don’t actually have to do (But maybe you want to)
    20. 20. Road Map Source:Flickr|Moyan_Brenn Goals of this Webinar Collaboration Overview Self Assessment and Outreach Planning Talking Points and Other Outreach Materials ExampleTalking Points
    21. 21. The Elevator Pitch • Fast overview of how your organization addresses a problem • Helps you capitalize on unexpected opportunities Source: Flickr.Username: brizzlebornandbred
    22. 22. Research:Answer these Questions • Do they have a stake in data services? • Do you know anyone who can help you set up a meeting? • What are your goals for this meeting? • What happens if these goals aren’t met? Source:Flickr.Username:hollyoak-smith
    23. 23. Talking Points:Tools for Getting the Most out of Meetings Useful For: • Staying on Message • Having Relevant Facts on Hand • Making Sure your Main Points are Addressed Source:Flickr.Username:Pamhule
    24. 24. Talking Points: Format • NOT a script • Short, to the point bullets • Keep it to one page, easy to access • For internal use only: format however is easiest for you Source: Flickr. Username: ludiecochrane
    25. 25. Outreach Materials: Early and Often • Outreach Plans,Talking Points, and Elevator Pitches • Physical materials (handouts, posters) raise awareness • Always be collaborating: can complicate individual projects, but build bridges for later Source:Flickr.Username:Jenosaur
    26. 26. Road Map Source:Flickr|Moyan_Brenn Goals of this Webinar Collaboration Overview Self Assessment and Outreach Planning Talking Points and Other Outreach Materials ExampleTalking Points
    27. 27. Audiences • IT Group • Grants Office • Department administrators • Data manager/large research project manager • Other librarians • Grad students, postdocs, PIs • Undergrads Source: Flickr. Username: stijnbokhove
    28. 28. IT Group • Possible goals: Setting up data repository, supporting data management tools • Useful data: Usage statistics, technical requirements • Pain point: Long-term maintenance required Source: Flickr. Username: redherring1up
    29. 29. Grants Office • Possible goals: Outreach assistance, supporting DMP creation • Pain points: Librarians typically not involved • Useful data: White House/funder support of data plans increasing Source: Flickr. Username: doug88888
    30. 30. DepartmentAdministrator • Possible goals: Outreach • Pain points: May not prioritize data management • Useful data: Data use among students & researchers; Increased support from funders Source: Flickr. Username: nasa_goddard
    31. 31. Data Manager/Large Project Research Manager • Possible goals: Outreach • Pain points: May be secure in funding w/o DMPs; don’t want to allocate time/funds to data management; privacy concerns • Useful data: Data citation information, data access information Source:Flickr.Username:argonne
    32. 32. Other Librarians • Possible goals: Undertaking more ambitious projects, Establishing data services • Pain points: Outside specialization, typical role. Lack of top-down support • Useful data: Usage stats, funding opportunities, Informatics in Library Schools Source: Flickr. Username: digitalnc
    33. 33. Grad Students/Postdocs • Opportunities: Data acquisition, outreach • Pain points: Misunderstanding librarian’s role, data’s role • Useful data: on- campus resources; data access; data citation information; data access information Source: Flickr. Username: kaakati
    34. 34. The DMPTool’s Role The DMPTool gets you involved here… …so you’re already at the table here!
    35. 35. Summary • It takes time, and doesn’t always work, but collaborate projects can accomplish a lot • Effective collaboration isn’t hard, but requires preparation • Engaging in these practices is an investment in the long-term future of the library at your institution.
    36. 36. TP Resources Bang! https://bitbucket.org/dmptool/main/wiki/Materials
    37. 37. blog.dmptool.org/webinar-series 28 May Introduction to the DMPTool 4 June Learning about data management: Resources, tools, materials 18 June Customizing the DMPTool for your institution 25 June Environmental Scan:Who's important at your campus 9 July Promoting institutional services; EZID Outreach Made Simple! 16 July Health Sciences & DMPTool - Lisa Federer, UCLA 23 July Digital humanities and the DMPTool - Miriam Posner, UCLA 13 Aug Data curation profiles and the DMPTool – Jake Carlson, Purdue 27 Aug Talking Points for Meeting with Institutional Stakeholders 24 Sept Beyond Funder Requirements: More Extensive DMPs 15 Oct Other tools and resources that work with/complement the DMPTool 5 Nov Case studies – How librarians have successfully used the tool TBD Outreach Kit Introduction
    38. 38. Email Twitter Blog Facebook uc3@ucop.edu daniel.phipps@ucop.edu @TheDMPTool blog.dmptool.org Facebook.com/DMPTool Questions?

    ×