Chapter 2 of the advancement manual provides advancement eligibility criteria. Every enlisted advancement board is announced via a NAVADMIN which details the board’s convening date, provides amplifying advancement board eligibility criteria, and provides guidance on communicating with the board. These NAVADMINs are available on NPC’s enlisted board webpages. The ONLY authoritative source in determining CPO, SCPO, and MCPO board eligibility for enlisted advancement boards is the NETPDTC Examination Profile Sheet available on the Navy Advancement Center’s (NAC)website. Access this site via your NKO account. The link to the NAC site on NKO is under the Career Management tab. Do not rely on BOL or social media sites to verify your board eligibility. If you do not have a NETPDTC profile sheet indicating “SELBD ELIGIBLE”, you WILL NOT be considered by the selection board. If your profile sheet indicates “BUPERS Invalid”, you may contact PERS-802 to determine the reason. PERS-802 POC info is contained in the cycle NAVADMIN. Additional considerations for board eligibility include: - Whether a member was selected for commissioning programs - Whether a member submitted a voluntary or involuntary fleet reserve or retirement request. The effective date of an involuntary fleet reserve or retirement request aligns with a member’s HYT date whereas the effective date of a voluntary request is prior to a member’s HYT date.
Continuing with additional advancement board eligibility considerations: - Whether a member has reached HYT. Sailors reaching HYT must be in an eligible status on or after the dates listed the year the board convenes. - Whether a member who is in a rating which requires a security clearance has a current, favorably adjudicated clearance - Whether a member complies with the “Early Promote” waiver requirements - Whether a member is eligible for an “In-Theater Selection Board Eligible” waiver, was “validated” by their command and has a SELBD ELIGIBLE profile sheet - Whether a member recently was approved for change in rating - And most importantly, whether a member maintains their CO’s recommendation for advancement Refer to Chapter 2 of the advancement manual and the advancement cycle NAVADMIN for questions regarding advancement board eligibility.
Special selection boards are conducted for members who were not properly considered by the regular board due to circumstances beyond their control. Chapter 1 of the advancement manual provides guidance on requesting approval for consideration by a special selection board. Do not rely on the option to be considered by a special selection board if you did not verify your board eligibility prior to the board convening. Every candidate and command must exercise reasonable diligence to ensure an eligible candidate’s name appears on the board eligibility list prior to the board convening. Quotas are vacancy driven, approved by the Chief of Naval Personnel, and are made public after the board convenes. Regarding unfilled quotas also known as returning quotas, candidates must first meet the board’s precept “fully qualified” standard to be selected for advancement. When an insufficient number of candidates in a competitive group meet the fully qualified standard to fill that competitive groups advancement quotas, then quotas go unfilled.
The safest way to preserve the integrity of the board process in providing career guidance to candidates on selection board matters is via career development boards after the results are made public, not one on one discussions between board members and candidates. When board members are providing selection board briefs, refrain from using the term “we” as in what they and their panel or the board did, considered, etc. Slides follow which discuss the board process and items the board considers.
Senior Chief Petty Officers may serve as board members for the Active and Reserve CPO boards. PERS-8 receives board member and board recorder applications then builds the board membership to closely reflect the demographics of the eligibles. Members and recorders are notified of their selection as board members and recorders approximately a month prior to the board convening. Membership MUST NOT be compromised. Only those in the board member’s or recorder’s immediate chain of command with a need to know being notified of their selection as a member of the board should be award of their pending board assignment. Membership is made public only after the board convenes.
Some reasons for adding a candidate to the board after the initial eligibility file is loaded: Command validates a candidate as eligible because their fleet reserve request was cancelled, an exam discrepancy was corrected through the Navy Advancement Center now making the member eligible, or a candidate was validated by their command who is eligible for an in-theater waiver. Some reasons for deleting a candidate to the board after the initial eligibility file is loaded: A member is not eligible for “Early Promote” TIR waiver A member does not meet the eligibility requirements based on HYT A member submits a voluntary Fleet Reserve or Retirement request A member is invalidated by the command because of loss of advancement recommendation A member is an LDO/CWO selectee and has not declined their selection to LDO/CWO A member is in a rating which requires a security clearance and either does not hold a clearance or their security clearance is revoked Every LTB received by NPC’s Customer Service Center is accounted for. Those LTB’s complying with the policy of the cycle NAVADMIN are presented to the board for consideration. Each enlisted board season NAVPERSCOM receives approximately 200 letters to the board received after the “received by” date published in the board NAVADMIN which cannot be presented to the board. Candidates must play close attention to the received by date for their letter to the board and comply with that receive by date to ensure their letter to the board is presented to the board.
What can be made public of the enlisted advancement board process reflects on this slide.
Unlike officer boards where candidates’ records are individually briefed and voted by the membership in the tank, for enlisted advancement boards the majority of the record briefs and deliberations take place by the individual panels in the panel rooms. Their recommended selects and non-selects by competitive category, know as the “slate” is then presented to the board president for review and precept compliance and then briefed to the membership in the tank for an acceptance/non-acceptance vote. Once all slates are accepted by a board majority and following the board security brief, the board may adjourn. The number of quota groups enclosed with the board’s convening order (minus the zero quotas) equals the number of competitive group slates which are voted in the tank.
The Convening Order which provides the board’s membership and quotas is made public after the board convenes and is posted on NPC’s enlisted boards webpages. The Senior Enlisted Boards Precept which is used for all enlisted advancement board conducted that year is made public on NPC’s enlisted boards webpages once the first enlisted advancement board is convened. Traditionally this is the Reserve SCPO/MCPO advancement selection board.
The board’s results are generally made public 3-4 weeks following the board’s adjournment. Date of Call-out is not public information. Ensure command access BOL is current. This is the immediate way to identify those placed on hold. Holds receive a CNPC letter via e-mail providing “hold” resolution guidance. Profile sheets produced by NETPDTC reflect select/non-select status. Rate Change Authorizations are published as pay dates are determined.
Command and candidate’s responsibility Know who is and is not eligible Know how to verify and correct eligibility (withdrawing recommendation for advancement) Board results (BOL) Post-board matters PRIMS Page 13 for PFA Failure and loss of security clearance not being sent to the OMPF
Enlisted Advancement Boards By NPC Enlisted Selection Boards (PERS-803) 17 May 2012
Enlisted Advancement Boards We will discussEnlisted Advancement BoardsCommon issues and resolutionFAQs and MythsQuestions
Enlisted Advancement Boards EligibilityEligibility questions? First read the advancement cycle NAVADMIN and Chapter Two of the Advancement ManualView your board eligibility profile sheet via NKO • CPO, SCPO, and MCPO candidates • No profile sheet? You will not be considered by the board.If a "BUPERS Invalid", contact PERS-802 to verify reasonExcept STA-21, MECP, and MSCISPP, selects for commissioning programs are ineligible, i.e. LDO/CWO selectsFleet Reserve/Retirement Requests • Voluntary (Prior to mandated) -vs- Involuntary (At HYT/other mandate) • Must be in an eligible status on 1 July (E8/E9) or 1 Sep (E7)
Enlisted Advancement Boards EligibilityHYT Waiver • Cannot exceed HYT for next paygrade • Must go to or beyond 1 July (E8/E9) and 1 Sep (E7)Security Clearances •Must be favorably adjudicated by DONCAF; not just an interimEarly Promote TIR Waiver (CPO Candidates) •Must maintain EP’s and must be EP Periodic eval (can be 1 of 1)In-Theater CPO board waiver •Not automatic; command must send validation to exam center •Must be Boots On Ground in specific locations. Refer to NAVADMIN 336/07 paragraphs 3 and 8.Recent Change in Rating? •Must be approved 1 month prior to board conveningMust maintain CO’s recommendation for advancement
Enlisted Advancement Boards Special Boards and QuotasSpecial Selection Boards •Not properly considered due to circumstances beyond their control •Normally held in January or ICW regular boards •CNPC adjudicates requests •Eligibility terminates 9 months after the regular board convened •Selects DOR computed from missed boardMember shares equal responsibility with their parent command in ensuring their name appears on the eligibility list prior to the boardQuotas •Vacancy driven •Are recommended by ECMs; Approved by CNP(AC/FTS)/CNR(SELRES) •Made public when board convenes •May go unfilled when insufficient number of candidates meet “fully qualified” standard
Enlisted Advancement Boards Members Maintaining their OathSampling of items members of the board cannot discuss: •Proceedings and deliberations of the board •Recommended selectees prior to results being made public •Why a candidate was or was not selected •Items they saw in a candidate’s record •Scoresheet categories or point values •Panel they were assigned to during the board •Period of review, i.e. last XX years or entire career •Tolerance in scoring differences •How a crunch is established •Which selects and non-selects are briefed in the tank •The items on Slate 1 and Slate 2 briefed in the tank •Methodology used in determining their selections •Percentage required to pass a slate MAY NOT BE DISCLOSED
Enlisted Advancement Boards Membership and PanelsMembership demographics: Source Rating Race Gender Geographic Location Community Special Qualifications Component Prior Board Experience Number of reviewsUp to 20 panels for record review: •1 – CAPT (President who is independent of all panels) •1 – CDR and 3-10 MCPOs/SCPOs) •Related Ratings and Special Qualifications Where Possible (Examples) Admin Panel Surf Hull/Eng Panel Aviation Panel Information DominancePanel Seabee Panel Avionics Panel Spec War Panel Airframes Panel Supply Panel Surf Deck/Ops Panel Corpsman Panel Weapons Panel
Enlisted Advancement Boards Pre-BoardPERS-8 Actions: Scrub eligibility • Multiple adds and deletes • Dilemma: No immediate notification of adds or deletes therefore candidates should periodically review NAC Website for profile sheet changes 100% accountability and verification of Letters To The Board (LTBs). Reasons LTB not presented to board: • Candidate not board eligible • LTB received after “received by” date published in the cycle NAVADMIN CANDIDATES: CLOSELY MONITOR YOUR ELIGIBILITY
Enlisted Advancement Boards Board Process• Board is sworn in and convened• Members receive board process in-briefs and training• Members read convening order and precept• Recorders randomly assign records within panels• Members conduct two INDEPENDENT reviews of each record• Place candidates in order by score (highest to lowest)• Establish the “crunch zone”• Deliberate those within the “crunch” for selection• “Slate Brief” – Brief sampling of selects/non-selects to President• Present all slates to board members in the tank for voting• Conduct debrief on security of board deliberation then adjourn board• Conduct Post-board adverse review of recommended selects• Board President’s Call-out with CNP• Results approved and public release authorized via NAVADMIN/BOL• Notify those placed on “hold” resulting from the post-board scrub• Profile sheets generated reflecting the results of the board
Enlisted Advancement Boards Board Process (Cont)Tanking Process •Final stage of the selection process •Panel presents the slate to the board for approval •Final selections are voted and approved by Board membership in the tank •Enlisted boards confirm/not confirm panel recommendations •Briefs are platform generic and do not identify candidates being briefed SLATES VOTED VICE INDIVIDUAL RECORDS
Enlisted Advancement Boards Board’s Convening Order Convening order from the Chief of Naval Personnel to the Board President provides: •Date board shall convene •Direction to conduct board per the precept •The Selection Standard •Guidance on quota use and restrictions •Guidance on secrecy of board deliberation •The membership and quotas •Direction to gather feedback to improve future boards
Enlisted Advancement Boards Board’s PreceptPrecept provides the board guidance on items to consider when selecting the Navy’s future leaders such as: General guidance, fully qualified and best qualified considerationsCompetency and Skill Anti-Terrorism and Force ProtectionCollateral Duties Teaching, mentoring, upholding standardsCommunication skills Comprehension of Naval heritage and historyKnowledge of rate Language, Regional Expertise, Culture Leadership in Diverse Orgs Navy Special WarfareExperienceRecruiting, RDC, Instructor Individual Augmentation PerformanceOverseas and Arduous Duty Personal and Professional Development ARE YOU EXHIBITING THESE LEADERSHIP TRAITS AND ARE THEY DOCUMENTED IN YOUR EVALUATIONS?
Enlisted Advancement Boards Board’s PRECEPT (Cont)NAVY DOES NOT EMBRACE BLIND ADHERENCE TO A ZERO-DEFECT MENTALITY
Enlisted Advancement Boards What the board reviewsOfficial Military Personnel File (OMPF) field codes 30-38 •Available via BOL menu item: “OMPF-My Record”Enlisted Summary Record (PSR Part I) •Available via BOL menu item: “ODC, OSR, PSR, ESR”Performance Summary Record (PSR Part II and III) •Available via BOL menu item: “ODC, OSR, PSR, ESR”Candidate’s Letter to the Board ACCURACY OF THESE FOUR ITEMS MAY BE THE DIFFERENCE BETWEEN SELECT AND NON-SELECT
Enlisted Advancement Boards What the board DOES NOT reviewNSIPS Enlisted Service Record data not in the OMPF •Forwarded to the OMPF at time of reenlistment/record close-outItems sent to the board other than by the candidateLetters to the board received after the “received by” dateNTMPS, FLTMPS, ETJPRIMS information WANT THE BOARD TO CONSIDER ITEMS NOT IN YOUR OMPF? YOU MUST SUBMIT IN YOUR LTB.
Enlisted Advancement Boards Board Considers… Evaluations •Trait average vs summary group and reporting senior’s average •Break out among peers •Promotion recommendation Consistent? Improving? Declining? One of one versus competitive peer group •Description of duties Job scope, leadership and level of responsibility Impact of position on command mission Difficult/Arduous Duty? Increased responsibilities? •Professional Maturity and Experience History of assignments (normal sea/shore rotation) Diversity of duty Out of rate assignments
Enlisted Advancement Boards Board considers…Common strengths •Leadership at sea or in challenging assignments Documented mentoring Increasing scope of responsibility Documented throughout your eval •Qualifications and Collateral Duties Command impact •Successful performance in challenging assignments (Sea/Shore) Instructor Duty Recruiting Duty Recruit Division Commanders Rating community impact (Detailer/ECM, etc.) NECC, SPECWAR, Overseas Productive Individual Augmentee (IA)/Mobilization
Enlisted Advancement Boards Board considers…Common Strengths •Performance and Recommendations Strong recommendations for promotion to CPO, SCPO, MCPO Sustained Superior Performance Strong Breakout among peers in large groups Recommendations and write-ups should match FCPOA & CPOA /Mess/Induction involvement.*Leads Peers* •Sailorization Positively Impacting retention and Sailors’ growth Quantifiable results of your mentoring •Successful performance on deployments/IA/Mobilization clearly stated in narrative •Diverse Sea/Shore rotation
Enlisted Advancement Boards Board considers…Common evaluation weaknesses •Adverse matter that is poorly explained or buried in the write-up •Promotion recommendation and write-up contradict •Creative comments which do not describe potential for advancement •Eval concentrates too much on technical aspects; Do’er vice leaderOverall what does the board consider…? •The candidate’s POTENTIAL to serve in the next higher paygrade
Enlisted Advancement Boards Post-BoardConduct post-board review of selects to identifyadjudicated or pending substandard or adverse information.Items discovered are: • Security clearance issues • Misconduct • PFA failures or missing PRIMS dataThese selects are placed on hold, notified of their selectionand hold status, who then provide additional information toCNP to decide whether to release the hold or permanentlyremove their selection.Holds take six weeks to one year to resolve IS YOUR PRIMS UP TO DATE?
Enlisted Advancement Boards Communicating With The BoardYour Letter to the Board •Only method to communicate with the board! (Big Change) •Must be **RECEIVED** by the cut-off date in cycle NAVADMIN (Big Change) •Read the cycle NAVADMIN before you begin! •Consider having an experienced board member review your OMPF with you •Per the cycle NAVADMIN, submit items you want considered that are missing from your OMPF •NSIPS ESR data not available to the board unless it is in your OMPF, otherwise submit it with your LTB if you want the board to consider it •No Third Party Correspondence •Do not send originals, they will not be returned •Do not send duplicates of items already in your OMPF •Do not highlight items on your documents mailed •Include your FULL SSN on each page submitted •Documents forwarded to selection boards do not update your OMPF •Can be e-mailed or snail-mailed to the address in the cycle NAVADMIN KEEP OMPF CURRENT!
Enlisted Advancement Boards Common Issues• Sailors not knowing how to verify their board eligibility. • Board profile sheet is the official source • No profile sheet = not being considered by the board• Command leadership without BOL access when results are published• Post-board scrub • Missing PRIMS data, PFA failures, security clearance issues, NJPs, DFC, pending investigations • Results in missing sequence numbers on NAVADMIN• Adverse event occurs, command documents locally, but fails to report that info to PERS/OMPF. Result: Candidate gets advanced.• Record Maintenance and Communicating With Boards
Enlisted Advancement Boards FAQ’s/Myths2.A member of the board who knows you increases your chances foradvancement. False2. The selection board only considered items in my OMPF, PSR, ESR (Enlisted Summary Record not Electronic Service Record), and items inmy Letter to the Board (LTB). True3. Should a career summary be included with my LTB? By policy, only itemsmissing from the candidate’s OMPF should be included in their LTB.4. The selection board accepts items from both me and my command up to theconvening of the board. False5. Advancement board eligibility is posted on BOL. False (Only results)16.Advancement board eligibility profile sheets are available for CPO, SCPO, and MCPOcandidates. True18.When will the board’s results be released? The scheduled date of the call-out and release of the results is not made public.
Enlisted Advancement Boards FAQ’s/Myths8. CPO candidates are automatically board eligible if on an IA in theater. False. Mustbe validated as board eligible by their command. NAVADMIN 336/07 paragraphs 3and 8 refer.9. I am mobilized which makes me eligible regardless of my HYT. False10. Only adverse information contained in my OMPF can be considered by the board.True, unless submitted in the candidate’s LTB.11. CMCs/SELs maintaining their BOL for advancement results is important.True. Without BOL access, “holds” cannot be readily identified.12. How is PRIMS used in the selection board process? It is used in the post-board process but not during the selection process.13. How is NSIPS ESR data used in the selection board process? Only ifcontained in the OMPF or in the candidate’s LTB.14. Is security clearance information made available to selection boards? No,except where documented in narrative of an eval or on a revocation page 13.
Enlisted Advancement Boards FAQ’s/Myths1. A change in rating must be effective how long before the advancement board convenes to be considered in the correct competitive category? One month.16. When must your letter to the board be received by NPCs customer service center to be considered by the board? By the “received by” date published in the cycle NAVADMIN.17. Which reference should you refer to for amplifying policy guidance for each selection board? The cycle NAVADMIN.18. Once you verify that you have a board eligible profile sheet, is there any reason either before or during the board to re-verify your profile sheet that you are still board eligible? Yes. You may receive a BUPERS INVAL profile sheet without notification if you lose board eligibility.19. How many enclosures do you list on your letter to the board? One. Example, Encl: (1) Package of items for review.
Enlisted Advancement Boards FAQ’s/Myths20. How far back in the record does the board consider? The entire record may be considered.21. When was use of the page 4 discontinued? When your servicing personnel office began using NSIPS ESR.22. Have you read the current fiscal year Active-Duty and Reserve Senior Enlisted Advancement Selection Board precept yet? It is made public after the Reserve E8/E9 board convenes in February.23. Why are items which reflect in NSIPS ESR not reflecting in my OMPF? Your ESR requires close-out either upon reenlistment or separation by your servicing personnel office for items to be submitted to your OMPF.24. What is the number one factor for selection and where would you find it written? Proven, sustained superior performance in difficult and challenging joint and in- service leadership positions found in the FY-13 Senior Enlisted Advancement Board precept.
Enlisted Advancement Boards FAQ’s/Myths25. The precept refers to career rating guidelines (rating career paths). Theseare updated prior to each FYs enlisted boards. Where can you view yourratings career path and have you read this years rating career path foryour rating? Enlisted Community Manager’s webpage on NPC’s website.26. A FCPO selection board eligible for CPO fails the Spring 2012 PFA. Theircommand’s PFA cycle is 23 APR - 25 MAY 2012. How is this information madeavailable to the board? After the members signed the PFA failure page 13, that page13 must be “e-sub’ed” by the servicing personnel office to PERS-313 and it must beaccepted into the candidate’s OMPF prior to the board convening.27. A Chief eligible for SCPO gets a DUI and receives NJP and is awardedpunishment while the SCPO board is in session. How is this informationmade available to the board? It cannot. However, the CO does have theoption to withdraw the Chief’s recommendation for advancement per article721 of the advancement manual. Ensure mandatory reporting of E6-E9misconduct is reported to PERS-832 immediately per MPM 1616-040. If therecommendation is not withdrawn and if the Chief is selected for advancement, theNJP will be identified via the post-board scrub.
Enlisted Advancement Boards FAQ’s/Myths28. On the NAVADMIN which announced the board’s results, what does the sequencenumber indicate? Ranks the candidates selected for advancement within eachcompetitive category by seniority.29. What if a sequence number or numbers are missing on the NAVADMIN whichannounces the board’s results? Either selects were placed on hold or quotas wereunfilled.30. I (CO) awarded a SCPO NJP four months ago, I did not pull his recommendationfor advancement and I did not do a special eval documenting the NJP because I intendto report the NJP in his next periodic eval. However, the MCPO board results were justreleased and he was selected for MCPO. What should my command have done toensure the board was aware of the recent NJP? Via “OMPF - Command View” onBOL, selected command leadership or authorized users should have verified theSCPO’s OMPF prior to the board to ensure the NJP documents reflected in theSCPO’s OMPF.