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Preserving Digital Archives Strategies for a Living Collection

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  • Today will be talking about digital archives, and this in the context of the museum collection Present the concept of a living collection as a desired goal
  • Digital records: Insufficient knowledge –
  • Digital records: Insufficient knowledge – what are digital records, what do they require, relatively short history (1960-70’s, 1990’s, 2000’s) Partial representation – requires selection of objects Limited resources – requires sustainable resources, no TIME to do it all Discontinuous effort – adopting digital collections into the organization
  • Digital records: Insufficient knowledge – what are digital records, what do they require, relatively short history (1960-70’s, 1990’s, 2000’s) Partial representation – requires selection of objects Limited resources – requires sustainable resources Discontinuous effort – adopting digital collections into the organization
  • Starting with the context: there have been a couple of recent reports in the Netherlands about the degree to which collections are represented digitally, and made available on-line. For conservation purposes, on-site is important – though for community would be great to exchange data, learn from eachother. Museums reported 81% of the collections to be accessible on-site
  • Starting with the context: there have been a couple of recent reports in the Netherlands about the degree to which collections are represented digitally, and made available on-line. Digitization plan = separate from the general policy or registration policy plan Sustainability
  • Acquisition and ingestion is where data about preservation and conservation would be integrated in the system ADS = archeology data service
  • Active: if you leave it  it dies Open: because of digital nature, it can always be edited Sharing: you can’t do it alone, no time, no resources  you learn from others
  • Transcript

    • 1. P reserving D igital A rchives Strategies for a L iving C ollection Trilce Navarrete Hernandez Picture Meeting ICN July 9 th , 2009
    • 2. Today:
      • National Facts / International Facts
      • Digital archives
      • Strategies for a L iving C ollection
      Picture Meeting ICN 9th July 2009
    • 3.
      • Preservation issues:
        • O bjects:
        • Plastics hold up well for the decade or so during which a consumer uses most products. But that is a problem for museums that collect plastic art (slate.com 1/07/2009)
      Picture Meeting ICN 9th July 2009 Duane Hanson's 1974 sculpture Drug Addict, observed by a museum guest
    • 4.
      • Preservation issues:
        • D igital a rchives:
        • Insufficient knowledge
        • Partial representation of collection
        • Limited resources
        • Discontinuous effort
      Picture Meeting ICN 9th July 2009
    • 5.
      • Preservation issues:
        • WHY ?
        • Secure a ccess to digital archives  to guarantee u se of (digital) collections
        • Keeping digital collections a live to ensure preservation
      Picture Meeting ICN 9th July 2009
    • 6.
      • Background:
        • Registration is ongoing, 2007 NLD estimates:
        • Registered  there is a record of the object = 83%
        • Automated  the recorded object is in digital format = 57%
        • Digitized  there is a digital image of the object = 37%
        • Documented  the object has context information = 34-54%
        • Online  information about the object can be found online = 31%
      Picture Meeting ICN 9th July 2009
    • 7.
      • Background:
        • Preservation is growing, 2007 NLD estimates:
        • Information plan  = 6%
        • Digitization plan  = 8%
        • Sustainability strategy  = 21%
        • Digital activities budget line  = 29%
        • “ Investment is about the future. Preservation of valuable assets is a form of investment” BRTF
      Picture Meeting ICN 9th July 2009
    • 8.
      • Background:
        • Estimated long term costs, 2008 UK estimates:
        • Acquisition and ingestion  = c. 42%
        • Storage and preservation  = c. 23%
        • Access  = c. 35%
      Picture Meeting ICN 9th July 2009
    • 9.
      • A dopting media technology:
      Picture Meeting ICN 9th July 2009
    • 10.
      • A dopting media technology:
        • Ad a pting to media technology
        • requires a ctive preservation
        • remains o pen for change
        • thrives on s haring community
      Picture Meeting ICN 9th July 2009
    • 11.
      • Strategies for a L iving C ollection:
        • Knowledge: shared  community of experts
        • Sele ction: strategy  building blocks
        • Re sources: ongoing  efficient allocation in entire organization
        • C ontinuity: content  from past, present and into the future
      Picture Meeting ICN 9th July 2009
    • 12.
      • R esources:
      Picture Meeting ICN 9th July 2009
    • 13.
        • Thank you … !
        • T.NavarreteHernandez @ uva.nl
      Picture Meeting ICN 9th July 2009