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2010 Eca Id Dig Costs Navarrete2
2010 Eca Id Dig Costs Navarrete2
2010 Eca Id Dig Costs Navarrete2
2010 Eca Id Dig Costs Navarrete2
2010 Eca Id Dig Costs Navarrete2
2010 Eca Id Dig Costs Navarrete2
2010 Eca Id Dig Costs Navarrete2
2010 Eca Id Dig Costs Navarrete2
2010 Eca Id Dig Costs Navarrete2
2010 Eca Id Dig Costs Navarrete2
2010 Eca Id Dig Costs Navarrete2
2010 Eca Id Dig Costs Navarrete2
2010 Eca Id Dig Costs Navarrete2
2010 Eca Id Dig Costs Navarrete2
2010 Eca Id Dig Costs Navarrete2
2010 Eca Id Dig Costs Navarrete2
2010 Eca Id Dig Costs Navarrete2
2010 Eca Id Dig Costs Navarrete2
2010 Eca Id Dig Costs Navarrete2
2010 Eca Id Dig Costs Navarrete2
2010 Eca Id Dig Costs Navarrete2
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2010 Eca Id Dig Costs Navarrete2

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Identifying Digital Activities related costs: a self reflecting exercise. A quick 1,2,3,4 to argument investment and calculate benefits.

Identifying Digital Activities related costs: a self reflecting exercise. A quick 1,2,3,4 to argument investment and calculate benefits.

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    • 1. Identifying digitization related costs a reflective exercise Trilce Navarrete Hernández 8 th European Conference on Digital Archiving 28-30 April 2010  Geneva  CH
    • 2.
      • Digital heritage statistics
      • Identifying digitization costs (+ benefits)
      • Dutch e xperience
        • Heritage Sector
        • Archives
      8th European Conference on Digital Archiving - T. Navarrete
    • 3.
      • Why
      • L imited resources
      • 3 decade h istory
      • Need to k now  ‘ meten is weten ’
      • I nform d ecision m aking
      8th European Conference on Digital Archiving - T. Navarrete
    • 4.
      • Measuring efforts
      • 2005-2008: ICT monitor (Netherlands Institute for Heritage)
      • 2009: Digital Facts (DEN Foundation)
      • 2010: More Digital Facts (DEN Foundation)
      • 2010: ICT expertise – qualitative research (NIH)
      • Vision towards the future
      • 2009: eArchive in development (National Archive / Regional Historic Centers)
      • 2009: Archiving is anticipating (BRAIN Branch Organization of Archival Institutions / KVAN National Association of Archivist)
      8th European Conference on Digital Archiving - T. Navarrete
    • 5.
      • Digital Facts
        • Project goals:
        • To develop a system that could be implemented for the s tructural g athering of digital heritage data (production output + expenditure).
        • To gather s tatistical d ata that would give policy makers an insight into the currently available digital heritage and the investment that has taken place.
        • Number of objects + Objects digitized + Digitization expenditure
        • Initiated by EC Numeric Project
        • Commissioned by Ministry of Education, Cultural Affairs and Science
        • Coordinated by Digital Heritage Foundation DEN
        • Number of on-line visitors ✗ % collections available on-line/on-site ✓
      8th European Conference on Digital Archiving - T. Navarrete
    • 6.
      • Digital Facts
        • Museums = 41 / 775 (science, art and history incl. ethnography, other)
        • Libraries = 21 / 699 (National, public, special, scientific)
        • Archives = 38 / 329
        • AV = 2 / 3
        • Combined institutions = 11 (research centers)
        • Monuments and archaeological sites = 0 / 50,700,000
        • Total Digital Facts responses = 128
      8th European Conference on Digital Archiving - T. Navarrete 5 sectors
    • 7.
      • Digital Facts
      • Production
      • 23% is digitized
      • 41% must be digitized
      • 36% does not have
      • to be digitized
      8th European Conference on Digital Archiving - T. Navarrete
    • 8.
      • Digitization has changed work process
      8th European Conference on Digital Archiving - T. Navarrete Adoption of digital media Input data in computer Publish collections online Type of collection Adaptation of work practice Production Access eDepot
    • 9.
      • Digitization has changed work process
      8th European Conference on Digital Archiving - T. Navarrete Amsterdam City Archive Production Access Adaptation of work practice Production Access eDepot Adoption of digital media Input data in computer Publish collections online Type of collection
    • 10.
      • Digitization has changed work process
      • Digitization has change production:
      • Organization of production influences costs
      • Archives: lowest paid staff – production is outsourced
      • Libraries: collaboration based on shared collections
      • Museums: highest paid staff for in-house production
      8th European Conference on Digital Archiving - T. Navarrete (Digital Facts 2009)
    • 11.
      • Digitization has changed work process
      • Digitization has change access:
      • Providing access bring new costs considerations
      • Reproduction rights remain a concern
        • On-line access free of charge (68%), free access after registration (7%), access after payment (5%), and combination (18%)
        • Digitization on demand
      8th European Conference on Digital Archiving - T. Navarrete (Digital Facts 2009)
    • 12.
      • Digitization has changed work process
      • Digitization allows for new roles:
      • The user can also be producer
      8th European Conference on Digital Archiving - T. Navarrete Amsterdam City Archive Production Access
    • 13.
      • Ingredients for success
      8th European Conference on Digital Archiving - T. Navarrete People Know-how Trust for collaboration Motivation Network Resources Financial Time to learn / to do Data to inform decision making
    • 14.
      • Ingredients for success
      • Digital activities staff
      • Libraries: labor = 70% expenditure (average €49,465 per staff)
      • Archives : labor = 70% expenditure (average € 24 ,051 per staff)
      • Museums: labor = 90% expenditure (average €55,243 per staff)
      • Can some activities be done automated?
      8th European Conference on Digital Archiving - T. Navarrete (Digital Facts 2009)
    • 15.
      • Ingredients for success
      • Identified cost areas
      • Reported yearly average expenditure € 106,128
      • Digital activities (not yet) as line item in budget
      8th European Conference on Digital Archiving - T. Navarrete (Digital Facts 2009)
    • 16.
      • Ingredients for success
      • Financing digital activities
      8th European Conference on Digital Archiving - T. Navarrete (Digital Facts 2009)
    • 17.
      • Ingredients for success
        • Self reflection
      8th European Conference on Digital Archiving - T. Navarrete Know your collections Know your work process Know your production costs 1 2 3 4 Know your reach Quantitative analysis Strategic planning Transparency Accountability Clarity of benefits: Production expenditure Access to collections
    • 18.
      • Reporting an overview
      • P roduction
      • # objects / # dossiers / # collections  # digitized / # registered / # contextualized / % to digitize / % to reg. / % to contextualize
      • E xpenditure
      • € digital activities budget  source (structural / project / in-kind / donations) / cost area (FTE’s / hardware / software) /production type (in-house / collaboration / contracted / public generated)
      • A ccess
      • # objects  % available on-line / % available on-site / # dig. on demand / # on-line users (# hits per page / # unique users / time average visit / # page views / user origin: link/ direct/ search engine)
      8th European Conference on Digital Archiving - T. Navarrete
    • 19.
      • Identifying cost areas
      • Costs areas (one model)
      • Other models: OAIS Open Archival Information System / your own
      • Avoid double counting / while including all activities
      8th European Conference on Digital Archiving - T. Navarrete DEN / Life cycle approach to digitization process
    • 20.
      • Dutch e xperience
      • Archives: collections of information about processes with a context
      • Data informs decision making:
      • (if best practice cannot be afforded, what is b asic p ractice?)
        • New framework for construction of meaning
      8th European Conference on Digital Archiving - T. Navarrete 1 2 3 4 Investment Benefits
    • 21.
        • Towards U niversal A ccess to H eritage K nowledge …
        • Thank you … !
        • T.Navarrete @ uva.nl
      8th European Conference on Digital Archiving - T. Navarrete

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