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Profiling for SAP - Analysis and redocumentation of SAP ERP
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Profiling for SAP - Analysis and redocumentation of SAP ERP

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On a technical level Profiling delivers basic statements about system state like SAP development objects, programs, function modules, classes, transactions. On functional and organizational level ...

On a technical level Profiling delivers basic statements about system state like SAP development objects, programs, function modules, classes, transactions. On functional and organizational level Profiling combines data for usage of transactions, reports, RFC function modules, document history and document flow, organizational levels (of technical org units) as well as (optionally) HR info types. On a process level reference models are used to be scoped by customer-specific transactions and upload into blueprint projects from SAP® Solution Manager.

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    Profiling for SAP - Analysis and redocumentation of SAP ERP Profiling for SAP - Analysis and redocumentation of SAP ERP Presentation Transcript

    • Overview of the solution offering “Profiling for SAP®”for the analysis, re-engineering and re-documentation ofSAP® ERP systemsTransWare Software Solutions AG
    • Scenarios and Use-Cases Release change and • Identify customer modifications in SAP systems functional SAP upgrades • Eliminate or replace not used customized SAP objects like transactions or reports • Consolidate different SAP systems or clients System consolidation • Customizing and usage comparison of SAP systems or clients • Process analysis for identification of Best-Practice processes EhP-upgrades und • Analysis of system usage and customer modifications • Identification of process bottlenecks process optimization BPO - business process • Re-documentation of processes to be outsourced outsourcing • Identification of process interfaces • Functional and organizational analysis Splitting of SAP systems • Process analysis of system usage AMS - application • Reverse engineering of system usage management services • Re-documentation of SAP systems • Review of SAP authorization management Access control and company • SoD analysis and reviews compliance • Monitoring of SAP access SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  2 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Some typical questions of an SAP® person in charge ? ? ?  Who is actively using SAP®, and in which way?  Is the current number of existing, customer-specific “Z” transactions and reports actually needed?  Which areas should I focus my training efforts on?  Do we have to update our customer-specific transactions and reports to the latest SAP® release?  Do I have a problem with authorizations concerning Segregation of Duties (SoD)?  Where shall I concentrate my validation efforts?  Where I can increase efficiency of corporate SAP® usage?  In the context of a system consolidation, which processes from individual SAP® systems are to be used in the future as Best Practice processes in the new SAP® system? SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  3 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • The aspects of SAP® analysis, re-engineering and re-documentation with Profiling for SAP® Technical Functional & Process analysis org. analysis analysis TransWare AG has developed a comprehensive software solution for process and configuration analysis based on business intelligence, SAP® NetWeaver, SAP® Solution Manager and SAP® methodologies:1) Technical analysis  Customer transactions and reports, user exits, development object modifications  Authorizations management (roles, profiles, authorization objects, customizing,…); analysis of arbitrary SAP® configuration data2) Functional and organizational analysis  Functional usage of the SAP® system (transactions, reports, RFC calls (from portals, external applications), document types)  Configuration of the technical organization levels, HR info types3) Business process analysis  Capture of the customer-side SAP®-supported business processes  Creation of SAP® Solution Manager Blueprint descriptions (projects) SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  4 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Analytic reports as work results of Profiling for SAP® Technical Functional & Process analysis org. analysis analysis Output formats of the analyses: Vergleiche  Web-based reports, Excel reports, business charts  Blueprint projects in SAP® Solution Manager Profiling für SAP®  BPM modeling format Content-related examples of analyses:  Which transactions and reports are used within the organizations most frequently?  Usage of customer-specific Z, Y transactions and reports  Organizational and authorization analyses  Comparison of the system usage and configuration across several SAP® clients, system roles and systems  Activity of the SAP® users, in view of license usage monitoring and optimization SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  5 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Use and benefits through Profiling for SAP® Technical Functional & Process analysis org. analysis analysis Lower costs through automated procedure, as compared to manual documentation  Cost reduction in the creation of an SAP® development object inventory, analysis of transaction usage, customer-specific transactions and reports, user authorizations, document type usage, …  Cost reduction for As-Is process documentation including the semi-automatic creation of SAP® Business Blueprints for process modeling, analysis and optimization Reduced expenditure of time for data capture; quicker results  Automated inventory list creation instead of conventional approach with audits and workshops  Creation of process models from existing SAP® reference models out of the SAP® BPR, scoping of the models by means of the inventory list data  Via precise snapshots of the inventory, profiling of the temporal development are possible Higher quality; reproducible results  Accurate usage data for transactions, reports and RFC-enabled function modules; comprises Y, Z, and customer namespace objects, customer extensions and exits  Accurate information on the customizing status of transactions, reports, rights configuration  Inclusion of authorization roles, profiles, user accounts permits Governance-Risk-Compliance (GRC) analyses like access control or 4/6-eye-principle checking (SoD)  Easily repeatable steps with maximum reproducibility of the results SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  6 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Technical Functional & Process analysis org. analysis analysisImproving the software support and maintenance of SAP®TECHNICAL ANALYSIS SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  7 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Overview: Technical analysis Technical Functional & Process analysis org. analysis analysis Technical analysis delivers basic statements in the profiling of SAP® systems. SAP® development objects like programs, function modules, classes, transactions etc. are read out from SAP®. In addition, the entire authorizations management including roles, profiles, authorization objects and user accounts is read from SAP® into the profiling SQL database. The data baseline from the technical analysis permits a comparison of different SAP® systems in the context of system consolidations, or to check the configuration of individual SAP® system roles like production, test and development. Further analyses permit the optimization of authorizations for the streamlining of the authorizations management, access checking as well as SoD analyses. SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  8 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Overview of the SAP® modifications of an SAP® systemas a 3D chart Technical Functional & Process analysis org. analysis analysis Analysis of the miscellaneous adoptions of the SAP® system’s development objects:  Z, Y, /customer-namespace/ for SAP® transactions and reports  SAP® modifications  User exits Example of an SAP® ECC 6.0 Modification types with SAP ® modifications: Anzahl SAP® module SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  9 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Modification types for a given SAP® module Technical Functional & Process analysis org. analysis analysis Distribution of the SAP® modification types for a given module like e.g. SAP® MM Critical code modifications without modification assistant Drill-down into object types like e.g. “programs modified” Critical, modified program objects SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  10 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • SAP® modules for a given SAP® modification type Technical Functional & Process analysis org. analysis analysis SAP® SD Distribution of e.g. critical SAP® code modifications “Program changes without modification assistant” Drill-down into object types like e.g. “programs modified” Critical, modified program objects SAP® modules SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  11 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Analysis of authorizations management including the useof SAP® transactions Technical Functional & Process analysis org. analysis analysis Analyses on different levels:  Anonymous analyses (without user account reference)  Analyses with SAP user account reference Call count SAP® objects like transactions including descriptions Authorization objects (roles and profiles, hierarchy) SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  12 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Technical Functional & Process analysis org. analysis analysisImproving the efficiency and utility of SAP®FUNCTIONAL & ORG. ANALYSIS SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  13 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Overview: Functional and organizational analysis Technical Functional & Process analysis org. analysis analysis Functional and organizational analysis utilizes the data from the technical analysis, and combines them with data on the usage of transactions, reports, RFC function modules, document history and document flow, organizational levels (of technical org units) as well as (optionally) HR info types. SAP® usage can be correlated with accounts, authorizations or organizational units. Further, modifications of the standard can be identified with reference to SAP® usage. Hence detailed statements arise as to the system usage characteristics of the organization, as well as to license optimization. A comparison of the usage with the customizing of SAP® across the time frame investigated provides detailed assertions concerning the real use of adapted objects. This way, the deconstruction of customized objects is facilitated, as well as the upgrade of systems. SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  14 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Functional and organizational analysis:“What is used within SAP®, and by whom?” Technical Functional & Process analysis org. analysis analysis Detailed usage analysis of SAP® transactions on an organizational level like e.g. business areas Usage frequency of SAP® objects like e.g. transactions and reports per SAP® module SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  15 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Savings potential with functional SAP® upgrades Technical Functional & Process analysis org. analysis analysis  355 customer-specific transactions, 312 thereof unused (about 88% unused)  2.783 customer-specific reports, 2376 thereof unused (about 85% unused)  Estimation for the “functional upgrade” scenario: Reduce by up to 50% of unused transactions andReduce reports  0.5 days needed for upgrade & validation per transaction; 0.25 days per report; EUR 800.- per day  Typical cost reduction: 50% (312 / 2 + 2376 / 4) * 800 = EUR 300,000.- SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  16 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • License optimization Technical Functional & Process analysis org. analysis analysis 168 users have been inactive within the analysis timeframe Detailed analysis of SAP® usage in different contexts like org. units, roles, user accounts Minor (or no) usage e.g. usage with reference to module and user account SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  17 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Pre-configured reports for the analysis of all aspects oftransactions, organizational levels, document types, etc. Technical Functional & Process analysis org. analysis analysis Statistics, analytical reports Master data and organizational data Document types, doc. flow and history SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  18 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Technical Functional & Process analysis org. analysis analysisOptimizing SAP® business processesPROCESS ANALYSIS SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  19 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Overview: Process analysis of SAP® Technical Functional & Process analysis org. analysis analysis Process analysis is based on the data from the functional and organizational analysis, in combination with business process reference models. Those reference models may be customer-specific, or originate from the SAP® reference model or from Blueprint projects in SAP® Solution Manager. By means of a specified methodology, the quality of the generated process models – according to the SAP® systematic – is improved via workshops with process owners. Through an interface, the process models and their associated SAP® transactions can be loaded into the SAP® Solution Manager process repository which is structured into projects. These process models, as a so- called SAP® Business Blueprint, form the basis of a detailed documentation of the customizing of an SAP® solution. SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  20 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • SAP® Solution Manager Blueprint Project includingthe used SAP® Transactions Technical Functional & Process analysis org. analysis analysis  The Process Analysis has 3 sub-phases: 1. SAP® analysis and re-engineering to upload SAP® Transactions to SAP Solution Manager 1) Analysis & 2) As-Is / to-be 3) To-be 2. As-Is Process Documentation, the business Reengineering Process Models Blueprint process analysis for the optimization of to-be business processes 3. Mapping the to-be processes to SAP Objects for the SAP® Blueprint  The Profiling for SAP® solution is a part of the initial analysis phase and delivers the input for the following process documentation and optimization phases  Transactions are loaded into the SAP® Solution Manager project with a structure based on existing Blueprints or Reference Models  Profiling for SAP® comes with a methodology to SAP® Solution Manager Blueprint Project with improve generated process maps Business Scenarios, Processes and Process-Steps including assigned Transactions SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  21 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Profiling for SAP® for the process documentation andblueprinting with SAP® Solution Manager (SSM) Technical Functional & Process analysis org. analysis analysis (1) Re-engineering and (2) As-Is and To-Be (3) To-Be SAP® Blueprint analysis processes models SAP landscape SAP® As-Is Profiling for SAP® As-Is business process maps SSM Blueprint To-Be models process models project with SAP® objects Development template: SSM As-Is project Optimized To-Be Optimized SSM process models Blueprint project SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  22 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • SAP® business process overview Technical Functional & Process analysis org. analysis analysis Corporate business processes on the basis of the SAP® system specifications (excerpt) Business scenario level Process level Unused process Active process in with respect to the company SAP® standard SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  23 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Process level with process steps (activities) and assignedSAP® transactions Technical Functional & Process analysis org. analysis analysisProcess steps (activity executed) Transaction (inactive) Process steps (activitySAP® module not executed) Transaction (active) Roles or profiles SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  24 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Modeling methodologies, Best Practice and governancefor BPM in SAP® projects Technical Functional & Process analysis org. analysis analysis Modeling methods  are compliant with SAP® standards and conventions  are aligned to the SAP® process meta-model  safeguard the compliance of the SAP® Solution Manager repository business logic “BPM Best Practice” for BPM  employs SAP® reference models from the SAP® Business Process Repository (BPR)  describes the connection between SAP® processes and end-to-end business processes  specifies the application of business process architectures within SAP® projects BPM governance  assures BPM project progress as well as the workflows among the actors  defines the end-to-end process of modeling using SAP® Solution Manager  matches the BPM procedure to the course of action within the SAP® project SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  25 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Profiling for SAP® for a comprehensive configuration, usageand process analysis of complex SAP® landscapesTECHNICAL CONFIGURATION SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  26 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Solution components and information flow SAP® system landscape SAP® Solution Manager Profiling for SAP® SAP® Business Process Results Repository, reference models Business intelligence, BPM tool SAP® Solution Manager web-based reporting SQL SAP® projects and Reporting templates Process models process repository SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  27 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Three alternatives for the execution of Profiling for SAP®for system landscape analysis Variant 1: Execution of a job Variant 2: Execution of Profiling Variant 3: Profiling as on the SAP® systems on SAP® Solution Manager a SaaS offering No SAP® Solution Manager is used. ABAP 700 application server is used. Within this variant, the Profiling solution Installation of an ABAP report and Profiling installed on a central server, is used as Software as a Service (SaaS). execution as a job on the SAP® system analysis of the satellite systems via The analysis takes place across a RFC. SAP® Router connection. External service provider Solution Manager Customer – SAP® Customer – SAP® landscape SAP ECC 5.0, 6.0 R/3 4.6, 4.7, ECC, CRM, SCM, ... R/3 4.6, 4.7, ECC, CRM, SCM, ... SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  28 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Summary Safety, simple use  Central installation of the analysis software needed on an SAP® application server >700  No software installation needed on the productive SAP® ERP systems  Variety of supported target systems: R/3, ECC5, ECC6 as well as new SAP® modules (CRM, SCM, PLM, SRM, ...) Access to the full potential of the SAP® system  Support for a migration towards SAP® standards, employing the latest SAP® reference models  Employment of automatically created process models where they are actually needed (SAP® Business Blueprints in the Solution Manager, SOLAR01), in implementation/upgrade projects Easy processing and publishing of inventory data and process models  BI analysis tools for the inventory data catalogs; publishing as MS Excel, HTML, etc.  Creation of process models in the BPM format, for subsequent processing in BPM tools and viewing by users from a business process perspective  Access to SAP® usage, process, and configuration data without the need for technical SAP® knowledge SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  29 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
    • Solutions by TransWare TransWare Software Solutions AG Fritz-Wunderlich-Str. 49 66869 Kusel Germany Phone: +49-(0)6381-916-0 Email: info@transware.de Web: www.transware.de All product, service and company names mentioned herein are for identification purposes only and may be trademarks or registered trademarks of their respective owners SAP® Services Partner delivering expertise for SAP® Solution Manager and SAPPage  30 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies