Youre Absolutely  Fabulous!: ProvenPresentation Skills for WLP Professionals    Session M315     ASTD ICE 2012
Welcome!
Our Expectations• Engage and Participate• Ask Questions• Take away at least one item (tip, thought,  action item, network ...
Our Learning Objectives Identify the five key components of a well-  structured presentation Create 2 or 3 presentation ...
Today’s Topics• What is a Presentation?   • Performance Skills• The 5 Key Components      • Asking Questions  of a Present...
Ice-breaker ExerciseTurn to your neighbor and answer the following questions:1. In exactly 7 words, describe what you do, ...
Today’s Topic 1:  What is aPresentation?
Any kind of presentation is…“… the act of working to change the content of  another person’s mind at a particular time and...
Types of Presentations• Formal training sessions &   • Electronic presentations  seminars                       (Faxes, em...
Consistency of Our Communications                 All of our presentations =                    a series of linked        ...
Today’s Topic 2:    The KeyComponents of a  Presentation
The Five Key Components of Any           Presentation Clearly-identified Subject & Agenda Preparation & Audience Analysi...
Hook                        Subject                     Grabbe                                                            ...
Keeping It Basic        2.                   3.
Today’s Topic 3:ProfessionalPreparation
Addressing the Audience NeedsFully answering key  questions regarding  your audience will  facilitate effective  preparati...
Addressing the Audience NeedsDo I know this audience and what it wants and needs to hear?•What are the demographics?•What ...
Four Key Things Your Audience Wants• To Be Interested. Get their attention Fast ---and keep it!• Benefits. (WIIFM) Make it...
Exercise: Digging Deeper to Know               Your Audience•   In groups of 2-4 people, take 5    minutes to brainstorm a...
Sample Audience Questions•   Who are they?•   How were they selected to be participants?•   How many will be attending?•  ...
Audience Analysis                Going from              the bottom up
Quick Tip: Make Your 1st Impact    in the First 90 Seconds
Idea ExchangeDisagreement is OK! Stay open and valuethe connection w/the    other person.
Today’s Topic 4: ContentPreparation
5 Building Blocks for Preparing Content Establish Purpose• Inform• Convince• Entertain• Educate
5 Building Blocks for Preparing Content Select an Opening Statement, focusing on the Central Theme•   Use interesting fac...
5 Building Blocks for Preparing               Content Gather Material• Speak to people who are knowledgeable about your  ...
5 Building Blocks for Preparing              ContentArrange the Body of Your Speech Logically• Pose challenge, then offer...
5 Building Blocks for Preparing Content Plan the Conclusion Carefully• It should recapitulate the main idea, remind  the ...
Building Blocks of Self Marketing      Hook                                Subject                            Grabber     ...
The Five Key Components of Any           Presentation Clearly-identified Subject & Agenda Preparation & Audience Analysi...
Content Preparation Exercise(Find the Instruction Sheet in your Hand-out Package)
Today’s Topic #5:Performance Skills
What Your Audience Detects….•   Visual Impressions: Appearance,     •   Manners: Professionalism, social    grooming, posi...
Elements of Effective Oral           Communication• Voice – Be pleasant to listen to.• Enunciation – Be clear and concise....
Body Language
Visual Aids
Performance Skills: Poise & StatureGet Ready•   Release energy, relieve tension•   Arrive early•   Introduce yourself to ...
Performance Skills: Poise & StatureGet Set• Channel nervousness to positive energy• Have good posture and stand tall• Rem...
Performance Skills: Poise & StatureGO!•   Communicate one-on-one•   Maintain eye contact•   Focus for 3-5 seconds•   Spea...
A Successful PresenterDemonstrates Control of:
Skill                        Attitude             Cycle of             SuccessPractice                  Knowledge
Audio-Visual Exercise
Today’s Topic #6: AskingQuestions
Q&A = Opportunity
Handling Q&A
Handling Q&A
Summary & Closing Comments
The Five Key Components of Any           Presentation Clearly-identified Subject & Agenda Preparation & Audience Analysi...
Our Learning Objectives Identify the five key components of a well-  structured presentation Create 2 or 3 presentation ...
Today’s Topics• What is a Presentation?   • Performance Skills• The 5 Key Components      • Asking Questions  of a Present...
Closing Exercise, Part 1            • Locate the “AHAS” page              in your hand-out (page              9).         ...
Closing Exercise, Part 2• Find the page in your  hand-out package  labeled “Action Plan”  (page 10).• Start drafting some ...
You Are All….ABSOLUTELYFABULOUS!
Astd ice2012-ppt
Astd ice2012-ppt
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  • De-brief Instructions: Sometimes there’s a disconnect between how we see ourselves and how others perceive us. We’ll discuss how best to present ourselves today as well as review some techniques that can help us feel and project confidence in all kinds of communication opportunities.
  • Link to today’s workshop on formal presentation skills – Look at how you can apply these principles in ALL your communication and presentations.
  • NOTE: Discuss how visual aligns components from previous slide; ask participants to refer to same visual in hand-out package.
  • As each group presents their list, write these on flipcharts, indicating which questions appear in duplicate. Compare this list with the following screen.
  • Note that this slide is a Summary of the key mappings we’ve just been discussing.
  • Divide the participants into 3 or 4 groups of 2-4 people each, or simply have each participant work independently on the Exercise. Agree on an “easy” presentation topic for all groups to work on. Each group must develop their own, “rough draft” of the following components for a presentation on the assigned topic: Clearly-identified Subject & Agenda Suggested description of the Audience Hook, Grabber, Close, and Call to Action Outline of 3 Content Blocks Summary with Key Take-away Points Work time = 30 minutes. Review of Group/Participant’s Results with entire Class = 15 minutes.
  • Astd ice2012-ppt

    1. 1. Youre Absolutely Fabulous!: ProvenPresentation Skills for WLP Professionals Session M315  ASTD ICE 2012
    2. 2. Welcome!
    3. 3. Our Expectations• Engage and Participate• Ask Questions• Take away at least one item (tip, thought, action item, network contact, etc.)
    4. 4. Our Learning Objectives Identify the five key components of a well- structured presentation Create 2 or 3 presentation improvement goals that can be met within 30 days.
    5. 5. Today’s Topics• What is a Presentation? • Performance Skills• The 5 Key Components • Asking Questions of a Presentation • Summary & Closing• Professional Preparation• Content Preparation
    6. 6. Ice-breaker ExerciseTurn to your neighbor and answer the following questions:1. In exactly 7 words, describe what you do, without using “I,” “we,” or the name of your company. This is an opportunity to create your own headline -- a conversation starter to begin with a VERB or ACTION OPPORTUNITY.2. In what communication situations are you most comfortable (i.e., discussions, public speaking, formal presentations, interviews, one-on-one discussions, parties, family gatherings, etc.)?3. In what communication situations are you un-comfortable?
    7. 7. Today’s Topic 1: What is aPresentation?
    8. 8. Any kind of presentation is…“… the act of working to change the content of another person’s mind at a particular time and place. By adopting the philosophy that presentations can happen anytime, anywhere, you open up a whole world of presentation possibilities.” Presenting Learning. Bingham, Tony, and Tony Jeary. Alexandria, VA: ASTD Press, 2007 (pp.18- 19)
    9. 9. Types of Presentations• Formal training sessions & • Electronic presentations seminars (Faxes, emails, WebEx,• Speeches Skype, PowerPoint)• Sales presentations • Branding messages• Facilitated events (workshops, team meetings, etc.)• One-on-ones (in-person or virtual)
    10. 10. Consistency of Our Communications All of our presentations = a series of linked messages used to create consistent communications, leading to a greater chance of our desired results being fulfilled.
    11. 11. Today’s Topic 2: The KeyComponents of a Presentation
    12. 12. The Five Key Components of Any Presentation Clearly-identified Subject & Agenda Preparation & Audience Analysis Hook, Grabber, Close, and Call to Action Body with 3 Content Blocks Summary with Key Take-away Points
    13. 13. Hook Subject Grabbe r Agenda Point 1 Point 2 Point 3 BodyBlock 1 Block 2 Block 3Data Data DataStatistics Statistics StatisticsPersonal Personal Experience PersonalExperience Experience AnecdotesAnecdotes Anecdotes FactsFacts Facts Summary EvidenceEvidence Evidence AnalogyAnalogy Analogy Key Take Key Take Key Take Away Point 1 Away Point 2 Away Point 3 Close. Call to action!
    14. 14. Keeping It Basic 2. 3.
    15. 15. Today’s Topic 3:ProfessionalPreparation
    16. 16. Addressing the Audience NeedsFully answering key questions regarding your audience will facilitate effective preparation, and thus ensure an effective, award-worthy presentation.
    17. 17. Addressing the Audience NeedsDo I know this audience and what it wants and needs to hear?•What are the demographics?•What are the audience’s concerns, issues, hopes andexpectations?•Are they prisoners or eager participants in my session?•Are they experts on my topic, or new to it?•What’s the climate of their organization?•What kind of news have they had?
    18. 18. Four Key Things Your Audience Wants• To Be Interested. Get their attention Fast ---and keep it!• Benefits. (WIIFM) Make it the easy Listening station…• Information that’s needed and can be used immediately..not Too Much nor not Too Little• To Be Educated and changed by your presentation
    19. 19. Exercise: Digging Deeper to Know Your Audience• In groups of 2-4 people, take 5 minutes to brainstorm a list of questions you would to answer regarding the audience of a typical presentation. Ideally, these would all be answers you’d gather in your preparation phase.• At the cue of your facilitator, take 30 seconds to select someone to share your list with the full group.
    20. 20. Sample Audience Questions• Who are they?• How were they selected to be participants?• How many will be attending?• How much do they know about the topic?• Are they friendly or hostile to your presentation?• Where have they gotten their information?• What information do they want and need?• What attitude might your listeners have toward you, your subject, and your organization?• What ideas, feelings, experiences do you share with them?
    21. 21. Audience Analysis Going from the bottom up
    22. 22. Quick Tip: Make Your 1st Impact in the First 90 Seconds
    23. 23. Idea ExchangeDisagreement is OK! Stay open and valuethe connection w/the other person.
    24. 24. Today’s Topic 4: ContentPreparation
    25. 25. 5 Building Blocks for Preparing Content Establish Purpose• Inform• Convince• Entertain• Educate
    26. 26. 5 Building Blocks for Preparing Content Select an Opening Statement, focusing on the Central Theme• Use interesting facts and statistics.• Give examples or relate a pertinent story.• Use effective quotations.• Pose relevant questions.• Give a demonstration or use an exhibit.
    27. 27. 5 Building Blocks for Preparing Content Gather Material• Speak to people who are knowledgeable about your subject.• Research the topic.• Write down anything that’s pertinent to your experiences and ideas.• Assemble all your materials before you write your presentation.
    28. 28. 5 Building Blocks for Preparing ContentArrange the Body of Your Speech Logically• Pose challenge, then offer a solution.• Make a point, then support it with an example or a statistic or a quote.• Make comparisons and use emotional appeals.
    29. 29. 5 Building Blocks for Preparing Content Plan the Conclusion Carefully• It should recapitulate the main idea, remind the audience of the key points, and produce a dramatic and memorable effect.
    30. 30. Building Blocks of Self Marketing Hook Subject Grabber Agenda Point 1 Point 2 Point 3 BodyBlock 1 Block 2 Block 3Data Data DataStatistics Statistics StatisticsPersonal Experience Personal Experience Personal ExperienceAnecdotes Anecdotes AnecdotesFacts Facts FactsEvidence Evidence EvidenceAnalogy Analogy Analogy Summary Key Take Away Point 1 Key Take Away Point 2 Key Take Away Point 3 Close. Call to action!
    31. 31. The Five Key Components of Any Presentation Clearly-identified Subject & Agenda Preparation & Audience Analysis Hook, Grabber, Close, and Call to Action Body with 3 Content Blocks Summary with Key Take-away Points
    32. 32. Content Preparation Exercise(Find the Instruction Sheet in your Hand-out Package)
    33. 33. Today’s Topic #5:Performance Skills
    34. 34. What Your Audience Detects….• Visual Impressions: Appearance, • Manners: Professionalism, social grooming, positive energy diplomacy• Voice Projection: Vocal quality, • Non-Verbal Signals: Eye contact, tone, pace handshakes, spatial relationships,• Body Language: Demeanor, likeability gestures, carriage, facial • Confidence: Esteem of self and expressions others, trust• Public Speaking: Preparation,  Source: Management Institute of Technology intention, passion, embraced nervousness
    35. 35. Elements of Effective Oral Communication• Voice – Be pleasant to listen to.• Enunciation – Be clear and concise.• Modulation – Vary the pitch speed and volume.• Appearance – Be professional.• Body Language –appropriate gestures and facial expressions• Posture –convey confidence
    36. 36. Body Language
    37. 37. Visual Aids
    38. 38. Performance Skills: Poise & StatureGet Ready• Release energy, relieve tension• Arrive early• Introduce yourself to meet the audience as individuals• Remember the “right” handshake
    39. 39. Performance Skills: Poise & StatureGet Set• Channel nervousness to positive energy• Have good posture and stand tall• Remember that your visual impression can enhance or detract
    40. 40. Performance Skills: Poise & StatureGO!• Communicate one-on-one• Maintain eye contact• Focus for 3-5 seconds• Speak slowly and clearly• Watch “word crutches”
    41. 41. A Successful PresenterDemonstrates Control of:
    42. 42. Skill Attitude Cycle of SuccessPractice Knowledge
    43. 43. Audio-Visual Exercise
    44. 44. Today’s Topic #6: AskingQuestions
    45. 45. Q&A = Opportunity
    46. 46. Handling Q&A
    47. 47. Handling Q&A
    48. 48. Summary & Closing Comments
    49. 49. The Five Key Components of Any Presentation Clearly-identified Subject & Agenda Preparation & Audience Analysis Hook, Grabber, Close, and Call to Action Body with 3 Content Blocks Summary with Key Take-away Points
    50. 50. Our Learning Objectives Identify the five key components of a well- structured presentation Create 2 or 3 presentation improvement goals that can be met within 30 days.
    51. 51. Today’s Topics• What is a Presentation? • Performance Skills• The 5 Key Components • Asking Questions of a Presentation• Professional Preparation• Content Preparation
    52. 52. Closing Exercise, Part 1 • Locate the “AHAS” page in your hand-out (page 9). • Take 5-7 minutes to list a few take-away items (“AHA” moments) from today’s workshop that are particularly meaningful or helpful to you.
    53. 53. Closing Exercise, Part 2• Find the page in your hand-out package labeled “Action Plan” (page 10).• Start drafting some Action Plans in the next 5-7 minutes.
    54. 54. You Are All….ABSOLUTELYFABULOUS!
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