Re-think Print

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Is your business a hostage to paper? Could you save money – and reduce your environmental impact – by adopting more efficient methods of sharing documents and information? Tracey Rawling Church of KYOCERA Document Solutions shines a spotlight on the waste caused by inefficient printing and shares some practical hints and tips that could save your business money as well as making your workflows more efficient.

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Re-think Print

  1. 1. RE-THINKING PRINT Tracey Rawling Church Director of Brand and Reputation Kyocera Document Solutions (U.K.) Ltd. May 2012
  2. 2. Is your business a hostage to paper?Could you savemoney – and Uncover the wastereduce caused byenvironmental inefficient printingimpact – by Practical hints andadopting more tips that couldefficient methods save your businessof sharing moneydocuments andinformation?
  3. 3. The paperless office – a livedemonstration from 1979
  4. 4. Today’s reality?Paper consumption doubled from1980-2000, driven by the internet
  5. 5. IT’S NOT ALL BAD NEWS . . . For the first time in 2011, our annual research revealed a net decrease in printing over the last 12 months with nearly half of office workers having decreased their levels of printing 36% 14% 2010 30% 48% 2010 increased 37% decreased 22% 18% 10% 4% Increased a Increased a Stayed the Decreased a Decreased a lot little same little lot5
  6. 6. … BUT WASTE IS SYSTEMIC The average UK office worker goes through as many as 6,000 sheets of paper per year Or 25 sheets per day For each office worker 3720 (62%) of these sheets of paper are wasted or unnecessary 1140 sheets could be 660 are printed 300 sheets are the printed double-sided for proof-reading wrong documents 900 sheets could be read on 420 sheets are 300 sheets are left screen instead unnecessary duplicates forgotten on the printer6 KYOCERA Document Solutions UK Ltd. | 24/05/2012
  7. 7. Each day in the UK, 523 millionpieces of printed paper arethrown away by office workers
  8. 8. That’s over 2,600 tonnesof paper waste every day
  9. 9. That’s over 60,000 trees. And even if made fromrecycled fibres, it’s manufacture consumed:18 million gallons of water975,000 gallons of oil 160GW of electricity
  10. 10. And then there are theprinter consumables …
  11. 11. These are the components of aconventional toner cartridge
  12. 12. Every year, 47million of those go to landfillbecause they are too complex to recycle –that’s enough to cover 17 football pitches
  13. 13. Printers represent a “razor and blade”business model – complex consumablesprovide a lucrative revenue stream
  14. 14. Kyocera builds all the complexity intothe printer, so the consumable is just aplastic box of toner and a few cogs
  15. 15. EVEN WITH THIS RESOURCE-EFFICIENT TECHNOLOGY,THE USE PHASE CAUSES THE GREATEST IMPACT Global Warming (kg-CO2 equivalent) 1600 1400 1399 1200 (kg-CO2) 1000 800 600 537 400 200 56 18 7 0 Raw material Product Transport Use Discarding Manufacturing Manufacturing Life stage
  16. 16. The third use-phaseimpact is electricity
  17. 17. TEN TOP TIPS THAT COST NOTHING TO IMPLEMENT Never print something just to read it once Always use the “print preview” function to ensure a document looks right before printing Reduce the size of the font, margins or images rather than letting just a few lines run on to an additional page Make double-sided printing the default For internal documents, consider printing several sheets to a page Only print the page(s) you need, not the entire document If you’re printing multiple copies of a document, proof-read one copy before printing the rest Only print the number of copies you actually need Scan and email documents rather than send a hard copy Invoke power save settings and always turn off your printer/MFD at the end of the day17
  18. 18. AND IF YOU’RE THINKING OF BUYING EQUIPMENT A multifunctional device is usually more energy efficient than separate devices with the same combined functionality Look for devices that are capable of printing double-sided, n-up (multiple pages to a sheet) and have toner-save mode – and using recycled paper Unless a device is very heavily used, low power consumption in sleep mode is more important than power consumption in use – and a fast warm-up time will help with user acceptance Think before you replace a device on somebody’s desktop with a similar device – having to walk to a printer reduces print volume substantially! If you have very elderly printers or copiers, the energy savings from replacing them with more efficient devices makes the business case clear18 KYOCERA Document Solutions UK Ltd. | 24/05/2012
  19. 19. IT’S NOT ALL ABOUT THE HARDWARE Document management software reduces relianceon hard copy, provides dataon printing/copying activity and improves productivity
  20. 20. Typical savings achieved by a realcustomer – insurance giant RSA Paper Energy Print volume consumption consumption 13% 21% 55%
  21. 21. Savings are totally scalable – nobusiness is too small to benefit fromresource-efficient print policies
  22. 22. USEFUL RESOURCES AIIM Report – The Paper-Free Office, Dream or Reality? Businesslink – How to make your business more sustainable The Princes’ Trust Mayday Network – Free network for sustainable business The Carbon Trust – Tools, guides and reports Forum for the Future – Tool for developing the business case for sustainability Green Office Week – Annual campaign to reduce office impacts 7 Days to Sustainability – free sustainability campaign from Planet Positive Business in Motion – Report on reducing travel impacts from Global Action Plan 1010 – Useful resources to help you cut emissions by 10% Kyocera Greenlight – hints, tips and more (beta)22
  23. 23. The device is only the tip of theiceberg – don’t buy a printer or MFDwithout considering whole life costs
  24. 24. trc@duk.kyocera.comhttp://twitter.com/TraceyRChttp://twitter.com/KYOCERADUK

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