Secure File Sharing for Municipal Government Use Case
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Secure File Sharing for Municipal Government Use Case

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To succeed, municipal governments must excel at collaboration. ...

To succeed, municipal governments must excel at collaboration.

Whether soliciting public opinion on bi-
laws, conducting a city planning review or implementing changes in public transportation
– communication is needed to get the job
done. So it’s no surprise that collaboration is an inherent part of any municipal employee’s day. While communication is pivotal, so is the need to respect the confidential nature of the documents being shared. This means that municipalities need a tool that not only enhances collaboration, but also safe guards privileged information.

Municipal projects frequently involve a variety
of internal and external stakeholders. You need a method to communicate that allows for easy conversation, while also keeping the discussions private. Best of all, if someone wants to include additional support documentation into the conversation, a secure file sharing solution allows them to add their files with ease.

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    Secure File Sharing for Municipal Government Use Case Secure File Sharing for Municipal Government Use Case Document Transcript

    • www.titanfile.com+ 1 855 315-6012 | sales@titanfile.com Copyright © 2013 TitanFileSecure File Sharing ForMunicipal Government Use CaseTo succeed, municipal governments must excel at collaboration.Whether soliciting public opinion on bi-laws, conducting a city planning review orimplementing changes in public transportation– communication is needed to get the jobdone. So it’s no surprise that collaboration is aninherent part of any municipal employee’s day.While communication is pivotal, so is the need torespect the confidential nature of the documentsbeing shared. This means that municipalitiesneed a tool that not only enhances collaboration,but also safe guards privileged information.Collaborate onlineWhen you’re working on a large-scale project,plans, quotes and everything else that helpsyour idea thrive must be shared amongst manydifferent parties. Currently relying on couriers orother traditional methods of delivery? You mightnot be giving yourself the best combination ofspeed and security. Emails to third parties arenot always secure, and don’t often allow for theexchange of large files. Local governments needa way to share files securely and quickly, ensuringthe ability to meet tight deadlines with ease.Improve efficiency and ensure confidentiality withsecure file sharing. TitanFile allows you to notonly quickly share files with diverse stakeholders,it also guarantees your materials are protectedby top-level security. Our audit logs also provideaccountable collaboration, ensuring that you knowwho has accessed your documents, and when.Implement an effective RFP systemWhether you’re overseeing a new developmentor a community improvement project, as apublic servant you’re responsible for handlingRFPs. These documents are time sensitive innature, and need to be managed with discretionas they often contain proprietary information.In order to successfully navigate the RFPsystem, municipal governments need amethod to securely accept and managedocuments. The TitanFile Secure Deposit Boxgives government organizations a webpagethat serves as an online repository; ideal forreceiving RFPs. Vendors can easily submittheir proposals and any additional commentsto public servants through a secure onlinedirectory that is time-stamped and auditable.
    • www.titanfile.com+ 1 855 315-6012 | sales@titanfile.com Copyright © 2013 TitanFileSecure File Sharing ForMunicipal Government Use CaseGather community feedbackOne of the most important roles of municipaland local governments is taking into accountthe opinions of constituents. Town halls andcommunity forums have traditionally beeneffective for fostering engagement and solicitingfeedback; however, people are frequentlyseeking out an online alternative that allowsthem to privately weigh-in on important topics.The Secure Deposit Box allows organizationsand individuals to submit documents andcomments in a secure setting, giving citizensan online forum for sharing their ideas.Communicate with stakeholdersMunicipal projects frequently involve a varietyof internal and external stakeholders. You needa method to communicate that allows for easyconversation, while also keeping the discussionsprivate. Best of all, if someone wants to includeadditional support documentation into theconversation, a secure file sharing solutionallows them to add their files with ease.During emergency situations municipalitiesneed a tool to speed communication, ensuringthat all involved parties can access the datathey need, when they need it. TitanFile’scommunication Channels allow for thesecure transfer of documents and ideas. Byadding all stakeholders to a communicationChannel, including emergency responders andgovernment officials, information can easilybe shared – providing practical resolutions toissues that could impact citizens and property.Be budget friendlyThere are real benefits to introducing a cloudcomputing solution into your workplace.Cloud solutions are generally more costeffective than on-site platforms, and requireminimal maintenance by staff. Reduce IToverhead, and leave any troubleshootingto the product experts, helping you get thebest results without monopolizing valuablestaff time. Cloud solutions also take yourelectronic files off-site to a secure facility,protecting them in case of a citywide outage.Interested in learningmore about how municipalgovernments can benefit fromTitanFile? Contact us todayto get started.