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pps pps Presentation Transcript

  • CRLMS Implementation Overview CRLMS TAG October 7, 2008 Saratoga Springs, NY
  • Topics … Implementation Plan - Structure Overview Scope of Work & Deliverables - Implementation Tasks Schedule & Work Breakdown Structure - Team & Responsibilities Data Population - Data Identification & Validation Assumptions & Constraints
  • Implementation Plan
    • Contents at a Glance
  • Implementation Plan
    • Define critical implementation areas
      • Scope and objectives – define tasks, deliverables and acceptance criteria
      • Project management – define structure and process
      • Procedure – define constraints, risks and monitoring
      • Work breakdown – define subcommittee tasks and procedure
      • Schedule – define major tasks and milestones by subcommittee
  • Scope of Work & Deliverables
    • Tasks
      • Business analysis
      • Best Practice adaptation of
      • business processes (Fit Gap)
      • Network, hardware, software and interface requirements
      • System security processes
  • Scope of Work & Deliverables
    • Tasks (continued)
      • Data population and interfaces
      • Use case development and
      • testing
      • Pilot project planning
      • Training
      • Application support
      • Report development
      • Documentation
    • Deliverables
      • Equal Employment Opportunity and
      • Affirmative Action (EEO/AA) monitoring
      • Wage and labor monitoring
      • DBE/MBE/WBE program monitoring
      • Civil rights, labor, on-the-job training (OJT), and DBE/MBE/WBE reporting
      • Integration with other Trns • Port functional components
      • Data migration from existing Trns • Port modules
      • Base data for DBE/MBE/WBE data analysis
    Scope of Work & Deliverables
  • Scope of Work & Deliverables
    • Acceptance Criteria
      • All applicable business analysis, process
      • adaptation, policies and procedures have
      • been addressed, documented and approved
      • Reference/Code table information has been
      • entered, tested and approved
      • All personnel expected to access CRLMS are trained in system use, policies and procedures
      • Required hardware and software has been delivered to end-users
      • CRLMS has successfully completed all testing requirements and can be accessed and operated by end-users
      • CRLMS support system is complete and accessible by end-users
  • Work Breakdown Structure & Schedule
    • Team structure
      • Define stakeholders
      • Define subcommittees by functional area
    • Work Breakdown Structure
      • Define basic subcommittee tasks (Analyze, define and document current business processes)
      • Define CRLMS implementation related tasks (Fit Gap analysis, custom reports and interfaces identification, reference data, code table data and generic field use definition)
      • Durations, predecessor and successor relationships lead to a project schedule
  • Work Breakdown Structure & Schedule
    • Schedule
      • Define major tasks, milestones and project deliverables for each functional area (Subcommittee)
      • Establish timelines for tasks, milestones and project deliverables
  • Data Population and Interfaces
    • The Big Question -
    • To populate historical data or not?
      • Determine what data will be populated
      • Consider the form of the data
      • (spreadsheet, database, paper, pdf, docs …)
      • Determine the ROI on population of historical data
      • Consider the workload of the individuals required to
      • populate the data
  • Use Cases, Training & Pilot
    • Use Case Development
    • Use Case Testing
    • New Process Validation
    • Custom Training Manuals
    • Custom Training Database
    • Pilot Training
    • Pilot Process Validation
  • Assumptions, Constraints & Risks
    • Assumptions
      • Minimum hardware/software specs are in place.
      • See ( https://www.cloverleaf.net/sys_arch/wt/ )
      • All Client/Server applications are upgraded to
      • latest version, to ensure interfaces work
      • properly.
    • Constraints
      • Applications Servers, and most current database software must be in place.
    • Risks
      • Data population is not completed on schedule or worse, is inaccurate.
  • And remember… … or something like that!
    • We’ll tackle that bridge when we come to it…
    • You’ve just got to bite the elephant one at a time…
    • It’s all about connecting the lines…
    • Ask for the moon and you might get green cheese…
    • Let’s not re-invent a dead horse…
    • Change is inedible…
    • You need to think outside the dots…
    • Whatever floats your goat…
    • Well…That’s it in a nut!