Founded in 1991, Project Performance Corporation (PPC) is a management
and information technol...
Budget formulation is the primary process in the budget cycle by which federal
agencies identify the re...
                                           Existing performance budgeting efforts...
Given the federal government’s long-term fiscal imbalance, there has been intense scrutiny over the e...

Designing, developing, and implementing an inte...

Strategic planning is an organization’s process for defining its direction
and making decisions how to...
For further information on how Project Performance Corporation can assist you
in meeting your financial and business analy...
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  2. 2. SIMPLIFYING THE COMPLEX Founded in 1991, Project Performance Corporation (PPC) is a management and information technology consulting firm in the business of simplifying complex problems for top government and Fortune 500 decision makers. We specialize in management consulting and information technology solutions, focusing on enterprise solutions, business technology solutions, systems engineering, IT strategy consulting, and security and privacy. We PPC Financial and Business provide skilled and experienced consultants from a broad spectrum of Consulting Services disciplines, resulting in high-value-added solutions for our clients. A quality- Budget Formulation driven firm, we build each client solution on a foundation of best practices Budget Execution that are formalized through our independent rating at CMMI Level 3. Budget and Performance Integration PPC brings over a decade of experience providing financial and business Document Publication analysis consulting services to our federal and commercial clients. From Reporting enterprise-wide budget automation solutions to strategic planning and PPBE System Development sophisticated project management, we systematically enhance and optimize Project Management complex financial and budgeting processes to improve accuracy, reduce Strategic Planning manual errors, and better align and report performance measures against planned goals and objectives. The PPC solutions and capabilities highlighted in the following pages reflect our successful implementations and support services for clients that include the Departments of Energy and Labor, the National Oceanic and Atmospheric Administration (NOAA), and the Inter-American Development Bank.
  3. 3. BUDGET FOrMULATION Budget formulation is the primary process in the budget cycle by which federal agencies identify the resources, both dollars and FTEs, necessary to effectively carry out their objectives. Three major budget submissions are produced each year for three different stakeholders. Internal submissions are presented to senior agency leadership in June; the Office of Management and Budget (OMB) submission is completed in September; and the Congressional budget is presented in February. Each submission must defend a three- to five-year financial plan that commits existing and future resources in the most efficient manner to achieve agency goals and priorities consistent with the agency’s strategic plan. The budget formulation process is very dynamic with ongoing changes in the requirements occurring throughout the budget cycle. This need for ultimate flexibility was a major reason why agencies did not invest in budgeting solutions. However, with advances in technology and an aging workforce close to retirement, there has been a shift in the paradigm – resulting in a growing number of federal agencies investing in budget formulation tools. Our Approach Through our budget formulation PPC brings extensive experience and expertise to support the budget formulation solutions, budget office personnel process. Our subject matter experts work closely with federal budget analysts are able to identify and manage to support the three major budget submissions. Through our budget formulation dollars and resources through familiar solutions, budget office personnel are able to identify and manage dollars and desktop tools. resources through familiar desktop tools. Excel is by far the most popular budgeting technology used in the market today. PPC’s budget solutions leverage the popularity of Excel with standard web-forms for data entry. Unstructured data is an integral part of the budget process as well, and must be equally managed with structured data. Therefore, narrative budget justifications are maintained in MS Word for ease of use and narrative extendibility. Word allows maximum text manipulation and provides full word processing capabilities. Finally, because auditing and version control are essential to the budget formulation process, both features are provided through the solution’s underlying database and document management systems. BUDGET EXECUTION Budget execution is the process by which the financial resources made available to an agency are directed and controlled toward achieving the purposes and objectives of the requesting agency. In today’s complex budgeting world, having systems and people that can link core financial management data with budget and performance data is critical to an agency’s success. Integrating the systems, resources, and best practices that exist in the budget execution space with their counterparts in the financial management space helps ensure that funds are managed in the most efficient and effective manner and are communicated to management and stakeholders in real time. Our Approach PPC develops integrated systems and tools that address the complete sequence of events in the budget execution cycle, including appropriations, apportionments, allotments, commitments, obligations, expenditures, and outlays. Our approach is to ensure that the information contained in financial management systems are properly tracked and measured in a way that is meaningful for budget processes and analysis. This integrated approach allows budget execution data to be available for current-year reporting and analysis and readily available for out-year planning efforts concurrently under way.
  4. 4. BUDGET AND PErFOrMANCE INTEGrATION (BPI) Existing performance budgeting efforts, including the Government Performance and results Act (GPrA) and the Office of Management and Budget’s Program Assessment rating Tool (PArT), provide a foundation for a baseline review of existing federal programs. Building upon the legacy of GPrA and PArT, the President’s Budget and Performance Integration (BPI) initiative is intended to enhance the government’s ability to evaluate competing demands for federal dollars by equipping decision makers with better information on the results of individual programs. These efforts place a heavy burden on federal agencies to demonstrate improved program performance. Failure to do so may lead to reduced funding or program termination. This is a challenge all federal agencies must face. Consequently, there is a growing trend among agencies to identify best practices and define requirements for tools that will improve program accountability by drawing correlations between budget levels and program output capabilities. Our Approach Maintaining performance data in the same, single database with budgetary data is industry standard. Therefore, the extension of PPC’s budgeting solutions to include a BPI component that integrates budget and performance information was a natural progression of the solution set. Our BPI platform is intended to facilitate the analysis of relationships between program resources and program output capabilities that can be used to forecast expected results and resource requirement targets. Additionally, the standardization of performance charts, tables, and graphs allows for reuse in various reports and publications. This platform allows for improved monitoring and control of performance measures; however, simply monitoring individual performance measures without linking them to agency-wide strategic goals is insufficient to support true performance management. PPC’s strategic mapping capabilities are core to our BPI platform. The ability to define agency strategic goals, their related agency performance goals, and the performance indicators that help to achieve each performance goal is a critical function of any BPI tool. Once these relationships are established, the prioritization of resources based on contributions to strategic goals can take place, maximizing return on investment (rOI) for the agency, the government, and ultimately taxpayers. Our BPI platform is intended to facilitate the analysis of relationships between program resources and program output capabilities that can be used to forecast expected results and resource requirement targets.
  5. 5. DOCUMENT PUBLICATION Given the federal government’s long-term fiscal imbalance, there has been intense scrutiny over the effectiveness and relevancy of federal programs and their fit with national priorities. This degree of fiscal oversight demands accurate and well-written program justifications. Through detailed program documentation, including annual budget submissions, operating plans, Exhibit 300s, and performance accountability reports, federal agencies are spending an extraordinary amount of time formatting documents, keying and reconciling data, and integrating numbers into these highly scrutinized government records. Frequently, last-minute data changes come in as documents are being finalized for production. In addition, multiple documents at different levels of detail, but with the same data, may have to be produced at the same time for different stakeholders. This manually intensive publication process poses a considerable challenge in producing reliable, useful, and timely information when significant portions of the agency personnel’s time is dedicated to document formatting and data verification between multiple evolving documents. Our Approach The ability to produce a final document through a one-click publishing solution PPC document publication solutions is considered ideal by most agencies. However, very few agencies have an eliminate the tedious, manual tasks automated approach to document publication. Through implementations of data verification and formatting, at multiple federal agencies, PPC understands the intricacies entailed in the allowing budget analysts more time for document publication process. Leveraging XML and WordML, our publication justification analysis, what-if scenarios, solutions deliver real-time efficiencies and tangible benefits that include the and last minute change requests. merging of text, numbers, and graphics from multiple sources into a single document. Data changes are automatically propagated throughout document exhibits and narratives, allowing more time for analysis; additionally, the automation of tables of contents, headers/footers, pagination, and page breaks eliminates tedious formatting. Using XML and WordML configuration, everything from high-level structure to the very last details can be manipulated in the document and presented in a variety of formats. Agencies can generate formatted documents in Microsoft Word at the push of a button. The flexibility offered by XML and WordML is unparalleled in today’s automated document publication solutions. rEPOrTING There are high expectations on federal agencies to provide complete, reliable, and consistent information that is responsive to both internal stakeholders and external data calls from Congress and OMB. To meet these requirements, agencies rely heavily on comprehensive reporting capabilities using industry-leading data analysis and reporting tools. According to the GAO, “having systems that record information in an accurate and timely manner is critical for key government-wide initiatives, such as integrating budget and performance information.” Leading commercial-off-the-shelf (COTS) reporting products can be seamlessly integrated into existing budget systems to allow for dashboarding, standard and ad-hoc reporting, drill-down capabilities, forecasting, and what-if analysis. Our Approach PPC has extensive experience providing the professional services necessary to integrate reporting tools into existing enterprise-wide systems in both the federal and commercial market. PPC has deployed numerous business intelligence (BI) solutions on multiple data platforms. In order to ensure consistent reporting for our government clients, budget and performance data are stored in a single central database with the relevant business rules required for deriving metrics and producing reports. This enables budget analysts and strategists to see the “big picture” painted by all the available data, instead of a fractured image patched together from many disparate data sources. Leveraging partnerships with today’s BI leaders not only keeps PPC at the forefront of technology best practices, but allows us access to more resources and technology expertise, enabling more robust functionality for our clients.
  6. 6. PLANNING, PrOGrAMMING, BUDGETING, AND EXECUTION (PPBE) SYSTEM DEvELOPMENT Designing, developing, and implementing an integrated budget environment is critical for the successful execution of an agency’s mission. Budgeting does not begin when documents are submitted to OMB or Congress but rather takes years of planning, programming, and formulation activities. To effectively formulate and execute performance-based budgets, agencies must have integrated systems that seamlessly allow resource data in each budgeting phase to be shared and used in subsequent phases. Ultimately, execution data that links financial results to program objectives must be available for use in the planning process for the out-years in order to ensure that results shape and form the budgets of the future. Our Approach PPC’s PPBE systems allow agencies to move from strategic plans (Planning) to program/ project plans (Programming), to aligning mission goals with funding plans (Budgeting), and finally allocating resources and measuring performance (Execution) within one integrated budgeting environment. Our integrated systems link all phases of the PPBE process with minimal duplicative data entry and provide not only easy data input, but also rapid data output. Our systems create tools for data aggregation and drill-down, scenario building, and trending analysis, as well as full auditability of transactional changes. We build our agency-specific systems with COTS tools and products that are integrated to take advantage of best-of-breed technologies. We also use our government-off-the-shelf (GOTS) approaches, including our budget publication software, to more rapidly deploy effective systems utilizing proven methodologies and lessons learned in supporting other federal clients. PrOJECT MANAGEMENT Managing a high rOI has always been a way of life in the commercial sector. In recent years, the government has also come to embrace the concept of rOI, realizing that getting something for your money is a concern that is not reserved for the profit-making sector alone. Law and policy have evolved to place the burden of accountability on government for how it spends the taxpayers’ money. The Government Performance review Act (GPrA), which developed the foundation by which agencies measure how well initiatives are meeting mission objectives; the Clinger-Cohen Act, which requires that all federal agencies use a disciplined capital planning and investment process to acquire, use, maintain, and dispose of information technologies; and the Office of Management and Budget’s (OMB) A-76 directive, which establishes policy for the competition of commercial activities: these are just a few of the drivers behind the government’s increasing attention to how it manages its work and what kind of return the taxpayers are getting on their investment. Our Approach PPC consultants understand these pressures and are committed to helping managers respond effectively. Our consultants provide expert advice to government and private-sector managers who are planning and implementing projects or striving to understand how their projects and programs are performing. We work with these managers to improve the chances of success by leveraging information technologies, industry standards, and our own blended approach to project management.
  7. 7. STrATEGIC PLANNING Strategic planning is an organization’s process for defining its direction and making decisions how to most effectively and efficiently allocate its PPC helps maximize strategic effectiveness by resources. This multi-year and multi-dimensional process helps clearly aligning the strategies of individual business define the mission of the organization, how it will be accomplished, and units so they work collaboratively to achieve the the resources needed. These strategic plans are key instruments that organization’s mission and vision. shape internal organizational decisions and inform stakeholders on the results and achievements expected with the resources spent. Our Approach In the area of long-range strategic planning, PPC helps organizations identify strategic objectives and direction at both the enterprise and business-unit level. We also provide analytical support to help organizations justify proposed strategies and investment decisions through business case development. In addition, PPC can help organizations make the tough choices among strategic initiatives and set priorities based on their total value proposition. PPC helps maximize strategic effectiveness by aligning the strategies of individual business units so they work collaboratively to achieve the organization’s mission and vision. In addition, we help organizations develop transition plans for new strategic initiatives to facilitate organizational transformation from the current to the target architecture. To keep agencies moving forward toward their goals, we help them establish performance portfolios and key performance indicators that can be measured and monitored across implementations. PPC also maintains a comprehensive suite of automated toolsets to help organizations capture and model current budget and financial information technology architecture to inform strategic planning. Additionally, we help organizations capture and model their target architecture to establish strategy direction and support organizational alignment.
  8. 8. For further information on how Project Performance Corporation can assist you in meeting your financial and business analysis needs, please contact: Dan Kocher Kasey Card Financial and Business Analysis Practice Financial and Business Analysis Practice Project Performance Corporation Project Performance Corporation 703.748.7093 703.748.7542 1760 Old Meadow road McLean,virginia 22102