SIMPLIFYING THE COMPLEX
Founded in 1991, Project Performance Corporation (PPC) is a management
and information technology consulting firm in the business of simplifying
complex problems for top government and Fortune 500 decision makers.
We specialize in management consulting and information technology
solutions, focusing on enterprise solutions, business technology solutions,
systems engineering, IT strategy consulting, and security and privacy. We PPC Financial and Business
provide skilled and experienced consultants from a broad spectrum of Consulting Services
disciplines, resulting in high-value-added solutions for our clients. A quality-
driven firm, we build each client solution on a foundation of best practices
that are formalized through our independent rating at CMMI Level 3.
Budget and Performance Integration
PPC brings over a decade of experience providing financial and business Document Publication
analysis consulting services to our federal and commercial clients. From Reporting
enterprise-wide budget automation solutions to strategic planning and PPBE System Development
sophisticated project management, we systematically enhance and optimize Project Management
complex financial and budgeting processes to improve accuracy, reduce
manual errors, and better align and report performance measures against
planned goals and objectives.
The PPC solutions and capabilities highlighted in the following pages
reflect our successful implementations and support services for clients
that include the Departments of Energy and Labor, the National Oceanic
and Atmospheric Administration (NOAA), and the Inter-American
Budget formulation is the primary process in the budget cycle by which federal
agencies identify the resources, both dollars and FTEs, necessary to effectively carry
out their objectives. Three major budget submissions are produced each year for
three different stakeholders. Internal submissions are presented to senior agency
leadership in June; the Office of Management and Budget (OMB) submission is
completed in September; and the Congressional budget is presented in February. Each
submission must defend a three- to five-year financial plan that commits existing and
future resources in the most efficient manner to achieve agency goals and priorities
consistent with the agency’s strategic plan. The budget formulation process is very
dynamic with ongoing changes in the requirements occurring throughout the budget
cycle. This need for ultimate flexibility was a major reason why agencies did not invest
in budgeting solutions. However, with advances in technology and an aging workforce
close to retirement, there has been a shift in the paradigm – resulting in a growing
number of federal agencies investing in budget formulation tools.
Through our budget formulation
PPC brings extensive experience and expertise to support the budget formulation
solutions, budget office personnel
process. Our subject matter experts work closely with federal budget analysts
are able to identify and manage
to support the three major budget submissions. Through our budget formulation
dollars and resources through familiar
solutions, budget office personnel are able to identify and manage dollars and
resources through familiar desktop tools. Excel is by far the most popular budgeting
technology used in the market today. PPC’s budget solutions leverage the popularity
of Excel with standard web-forms for data entry. Unstructured data is an integral part
of the budget process as well, and must be equally managed with structured data.
Therefore, narrative budget justifications are maintained in MS Word for ease of use
and narrative extendibility. Word allows maximum text manipulation and provides full
word processing capabilities. Finally, because auditing and version control are essential
to the budget formulation process, both features are provided through the solution’s
underlying database and document management systems.
Budget execution is the process by which the financial resources made available to an agency are directed and
controlled toward achieving the purposes and objectives of the requesting agency. In today’s complex budgeting
world, having systems and people that can link core financial management data with budget and performance data
is critical to an agency’s success. Integrating the systems, resources, and best practices that exist in the budget
execution space with their counterparts in the financial management space helps ensure that funds are managed in
the most efficient and effective manner and are communicated to management and stakeholders in real time.
PPC develops integrated systems and tools that address the complete sequence of events in the budget execution
cycle, including appropriations, apportionments, allotments, commitments, obligations, expenditures, and outlays.
Our approach is to ensure that the information contained in financial management systems are properly tracked
and measured in a way that is meaningful for budget processes and analysis. This integrated approach allows
budget execution data to be available for current-year reporting and analysis and readily available for out-year
planning efforts concurrently under way.
BUDGET AND PErFOrMANCE INTEGrATION (BPI)
Existing performance budgeting efforts, including the Government Performance and
results Act (GPrA) and the Office of Management and Budget’s Program Assessment
rating Tool (PArT), provide a foundation for a baseline review of existing federal
programs. Building upon the legacy of GPrA and PArT, the President’s Budget and
Performance Integration (BPI) initiative is intended to enhance the government’s ability
to evaluate competing demands for federal dollars by equipping decision makers with
better information on the results of individual programs. These efforts place a heavy
burden on federal agencies to demonstrate improved program performance. Failure to
do so may lead to reduced funding or program termination. This is a challenge all federal
agencies must face. Consequently, there is a growing trend among agencies to identify best
practices and define requirements for tools that will improve program accountability by
drawing correlations between budget levels and program output capabilities.
Maintaining performance data in the same, single database with budgetary data is
industry standard. Therefore, the extension of PPC’s budgeting solutions to include a BPI
component that integrates budget and performance information was a natural progression
of the solution set. Our BPI platform is intended to facilitate the analysis of relationships
between program resources and program output capabilities that can be used to forecast
expected results and resource requirement targets. Additionally, the standardization
of performance charts, tables, and graphs allows for reuse in various reports and
publications. This platform allows for improved monitoring and control of performance
measures; however, simply monitoring individual performance measures without
linking them to agency-wide strategic goals is insufficient to support true performance
management. PPC’s strategic mapping capabilities are core to our BPI platform. The
ability to define agency strategic goals, their related agency performance goals, and the
performance indicators that help to achieve each performance goal is a critical function
of any BPI tool. Once these relationships are established, the prioritization of resources
based on contributions to strategic goals can take place, maximizing return on investment
(rOI) for the agency, the government, and ultimately taxpayers.
Our BPI platform is intended to
facilitate the analysis of relationships
between program resources and
program output capabilities that can
be used to forecast expected results
and resource requirement targets.
Given the federal government’s long-term fiscal imbalance, there has been intense scrutiny over the effectiveness
and relevancy of federal programs and their fit with national priorities. This degree of fiscal oversight demands
accurate and well-written program justifications. Through detailed program documentation, including annual budget
submissions, operating plans, Exhibit 300s, and performance accountability reports, federal agencies are spending
an extraordinary amount of time formatting documents, keying and reconciling data, and integrating numbers into
these highly scrutinized government records. Frequently, last-minute data changes come in as documents are being
finalized for production. In addition, multiple documents at different levels of detail, but with the same data, may
have to be produced at the same time for different stakeholders. This manually intensive publication process poses
a considerable challenge in producing reliable, useful, and timely information when significant portions of the agency
personnel’s time is dedicated to document formatting and data verification between multiple evolving documents.
The ability to produce a final document through a one-click publishing solution
PPC document publication solutions
is considered ideal by most agencies. However, very few agencies have an
eliminate the tedious, manual tasks
automated approach to document publication. Through implementations
of data verification and formatting,
at multiple federal agencies, PPC understands the intricacies entailed in the
allowing budget analysts more time for
document publication process. Leveraging XML and WordML, our publication
justification analysis, what-if scenarios,
solutions deliver real-time efficiencies and tangible benefits that include the and last minute change requests.
merging of text, numbers, and graphics from multiple sources into a single
document. Data changes are automatically propagated throughout document
exhibits and narratives, allowing more time for analysis; additionally, the
automation of tables of contents, headers/footers, pagination, and page
breaks eliminates tedious formatting. Using XML and WordML configuration,
everything from high-level structure to the very last details can be manipulated
in the document and presented in a variety of formats. Agencies can generate
formatted documents in Microsoft Word at the push of a button. The flexibility
offered by XML and WordML is unparalleled in today’s automated document
There are high expectations on federal agencies to provide complete, reliable, and consistent information that
is responsive to both internal stakeholders and external data calls from Congress and OMB. To meet these
requirements, agencies rely heavily on comprehensive reporting capabilities using industry-leading data analysis and
reporting tools. According to the GAO, “having systems that record information in an accurate and timely manner
is critical for key government-wide initiatives, such as integrating budget and performance information.” Leading
commercial-off-the-shelf (COTS) reporting products can be seamlessly integrated into existing budget systems to
allow for dashboarding, standard and ad-hoc reporting, drill-down capabilities, forecasting, and what-if analysis.
PPC has extensive experience providing the professional services necessary to integrate reporting tools into
existing enterprise-wide systems in both the federal and commercial market. PPC has deployed numerous business
intelligence (BI) solutions on multiple data platforms. In order to ensure consistent reporting for our government
clients, budget and performance data are stored in a single central database with the relevant business rules required
for deriving metrics and producing reports. This enables budget analysts and strategists to see the “big picture”
painted by all the available data, instead of a fractured image patched together from many disparate data sources.
Leveraging partnerships with today’s BI leaders not only keeps PPC at the forefront of technology best practices, but
allows us access to more resources and technology expertise, enabling more robust functionality for our clients.
PLANNING, PrOGrAMMING, BUDGETING,
AND EXECUTION (PPBE) SYSTEM DEvELOPMENT
Designing, developing, and implementing an integrated budget environment is critical for
the successful execution of an agency’s mission. Budgeting does not begin when documents
are submitted to OMB or Congress but rather takes years of planning, programming, and
formulation activities. To effectively formulate and execute performance-based budgets,
agencies must have integrated systems that seamlessly allow resource data in each budgeting
phase to be shared and used in subsequent phases. Ultimately, execution data that links
financial results to program objectives must be available for use in the planning process for
the out-years in order to ensure that results shape and form the budgets of the future.
PPC’s PPBE systems allow agencies to move from strategic plans (Planning) to program/
project plans (Programming), to aligning mission goals with funding plans (Budgeting), and
finally allocating resources and measuring performance (Execution) within one integrated
budgeting environment. Our integrated systems link all phases of the PPBE process with
minimal duplicative data entry and provide not only easy data input, but also rapid data
output. Our systems create tools for data aggregation and drill-down, scenario building,
and trending analysis, as well as full auditability of transactional changes.
We build our agency-specific systems with COTS tools and products that are integrated to
take advantage of best-of-breed technologies. We also use our government-off-the-shelf
(GOTS) approaches, including our budget publication software, to more rapidly deploy
effective systems utilizing proven methodologies and lessons learned in supporting other
Managing a high rOI has always been a way of life in the commercial sector. In recent
years, the government has also come to embrace the concept of rOI, realizing that
getting something for your money is a concern that is not reserved for the profit-making
Law and policy have evolved to place the burden of accountability on government for how
it spends the taxpayers’ money. The Government Performance review Act (GPrA), which
developed the foundation by which agencies measure how well initiatives are meeting mission
objectives; the Clinger-Cohen Act, which requires that all federal agencies use a disciplined
capital planning and investment process to acquire, use, maintain, and dispose of information
technologies; and the Office of Management and Budget’s (OMB) A-76 directive, which
establishes policy for the competition of commercial activities: these are just a few of the
drivers behind the government’s increasing attention to how it manages its work and what
kind of return the taxpayers are getting on their investment.
PPC consultants understand these pressures and are committed to helping managers
respond effectively. Our consultants provide expert advice to government and private-sector
managers who are planning and implementing projects or striving to understand how their
projects and programs are performing. We work with these managers to improve the chances
of success by leveraging information technologies, industry standards, and our own blended
approach to project management.
Strategic planning is an organization’s process for defining its direction
and making decisions how to most effectively and efficiently allocate its PPC helps maximize strategic effectiveness by
resources. This multi-year and multi-dimensional process helps clearly aligning the strategies of individual business
define the mission of the organization, how it will be accomplished, and units so they work collaboratively to achieve the
the resources needed. These strategic plans are key instruments that organization’s mission and vision.
shape internal organizational decisions and inform stakeholders on the
results and achievements expected with the resources spent.
In the area of long-range strategic planning, PPC helps organizations
identify strategic objectives and direction at both the enterprise
and business-unit level. We also provide analytical support to help
organizations justify proposed strategies and investment decisions
through business case development. In addition, PPC can help
organizations make the tough choices among strategic initiatives and set
priorities based on their total value proposition.
PPC helps maximize strategic effectiveness by aligning the strategies
of individual business units so they work collaboratively to achieve the
organization’s mission and vision. In addition, we help organizations
develop transition plans for new strategic initiatives to facilitate
organizational transformation from the current to the target architecture.
To keep agencies moving forward toward their goals, we help them
establish performance portfolios and key performance indicators that can
be measured and monitored across implementations.
PPC also maintains a comprehensive suite of automated toolsets to help
organizations capture and model current budget and financial information
technology architecture to inform strategic planning. Additionally, we help
organizations capture and model their target architecture to establish
strategy direction and support organizational alignment.
For further information on how Project Performance Corporation can assist you
in meeting your financial and business analysis needs, please contact:
Dan Kocher Kasey Card
Financial and Business Analysis Practice Financial and Business Analysis Practice
Project Performance Corporation Project Performance Corporation
1760 Old Meadow road