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az.gov/sais/integrity/IntegrityCheckingProcesses.doc

  1. 1. SAIS Student Database Transaction Requirements: Integrity Checking Processes Arizona Department of Education Student Accountability Information System Student Database Transaction Requirements • Integrity Checking Processes Version 4.11 Last updated: September 26, 2005 Arizona Department of Education School Finance Division 1535 W. Jefferson Street Phoenix, Arizona 85007-3209 For updates to this document, see the SAIS project contact in section Contacts. IntegrityCheckingProcesses.doc The Arizona Department of Education, a state educational agency, is an equal opportunity employer and affirms that it does not discriminate on the basis of race, religion, color, national origin, age, sex or handicapping condition
  2. 2. SAIS Student Database Transaction Requirements: Integrity Checking Processes Table of Contents REVISIONS...................................................................................................................................1 ABOUT THIS DOCUMENT........................................................................................................18 Author...................................................................................................................................................18 Contacts...............................................................................................................................................18 Document References.........................................................................................................................18 Document Distribution / Postings....................................................................................................................18 Document Filename..........................................................................................................................................18 1 REFERENCE INFORMATION...............................................................................................19 2 INTEGRITY CHECKING PROCESSES: MEMBERSHIP.....................................................22 3 INTEGRITY CHECKING PROCESSES: SPECIAL EDUCATION NEEDS..........................60 4 INTEGRITY CHECKING PROCESSES: LANGUAGE NEEDS...........................................77 5 INTEGRITY CHECKING PROCESSES: SUPPORT PROGRAMS......................................80 6 INTEGRITY CHECKING PROCESSES: TEST LABEL INFORMATION.............................85 APPENDIX A: NOTES ON CERTIFICATES OF EDUCATIONAL CONVENIENCE...............86 CEC-A.................................................................................................................................................................86 CEC-B.................................................................................................................................................................87 APPENDIX B: RELEVANT ARIZONA STATUTES..................................................................88 Statutes related to state ADM funding.............................................................................................................88 Statutes related to special education..............................................................................................................89 Statutes related to SAIS....................................................................................................................................89 ISSUES.......................................................................................................................................90 IntegrityCheckingProcesses.doc Page i last updated 09/26/2005
  3. 3. SAIS Student Database Transaction Requirements: Integrity Checking Processes Revisions Below is an inventory of the revisions made to this document since publication of version 1.0. (The revisions made while this document was in Draft form are not included in this list.) Each time a revision is made the following sections, if included in this document, will also be updated: Table of Contents, List of Figures, List of Tables, Issues. 09/26/2005 Version 4.11 PUBLISHED ver New information Old information Source 4.11 Section 5.2 Support Programs Previous version listed error Jim Whelan, IT – Business Update Error numbers for Johnson-Omalley related numbers as -44515, -44516, Analyst Integrity validation errors to be -44505, -44506, and and -@@. Previous version -44507. listed error numbers as -44515, -44516, and -@@. 06/10/2005 Version 4.10 PUBLISHED ver New information Old information Source 4.10 Section 2.5 Synchronize Activity Codes Previously indicated in error Alphonse Damas, R&E; Stripped section down to containing only rules for Mid that Summer Withdrawal and Helen Hugo, MIS – Year Track Changes. Year End Status would be in Student Details Manager; same fiscal year. This rule C. Cree, MIS – Business was not implemented and is Analysis being removed. 4.10 Section 3.1 Student Counts Need Rules Karl Stubsjoen, Software Removed Service code rules applicable during Development; 1998-99 since they were not applied in SAIS. C. Cree, MIS – Business Analysis 4.10 Section 3.4 Multiple Grades or Services Rule was redundant because Peggy Staples, ESS; Removed warning message relating to duplicate SPED rule in Section 3.3 would C. Cree, MIS – Business services. prevent the scenario from Analysis existing. 4.10 SPED Age Validation Shane Crabtree, MIS – QA Revised wording for error message pertaining to Pre- Analyst; school age eligibility. C. Cree, MIS – Business Analysis 04/11/2005 Version 4.9 PUBLISHED ver New information Old information source 4.9 Section 3.6 SPED Exit / Age / Grade Validation Previously validated age for Ticket # 27868; Modified rules regarding age validations on December Exit Reason 3 on December Peggy Staples, ESS; 1st, and SPED Exit Reason code 3 – ‘Reached 1st. This was incorrect. C. Cree, MIS – Business maximum age’ Analysis 4.9 Section 4.9 – Language Program Exit Validation Rule was invoked incorrectly Ticket # 28319; Modified rule to generate error message where exit on exit reason code 7. Janice McGoldrick; from language program by virtue of change in grade or C. Cree, MIS – Business track has no subsequent language participation. Analysis 02/04/2005 Version 4.8 PUBLISHED IntegrityCheckingProcesses.doc Page 1 last updated 09/26/2005
  4. 4. SAIS Student Database Transaction Requirements: Integrity Checking Processes ver New information Old information source 4.8 Section 2.8 – Synchronize Grade/Age Previously did not exist. Ticket # 18958 Added rule to bypass grade/age validations if tuition Mardy Cruz – SD Lead; payer code indicates privately paid.. C. Cree, MIS – Business Analysis 4.8 SPED Needs Previously did not exist Peggy Staples, ESS; Added decision matrix governing valid relationships C. Cree, MIS – Business between Grade, SPED service codes, and SPED Analysis Needs. 4.8 SPED Other Entity / Service Code Rules Headstart entity type Peggy Staples, ESS; Replaced previously published decision matrix. previously allowed “C”, “G”, C. Cree, MIS – Business and “R “service codes. Analysis 4.8 Mid-Year Track Change Previously did not exist. C. Cree, MIS – Business • Added rule that EK must be preceded by WK in Analysis order to avoid concurrent enrollment. • Modified wording in the summary paragraph indicating that a grade change is permissible for the EK enrollment. • Removed “Language / Group B” business process from mid-year track change rules. 4.8 Section 4.3 Language Needs Numbers previously C. Cree, MIS – Business Revised error message numbers related to language assigned had already been Analysis participation Integrity checks. used for other business processes. 4.8 Section 4.9 Language program exit validation C. Cree, MIS – Business Previously published rule removed. Rule will be Analysis implemented in FY06. 11/02/2004 Version 4.7 PUBLISHED ver New information Old information source 4.7 Section 2.3 – Synchronize DOR, Tuition Payer, and Ticket # 20164 Special Enrollment Mardy Cruz – SD Lead; Added note to Tuition Payer subsection indicating C. Cree, MIS – Business overlaps or gaps should not exist for tuition payer 3 to Analysis be consistent with rules applied to other tuition payer values. 4.7 Language Needs C. Cree, MIS – Business Clarified validation for transfer to different track mid- Analysis year. 10/04/2004 Version 4.6 PUBLISHED ver New information Old information source 4.6 Chapter 4, Sec. 4.2 Missing Membership for a SAIS Business Rules; Language Program C. Cree, MIS – Business Clarified rule that language participation must have Analysis corresponding membership. 4.6 Chapter 4, Sec. 4.9 Language Program Exit Previously did not exist SAIS Business Rules; Validation C. Cree, MIS – Business Added validation to synchronize language exit date Analysis with membership / track exit date. 4.6 Chapter 5, Support Programs Validations Table Previously to be Ticket # 174 Removed edit for Transportation / School Choice implemented in FY05. Now Nancy Konitzer, AAD; deferred to a future fiscal Helen Hugo, MIS – year. Student Details Manager; C. Cree, MIS – Business Analysis IntegrityCheckingProcesses.doc Page 2 last updated 09/26/2005
  5. 5. SAIS Student Database Transaction Requirements: Integrity Checking Processes ver New information Old information source 4.6 Chapter 5, Sec. 5.1 Support Programs– Previously were to be Ticket # 174 Transportation / School Choice implemented in FY05. Nancy Konitzer, AAD; Added note to this section indicating that validations Helen Hugo, MIS – will not be implemented in FY05, but in a future fiscal Student Details Manager; year. C. Cree, MIS – Business Analysis 4.6 Chapter 5, Sec. 5.2 Support Programs-Validate Previously did not exist SAIS Business Rules Support Program / Student C. Cree, MIS – Business • Added validations for Title I Academic Analysis Disadvantage transactions. • Added validation eliminating duplicate support program participation • Added validation against federal designation of “In School Improvement” for Supplemental Education Services 4.6 Chapter 5, Sec. 5.3 Membership Validations for a Previously did not exist SAIS Business Rules Support Program C. Cree, MIS – Business • Modified the heading label from “Missing Analysis Membership..”. • Added membership validations to synchronize with Support Program transactions. 09/23/2004 Version 4.5 PUBLISHED ver New information Old information source 4.5 Synchronize SPED/Membership Grade Previously did not exist Ticket #18244 Added warning message Peggy Staples, ESS; • 223002 C. Cree, MIS – Business Analysis 4.5 Students on Attendance Reporting Previously not included in Ticket # 23387 Added 3 validation rules for absence failures to make this section. Katherine Van Mourik, rules consistent. School Finance; Raphaela Conner, School Finance; Mardy Cruz, QA Lead; C. Cree, MIS – Business Analysis 4.5 SPED Service Codes Previously did not exist Ticket #23378 Added error message Peggy Staples, ESS; • 23037 Mardy Cruz, QA C. Cree, MIS – Business Analysis 4.5 SPED Concurrent Needs Previous edits were not Peggy Staples, ESS; Added decision matrix governing valid combinations of consistently applied. Mardy Cruz, QA SPED Needs. C. Cree, MIS – Business Analysis 4.5 Other Entity/Service Code Rules Previous edits were not Peggy Staples, ESS; Added decision matrix governing valid combinations of consistently applied. Mardy Cruz, QA entities and SPED Service Codes C. Cree, MIS – Business Analysis 4.5 Concurrent Language Participation Previously did not exist Kathie Mooney, EAS; New section added to warn where more than one ELL Katherine Van Mourik, Service is being provided concurrently. School Finance; C. Cree, MIS – Business Analysis IntegrityCheckingProcesses.doc Page 3 last updated 09/26/2005
  6. 6. SAIS Student Database Transaction Requirements: Integrity Checking Processes 09/16/2004 Version 4.4 PUBLISHED ver New information Old information source 4.4 Language Needs – Missing Membership for a Previously did not exist Kathie Mooney, EAS; Language Program Mardy Cruz, QA Added validation that Grade Membership must be at C. Cree, MIS – Business same LEA as language participation. Analysis 4.4 2.5 Synchronize Activity Codes Previously, these validations Jim Whelan, MIS - Modified validations of Enrollment (E), Withdrawal (W), only occurred in Year End Business Analyst and Readmission (R) codes -43201, -43202, -43203 to Integrity Ginny Nordstrom, be validated in ADM, October Enrollment, and Year Developer End Integrity 4.4 2.5.6 – 2.5.9 Synchronize Activity Codes Previously published in Jim Whelan, MIS - Moved all Mid-Year track change validations from 2.20 another section Business Analyst to section 2.5.6 – 2.5.9 Ginny Nordstrom, Developer 4.4 Students on Attendance Reporting Previously did not specify Ticket #18601 / 63 Modified section to include validation for missing missing attendance in Helen Hugo, MIS – attendance as well as attendance gaps. validation rule. Student Details Manager, Mardy Cruz, QA Lead C. Cree, MIS – Business Analysis 4.4 Membership (DOR/DOA/CEC Combinations) This new rule was included Ticket # 14040 Added rule to section 19.6 for CEC-A/DOR in version 4.0 of this Jim Whelan, Business combination, such that CTD meets specific document but was not Analyst criteria. flagged as a revision. 4.4 Student Membership FTE Previously was a warning Ticket # 16194 Modified rule regarding Absence amounts and message. Buell Brown, QA; FTE to failure. Mardy Cruz, QA; C. Cree, MIS – Business Analysis 09/09/2004 Version 4.3 PUBLISHED ver new information old information source 4.3 Special Education Needs FY validation will now be Jim Whelan, MIS – Removed Integrity validation on Sped Exit Reason checked at the transaction Business Analyst Code 8 being valid only in FY 2005 and beyond level instead of being implemented in Integrity 4.3 Withdrawal Reason Codes Previously, incompatible C. Cree, MIS – Business Modified the integrity rule for combinations of withdrawal reason codes Analysis withdrawal codes and withdrawal reason codes from an were treated as an Error. Error to a Warning. 4.3 Transfer to Different Grade or Track for Language Previously did not exist Ticket(s) 18798 / 25 Participants C. Cree, MIS – Business Added validation to ensure that an exit reason requiring Analysis subsequent re-enrollment in a different grade or track is enforced. 4.3 Charter / Public Non-charter Concurrency Previously did not exist Tickets(s) 19770 / 80 Validation Buell Brown, QA Analyst; Inserted rule in calculation of Membership FTE C. Cree, MIS – Business whereby validation of concurrent memberships will Analysis force auto-integrity to be executed. 4.3 Special Education Needs Validation previously existed, Jim Whelan, MIS – Added -44351 SPED Need Categories ED, EDP and A but was only documented in Business Analyst that are concurrent for a student is not allowed the Codes Values doc. IntegrityCheckingProcesses.doc Page 4 last updated 09/26/2005
  7. 7. SAIS Student Database Transaction Requirements: Integrity Checking Processes ver new information old information source 4.3 Special Education Needs Validation previously existed, Jim Whelan, MIS – Added -44353 SPED Need Categories MIMR, MOMR but was only documented in Business Analyst and SMR that are concurrent for a student is not the Codes Values doc. allowed 4.3 Withdrawal Reason Codes Warnings previously Jim Whelan, MIS – Removed warnings attempted to return future Business Analyst • –215002. Message: Student should not use school information, which is the School Choice option to transfer from one not readily captured by the Underperforming school to another {CTDS of LEAs. SAIS withdrawal and receiving school}. summer withdrawal do not • –215004. Message: Student should not use have fields that capture a the School Choice option to transfer from one school transferred to Persistently Dangerous school to another (receiving school). {CTDS of receiving school}. 4.3 Withdrawal Reason Codes Previously, message was Jim Whelan, MIS – Modified warning messages -215001 and -215003 to intended to be a failure and Business Analyst state “…should not…” stated “…cannot…” 4.3 Withdrawal Reason Codes Explanation of withdrawal Jim Whelan, MIS – Added note to the validation table of Withdrawal reason codes WT/ST for Business Analyst Reason Codes for WT/ST. Notes states: “This Integrity documentation activity is accomplished now using the Student purposes was not previously Grade Transfer transaction. SAIS will translate available as in other the Grade Transfers into WT/ET activities when documents. creating the Year End Enrollment report.” 4.3 Mid-Year Track Change Previously did not exist Jim Whelan, MIS – 2.20 Added business rules associated with mid-year Business Analyst track change (WK/EK) 08/02/2004 Version 4.2 Published ver new information old information source 4.2 Special Education Needs Previously reported as @@ Michael Lyczywek, MIS – Added the following error message numbers: Software Development • -44315 Ticket # 21421 • -44349 Carol Cree, MIS – • -44332 Business Analysis 4.2 Special Education Needs – ASDB: Validation did not previously Peggy Staples, ESS Sped Added validation and error message -@@ exist Program Specialist Students attending ASDB must be receiving HI or Jim Whelan, Business VI Need services at ASDB to be eligible for any Analyst, MIS other Need at ASDB. 4.2 Reference Information, new sub-section 1.4 Previously did not exist. Tickets 17706 / 18591 Indicates that all business process Integrity Raphaela Conner, School checks will be performed whenever an LEA Finance; calendar is changed. John Eickman, MIS – Enterprise; Carol Cree, MIS – Business Analysis 07/02/2004 Version 4.1 Published IntegrityCheckingProcesses.doc Page 5 last updated 09/26/2005
  8. 8. SAIS Student Database Transaction Requirements: Integrity Checking Processes ver new information old information source 4.1 Withdrawal Reason Codes WR1 and WR2 validations Nancy Konitzer, AAD; Modified Integrity from fatal (ERROR) messages to previously failed transactions Helen Hugo, MIS Student WARNING to be consistent with SAIS Membership where the school designation Details Manager requirements. was not consistent with the Carol Cree, MIS – withdrawal reason. Business Analysis 4.1 3.5 Initial IEP Previously were going to be Jim Whelan, MIS – Remove Integrity Warnings validated in Integrity, but now Business Analyst will only be validated at the transaction level. 4.1 Reference Information To make consistent with Kathie Mooney, EAS; 1.2 – Removed reference to Language EOY removal of corresponding Rolanda Bell, R&E; Helen business process. validations section 4 – Hugo, MIS Student Details Language Needs in version Manager; 4.0 Carol Cree, MIS – Business Analysis 4.1 District and School Types Note did not previously exist. Janice McGoldrick, AIF Added note indicating that the table will be (Ticket # 49) synchronous between Integrity Checking, Carol Cree, MIS – Aggregating Student Details, and Student Counts Business Analysis System documents. 4.1 Students on Attendance Reporting: Steve Murosky, School Added warning for attendance gaps that fall in 40th Finance; Janice Day, 100th Day, or EOY periods. McGoldrick, MIS; Mardy Cruz, MIS – QA; Carol Cree, MIS – Business Analysis; Footprints ticket: 18957 4.1 Support Programs • Did not previously exist. Nancy Konitzer, AAD; Jeff • Added new validation for Johnson O’Malley • Migrant student data will Stowe, AAD; Janice program support to be consistent with SAIS be populated in SAIS McGoldrick; Carol Cree, from COEStar. MIS – Business Analysis Business Rules. • Removed references to Migrant program. 6/10/2004 Version 4.0 Published ver new information old information source 3.5 Initial IEP for 3 year olds not yet in • Originally read " Student membership: Message number not yet assigned.) less than 3; Initial IEP Message text changed to " Student is not 3 years old will not count toward Janice McGoldrick, 4.0 on Initial IEP Date; Initial IEP will not count toward FAPE." Randy Morter, 3/8/2004 FAPE." Displays student birthdate and submitted • Originally didn't show the Initial IEP Date. IEP Date or birthdate. 3.1 SPED Integrity; Student Counts Needs Previous rule stated that child Peggy Staples, SPED Rules: Birth Date/ SPED Grade integrity message must not have reached 5 Program Specialist per changed to match revised SPED integrity years of age by September ticket 17372 4.0 1. Modified by C. Cree, BA validation that a child must not have reached 5 4/7/04 years of age before September 1 to be eligible for PS funding. 4.0 Whole Document – Sped Integrity: Replaced Sped Previously listed as two Jim Whelan, Business Integrity flags (If service is within the State separate Integrity flags Analyst, MIS Funding Reporting Period: SPED State Funding and If service is on the SPED Census Reporting Date: SPED Census.) with one flag = SPED. IntegrityCheckingProcesses.doc Page 6 last updated 09/26/2005
  9. 9. SAIS Student Database Transaction Requirements: Integrity Checking Processes ver new information old information source 4.0 Whole Document – Age validation: Added note to Did not previously exist Helen Hugo, Student various Age/Grade areas of the document: *Note* ‘by’ Details Project Manager, includes the designated date (eg. by Jan 1st MIS includes Jan 1st) 4.0 Whole Document – Internal Table references: Previously some table names Jim Whelan, Business Modified various ADE internal database table where erroneously using a Analyst, MIS references to correct names designation of “St…” instead of “Sd…” 4.0 DOA/DOR/CEC combinations 2.19.1-3: Previously, Charter Lyle Friesen, ADE • Removing “Charter” as an eligible DOA or erroneously documented as School Finance DOA type for CEC-A or CEC-B allowed to have a CEC Maggie SIngler. ADE • Updated sequence # 19.3 School Finance • Replaced DOREntityID and DOAEntityid with Mardy Cruz, SAIS Test DOREntityCTDS and DOAEntityCTDS Lead 4.0 Synchronize grade/age 2.8: Added Footnote to Age/ Footnote previously did not Ticket 19947 Grade table: * ‘by’ includes the designated date exist Steve Murosky, School (eg. by Jan 1st includes Jan 1st) Finance Jim Whelan, Business Analyst, MIS 4.0 Synchronize grade/age 2.8: Added error message -44345 previously did not Ticket 19491 -44345 Change membership/SPED grade to KG or exist Jim Whelan, Business submit a Group B SPED service for each day of UE Analyst, MIS membership for a 5 year old. ;SchoolCTDS= 4.0 Special Education Needs Previously, Charter Lyle Friesen, ADE DOA/DOR/CEC combinations 3.6: Removing erroneously documented as School Finance “Charter” as an eligible DOA or DOA type for CEC-A or allowed to have a CEC Maggie SIngler. ADE CEC-B School Finance Mardy Cruz, SAIS Test Lead 4.0 Special Education Needs: MD and MDSSI: Modified Previous error messages Tickets 20945 & 19856 MD and MDSSI descriptions and error messages needed clarification Peggy Staples, ESS -44344 and -44346 to include the phrase “…with a valid Sped Program Specialist program service participation…” Jim Whelan, Business Analyst, MIS 4.0 Special Education Needs: MD and MDSSI: Added Validation previously not Peggy Staples, ESS validation and associated failure -44352 SPED Need documented Sped Program Specialist Categories MD and MDSSI that are concurrent for Jim Whelan, Business a student is not allowed. Analyst, MIS 4.0 Special Education Needs 3.1.17: Added Sped failure -44503 previously did not Ticket 19947 -44503; Student must be 5 years old by Jan 1st to exist Jim Whelan, Business generate funding for KG/UE. ARS 15-821c Analyst, MIS 4.0 Special Education Needs 3.1.17: Modified error • ARS was not included in Ticket 19947 messages -44337 and -44503 to include a reference to previous error messages Helen Hugo, Student ARS 15-821C and clarify by Jan 1st • Previous messages Details Project Manager, indicated before Jan 1st MIS Jim Whelan, Business Analyst, MIS 4.0 Special Education Needs - Age/Grade Validation previously not Tickets 19491 & 19947 combinations: Added validation rules to SPED documented Peggy Staples, ESS Integrity section relating to SPED and ADM grades of Sped Program Specialist UE and KG with Group B SPED services Jim Whelan, Business Analyst, MIS IntegrityCheckingProcesses.doc Page 7 last updated 09/26/2005
  10. 10. SAIS Student Database Transaction Requirements: Integrity Checking Processes ver new information old information source 4.0 Language Needs New language validations for Kathie Mooney, EAS; • Inserted the stipulation that an assessment FY05 Rolanda Bell, R&E; supporting a language program participation may Helen Hugo, MIS – SAIS be found at any public or charter school in the Student Details State for the current or previous fiscal year. Manager; Mardy Cruz, • Inserted one new warning (after 2/1), and one new MIS – QA; Carol Cree, error (prior to 2/1) for language participation that MIS – Business Analysis; must have a corresponding grade membership. Jim Whelan, MIS – • Removed note that indicated a student receiving Business Analysis; language training can be enrolled in an LEA other Ticket #16438 than the one providing the language instruction. • Added edits where 3 most recent assessments are used to validate language program participation. 4.0 End of Year Language Validations End of year edits are not Kathie Mooney, EAS; Removed the following validations: timely information for LEAs. Rolanda Bell, R&E; • If there is no language program participation on Helen Hugo, MIS – SAIS for this student after that Assessment Date SAIS Student Details • Each student in a language program must have an Manager; Carol Cree, assessment each fiscal year MIS – Business Analysis 2/16/2004 Version 3 published. ver new information old information source 3 FY2005 changes Janice McGoldrick, MIS SW Dev Mgr 3 1.2 How Integrity works: Added additional Integrity did not previously exist Janice McGoldrick, flags for Language: EOY, Support Programs, Support MIS SW Dev Mgr Programs: Free/Reduced Special Handling, Test Labels. Noted ADM 200th day flag is planned for FY2006. 3 Whole document: Janice McGoldrick, • Removed references to deleted element School MIS SW Dev Mgr Membership Share • Removed references to deleted element Foreign Exchange Indicator. 3 Membership: Rule section District of Residence previously listed two Janice McGoldrick, (DOR): Rule 3, message 43104 message corrected versions; removed the one MIS SW Dev Mgr not implemented 3 Membership: Rule section Tuition Payer: Added previously did not exist Janice McGoldrick, validations for gaps or overlaps. MIS SW Dev Mgr 3 2.8 Synchronize grade/age: Added explanation and previously just referred to Janice McGoldrick, table for new combined (all funding related subject Membership Requirements MIS SW Dev Mgr areas) grade/age validation document, which had separate validation for ADM than what was listed for SPED in Needs Requirements IntegrityCheckingProcesses.doc Page 8 last updated 09/26/2005
  11. 11. SAIS Student Database Transaction Requirements: Integrity Checking Processes ver new information old information source 3 2.9 Validate FTE • section name changed Janice McGoldrick, • New section name. from 2.9 Synchronize MIS SW Dev Mgr • Added validations for gaps or overlaps of FTE. FTE & Share; • Fixed note to say that rules are current as of • validations did not exist publication of the version 3.0 edition. previously. • Updated description of concurrency limits and • Previously said rules processing. Added sub-sections Concurrent were current as of Enrollment Limits: By Valid Combinations, Charter version 1.0. / Public Non-Charter Concurrency Validation, • Previous version was Entities subject to the new allocation rules somewhat cumbersome, lacked detail required from new legislation governing new concurrency allocation rules 3 2.11 Absence dates outside enrollment period: note did not previously exist; Janice McGoldrick, Added note that system warning messages due to users reported that they MIS SW Dev Mgr orphaned absences and attendances are a result of thought the warning SMS products that do not submit deletes as they messages were a bug in should. SAIS 3 Students on Absence Reporting: Separated previous validations were not Janice McGoldrick, validations into pre-FY2005 and FY2005 and later. fiscal year dependent MIS SW Dev Mgr 3 Students on Attendance Reporting: Corrected error previously was stated as Janice McGoldrick, message for 10 or more days consecutive attendance though SAIS recognized that MIS SW Dev Mgr missing. this was 10 or more days consecutive unexcused absence 3 2.17 Community College Classes: Note added that previously did not exist Janice McGoldrick, no Integrity validations are required. MIS SW Dev Mgr 3 2.18 Temporary values still being used. Added validation previously did not Janice McGoldrick, validation to fail when invalid temporary values are exist; SAIS allowed MIS SW Dev Mgr found on SAIS. temporary values in some fields on SAIS to allow LEA's to collect the information gradually over the first two years operating SAIS. 3 2.19 Withdrawal Reason Codes: Added validations previously did not exist Janice McGoldrick, for new element Withdrawal Reason Code MIS SW Dev Mgr 3 SPED Rules: Rule 11. SPED Service Code: • abbreviated table was Janice McGoldrick, • Removed table of service codes/resourced or self- only valid for non-PS, MIS SW Dev Mgr contained settings, referred reader to the full table and it offered little value in the Code Values document. • validation previously did • Added new validation that Service Code must be not exist valid for given Fiscal Year. • sub-section MD and MDSSI: For MD group validation, added need EDP. 3 SPED Rules: Rule 17. Age: • note did not previously Janice McGoldrick, • Added note for reader to see sections 3.6 SPED exist MIS SW Dev Mgr Exit Reason/Age/Grade validation and 3.7 • section did not Synchronize SPED Grade / Membership Grade previously exist; rules for further information on Age- and Grade-related were not fiscal year validations dependent • 3.6 SPED Exit Reason/Age/Grade validation: • new section did not new section added, splitting validations by fiscal previously exist year • new section did not • 3.7 Synchronize SPED Grade / Membership previously exist Grade: new section added 3 3.2.1 Multiple concurrent DORs: Message 243102 previous information at left. Janice McGoldrick, changed 243302. Message 244103 changed to MIS SW Dev Mgr 244301 3 3.5 Initial IEP for 3 year olds not yet in elements were not previously Janice McGoldrick, membership: Added section for new elements collected in SAIS MIS SW Dev Mgr IntegrityCheckingProcesses.doc Page 9 last updated 09/26/2005
  12. 12. SAIS Student Database Transaction Requirements: Integrity Checking Processes ver new information old information source 3 Assessment/Language: Added and expanded validations did not previously Janice McGoldrick, validations. exist MIS SW Dev Mgr • 4.3 Missing or Invalid Assessment for a Language Program: new section • 4.4 Invalid Grade for a Language Program: new section • 4.5 Invalid District for a Language Program: new section • 4.6 End of year language validations: new section 3 Chapter 5 Integrity Checking Processes: Support chapter did not previously Janice McGoldrick, Programs: Added and expanded all validations exist MIS SW Dev Mgr 3 6 Integrity Checking Processes: Test Label previously did not exist Janice McGoldrick, Information: Added note that Integrity for this new MIS SW Dev Mgr transaction is still under construction 3 Issues: updated list of issues with this material or this Open issues as of last Janice McGoldrick, document unresolved as of publication of this publication date were that MIS SW Dev Mgr document some system messages marked with "@@" were not yet included in the document 10/27/2003 Version 2.3 published. ver new information old information source 2.3 2.12 Attendance dates: added in version 2.2, but Randy Morter, SW • Removed section "Attendance dates outside 1- never implemented in SAIS Developer, Janice week boundaries" (just added in version 2.2). This McGoldrick, MIS validation is done in transaction processing, not in Software Devt Mgr, Integrity. Ticket 15171 2.3 2.13 Display candidates for withdrawal for excessive absence: • Buell Brown, ADE • previous message was • Students on Absence Reporting: Message Tester informational 444001 changed to error message 44001. 10-15-2003, ticket • previous message did • Students on Attendance Reporting: Message not allow that the 14718 444002 changed to " Ten days or more of • Vikki Gibbons, missing attendance days attendance missing. Submit attendance for this TUSD, ticket might not imply time if appropriate. If these days are unexcused 16200 (JMcG unexcused absences absences, withdraw this student for excessive 8-12-03 unexcused absence." 2.3 3.1 Student Counts Needs Rules, section 12 Valid previous validation did not Peggy Staples, ESS; Need Code characteristics: Added EDP to list of include EDP Janice McGoldrick MIS Need codes possibly required for MD. PMO; ticket 17339 10/27/2003 2.3 5 Integrity Checking Processes: Support transaction did not exist prior Academic Programs: Added new chapter for validating the to FY2003-04 Achievement Dept Support Program subject area. team: Nancy Konitzer, Richard Valdivia, Jeff Stowe, Carrie Larson; (JMcG 8/8/2003) 8/7/2003 Version 2.2 published. IntegrityCheckingProcesses.doc Page 10 last updated 09/26/2005
  13. 13. SAIS Student Database Transaction Requirements: Integrity Checking Processes ver new information old information source 2.2 2.5 Synchronize Activity Codes: • previously did not • Brian Owin, • Rule 1. Added that validation must be done only specify that validation Research & Policy within a single track when checking that the first shouldn't be across all • Janice enrollment of the year must be an "E" code for that tracks McGoldrick, MIS student/school/grade. • previously did not Software Devt Mgr • New rule 4.c: Withdrawal cannot occur on the last enforce this day of school UNLESS the withdrawal code is W8. This validation will be done beginning with the 2003-04 school year. 2.2 2.7 Validate Grade Exit Status: Added table to previous listing was not Buell Brown, MIS QA, identify all possible combinations of grade transfers explicit enough; message Janice McGoldrick MIS and exit statuses, and whether each is valid or invalid. 44305 stated the same Software Devt Mgr, Reworded message 44305 to: Previous Grade {Old information but was ticket 13909 Grade Level Code} exited {Old Grade Exit Code} organized poorly, causing effective on {Old Grade Exit Date}; New Grade {New confusion Grade Level Code} effective on {New Grade Start Date}. 2.2 2.12 Attendance dates: • previously named 2.12 Buell Brown, MIS QA, • Section renamed and split into two subsections: Attendance dates Janice McGoldrick, "Attendance dates outside enrollment period" and outside enrollment MIS Software Devt "Attendance dates outside 1-week boundaries". period Mgr, Ticket 15171 • Added validation to validate that attendance can • This rule has been be submitted in a maximum length of 1 week and stated since the only within a single Sunday-through-Saturday inception of SAIS, but is boundary. being enforcd beginning with FY2003-04 2.2 3.1 Student Counts Needs Rules, section 17. Age: previously stated "Student Peggy Staples, ESS; Rule 8, error message 44335 says "Student under 33 under 3 cannot receive Rose Whelihan, SF; months cannot receive SPED services." SPED services ticket 14267 2.2 3.1 Student Counts Needs Rules, section 5. District • previously did not • all bullets except of Residence (DOR): include Unorganized last: Juan Reza, • Rule 5.3 Valid types for DOR are Public, Compact, • previously failed DORs MIS Developer; State Institute, Charter, Unorganized. of unorganized Mardy Cruz, MIS • Rule 5.11 Removed rule stating that DOR cannot • previously did not QA, ticket 14040 be Unorganized territory; removed message validate specifically for 5/29/2003 44308. CEC-A's. • Ginny Nordstrom, • Rule 6.6 Added new sub-rule (3) showing that only • Unorganized territories MIS Developer, DOR of Unorganized or Public may be CEC-A. used to be considered Janice • Rule 8 Removed rule stating that Unorganized invalid DORs McGoldrick, MIS territories are not valid DORs. • Previous message did Software Devt • Expanded previous note in Rule 5 (DOR) to not state that service Mgr, 5/28/2003 include exception for service code: "NOTE: Grade code validations do not ticket 12595 and Service Code validations do not have to be have to be done for the performed on the DOR if the DOR is ELEM NOT listed entity types; IN HS or COMPACT or STATE INSTITUTION." previous message not Added expanded note to Rule 11 (SPED Service posted in all relevant Code) and Rule 17 Age / Grade. places in the document 5/1/2003 Version 2.1 published. ver new information old information source 2.1 Entire document: Split Integrity processing into Integrity had a single failure Janice McGoldrick, discrete failure points for ADM, SPED, Year End point; i.e., an Integrity MIS PMO; Venkat Enrollment, etc, . For each ERROR condition, noted problem with a Year End Maddipatla, Developer; which failure point that ERROR should trigger. Added Status would cause the Juan Reza, Developer new section 1.2 How Integrity Works to explain the student to fail Integrity for all process. SAIS processes (ADM, etc.). IntegrityCheckingProcesses.doc Page 11 last updated 09/26/2005
  14. 14. SAIS Student Database Transaction Requirements: Integrity Checking Processes ver new information old information source 2.1 1.3 District and School Types: Changed section list had not been updated for Bruce Schmitz, School number (used to be 1.2). Updated list of DOA FY 2003 exceptions. Finance; Jim Whelan, Exceptions for FY 2003 (these identify which MIS QA; Janice Accommodation entities may be listed as a DOR. McGoldrick, MIS PMO; ticket 11453 1/9/2003 2.1 2.2 Ensure full coverage for required elements: previously said SAIS "may" Janice McGoldrick, Fixed wording: If Attendance method is being used to assume zero MIS PMO report instructional time received, and a period of time exists for which there is no attendance record reported, SAIS will assume that the student's attendance during that period was zero. 2.1 2.3 Synchronize DOA, DOR, Tuition Payer, and previous message number Janice McGoldrick, Special Enrollment; General rules for districts in was shown in error MIS PMO SAIS: Changed error message 9017 to 43133. 2.1 2.3 Synchronize DOA, DOR, Tuition Payer, and previous message only said Janice McGoldrick, Special Enrollment; District of Residence (DOR), no DOR existed for the gap MIS PMO rule 3 DOR dates cannot have a gap: Expanded dates error message 43104 to say "No DOR for dates {start} to {end} OR DOR assignment is missing for all or part of this membership." 2.1 2.3 Synchronize DOA, DOR, Tuition Payer, and did not explicitly state this Janice McGoldrick, Special Enrollment; Rule 18.8: Added note to advise MIS PMO that DOA Exceptions change from one fiscal year to the next, and sometimes there might not be any DOA Exceptions in effect. 2.1 2.3 Synchronize DOA, DOR, Tuition Payer, and situation did not previously Mario Salinas, School Special Enrollment; Rule 18.10 DOR State Institute exist Finance; Mardy Cruz, exceptions, rule 18.10.5: New exception for student MIS QA; Janice with physical DOR of Ft. Grant, funded DOR of Ft. McGoldrick, MIS PMO; Thomas, DOA Dan Hinton Accommodation (tuitioned ticket 10502, here). 12/2/2002 2.1 2.3 Synchronize DOA, DOR, Tuition Payer, and previously only advised if Janice McGoldrick, Special Enrollment; Rule 18.13.a: Expanded error school was not approved for MIS PMO message 43127 to "School is not approved for this the grade grade OR the DOA (district) is not approved for this grade." The message text depends on the error. 2.1 2.3 Synchronize DOA, DOR, Tuition Payer, and previously did not state the Janice McGoldrick, Special Enrollment; Rule 18.13.f: Expanded error type of school. MIS Software message to "This Private / Special Education school is Development Mgr not approved for the grade submitted." The message text depends on the error. 2.1 2.3 Synchronize DOA, DOR, Tuition Payer, and previously allowed Charters Rose Whelihan, Special Enrollment; section DOA / DOR / CEC to have CEC's. School Finance; Mardy combination: rules 19.1, 19.2, and new rule: Cruz, MIS QA; Janice Charters (DOA or DOR) may not have CEC's. McGoldrick, MIS PMO; Changed wording of message 43123. ticket 10688, 2/24/2003 2.1 2.3 Synchronize DOA, DOR, Tuition Payer, and previously allowed Public Rose Whelihan, Special Enrollment; section DOA / DOR / CEC and Charters to have CEC's, School Finance; Mardy combination: rules 19.7, 19.8, 19.9: Removed hence Charters were Cruz, MIS QA; Janice "Charter" from further validations for CEC's. Removed included in the validations. McGoldrick, MIS PMO; exceptions. Changed message from 43123 to 43138, ticket 10688, When CEC, DOA or DOR must be public but not both. 2/24/2003 2.1 2.3 Synchronize DOA, DOR, Tuition Payer, and new section, edit, and Charity Torrez, Special Enrollment; DOA / DOR / Open Enrollment message did not exist Technical Writer combination: Added new edit that if Tuition Payer is (Footprints ticket Open Enrollment, then DOA and DOR cannot be the 10152) same. Added error message 43137. IntegrityCheckingProcesses.doc Page 12 last updated 09/26/2005
  15. 15. SAIS Student Database Transaction Requirements: Integrity Checking Processes ver new information old information source 2.1 2.5 Synchronize Activity Codes: Rule 4: Added the previously implied that this Karen Jones, TUSD, rule that a lag period is allowed before SAIS will edit would be performed as ticket 14581. perform the validation that every student must end the soon as the school year school year with a year end status OR a withdrawal. ended Clarified that this withdrawal cannot be followed by a readmission 2.1 2.5 Synchronize Activity Codes: Rule 5: Added a previous wording implied that Janice McGoldrick, note that for a student having a summer withdrawal the two events had to have MIS Software and a year end status, the two events can take place taken place at the same Development Mgr at different schools. school 2.1 2.7 Validate Grade Exit Status: When checking the previous message said the Venkat Maddipatla, LAST GradeMembership, if there's no grade for the grade was exited but no software developer membership, change message to "Exit Status and/or subsequent grade (illogical) 11/14/2002 Grade Exit Date is missing", change error 43404 to 43402. 2.1 2.7 Validate Grade Exit Status: When checking the previous message said the Janice McGoldrick, LAST GradeMembership, if there's an exit status BUT grade was exited but no MIS PMO; Venkat there's no student withdrawal, change message to subsequent grade (illogical) Maddipatla, software Grade assignment is missing for all or part of this developer; 2/9/2003 membership, change error 43404 to 43401. ticket 7968 2.1 2.7 Validate Grade Exit Status: When the grade exit previous message said @@ Janice McGoldrick, reason doesn't jive with the movement between MIS PMO grades, change error to 43412 to 43405. 2.1 2.7 Validate Grade Exit Status: Changed message previous message number Juan Reza, software from @@ to 43407. not listed in the document developer 3/28/2003 2.1 2.8 Synchronize Grade/Age: Allow that a student previously, all kindergarden- Vicki Salazar, SF; meeting the kindergarden age requirements and age students could only Mario Salinas, SF; receiving SPED Group B services may be graded as generate funding (at the half- Steve Mishlove, ESS; UE. The impact is that this child will generate full funding rate) if they were Janice McGoldrick, funding rather than half, as statute requires for all graded as KG MIS PMO; ticket kindergarden students. Added full explanation and a 12511, 3/4/2003; sample senario of this new interpretation of based on input from 15-901.A.2.b.i. TUSD and Creighton. 2.1 2.9 Synchronize FTE & Share Rule 4: Added a note document for internal ADE Janice McGoldrick, that rules governing aggregation can be found in the use in designing the MIS PMO Aggregating Student Detail document. aggregation component was not previously mentioned 2.1 2.9 Synchronize FTE & Share, section Student invalid error message Janice McGoldrick, Membership FTE: changed message 443701 to number assigned to MIS PMO 244102. informational message. 2.1 2.9 Synchronize FTE & Share: Removed section previously was used to Randy Morter, School Membership Share, because this element is calculate ADM when LEAs software developer, not used in SAIS any longer. shared a concurrently 10/24/2002 enrolled student, but data from LEAs shows that this feature is almost never used; previous text still exists, but has been marked as hidden 2.1 2.9 Synchronize FTE & Share, sections Absences document did not match Janice McGoldrick, for a single membership and 2.12 Attendance system operation. MIS PMO dates outside enrollment period: changed message 444101 to 444103 in document to synchronize with system. 2.1 2.9 Synchronize FTE & Share, sections Absences validation did not exist Janice McGoldrick, for a single membership and Absences across MIS PMO multiple concurrent memberships for high school only: New validation: Generate an error if total absence amount on the first day of membership OR on the day of withdrawal is equal to or greater than the FTE amount (statutorily, a student must be in at least partial attendance on each of those days). IntegrityCheckingProcesses.doc Page 13 last updated 09/26/2005
  16. 16. SAIS Student Database Transaction Requirements: Integrity Checking Processes ver new information old information source 2.1 2.10 Synchronize Absence Amounts and FTE previous message number Juan Reza, software values, section Absences for a Single Membership: not listed in the document developer 3/28/2003 Changed message from @@ to 44103. 2.1 2.10 Synchronize Absence Amounts and FTE previous message number Juan Reza, software values, section Absences across multiple not listed in the document developer 3/28/2003 concurrent memberships for high school only: Changed message from @@ to 44103. 2.1 2.11 Absence dates outside enrollment period: previously stated that the Helen Hugo, SAIS QA/ Restated description to say that absence would not entire membership would be Test Manager count into the funding calculation. Corrected solution omitted from funding; 6/26/2002 to fix the problem to say fix the absence OR the solution said to fix the withdrawal date. absence values OR to fix FTE/Share values. 2.1 2.12 Attendance dates outside enrollment period: note did not previously exist Janice McGoldrick, Added note: Where a SPED Need or Service MIS PMO; ticket 12267 Participation is relevant to the attendance method of reporting (homebound and preschool, respectively), the SPED Start Date should have no impact on acceptance of the attendance transaction. 2.1 2.13 Display candidates for withdrawal for previously only checked for Janice McGoldrick, excessive absence: Expanded validation to check days; a student could have MIS PMO that student was completely absent for 10 consecutive had a partial attendance days. during that time 2.1 2.13 Display candidates for withdrawal for assigned incorrectly Janice McGoldrick, excessive absence: Error messages changed: MIS PMO 444003 to 444001; 444004 to 444002, 444005 to 444003. 2.1 2.15 Attendance candidates: Removed validation to this validation is already Venkat Maddipatla, ensure that attendance is submitted only for PS, high ensured by the transaction software developer school, or elementary with Homebound need. component. 11/14/2002 2.1 2.15 Attendance candidates: Changed message previous message number Juan Reza, software from @@ to 44201. not listed in the document developer 3/28/2003 2.1 2.16 Gaps in Attendance for a Homebound validation did not exist Buell Brown, MIS QA, Student: New section. Issue warning when finding a Janice McGoldrick, period without reported attendance when there's an MIS PMO, ticket 10799 active homebound need. 2/24/2003 2.1 3 Integrity Checking Processes: Special dates were not listed Janice McGoldrick, Education Needs: Added notes to show the SPED previously MIS Software state funding reporting period and the SPED Census Development Mgr (federal) reporting date. 2.1 3.1 Student Counts Needs Rules, section 5. District note did not previously exist, Janice McGoldrick, of Residence (DOR): Added a note that grade and some of the validations MIS Software validations do not have to be performed on the DOR if were being performed Development Mgr the DOR is old type 03, 23, or 76. erroneously 2.1 3.1 Student Counts Needs Rules, section 5. District was relevant to a system that Janice McGoldrick, of Residence (DOR), Rule 6: removed the note "this has been out of use since MIS Software used to be represented by an "X" in switch-1 for this mid-1999 Development Mgr type of district on the School Names file". 2.1 3.1 Student Counts Needs Rules, section 5. District wording of message was Janice McGoldrick, of Residence (DOR), rule 16: message 43128 confusing MIS PMO, ticket changed to 44322, text "This school is not approved to 11536, 3/11/2003 provide Special Education services for this grade." 2.1 3.1 Student Counts Needs Rules, section 6. previously also could not Bruce Schmidt, SF; CEC/DOA/DOR, rule 2. CEC's may not have SPED have service code of S. Peggy Staples, ESS; Service Codes F, V, or J. Message 44311 changed to Janice McGoldrick, reflect this. MIS PMO; ticket 10879 2/24/2003 2.1 3.1 Student Counts Needs Rules, New rule Valid validation did not exist MIS/SF Team, Peggy Open Enrollment characteristics: Open Enrollment Staples, ESS; Janice may not have SPED Service Code of F. McGoldrick, MIS Software Development Mgr ticket 10879 IntegrityCheckingProcesses.doc Page 14 last updated 09/26/2005
  17. 17. SAIS Student Database Transaction Requirements: Integrity Checking Processes ver new information old information source 2.1 3.1 Student Counts Needs Rules, rule 9: message global message number Venkat Maddipatla, 9017 changed to 43133. assigned incorrectly; integrity SAIS developer; number is more appropriate Janice McGoldrick, MIS PMO 2.1 3.1 Student Counts Needs Rules, rule 10, Exception previously said school was Janice McGoldrick, item 7: message text changed to "This school is not not approved to teach this MIS Software approved to provide Special Education services for this grade. Development Mgr grade.". 2.1 3.1 Student Counts Needs Rules, rule 11: SPED Previously allowed for Public Peggy Staples, ESS; Service Code:, item 1. Public and Charter schools schools only Jim Whelan, MIS QA; (DOAs) may have self contained SPED services. Janice McGoldrick MIS PMO; ticket 12012 2/3/2003 2.1 3.1 Student Counts Needs Rules, section 11 SPED previously, service code "I" Peggy Staples, ESS; Service Code, rule 10: Service code "I", may be used was only eligible for SPED Mike Lyczywek, SAIS for any SPED Need, provided that at least one of them Needs A, MD, OI, or SMR developer, Janice is A, MD, OI, or SMR. (No other Needs could use McGoldrick MIS PMO; code "I".). ticket 11964 2/14/2003 2.1 3.1 Student Counts Needs Rules, section 11 SPED new service code did not Peggy Staples, ESS; Service Code, new rule: Service code "R" may only exist Janice McGoldrick MIS be used for preschool. PMO 2.1 3.1 Student Counts Needs Rules, section 12 Valid previously said "Invalid grade Janice McGoldrick MIS Need Code characteristics: message 44332 for preschool-only Service PMO changed to Invalid grade for preschool-only Need Code" Code.. 2.1 3.1 Student Counts Needs Rules, section 12 Valid validations did not exist Peggy Staples, ESS; Need Code characteristics: new validations: (1) Janice McGoldrick MIS compatibility of MD with other SPED needs, (2) PMO; ticket 12632 compatibility of MDSSI with other SPED needs. 2/3/2003 (started in ticket 11964) 2.1 3.1 Student Counts Needs Rules, section 17. Age: notes did not previously exist Janice McGoldrick, Added note that Birth Date / SPED Grade must be MIS PMO synchronized for SPED just like they are for Membership. Expanded all birthdate validations to more explicitly refer to the statutes identified in the Membership transactions specification document. 2.1 3.2.1 Multiple concurrent DORs: Rule 3. Clarified previously simply stated that Venkat Maddipatla that the validation is being done on SPED DORs. it was validating DORs 11/5/2002; Janice Changed message 243103 to 244303. McGoldrick, MIS PMO 2.1 3.3 Overlapping Programs for a SPED Need: previous message Venkat Maddipatla; Message 44341 replaced with error message 44349 erroneously referred to Janice McGoldrick, There is more than one program/service specified at a SPED DOR overlaps. MIS PMO single point in time for this need. 2.1 3.4 Multiple grades or services: Added message messages did not exist Venkat Maddipatla 244305 and 244307. 11/5/2002; Janice McGoldrick, MIS PMO ticket 9748 2.1 4.1 Overlapping Programs for a Language Need: Earlier error message was Mike Lyczywek, Warning message 244304 replaced with error incorrectly replaced with a developer; Janice message 44348. warning. McGoldrick, MIS PMO 4/24/2003; ticket 13525 2.1 4.2 Missing membership for a Language Program: validation did not exist Richard Valdivia, Issue an error if a language program participation is Nancy Konitzer, & Jeff reported but no Grade Membership is found in SAIS Stowe, Academic for the fiscal year. Support Division; Janice McGoldrick, MIS PMO; ticket 12468 2.1 Appendix B: Relevant Arizona Statutes: these statutes were not Janice McGoldrick, Expanded reference list of relevant statutes for previously listed in the MIS PMO ADM funding, SPED, and SAIS. Appendix IntegrityCheckingProcesses.doc Page 15 last updated 09/26/2005
  18. 18. SAIS Student Database Transaction Requirements: Integrity Checking Processes 10/2/2002 Version 2.0 published. ver new information old information source 2.0 Updated About this Document Section synchronize with other Janice McGoldrick, documents MIS Project Management Office 2.0 2.3 (18.2): Removed valid DOR types of Head Start, previously were valid DOR Charity Torrez, Co-Op/IGA/Other. types Technical Writer, 9/9/2002 2.0 2.3 (18.3.a-f) Replaced error message numbers to replaced numbers –43402 Charity Torrez, synchronize with coded numbers through -43407 with –43127 Technical Writer; John through –43131 Booth, SAIS Developer 2.0 2.3 (18.7a DOA/DOR Combination For Juvenile or was section 18.7 Charity Torrez, Public SPED Institution Districts): re-named and re- Technical Writer, numbered sections but not content Venkat Maddipatla, SAIS Developer 2.0 2.3 (18.7.b-d): Added new edits: If DOR is Juvenile, edits did not exist; new Charity Torrez, DOA must be the same as the DOR; if DOA is Public messages 43134, 43135, Technical Writer; SPED Institution, DOR must the same as the DOA; if 43136 Venkat Maddipatla, DOR is Public SPED Institution, DOA must be the 9/9/2002 same as the DOR. 2.0 2.4 (1,2,3) Added warning message numbers holders were marked "@@" Charity Torrez, Technical Writer 2.0 2.5 (4.b) Added error message number holders were marked "@@" Charity Torrez, Technical Writer 2.0 2.6 (1-3) Replaced error message numbers to replaced numbers –43408 Charity Torrez, synchronize with coded numbers through -43410 with –43401 Technical Writer through –43403 2.0 2.7 Replaced error message numbers to Replaced “@@” with –43403 Charity Torrez, synchronize with coded numbers and changed message from Technical Writer; John “Grade transfer withdrawn in Booth, SAIS Developer error. SAIS must fix.” 2.0 2.7 Replaced error message numbers to replaced number –43411 Charity Torrez, synchronize with coded numbers with –43404; also replaced Technical Writer; John “@@” with –43404; slightly Booth, SAIS Developer changed error message 2.0 2.7 Replaced error message numbers to replaced number –43412 Charity Torrez, synchronize with coded numbers with -43405 Technical Writer; John Booth, SAIS Developer 2.0 2.14 Added error message number holders were marked "@@" Charity Torrez, Technical Writer 2.0 3.1 Student Counts Needs Rules. 5.3 DOR valid previously only PUBLIC, Marcie Celaya, School types: added CHARTER. COMPACT, STATE Finance Director; by INSTITUTE Janice McGoldrick, MIS Project Management Office 2.0 3.1 Added error message numbers throughout holders were marked "@@" Charity Torrez, section Technical Writer 2.0 3.12.11 Added failure message number -44327 holder was marked "@@" Charity Torrez, Technical Writer; John Booth, SAIS Developer 2.0 3.2.1 Added warning message numbers holders were marked "@@" Charity Torrez, Technical Writer 2.0 3.2.2 Added error message numbers holders were marked "@@" Charity Torrez, Technical Writer 2.0 3.3 Overlapping Services for a Need: added new did not exist Venkat Maddipatla, validation SAIS Developer 2.0 3.3 Added failure message number –44341 holder was marked “@@” Charity Torrez, Technical Writer; John Booth, SAIS Developer IntegrityCheckingProcesses.doc Page 16 last updated 09/26/2005

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