Articulation Task Force (ATF) Chair Training

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  • ATF Training 04/30/10
  • Articulation Task Force (ATF) Chair Training

    1. 1. Articulation Task Force (ATF) Chair and Member Orientation Institution Name 2009-2010
    2. 2. Overview of the Arizona Transfer Articulation Support System (ATASS) – Goals of the ATF <ul><li>Implement the Arizona Transfer Model to ensure that community college students may transfer to Arizona public universities without loss of credit toward a baccalaureate degree </li></ul><ul><li>Anticipate and/or resolve transfer issues </li></ul><ul><li>Cooperatively exchange articulation information </li></ul><ul><li>Engage in statewide program and curriculum development and revision discussions </li></ul><ul><li>Discuss potential program partnerships and agreements </li></ul><ul><li>Build and maintain collaborative relationships in support of these goals </li></ul>
    3. 3. Overview of the Arizona Transfer Articulation Support System (ATASS) <ul><li>Role of the Articulation Facilitator (Ann Huber) </li></ul><ul><ul><li>Staff support for APASC </li></ul></ul><ul><ul><li>Chair statewide Quality/Budget Team </li></ul></ul><ul><ul><li>Liaison to discipline-specific and non-discipline specific ATFs </li></ul></ul><ul><li>Role of the ATASS Business Analyst (Mike Hensley) </li></ul><ul><ul><li>Liaison between operational committees and technical staff statewide </li></ul></ul><ul><ul><li>ATASS website </li></ul></ul><ul><ul><li>CEG coordinator </li></ul></ul>
    4. 4. Statewide Committees
    5. 5. APASC The Academic Program Articulation Steering Committee (APASC) is the central committee which: (1) receives all of the curriculum and transfer support changes from the various committees; (2) reviews these changes; and (3) when appropriate, endorses these changes in the transfer model/system. APASC membership is comprised of four university vice provosts (or their designees) and an ABOR staff member and four community college chief academic officers (or their designees) and one at-large member.
    6. 6. APASC Voting Members 2009-10 <ul><li>University Members : Comm. College Members : </li></ul><ul><li>Dr. David Young, Sr.* (ASU) Dr. Jeanne Swarthout (NPC)* </li></ul><ul><li>Dr. Patricia Moore (Univ. Rotating) Dr. Suzanne Miles (Pima CC) </li></ul><ul><li>Dr. Ronald Pitt (NAU) Dr. Maria Harper-Marinick (MCCD) </li></ul><ul><li>TBA (UA) Dr. Kitty Corak (Rural CC) </li></ul><ul><li>Stephanie Jacobson (ABOR) Dr. Jeanne Bryce (CC Member at Large) </li></ul><ul><li>* Co-chairs </li></ul>
    7. 7. What is ATAC? <ul><li>Arizona Transfer Articulation Committee </li></ul><ul><li>One representative from each public university, each community college district, and two tribal colleges </li></ul><ul><li>Communicates statewide transfer articulation policies and procedures to the appropriate internal (institutional) individuals and groups </li></ul><ul><li>Resolves operational issues related to the transfer model </li></ul><ul><li>Facilitates Articulation Task Force (ATF) meetings </li></ul>
    8. 8. Role of ATAC Member at ATF Meetings <ul><li>Provides an overview/update of changes to the model and support systems </li></ul><ul><li>Monitors decisions made on Common Courses, AGECs, Pathways, and shared majors </li></ul><ul><li>Facilitates CEG updates </li></ul><ul><li>Initiates the ATF Meeting Report form via ATF Chatlines application </li></ul>
    9. 9. New URL: aztransfer.com . . . Four Portals: Community College Students, University Students, Advisors, and Faculty/Admin
    10. 10. Faculty Portal Pages <ul><li>http://aztransfer.com/ATFPortal </li></ul><ul><li>All ATF information listed on/or linked to from here </li></ul><ul><ul><li>Meeting Details </li></ul></ul><ul><ul><li>CEG pages from institutional prefix link </li></ul></ul><ul><ul><li>Listserv </li></ul></ul><ul><ul><li>ATF membership </li></ul></ul><ul><ul><li>Common Course Matrix </li></ul></ul><ul><ul><li>Other </li></ul></ul>
    11. 11. Use of the ATF Listservs <ul><li>Closed listservs for specific ATF members only </li></ul><ul><li>Used for ATF communication regarding articulation </li></ul><ul><li>ATF meeting materials sent through listserv </li></ul><ul><li>Follow up communication – review of Chair Report and Meeting Reports by members </li></ul><ul><li>Contact the ATAC member at your institution if you are not receiving listserv messages!!! </li></ul>
    12. 12. ATF Meeting Discussion <ul><li>Joint curriculum planning </li></ul><ul><li>Anticipated program changes </li></ul><ul><li>Admission requirement changes: institutional and program </li></ul><ul><li>Potential advising issues </li></ul><ul><li>Importance of communication between and among institutions and sectors </li></ul><ul><li>Set date, time and location for the next academic year </li></ul><ul><li>Select chair (serves for academic year) </li></ul><ul><li>Identify host </li></ul>
    13. 13. Outcomes of Meeting <ul><li>Confirm current baccalaureate degrees within the discipline that articulate with 2 year transfer degrees </li></ul><ul><li>Recommend placement of new baccalaureate degrees in pathways with which they articulate </li></ul><ul><li>Recommend ways to increase commonality among lower-division requirements of majors shared by 2 or more institutions – AGEC & common courses </li></ul>
    14. 14. Outcomes of Meeting cont’d <ul><li>Recommend appropriate level for proposed new courses (lower division/upper division) </li></ul><ul><li>Recommend appropriate AGEC for new programs </li></ul><ul><li>Recommend changes and updates to common courses </li></ul><ul><li>Recommend changes and updates to CEG </li></ul>
    15. 15. Role of the ATF CEG: Course Equivalency Guide Recommendations for changes to equivalencies forwarded from ATF to universities for approval (ACETS form) CEG evaluations processed throughout the academic year ACETS – communicate with unit evaluator CEG refreshed weekly
    16. 16. Recommending Changes to Common Courses <ul><li>Must be the appropriate preparation for the university major/degree </li></ul><ul><li>May be a required course, a prerequisite course, or an elective course </li></ul><ul><li>Common courses + AGEC +second language (if required) should allow student to graduate with baccalaureate with 56 university credits (120 credit program) </li></ul><ul><li>Must be a transferable course to universities with shared majors </li></ul>
    17. 17. Course Prefixes & Degrees and Pathways <ul><li>Members review/revise course prefixes at community colleges and universities </li></ul><ul><li>Members review/revise baccalaureate degrees and pathways </li></ul><ul><li>Changes must be confirmed by institution’s CAO and/or ATAC member </li></ul>
    18. 18. ATF Meeting Materials <ul><li>30 days prior to meeting </li></ul><ul><ul><li>Chair & host will receive instructional letter and sample agenda via email from articulation facilitator </li></ul></ul><ul><ul><li>ATAC facilitator will be copied on message </li></ul></ul><ul><ul><li>ATAC facilitator will then contact chair to assist with meeting arrangements and coordinating agenda </li></ul></ul><ul><ul><li>ATF members will then receive meeting announcement via email from the articulation facilitator </li></ul></ul><ul><ul><li>Following these messages, ATF chair should contact members via listserv and forward draft agenda </li></ul></ul><ul><ul><li>ATF chair should consult with meeting host regarding meeting arrangements </li></ul></ul>
    19. 19. Role of ATF Host prior to ATF Meeting <ul><li>Confirm date and time for the ATF meeting with chair, ATAC facilitator and articulation facilitator </li></ul><ul><li>Schedule room for meeting </li></ul><ul><li>Technology (computer, projector & Internet connection) required at ATF meetings </li></ul><ul><li>Parking arrangements </li></ul><ul><li>Provide map to meeting room, parking location, and lodging information to listserv or chatlines </li></ul><ul><li>OPTIONAL – provide refreshments for ATF members </li></ul>
    20. 20. Role of ATF Host prior to ATF Meeting (Cont’d) <ul><li>If an individual requires Disability Support Services for a statewide meeting, the chair, host and articulation facilitator should be contacted at least 2 weeks prior to the meeting with information about the specific services needed. </li></ul><ul><li>After the 2 week window, the host institution and the articulation facilitator will make their ‘best effort’ to provide the services needed. </li></ul><ul><li>ATASS will fund any Disability Support Services that are needed at statewide transfer meetings. </li></ul><ul><li>If the individual requiring service cancels within 72 hours of the meeting, the individual’s institution must assume the costs of the services. </li></ul>
    21. 21. Role of ATF Chair prior to ATF Meeting <ul><li>Collect and develop agenda items based on prior meeting notes, issues presented to ATF members and review of materials provided by articulation facilitator </li></ul><ul><li>Send ATF meeting agenda and information to members – 2 ways to complete and send </li></ul><ul><ul><li>Online through Chatlines application – agenda will be posted on ATF Meeting Calendar </li></ul></ul><ul><ul><ul><li>If agenda is posted on ATF calendar, send note to listserv when posted </li></ul></ul></ul><ul><ul><li>Word document(s) attached to meeting announcement via ATF listserv </li></ul></ul><ul><li>Plan to review the following items at the ATF meeting: </li></ul><ul><ul><li>Common Course Matrix (or Matrices) </li></ul></ul><ul><ul><li>Membership Roster, and Prefix and Degrees Lists </li></ul></ul><ul><ul><li>Chair ask members bring their CEG pages only if there are changes </li></ul></ul>
    22. 22. Role of ATF Chair at ATF Meeting <ul><li>Make arrangements for notes to be taken during meeting – ensure recommendations, decisions and unresolved </li></ul><ul><li>issues are recorded </li></ul><ul><li>Lead discussion </li></ul><ul><li>Voting </li></ul><ul><ul><li>All changes must be voted upon </li></ul></ul><ul><ul><li>Results of voting must be recorded and reported in ATF Meeting Report </li></ul></ul><ul><ul><li>Only 1 vote per institution/district – not per campus </li></ul></ul><ul><ul><li>Lead members or designee votes on behalf of institution </li></ul></ul>
    23. 23. Role of ATF Chair following ATF Meeting <ul><li>Reporting via Chatlines application </li></ul><ul><ul><li>ATAC facilitator for the meeting will begin report and contact chair </li></ul></ul><ul><ul><li>ATF chair will be provided a link from which to access report – the form will be waiting on the initial screen </li></ul></ul><ul><ul><li>ATF chair should revise and complete the report and save changes </li></ul></ul><ul><ul><li>Once the ATF chair has completed the form, the ATAC facilitator will review and submit </li></ul></ul><ul><li>Represent ATF in any further discussions or meetings related to articulation issues </li></ul><ul><li>If the ATF requests that an item go to APASC, the chair may need to attend APASC on behalf of the ATF </li></ul>
    24. 24. Chair Reporting Process <ul><li>Within 14 days of the ATF meeting, a ATF Meeting Report must be initiated by the ATAC facilitator, and sent to the chair to review and make changes. </li></ul><ul><li>ATF Meeting Calendar will be updated when Chair Report is submitted through Chatlines application. </li></ul><ul><li>Timely submission is essential! </li></ul><ul><li>Without a Chair Report, no meeting decisions can be recorded by statewide staff. </li></ul>
    25. 25. ATF Meeting Report & Meeting Notes <ul><li>Meeting attendees (name and institution) </li></ul><ul><li>Include meeting recommendations, decisions and unresolved issues </li></ul><ul><li>Voting outcomes must be included </li></ul><ul><li>Send as an attachment to online ATF Meeting Report </li></ul><ul><li>Handouts from meeting should be included as part of the chair report –electronic copies should be provided </li></ul>
    26. 26. Conclusion <ul><li>Issues discussed and the recommendations made by the ATFs directly influence student transfer. </li></ul><ul><li>ATF participation is the foundation for building the cooperative and collaborative relationships that support and sustain student transfer in Arizona. </li></ul><ul><li>Your participation is greatly appreciated! </li></ul>
    27. 27. Contact Information for Statewide Staff <ul><li>Mike Hensley, Ph.D </li></ul><ul><ul><li>ATASS Business Analyst </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul><ul><ul><li>928-317-6105 </li></ul></ul><ul><li>Ann Huber, M.Ed </li></ul><ul><ul><li>Articulation Facilitator </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul><ul><ul><li>520-206-3986 </li></ul></ul>

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