Articulation Task Force (ATF) Chair and Member Training

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Articulation Task Force (ATF) Chair and Member Training

  1. 1. Articulation Task Force (ATF) Chair and Member Training Northern Arizona University 2005-2006 Danye Johnson Darrelle Martin
  2. 2. Overview of the Arizona Transfer Articulation Support System (ATASS) – Goals of the ATF <ul><li>Implement the Arizona Transfer Model to ensure that community college students may transfer to Arizona public universities without loss of credit toward a baccalaureate degree </li></ul><ul><li>Anticipate and/or resolve transfer issues </li></ul><ul><li>Cooperatively exchange articulation information </li></ul><ul><li>Build and maintain collaborative relationships in support of these goals </li></ul><ul><li>Engage in statewide program and curriculum development and revision discussions </li></ul><ul><li>Discuss potential program partnerships and agreements </li></ul>
  3. 3. Overview of the Arizona Transfer Articulation Support System (ATASS) <ul><li>Role of the Articulation Facilitator (Gretchen Schmidt) </li></ul><ul><ul><li>Staff support for APASC </li></ul></ul><ul><ul><li>Leader of statewide Quality Team </li></ul></ul><ul><ul><li>Liaison to discipline-specific ATFs </li></ul></ul><ul><li>Role of the ATASS Business Analyst (position vacant) </li></ul><ul><ul><li>Liaison between operational committees (including ATAC) and technical staff statewide </li></ul></ul><ul><ul><li>ATASS / AzCAS website </li></ul></ul><ul><ul><li>CEG coordinator </li></ul></ul>
  4. 4. Statewide Committees
  5. 5. What is ATAC? (Arizona Transfer Articulation Committee) <ul><li>One member from each university and community college </li></ul><ul><li>Communicates statewide transfer articulation policies and procedures to the appropriate internal individuals and groups </li></ul><ul><li>Committee meets to resolve operational issues related to transfer model </li></ul><ul><li>Responsible for facilitating ATF meetings </li></ul>
  6. 6. Role ATAC Member at ATF Meetings <ul><li>Providing an overview/updates of changes to the model and support systems </li></ul><ul><li>Monitoring decisions made on Common Courses, AGECs and Pathways </li></ul><ul><li>Facilitating CEG updates </li></ul><ul><li>Initiating ATF Meeting Report form via ATF Chatlines Application </li></ul><ul><li>Additional information provided in ATF Handbook </li></ul><ul><ul><li>http://az.transfer.org/cas/atass/admin/ceg/Handboook/index.html </li></ul></ul>
  7. 7. Overview of the ATASS Website <ul><li>http://az.transfer.org/cas/students/index.html </li></ul><ul><li>Tab Driven </li></ul><ul><ul><li>Students </li></ul></ul><ul><ul><li>Advisors </li></ul></ul><ul><ul><li>Faculty </li></ul></ul><ul><ul><li>Administration </li></ul></ul>
  8. 8. Faculty Tab on ATASS Website <ul><li>http://az.transfer.org/cas/faculty/index.html </li></ul><ul><li>All ATF information listed on this page </li></ul><ul><ul><li>ATF CEG pages </li></ul></ul><ul><ul><li>ATF Meeting Calendar (Historical Chair Reports/Meeting Notes) </li></ul></ul><ul><ul><li>ATF Contacts Query (Membership rosters) </li></ul></ul><ul><ul><li>ATF Chatlines, Contact and Meeting Manager </li></ul></ul><ul><ul><li>Listserv addresses </li></ul></ul><ul><ul><li>Sample meeting materials </li></ul></ul>
  9. 9. Use of the ATF Listservs <ul><li>Closed listservs for ATF members only </li></ul><ul><li>Used for ATF communication </li></ul><ul><li>ATF meeting materials sent through listserv </li></ul><ul><li>Follow up communication – review of Chair Report and Meeting Minutes by members </li></ul><ul><li>Contact the ATAC member at your institution if you are not receiving listserv messages!!! </li></ul><ul><li>http:// az.transfer.org/cas/atass/atf/atflistservs.htm </li></ul>
  10. 10. ATF Meeting Materials <ul><li>2-3 weeks prior to meeting </li></ul><ul><ul><li>Chair & host will receive instructional letter and sample agenda via email from statewide staff </li></ul></ul><ul><ul><li>ATAC facilitator will be copied on message </li></ul></ul><ul><ul><li>ATAC facilitator will then contact chair to assist with meeting arrangements and coordinating agenda </li></ul></ul><ul><ul><li>ATF members will then receive meeting announcement via email from the articulation facilitator along with degrees and pathways list for review </li></ul></ul><ul><ul><li>Following these messages, ATF chair should contact members via listserv and and forward draft agenda </li></ul></ul><ul><ul><li>ATF chair should consult with meeting host regarding meeting arrangements </li></ul></ul>
  11. 11. ATF Meeting Discussion <ul><li>Joint Curriculum Planning </li></ul><ul><li>Anticipated Program Changes </li></ul><ul><li>Admission Requirements Changes </li></ul><ul><li>Potential Advising Issues </li></ul><ul><li>Importance of communication among institutions and sectors </li></ul>
  12. 12. Role ATF Chair prior to ATF Meetings <ul><li>Collect and develop agenda items based on prior meeting notes, issues presented to ATF members and review of materials provided by articulation facilitator </li></ul><ul><li>Send ATF meeting agenda and information to members – 2 ways to complete and send </li></ul><ul><ul><li>Online through Chatlines application – agenda will be posted on ATF Meeting Calendar </li></ul></ul><ul><ul><ul><li>If you post agenda on ATF calendar, send note to listserv when posted </li></ul></ul></ul><ul><ul><li>Word document attached to meeting announcement via ATF listserv </li></ul></ul><ul><li>Distribute the following items to ATF members: </li></ul><ul><ul><li>CEG pages </li></ul></ul><ul><ul><li>Common Course Matrices </li></ul></ul><ul><ul><li>Membership Roster </li></ul></ul>
  13. 13. Role ATF Chair at ATF Meetings <ul><li>Make arrangements for notes to be taken during meeting – ensure recommendations, decisions and unresolved issues are recorded for report </li></ul><ul><li>Lead discussion </li></ul><ul><li>Voting </li></ul><ul><ul><li>All changes must be voted upon </li></ul></ul><ul><ul><li>Results of voting must be recorded and reported in Chair Report </li></ul></ul><ul><ul><li>Only 1 vote per institution – not per campus </li></ul></ul><ul><ul><li>Lead members or designee votes on behalf of institution </li></ul></ul><ul><li>Collect any handouts that may have been presented during the meeting to include as attachments in the meeting minutes </li></ul>
  14. 14. Role ATF Chair following ATF Meetings <ul><li>Reporting via ATF Chatlines, Contacts and Meeting Manager </li></ul><ul><li>Represent ATF in any further discussions or meetings related to articulation </li></ul><ul><li>If the ATF requests that an item go to APASC, the chair must attend APASC on behalf of the ATF </li></ul>
  15. 15. ATF Chatlines, Contacts & Meeting Manager <ul><li>http://az.transfer.org/cgi-bin/WebObjects/ATF.woa/wa/login </li></ul><ul><li>Reporting process for ATFs </li></ul><ul><li>Online </li></ul><ul><li>Web-based routing </li></ul><ul><li>Username and password provided with ATF materials (2-3 weeks prior to ATF meeting) </li></ul><ul><li>Access to online agenda </li></ul>
  16. 16. Chair Reporting Processes and Responsibilities <ul><li>ATAC Facilitator for the meeting will begin report and contact chair </li></ul><ul><li>ATF chair logs into Chatlines application – the form will be waiting on the initial screen </li></ul><ul><li>ATF chair should revise and complete the report and save changes </li></ul><ul><li>Once the ATF chair has completed the form, the ATAC facilitator will review and submit </li></ul>
  17. 17. Chair Reporting Processes cont’d <ul><li>Within 14 days of receiving report, a final report must be submitted by the chair </li></ul><ul><li>ATASS / AzCAS website will be updated when final report is submitted through the ATF Chatlines, Contact and Meeting Manager </li></ul><ul><li>Timely submission is essential to updating ATASS </li></ul><ul><li>Without a chair report, no meeting decisions can be recorded by statewide staff </li></ul>
  18. 18. Reporting Meeting Minutes <ul><li>Includes meeting recommendations, decisions and unresolved issues </li></ul><ul><li>Voting outcomes should be included </li></ul><ul><li>Sent as an attachment to online chair report </li></ul><ul><li>All handouts from meeting should be included as part of the chair report – please ask institutions for electronic copies </li></ul>
  19. 19. Reporting Future Meeting Location, Chair and Host <ul><li>Set date and time for academic year </li></ul><ul><ul><li>2 meetings are not necessary unless there is specific business for Spring semester </li></ul></ul><ul><li>Single Chair for Academic Year </li></ul><ul><li>Meeting Location can Change </li></ul>
  20. 20. Role of ATF Host at ATF Meetings <ul><li>Confirm Date and Time for the ATF Meeting with Chair, ATAC member and Articulation Facilitator </li></ul><ul><li>Schedule Room for Meeting </li></ul><ul><li>APASC Policy </li></ul><ul><ul><li>Technology (computer, projector & Internet connection) required at ATF meetings </li></ul></ul><ul><li>Parking Arrangements </li></ul><ul><li>Provide Map to Meeting Room and Parking Location to Listserv </li></ul><ul><li>OPTIONAL – Provide Refreshments for ATF Members </li></ul>
  21. 21. Outcomes of Meeting <ul><li>Confirm current baccalaureate degrees within the discipline that articulate with 2 year transfer degrees </li></ul><ul><li>Recommend placement of new baccalaureate degrees in pathways with which they articulate </li></ul><ul><li>Recommend ways to increase commonality among lower-division requirements of majors shared by 2 or more institutions – AGEC & common courses </li></ul>
  22. 22. Outcomes of Meeting cont’d <ul><li>Recommend appropriate level for proposed new courses </li></ul><ul><li>Recommend appropriate AGEC </li></ul><ul><li>Recommend changes and updates to CAS/CEG </li></ul><ul><li>Recommend changes to common courses </li></ul>
  23. 23. Membership Roster Course Prefixes & Degrees and Pathways <ul><li>Reviewed and Revised at Meeting </li></ul><ul><ul><li>Course Prefixes at Community Colleges and Universities </li></ul></ul><ul><ul><li>Baccalaureate Degrees and Pathways </li></ul></ul><ul><ul><li>ATF Membership roster </li></ul></ul><ul><li>Changes must be confirmed by Institution’s CAO or ATAC Member </li></ul>
  24. 24. Making Recommended Changes to Common Courses <ul><li>Must be the appropriate preparation for the university major/degree </li></ul><ul><li>May be a required course, a prerequisite course, or an elective course </li></ul><ul><li>Common courses+AGEC+second language (if required) should allow student to graduate in 56 university credits (120 credit program) </li></ul><ul><li>Must be a transferable course to all universities (no NT courses) </li></ul>
  25. 25. Making Recommended Changes to the CEG <ul><li>Recommendations for changes to equivalencies are forwarded from ATF to universities for final approval </li></ul><ul><li>CEG evaluations processed throughout the academic year using ACETS </li></ul><ul><ul><li>If you have questions, contact the ATAC member on your campus </li></ul></ul><ul><li>CEG pages on CAS refreshed weekly </li></ul>
  26. 26. Issues that Move Forward to APASC <ul><li>Transfer model issues – pathway, AGEC, common courses, etc. </li></ul><ul><li>Policy issues </li></ul><ul><li>Administrative issues </li></ul>
  27. 27. Other Statewide ATFs <ul><li>General Education Articulation Task Force (GEATF) </li></ul><ul><ul><li>Meets twice a year </li></ul></ul><ul><ul><li>Addresses issues related to the AGEC and institutional general education changes </li></ul></ul><ul><li>Academic Advising Articulation Task Force (AAATF) </li></ul><ul><ul><li>Meets twice a year </li></ul></ul><ul><ul><li>Addresses advising issues related to transfer </li></ul></ul><ul><li>Transfer Student Ombudspersons (TSO) </li></ul><ul><ul><li>At least one TSO on each campus </li></ul></ul><ul><ul><li>Works with other TSOs to solve student transfer issues </li></ul></ul><ul><ul><li>TSOs are a subset of the AAATF </li></ul></ul><ul><ul><li>Role of TSOs: http:// az.transfer.org/cas/atass/advising/TSO_Statewide_Role.htm </li></ul></ul><ul><li>New Admissions and Records Articulation Task Force </li></ul><ul><ul><li>Addresses admissions and registrar related issues in student transfer </li></ul></ul><ul><ul><li>Created by APASC during the 2004-2005 academic year </li></ul></ul>
  28. 28. Conclusion <ul><li>Issues discussed and the recommendations made by the ATFs directly influence student transfer. </li></ul><ul><li>ATF participation is the foundation for building the cooperative and collaborative relationships that support and sustain student transfer in Arizona. </li></ul><ul><li>Your participation is greatly appreciated! </li></ul>
  29. 29. Contact Information for Statewide Staff <ul><li>Gretchen Schmidt </li></ul><ul><ul><li>Articulation Facilitator </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul><ul><ul><li>928-523-9531 </li></ul></ul><ul><li>ATASS Business Analyst (position is vacant) </li></ul>

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