Articulation Task Force (ATF) Chair and Member Training

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  • 1. Articulation Task Force (ATF) Chair and Member Training Northern Arizona University 2005-2006 Danye Johnson Darrelle Martin
  • 2. Overview of the Arizona Transfer Articulation Support System (ATASS) – Goals of the ATF
    • Implement the Arizona Transfer Model to ensure that community college students may transfer to Arizona public universities without loss of credit toward a baccalaureate degree
    • Anticipate and/or resolve transfer issues
    • Cooperatively exchange articulation information
    • Build and maintain collaborative relationships in support of these goals
    • Engage in statewide program and curriculum development and revision discussions
    • Discuss potential program partnerships and agreements
  • 3. Overview of the Arizona Transfer Articulation Support System (ATASS)
    • Role of the Articulation Facilitator (Gretchen Schmidt)
      • Staff support for APASC
      • Leader of statewide Quality Team
      • Liaison to discipline-specific ATFs
    • Role of the ATASS Business Analyst (position vacant)
      • Liaison between operational committees (including ATAC) and technical staff statewide
      • ATASS / AzCAS website
      • CEG coordinator
  • 4. Statewide Committees
  • 5. What is ATAC? (Arizona Transfer Articulation Committee)
    • One member from each university and community college
    • Communicates statewide transfer articulation policies and procedures to the appropriate internal individuals and groups
    • Committee meets to resolve operational issues related to transfer model
    • Responsible for facilitating ATF meetings
  • 6. Role ATAC Member at ATF Meetings
    • Providing an overview/updates of changes to the model and support systems
    • Monitoring decisions made on Common Courses, AGECs and Pathways
    • Facilitating CEG updates
    • Initiating ATF Meeting Report form via ATF Chatlines Application
    • Additional information provided in ATF Handbook
      • http://az.transfer.org/cas/atass/admin/ceg/Handboook/index.html
  • 7. Overview of the ATASS Website
    • http://az.transfer.org/cas/students/index.html
    • Tab Driven
      • Students
      • Advisors
      • Faculty
      • Administration
  • 8. Faculty Tab on ATASS Website
    • http://az.transfer.org/cas/faculty/index.html
    • All ATF information listed on this page
      • ATF CEG pages
      • ATF Meeting Calendar (Historical Chair Reports/Meeting Notes)
      • ATF Contacts Query (Membership rosters)
      • ATF Chatlines, Contact and Meeting Manager
      • Listserv addresses
      • Sample meeting materials
  • 9. Use of the ATF Listservs
    • Closed listservs for ATF members only
    • Used for ATF communication
    • ATF meeting materials sent through listserv
    • Follow up communication – review of Chair Report and Meeting Minutes by members
    • Contact the ATAC member at your institution if you are not receiving listserv messages!!!
    • http:// az.transfer.org/cas/atass/atf/atflistservs.htm
  • 10. ATF Meeting Materials
    • 2-3 weeks prior to meeting
      • Chair & host will receive instructional letter and sample agenda via email from statewide staff
      • ATAC facilitator will be copied on message
      • ATAC facilitator will then contact chair to assist with meeting arrangements and coordinating agenda
      • ATF members will then receive meeting announcement via email from the articulation facilitator along with degrees and pathways list for review
      • Following these messages, ATF chair should contact members via listserv and and forward draft agenda
      • ATF chair should consult with meeting host regarding meeting arrangements
  • 11. ATF Meeting Discussion
    • Joint Curriculum Planning
    • Anticipated Program Changes
    • Admission Requirements Changes
    • Potential Advising Issues
    • Importance of communication among institutions and sectors
  • 12. Role ATF Chair prior to ATF Meetings
    • Collect and develop agenda items based on prior meeting notes, issues presented to ATF members and review of materials provided by articulation facilitator
    • Send ATF meeting agenda and information to members – 2 ways to complete and send
      • Online through Chatlines application – agenda will be posted on ATF Meeting Calendar
        • If you post agenda on ATF calendar, send note to listserv when posted
      • Word document attached to meeting announcement via ATF listserv
    • Distribute the following items to ATF members:
      • CEG pages
      • Common Course Matrices
      • Membership Roster
  • 13. Role ATF Chair at ATF Meetings
    • Make arrangements for notes to be taken during meeting – ensure recommendations, decisions and unresolved issues are recorded for report
    • Lead discussion
    • Voting
      • All changes must be voted upon
      • Results of voting must be recorded and reported in Chair Report
      • Only 1 vote per institution – not per campus
      • Lead members or designee votes on behalf of institution
    • Collect any handouts that may have been presented during the meeting to include as attachments in the meeting minutes
  • 14. Role ATF Chair following ATF Meetings
    • Reporting via ATF Chatlines, Contacts and Meeting Manager
    • Represent ATF in any further discussions or meetings related to articulation
    • If the ATF requests that an item go to APASC, the chair must attend APASC on behalf of the ATF
  • 15. ATF Chatlines, Contacts & Meeting Manager
    • http://az.transfer.org/cgi-bin/WebObjects/ATF.woa/wa/login
    • Reporting process for ATFs
    • Online
    • Web-based routing
    • Username and password provided with ATF materials (2-3 weeks prior to ATF meeting)
    • Access to online agenda
  • 16. Chair Reporting Processes and Responsibilities
    • ATAC Facilitator for the meeting will begin report and contact chair
    • ATF chair logs into Chatlines application – the form will be waiting on the initial screen
    • ATF chair should revise and complete the report and save changes
    • Once the ATF chair has completed the form, the ATAC facilitator will review and submit
  • 17. Chair Reporting Processes cont’d
    • Within 14 days of receiving report, a final report must be submitted by the chair
    • ATASS / AzCAS website will be updated when final report is submitted through the ATF Chatlines, Contact and Meeting Manager
    • Timely submission is essential to updating ATASS
    • Without a chair report, no meeting decisions can be recorded by statewide staff
  • 18. Reporting Meeting Minutes
    • Includes meeting recommendations, decisions and unresolved issues
    • Voting outcomes should be included
    • Sent as an attachment to online chair report
    • All handouts from meeting should be included as part of the chair report – please ask institutions for electronic copies
  • 19. Reporting Future Meeting Location, Chair and Host
    • Set date and time for academic year
      • 2 meetings are not necessary unless there is specific business for Spring semester
    • Single Chair for Academic Year
    • Meeting Location can Change
  • 20. Role of ATF Host at ATF Meetings
    • Confirm Date and Time for the ATF Meeting with Chair, ATAC member and Articulation Facilitator
    • Schedule Room for Meeting
    • APASC Policy
      • Technology (computer, projector & Internet connection) required at ATF meetings
    • Parking Arrangements
    • Provide Map to Meeting Room and Parking Location to Listserv
    • OPTIONAL – Provide Refreshments for ATF Members
  • 21. Outcomes of Meeting
    • Confirm current baccalaureate degrees within the discipline that articulate with 2 year transfer degrees
    • Recommend placement of new baccalaureate degrees in pathways with which they articulate
    • Recommend ways to increase commonality among lower-division requirements of majors shared by 2 or more institutions – AGEC & common courses
  • 22. Outcomes of Meeting cont’d
    • Recommend appropriate level for proposed new courses
    • Recommend appropriate AGEC
    • Recommend changes and updates to CAS/CEG
    • Recommend changes to common courses
  • 23. Membership Roster Course Prefixes & Degrees and Pathways
    • Reviewed and Revised at Meeting
      • Course Prefixes at Community Colleges and Universities
      • Baccalaureate Degrees and Pathways
      • ATF Membership roster
    • Changes must be confirmed by Institution’s CAO or ATAC Member
  • 24. Making Recommended Changes to Common Courses
    • Must be the appropriate preparation for the university major/degree
    • May be a required course, a prerequisite course, or an elective course
    • Common courses+AGEC+second language (if required) should allow student to graduate in 56 university credits (120 credit program)
    • Must be a transferable course to all universities (no NT courses)
  • 25. Making Recommended Changes to the CEG
    • Recommendations for changes to equivalencies are forwarded from ATF to universities for final approval
    • CEG evaluations processed throughout the academic year using ACETS
      • If you have questions, contact the ATAC member on your campus
    • CEG pages on CAS refreshed weekly
  • 26. Issues that Move Forward to APASC
    • Transfer model issues – pathway, AGEC, common courses, etc.
    • Policy issues
    • Administrative issues
  • 27. Other Statewide ATFs
    • General Education Articulation Task Force (GEATF)
      • Meets twice a year
      • Addresses issues related to the AGEC and institutional general education changes
    • Academic Advising Articulation Task Force (AAATF)
      • Meets twice a year
      • Addresses advising issues related to transfer
    • Transfer Student Ombudspersons (TSO)
      • At least one TSO on each campus
      • Works with other TSOs to solve student transfer issues
      • TSOs are a subset of the AAATF
      • Role of TSOs: http:// az.transfer.org/cas/atass/advising/TSO_Statewide_Role.htm
    • New Admissions and Records Articulation Task Force
      • Addresses admissions and registrar related issues in student transfer
      • Created by APASC during the 2004-2005 academic year
  • 28. Conclusion
    • Issues discussed and the recommendations made by the ATFs directly influence student transfer.
    • ATF participation is the foundation for building the cooperative and collaborative relationships that support and sustain student transfer in Arizona.
    • Your participation is greatly appreciated!
  • 29. Contact Information for Statewide Staff
    • Gretchen Schmidt
      • Articulation Facilitator
      • [email_address]
      • 928-523-9531
    • ATASS Business Analyst (position is vacant)