2 Why Should I Automate? Workplace becoming increasingly fast-paced and competitive Companies looking to better manage labour costs, while improving operational efficiencies Automating workforce management helps Control labour costs Minimize compliance risk Improve workforce productivity.
3 Benefits Reduced Payroll Error Rate and Processing Time Eliminate Costs of Timesheets and Timecards Reduced Overtime Control Payroll Increase Real time information Better Planning Improved Productivity
4 Reduce Errors & Time Human error can account for 1.5-8% of annual payroll costs Approximately 5 minutes to manually process each employee timecard Example: If your company has 100 employees, over 8 hours is spent in processing time! Automated time and attendance can: Increase accuracy Reduces re-work Reduces payroll overpayments.
5 Eliminate Costs Reduce costs in terms of storing, archiving and restoring of timesheets and timecards Save approximately $0.03 per timesheet multiplied by number of employees and pay periods Decreased risk of records being lost, damaged or destroyed
6 Reduce Overtime Assign work more cost-effectively Scheduling based on who is least likely to incur overtime rates Automating rules and regulations ensures payments are made according to employee schedules, preventing unnecessary payments of overtime due to unauthorized early arrivals and late departures
7 Control Payroll Eliminate increases associated with rounding 2-5% of annual payroll costs can be saved through automation 3 out of 4 companies experience losses from buddy punching Automated time and attendance and biometric terminals can: Improve payroll accuracy Eliminate risk of buddy punching and time fraud
8 Real Time Information Generate real time reports for: Labour assignments Progress of work Labour costs Analyze and identify key trends, opportunities and threats Identify gaps and monitor trends that could affect the organization, and take immediate corrective action
9 Better Planning Extract data and transform it into presentation forms Effectively predict and plan labour Become proactive in matching resource supply and demand Focus on topics that require attention to ensure continuous improvement Identify trends and problem areas to respond by immediate corrective action
10 Improve Productivity Improved monitoring, recording and managing time and attendance information Employees can rapidly view data and submit changes when needed i.e. Request absences, book vacation time, check work schedules, etc. Managers can easily monitor and approve requests and retrieve information without HR/payroll intervention
11 Summary Control Labour Costs: Reduce overpayments Eliminate manual processes Reduce over-scheduling Provide visibility and control Minimize Compliance Risk Centralized policy administration Local policy enforcement Detail audit tracking Improve Workforce Productivity Automate productivity killing processes Match labour to volume Understand the impact people have on their business
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