Your SlideShare is downloading. ×
  • Like
Time management September 2013
Upcoming SlideShare
Loading in...5
×

Thanks for flagging this SlideShare!

Oops! An error has occurred.

×

Now you can save presentations on your phone or tablet

Available for both IPhone and Android

Text the download link to your phone

Standard text messaging rates apply

Time management September 2013

  • 190 views
Published

Half day open training event on time management skills held in Toronto, Ontario.

Half day open training event on time management skills held in Toronto, Ontario.

Published in Business , Technology
  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Be the first to comment
No Downloads

Views

Total Views
190
On SlideShare
0
From Embeds
0
Number of Embeds
0

Actions

Shares
Downloads
15
Comments
0
Likes
1

Embeds 0

No embeds

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
    No notes for slide

Transcript

  • 1. Time management by Toronto Training and HR September 2013
  • 2. CONTENTS 5-6 Check current operating procedures 7-8 Types of activity 9-10 SMART objectives 11-13 Plan the work and work the plan 14-15 The “I care, they care” quadrant 16-17 Unnecessary tasks 18-20 More on habits 21-22 Clear instructions 23-24 Saying “no” 25-26 Delegation 27-28 Lead by example 29-30 Prioritizing 31-32 Scheduling 33-34 Overcome procrastination 35-36 Reduce the amount of travel 37-38 On the move 39-42 Telephone techniques 43-44 Paperwork 45-46 Meetings 47-48 Appointment times 49-50 The right methodology 51-52 Conclusion and questions Page 2
  • 3. Page 3 Introduction
  • 4. Page 4 Introduction to Toronto Training and HR Toronto Training and HR is a specialist training and human resources consultancy headed by Timothy Holden 10 years in banking 10 years in training and human resources Freelance practitioner since 2006 The core services provided by Toronto Training and HR are: Training event design Training event delivery Reducing costs, saving time plus improving employee engagement and morale Services for job seekers
  • 5. Page 5 Check current operating procedures
  • 6. Check current operating procedures Last month Customer contact Meetings Telephone calls Writing Page 6
  • 7. Page 7 Types of activity
  • 8. Types of activity • Negotiable or non-negotiable • Fixed or flexible Page 8
  • 9. Page 9 SMART objectives
  • 10. SMART objectives • Specific • Measurable • Achievable • Realistic • Time-bound Page 10
  • 11. Page 11 Plan the work and work the plan
  • 12. Plan the work and work the plan 1 of 2 • List the tasks you have to perform • Assign them priorities • Do what the plan says Page 12
  • 13. Plan the work and work the plan 2 of 2 LEAD • List the activities • Estimate the time needed • Allow time for contingency • Decide priorities Page 13
  • 14. Page 14 The “I care, they care” quadrant
  • 15. The “I care, they care” quadrant Page 15 I care, they don’t care I care, they care I don’t care, they don’t care They care, I don’t care
  • 16. Page 16 Unnecessary tasks
  • 17. Unnecessary tasks • Habit • Insurance • Expectation • Appearances Page 17
  • 18. Page 18 More on habits…
  • 19. More on habits…1 of 2 HABITS TO LET GO OF • Perfectionism • Worrying • Postponing pleasure • Changing your habits Page 19
  • 20. More on habits…2 of 2 HABITS TO ADOPT • To do list • Uninterrupted time • Maintain an organized office • Make minor decisions promptly • Think on paper • Keep improving Page 20
  • 21. Page 21 Clear instructions
  • 22. Clear instructions • What needs to be done • Why it needs to be done • How it should be done • When it should be completed Page 22
  • 23. Page 23 Saying “no”
  • 24. Saying “no” • Coworkers • Subordinates • Your boss Page 24
  • 25. Page 25 Delegation
  • 26. Delegation • Key results • Advantages to you • What can be omitted from your managerial responsibilities? • Carefully select the best person to delegate to • Monitor • Evaluate-questions to ask Page 26
  • 27. Page 27 Lead by example
  • 28. Lead by example • Set up standard systems • Use standard operating procedures • Explain • Practice Page 28
  • 29. Page 29 Prioritizing
  • 30. Prioritizing • Top priority • Important • Action now • Obtain more information • Reading • File Page 30
  • 31. Page 31 Scheduling
  • 32. Scheduling • Identify the time available • Block in the essential tasks • Schedule in urgent tasks • Block in contingency time • In the remaining time, schedule the activities that address your priorities and objectives Page 32
  • 33. Page 33 Overcome procrastination
  • 34. Overcome procrastination • Don’t do it all at once • Start anywhere • Start imperfectly • The DYCBDN approach • Work in 15 minute chunks • Start even if not in the mood • Realize that unpleasant tasks don’t get any easier over time • Schedule a catch up day • Honour your leisure time Page 34
  • 35. Page 35 Reduce the amount of travel
  • 36. Reduce the amount of travel • Have people come to you • Send someone else • Telephone • Write or email • Use technology Page 36
  • 37. Page 37 On the move
  • 38. On the move • Reading • Writing • Computer work • Discussion • Telephoning • Thinking • Studying Page 38
  • 39. Page 39 Telephone techniques
  • 40. Telephone techniques 1 of 3 INCOMING • Set up a foolproof system to handle incoming messages • Develop your own written call- return policy • Put together an approach to reduce the number of incoming calls • Schedule regular quiet time • Decide in advance how much time to spend on non-routine calls Page 40
  • 41. Telephone techniques 2 of 3 OUTGOING • Plan your calls in writing • Batch your calls • Make only necessary calls • Minimize telephone tag Page 41
  • 42. Telephone techniques 3 of 3 VOICEMAIL • Learn how to use your organization’s system • Send time-delayed reminders to yourself • Keep your message updated • Use voicemail to send the same messages for your entire team • When you are away leave messages for yourself Page 42
  • 43. Page 43 Paperwork
  • 44. Paperwork • Try response cards and lines • Learn when to talk and when to write • Use but don’t abuse email • Less is more Page 44
  • 45. Page 45 Meetings
  • 46. Meetings • Agenda • Chair • Venue • Your meetings • Others’ meetings Page 46
  • 47. Page 47 Appointment times
  • 48. Appointment times • Potential for interruptions • Location • Breakfast, lunch or drinks after work • Difficulties in arranging the following appointment Page 48
  • 49. Page 49 The right methodology
  • 50. The right methodology • Systemize tasks where possible • Change actual methods • Work with someone else • Lower standards • Subcontract Page 50
  • 51. Page 51 Conclusion and questions
  • 52. Page 52 Conclusion and questions Summary Videos Questions