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Lynchburg Fall Home Expo 2009 Exhibit Sales Package
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Lynchburg Fall Home Expo 2009 Exhibit Sales Package

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Are you looking for customers in and around Lynchburg? Then we are pleased to announce Lynchburg’s 2009 Fall Home Expo sponsored by WYYD. This event will showcase businesses from across our area and …

Are you looking for customers in and around Lynchburg? Then we are pleased to announce Lynchburg’s 2009 Fall Home Expo sponsored by WYYD. This event will showcase businesses from across our area and will feature companies specializing in Home Improvement, Landscaping, Home Health, and Lifestyle. If you have questions about this event or would like to reserve you space today please call 434 352 9830 or 888 388 8019 .

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  • 1. The Lynchburg Armory, Lynchburg, VA October 23 -25, 2009 Capture FALL leads, promote your new products, introduce the public to your business, and make new connections. Plus, package pricing means you can get radio and TV promoting YOUR presence at the EXPO! There are only 8 of the radio and TV packages available - so act soon! Show promotion from main sponsor WYYD as well as advertising on TV, billboards and print, make this a well promoted show. Sign up by June 30 for a $50 per exhibitor discount! Show Sponsorships and media sponsor packages available. Call 1-888-388-8019 for more information. How to sign up: 1. Pick your package - call to check on specific booth availability 1-888-388-2019 2. Fax in completed Exhibitor Space agreement to 434-352-8786 3. Mail in deposit or call for credit card payment 1-888-388-8019 Show management by EC Services Inc, 456 Old Courthouse Rd, Appomattox, VA 24522 Phone 434-352-9830, Fax 434-352-8786, email scott@ecservicesonline.com
  • 2. Page 1 of 2 Expo Dates: October 23 - 25, 2009 Fax both pages Location: The Lynchburg Armory to 434-352-8786 Expo Pricing: (circle one) Booth space and Number of Booth Space Booth space & WYYD Booth space and WSET BOTH WYYD and spaces only package package WSET packages 1 600 800 800 1000 2 1150 1350 1350 1550 3 1650 1850 1850 2050 4 2100 2300 2300 2500 5 or more Call for price Call for price Call for price Call for price Outdoor Premium Booths Booth Space ONLY Pricing with the purchase of indoor booth 400 Pricing without the purchase of indoor booth 800 1. Add $100 per space for PREMIUM spaces 2. Deduct $50 per EXHIBITOR if deposit received by June 30. 3. Each Exhibitor will receive info from Hollins to order floor covering, tables, chairs, etc. 4. Payment - 1/2 due at signup and balance due by August 31, 2008 - invoices for balance will be sent. 5. For WYYD and WSET packages, a media rep will contact you for production info. Exhibitor Space Agreement: Space # (if known) Company Name (how it will appear): Legal Name: Contact person: Email: Mailing address: City/State/Zip: Phone Fax Product/service exhibiting: Package Amount circled above : Outdoor Booth - Early signup discount (if applicable) Training Event (How to Get The Most Out of Trade Shows) +Premium spaces Sponsorships (Show Sponsor/Expo Sponsor) Electrical Hook-up (one per booth) $35.00 Net Amount of Deposit For deposit by check: Mail to EC Services Inc, 456 Old Courthouse Rd, Appomattox, VA 24522 Spaces held by phone will only hold for one week, allowing time for check to mail Invoice for balance will be sent. For Credit Card Payments: or call 888-388-8019 Type: Visa MasterCard AmExpress Name on Card: Billing address of card: Card Number Expiration Date SIC code Signature Date Deposit amount on card Balance amount on card* Optional- Balance will be applied on Sept 1, 2008 using card info provided. We agree to the Exhibit Space conditional attached and agree to pay the amount due. We understand that failure to pay by due date may result in forfeiture of the space and the deposit paid. We also understand that failure to appear at the Expo will result in forfeiture of the entire amount paid. Sign Date
  • 3. Page 2 of 2 Exhibit Space Conditions: 1.) Contracts must be returned with a 50% deposit and booth assignments will be done on a first come first served basis. 2.) Any exhibitor that does not show will forfeit the entire amount paid. 3.) Exhibitor Cancellation policy: In the event the exhibitor wishes to cancel, the Expo will not refund the deposit paid, however will refund the remaining money paid if written notice of cancellation is received by July 31, 2008, providing the expo is able to resell the exhibit space. 4.) The Lynchburg Armory has a limited number of tables and chairs. These will be made available on a first come first serve basis. 5.) Each exhibitor is required to provide a Certificate of Insurance to the Expo for the period of Oct 22 - 26. Please have your agent fax it to E.C. Services, Inc, 456 Old Court House Road, Appomattox, VA 24522. Fax: 434 352 8786 6.) All exhibits must be set up by Friday, October 23, 2009 at 10:00 am and taken down by October 26, 2009 at 4:00 pm. See set up and take down hours on first page. 7.) Each booth will measure approximately 10’ x 8’. Partitions are constructed of pipe and drape (8’ back walls and 3’ side walls). Max height of exhibit is 15’. No part of exhibit shall extend outside the space provided or into the walk ways. Any side wall of a booth that extends more than 5’ from the back booth wall should be reduced to 4’ in height so as not to restrict visibility to adjoining booths. Exhibitors impeding the line of sight of neighboring exhibitors may be asked to purchase pipe and drape masking from Hollins at the Expo at the exhibitors expense. Exceptions to this rule will have to be approved in writing by E.C. Services. Subletting of space, partially or in its entirety, is NOT permitted. 8.) Tables, covering, chairs, and carpet will NOT be provided by the expo. These items can be obtained through Hollins Exposition. Each exhibitor will receive ordering information from Hollins a few weeks before the Expo. 9.) The exhibitor is responsible for providing the manpower to set up and take down the booth. 10.) Exhibitor may distribute literature, samples, giveaways, etc within the confines of his booth. Demonstrations that are disruptive to neighboring booths will not be permitted. 11.) Exhibitor drawings or prizes are the responsibility of the exhibitor. 12.) Expo will provide security during the hours when the show is closed, however the expo is not responsible for any losses. 13.) No verbal contracts shall be recognized by the Expo. 14.) All requests for exhibitor space must be approved by the Expo committee. 15.) Exhibitor loading and unloading areas will be provided during the set up and breakdown hours. During the show, exhibitors can park in the downtown parking area or downtown garage. Please save the Community Market parking lot and the curbside parking near the armory for your future customers. Please contact E.C. Services, Inc for special loading needs. 16.) Exhibitors and their representatives are expected to maintain professional conduct at all times. Should conduct be determined to be inappropriate by the Expo management, a security officer will ask the individual to vacate the premises. Management reserves the rights to restrict or limit the type, brand, or model of units or products to be displayed or sold and to restrict or limit the type of signage, materials, brochures, or information displayed and/or available at the show. 17.) Exhibitors should wear the badges provided in order to identify them at the gate. Extra badges for other personnel covering your booth can be obtained from the Expo personnel during set up. Anyone without an exhibitor badge will be asked to pay the admission fee. 18.) NO POLITICAL CAMPAIGING WILL BE ALLOWED DURING EVENT. This includes set up hours and actual show hours. NO EXCEPTIONS! 19.) Exhibitors shall be responsible for the space being returned at the end of the show in the same condition as when taken over. In case of damage, the exhibitor shall pay for such claims as are necessary to restore the space to its original state. A cleanup fee of $50.00 will be charged when companies leave excessive debris in the space at the close of the show. NO food products other than candy are to be given away without prior written approval of E.C. Services, Inc. 20.) Management reserves the right to add or delete spaces, and to move exhibitors to facilitate crowd control, safety regulations, or for other reasons at the discretion of the show management. Management shall not be liable for refunds or any other liabilities for the failure to fulfill this contract due to any of the following: (a) by reasons of the building or grounds in which the show is to be produced, being, before or during the show, destroyed or damaged by fire or any other calamity; (b) by an act of god, public enemy, strikes, ordinances or any other legal authority, or any other cause beyond the control of the management. Management serves the right to postpone or move the show to another facility. This agreement does not reserve for, nor guarantee to the exhibitor any space, a specific area or space priority, right of first refusal or any other manner of participation in any future show. Company Name:__________________________________________________________________ Sign_________________________________________________Date_______________________ Please sign and return BOTH pages of this contract. Fax to 434-352-8786 or mail or EC Services, 456 Old Courthouse Rd, Appomattox, VA 24522
  • 4. Expo Schedule Day Date Set up Expo Open Take down Thurs 10/22/2009 9:00 pm - 7:00 Pm Friday 10/23/2009 8:00 am - 10:00 am Friday 10/23/2009 11:00 am - 7:00 pm Saturday 10/24/2009 9:00 am - 7:00 pm Sunday 10/25/2009 11:00 am - 4:00 pm Sunday 10/25/2009 4:00 pm - 8:00 pm Monday 10/26/2009 9:00 am - 4:00 pm 1. All booths must be complete by 10:00 am on Friday 2. Booths are approximately 8' deep by 10' wide
  • 5. WYYD Package Limited to (8) Exhibitors! Package includes (20) :15 Second commercials on WYYD Country the week prior to the show. Your Cost $200.00 (1) Production cost for your :15 commercial A savings of $400.00+ WSET Package Limited to (8) Exhibitors! Package includes (24) Audio and visual mentions of your company Production cost for all items listed. Your Cost $200.00 A savings of $400.00+ Hurry, call 434-352-9830 or 888-388-8019 to reserve your package
  • 6. Show Sponsor Limited to ONE Exhibitor! This is a unique sponsorship that includes Radio, Television, Newspaper, Web, and Billboard opportunities. This is a great way to let your customers learn more about your company and our event. Package Includes A minimum of 60 mentions on WYYD the week of the event. (80) mentions on WYYD the week before the event. (80) :15 commercials on WYYD leading up the event. (1) Production cost for your :15 WYYD commercial. (120) Audio and visual mentions of your company on WSET during the promotion of the expo. Display ad on WSET.com advertising your company and the show. Production cost for all WSET items. Logo and name on all printed VIP tickets. Logo Placement on all Billboards, Websites, Emails, and Newspaper Advertisements. A $7,500+ Value Your Cost $3,000.00 Hurry, call 434-352-9830 or 888-388-8019 to reserve your package Last year this package SOLD within two days of announcing the event!
  • 7. Expo Sponsor Limited to TWO Exhibitors! This is a unique sponsorship that includes Radio, Television, Newspaper, Web, and Billboard opportunities. This is a great way to let your customers learn more about your company and our event. Package Includes (40) :15 commercials on WYYD leading up the event. (1) Production cost for your :15 WYYD commercial. (24) Audio and visual mentions of your company on WSET during the promotion of the expo. (1) Two to three minute appearance on "Living in the Heart of Virginia." This spot will promote your business and the expo. (1) DVD copy of your appearance on "Living in the Heart of Virginia." Production cost for all WSET items. Logo Placement on all Billboards, Websites, Emails, and Newspaper Advertisements. A $3,000+ Value Your Cost $1,500.00 Hurry, call 434-352-9830 or 888-388-8019 to reserve your package Last year this package SOLD within days of announcing the event!
  • 8. 2009 Fall Home Expo Floor Plan Eating Area Exit 630 124 628 520 420 320 220 122 626 518 418 318 218 120 Sidewalk 624 516 416 316 216 118 622 514 414 314 214 116 620 114 618 616 512 412 312 212 Exit 614 510 410 310 210 112 612 508 408 308 208 110 610 108 608 106 606 506 406 306 206 104 3 604 504 404 304 204 Exit 602 502 402 302 202 102 600 500 400 300 200 100 2 Show Entrance 1 Sidewalk Premium Booth Building Entrance Outdoor Premium