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Finding the toolbars
The toolbars contain graphically illustrated buttons that
you click to perform specific tasks in a program.
PowerPoint has four main toolbars, which can help you
create your presentations quickly and easily.
The Standard Toolbar is located at the top of the
PowerPoint window, below the menu bar. It has buttons
for common tasks such as saving, printing, checking
spelling, and inserting charts and tables.
The Formatting Toolbar is located just below the standard
toolbar. Most of its buttons are for formatting text. Use
these buttons to change the font type or size, make text
bold or italic, indent text, and insert bullets.
The Drawing Toolbar is located at the bottom of the
PowerPoint window. It has tools for drawing shapes,
adding lines and curves, and inserting text boxes and
WordArt. It also has buttons for manipulating and
formating the objects you draw.
Moving the toolbars to new locations
All PowerPoint toolbars can be moved or docked to any
side of the PowerPoint window. As well, docked toolbars,
including the Standard Toolbar, the Formatting Toolbar,
and the Drawing Toolbar, can be converted to floating
A move handle on the left or top of the toolbar indicate that
the toolbar is docked. A title bar indicates that the toolbar
Here's how to move one of the toolbars to
a new location:
1. Click the move handle on a docked
toolbar, or click the title bar on a floating
2. Holding down the mouse button, drag the
toolbar to the new location.
Docking a toolbar
Try docking a toolbar to the top of the PowerPoint window.
This will give you more working area on your PowerPoint
1. Click the title bar on the toolbar.
2. Drag the toolbar upwards,
until the toolbar outline snaps
into place along the edge of the
If you see move handles on the toolbar, you know it is
Adding and removing toolbars
PowerPoint has several other toolbars to help you
accomplish your tasks.
The Picture Toolbar has several buttons that are useful
when you work with images. There are buttons for
Contrast, Brightness, and Cropping. This toolbar will
automatically appear when you insert clip art or pictures.
The Animation Effects Toolbar has buttons for working
with animations, and the Web Toolbar helps you create
presentations on the Internet. There's also a Reviewing
Toolbar, a WordArt Toolbar, and a Control Box Toolbar.
When you're a more advanced user, you may wish to add
some of these toolbars to your PowerPoint window. Let's
say you want to add the animation effects toolbar. Here's
what you do:
1. Click the View menu, and then point to Toolbars.
2. In the submenu, click the check box next to
animation effects. An animation effects toolbar appears
in the PowerPoint window.
Removing a toolbar
PowerPoint lets you remove toolbars you don't need. Try
removing the animation effects toolbar you just activated.
1. Click the View menu, and then point to Toolbar.
2. In the submenu, click the check box next to animation
effects to deselect it.
The check mark disappears and the animation effects
toolbar is removed from your PowerPoint window.
Activating and using the Office Assistant:
The Office Assistant is an animated help system that
answers your questions, and offers tips and helpful
suggestions as you work. The standard Office Assistant
character is Mr. Clipit an animated paperclip but you can
change the Office Assistant's character at any time.
To activate the Office Assistant, click the Office Assistant
button on the Standard Toolbar.
Or click the Help menu, then click Microsoft PowerPoint
The Office Assistant appears, ready to assist you.
Once the Office Assistant is activated, it "observes" your
work and offers tips or suggestions. A yellow bulb above
the Office Assistant indicates that it has a tip.
You can ask the Office Assistant to help you perform tasks
in PowerPoint. Lets say you want to find out how to insert
a graphic. Here's what you do:
1. Click the Office Assistant. A
callout appears, asking you
what you want to do.
You can ask the Office Assistant to help
you perform tasks in PowerPoint. Lets say
you want to find out how to insert a
graphic. Here's what you do:
2. Type in your request. For
example, type "insert a graphic".
A list of related help topics will appear.
You can ask the Office Assistant to help you
perform tasks in PowerPoint. Lets say you want
to find out how to insert a graphic. Here's what
3. Select a help topic from the
list. (Click See More for more options.)
The help topic is displayed.
Using PowerPoint vocabulary
Here are some terms in PowerPoint 97 that are useful to
Slide: An individual screen in a slide show.
Presentation File: The file you save to disk that contains
all the slides, speakers notes, handouts, etc. that make up
Object: Any element that appears on a PowerPoint slide,
such as clip art, text, drawings, charts, sounds, and video
clips. You can refer to a clip art object, a text object, a title
object, a drawing object, etc.
Slide Show: A series of slides displayed in sequence. A
slide show can be controlled manually or automatically.
Transition: A special effect used to introduce a slide during
a slide show. For example, you can fade in from black, or
dissolve from one slide to another.
Obviously you're a teacher with a pioneering spirit. So, no
doubt, you'll want to teach your students how to create
multimedia presentations using PowerPoint. Before you
get your students all excited about funky animations and
nifty sound effects, you'll have to equip them with a few
First and foremost, you have to talk the talk. Introduce
your students to PowerPoint vocabulary by doing a live
demonstration of all the different terms you will be using.
Explain the difference between a slide and an object.
Show how a transition is a part of a slide show. And just to
make sure everyone is on the same wavelength, follow-up
your demonstration with a worksheet
PowerPoint comes with many toolbars-fifteen of them, to
be exact. Don't worry about introducing your students to
all of them. Concentrate on the four main toolbars that
appear when you first open the program.
You might want to consider introducing the toolbars one at
a time. To start, you can hide all of the toolbars. When
your students need to format text or add graphics, show
them how to add the appropriate toolbar and teach them
the function of each button.
The toolbar-by-toolbar approach sounds radical, but what
better way to prevent your students from clicking every
button in sight. Teaching PowerPoint one toolbar at a time
also keeps your students focused and gives you a nice,
systematic way of introducing the program's features and
Before you introduce the Office Assistant to your students,
consider whether it will be beneficial to them. Will your
students be able to read and comprehend the words in
Office Assistant. Can they navigate through the Help files
without your assistance? Do you have enough class time
to let students explore this feature? Will your students
become as addicted to animating with the Office Assistant
as you are?
Note: If you haven't discovered this yet, hold your mouse over the Office Assistant and
click your "right" mouse button. Choose Animate from the pop-up menu and be
prepared for a surprise.
Take the Quick Quiz to test
UNIT 1: PowerPoint Basics
1. You know a toolbar is successfully docked when...
a. it moves to the side of the page.
b. it turns a different color.
c. move handles appear on it.
d. a loud whistling sound comes from your computer
Click on the correct answer.
A toolbar is successfully docked when move handles
appear on it.
2. What is a presentation file?
a. the file you save to disk that contains
all the slides, speaker notes, handouts,
etc. to make up your presentation
b. A hanging folder in your metal filing
c. The projection screen set up to display
your PowerPoint presentation
d. An emory board used after a fancy
manicure took place
Click on the correct answer
A Presentation file is the file you save to a
disk that contains all the slides, speaker
notes, handouts, etc. that make up your
3. What is a transition?
a. The position of sitting on a tran at
b. An instrument in the local band
c. A sport in the Winter Olympics
d. A special effect used to introduce a
slide during a slide show.
Click on the correct answer
A transition is a special effect used to
introduce a slide during a slide show. For
example, you can fade in from black, or
dissolve from one slide to another
4. What is the benefit of using the Office
a. Get a great cup of coffee
b. Laundry is picked up in record time
c. You can ask for help to perform tasks in
d. It will do all the work for you
Click on the correct answer
The benefit for using the Office Assistant
is you can ask for help on a variety of
different tasks in PowerPoint
5. Where can you find the standard toolbar?
a. Not sure but isn’t that what the Office
Assistant is for?
b. At the top of the PowerPoint window,
below the menu bar
c. In the garage workshop
d. In the same location as the above
Click on the correct answer
The standard toolbar is located at the top
of the PowerPoint window, below the menu
bar. It has buttons for common tasks such
as saving, printing, checking spelling, and
inserting charts and tables