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  • 1. Session 206 Award Ceremonies: Effective Practice, Challenges and PitfallsGillian Lindsey Nick AllenOxford Brookes University The University of Northampton
  • 2. So who are we? (1)• Gillian Lindsey – Assistant Academic Registrar and Head of Graduation Office, Oxford Brookes University – Formerly University of York and Royal Holloway, University of London – AUA member since 2002 – Previously worked in hotels, culminating in role of Associate Academic Director in a hotel school in Switzerland.
  • 3. So who are we? (2)• Nick Allen – Executive Officer, The University of Northampton – Formerly OU and SHU – AUA Member since 2002 – Postgraduate Certificate in Professional Practice graduate (PgCert) – Trustee and Chair of PgCert Board of Studies
  • 4. Oxford Brookes University• 18,000 students (plus almost the same again in collaborative programmes)• Three campuses in Oxford and a small campus in Swindon• Modern university, recognised particularly for Architecture, Building and Property Management; Nursing; Art & Design; Food Science.• Multiple entry point during the academic year
  • 5. The University of Northampton• 14,000 students• Two campuses in Northampton• Particular recognition in fashion, teacher education, waste management and leather technology• Multiple entry points during the academic year
  • 6. Oxford Brookes University Ceremonies• Attendance increased over years, due to higher number of awarded students: Actual Actual Actual Actual attendance on attendance on attendance on attendance on day 2008 day 2009 day 2010 day 2011 3416 3529 3813 4159• Overseas ceremonies organised with collaborative partners – inc. Kenya, Malaysia, Hong Kong, Singapore, Poland, Hungary
  • 7. Oxford Brookes University CeremoniesRecent changes following consultation with Students’Union and student questionnaires:• Student priorities• Reduced from three ceremony occasions to two• Improving venues• Increased number of guests in main venue• Graduation package charge implemented• Additional funds for improvements
  • 8. Student Priorities
  • 9. Student Details
  • 10. Changes• Dropped April ceremonies – timing unpopular• Improve appearance of Main Hall• Improve external areas and graduation marquee• Increase number of guests to three and include in new package rate• Plan for new buildings
  • 11. The University of Northampton Ceremonies• Two ceremony periods a year• Increase in eligible attendees and actual attendees (due to increase in student numbers)Academic Year 2008/9 2009/10 2010/11Eligible attendees 3,502 3,932 4,410Actual attendees 2,101 2,364 2,695
  • 12. The University of Northampton CeremoniesChanges:• All ceremonies held in town centre theatre (summer ceremonies were previously held on campus in a marquee);• Split operation – campus (gowning and photography) and town (ceremony);• Ticketing software trialled.
  • 13. JISCMAIL list• Running since May 2005• 140 members• Sign up at http://www.jiscmail.ac.uk (search for Ceremonies)
  • 14. Sharing Good Practice• 25 August 2010, The University of Northampton• Over 50 attendees from 29 higher education institutions• Follow-up session at 2011 AUA Annual Conference
  • 15. Some examples of recent topics on JISCMAIL:• Allowing non-awarded students to attend ceremonies• Procedure with latecomers• Online registration
  • 16. Feedback from parallel groups
  • 17. What next?• Join the JISCMAIL list• Visit other institutions – find out how they do it?
  • 18. Thank you for attending