Hosting effective meetings 5 time saving tips
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Hosting effective meetings 5 time saving tips

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We’ve all experienced the displeasure of sitting through in-effective meetings that drone on and on, chipping away at our spirit as well as our time. ...

We’ve all experienced the displeasure of sitting through in-effective meetings that drone on and on, chipping away at our spirit as well as our time.

Calling a meeting often seems like an instinctual reaction; you have some information you want to impart and what better way to share it? But if the only thing you manage to achieve is losing two hours of your day to a room full of bemused participants, then you might want to reconsider how you structure future sessions.

here are some tips that will help you create more effective meetings.

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Hosting effective meetings 5 time saving tips Hosting effective meetings 5 time saving tips Presentation Transcript

  • Hosting Effective Meetings 5 Time Saving Tips www.thetimedoctor.co.uk
  • Whats the Point of The Meeting?Before deciding to hold a meeting establish what you hope to achieve.Identify the message you want to deliver and who you want to deliver it to. Do you want to: ● Communicate a message ● Ask for feedback ● Or something else
  • Whats the Point of The Meeting? cont... A meeting isn’t always necessary and sometimes it can be a way to escape the decision making process.Consider alternative strategies such as sending a memo or survey. Always ask yourself whether calling a meeting will be beneficial to you time-wise.
  • Avoid Surprising the ParticipantsEnsure you provide attendees with all theinformation they need prior to the meeting.This means providing adequate information that will enable them to make a valuable contribution
  • Avoid Surprising the Participants Cont... The attendees will:● Be in a better place to contribute well thought out ideas and solutions to your problem(s) You will: ● Gain from their valuable insights and interesting points of discussion and make a good return on the investment of your time .
  • Create an Agenda and Stick to itGive your meeting a direction and you will be able to keep things on track. Your agenda should: ● Help focus the group ● Maximise productivity ● Limit distractions
  • Allocate a Set Time Period Meetings have a tendency to overrun because people: ● Fail to stay on topic ● Spend too long mulling over a point● Ensure you keep to time with your meeting by gently guiding people through the agenda.
  • Allocate a Set Time Period Cont... Schedule enough time to allow all agenda items to be discussed adequately.Ensure all attendees are aware of what time the meeting starts and finishes. Allocate a time limit for each agenda point and don’t divert from it. You will maintain tighter control of the meeting.
  • Establish Ground RulesSet the tone for your meetings with a few basic rules: ● Come prepared ● Make a contribution ● Turn up on time ● Turn off or mute cell phones ● Respectfully listen to others ● Follow up on action points
  • Establish Ground Rules Cont...Ground rules such as these will help you run your meetings more effectively, avoiding the need for follow-up meetings on the same subject.
  • Learning to organise your meetings better can save you time and boost the productivity of your business. Thank you for watchingIf you have found this useful and would like some more tips on time management click on the link below to get ‘The Time Doctors’ latest free booklet http://www.thetimedoctor.co.uk/20-top-tips/